ITB No. 26-05 Lakes by the Bay Parking Lot and Walkway Retrofit Project

TOWN OF CUTLER BAY
PARKS AND RECREATION DEPARTMENT
INVITATION TO BID
ITB No. 26-05
LAKES BY THE BAY
PARKING LOT AND WALKWAY RETROFIT PROJECT
BID DUE DATE AND TIME
Thursday, June 25, 2026, at 3:00 PM
MANDATORY "PRE-BID" MEETING DATE & TIME
Thursday, May 14, 2026, at 10:00 AM
Town of Cutler Bay
ITB No. 26-05
Lakes by the Bay Parking Lot and Walkway Retrofit Project
Page 1 of 130

TOWN OF CUTLER BAY
INVITATION TO BID
LAKES BY THE BAY
PARKING LOT AND WALKWAY RETROFIT PROJECT
ITB No. 26-05
TABLE OF CONTENTS
SECTION TITLE PAGE(S)
00020 Notice of Bid Invitation .............................................................................................. 4
00200 Instructions to Bidders ........................................................................................... 5-14
00300 Proposal.....................................................................................15-32
00350 Contractor's Questionnaire/Qualification Statement ............................................. 33-35
00410 Bid Bond/Certificates as to Corporate Principal...................................................... 36-38
00500 Contract for Construction ...................................................................................... 39-64
00600 E-Verify Affidavit ...................................................................................................... 65
00605 Affidavits-Noncoercive Conduct and Foreign Countries of Concern............ 66-67
00610 Performance Bond ................................................................................................. 68-71
00620 Payment Bond ....................................................................................................... 72-75
00650 Certificate of Insurance ......................................................................................... 76-78
00660 Acknowledgment of Conformance with OSHA Standards. ........................................ 79
00700 Addendum ...................... .....................................................................80
DIVISION 1 GENERAL REQUIREMENTS
00800 Special Conditions ................................................................................................ 81-85
00900 Summary of Work ..................................................................................................... 86
01000 Measurement and Payment .................................................................................... ...87
01010 Submittals and Substitutions.............................................................88-91
01340 Product Handling...........................................................................92-93
Town of Cutler Bay
ITB No. 26-05
Lakes by the Bay Parking Lot and Walkway Retrofit Project
Page 2 of 130

DIVISION 2 SITE WORK
01550 Subsurface Investigation.....................................................................94
01640 Site Work.................................................................................95-101
APPENDICES
Appendix A Federal Requirements......................................................................102
Appendix B EECBG Program Federal Assistance Reporting Checklist ............................103-120
Appendix C Project Plans .................................................................................121-130
Town of Cutler Bay
ITB No. 26-05
Lakes by the Bay Parking Lot and Walkway Retrofit Project
Page 3 of 130

TOWN OF CUTLER BAY
ITB No. 26-05
LAKES BY THE BAY
PARKING LOT AND WALKWAY RETROFIT PROJECT
The Town of Cutler Bay is requesting bids from qualified proposers to provide lighting improvement services for the
LAKES BY THE BAY PARKING LOT AND WALKWAY RETROFIT PROJECT as per plans and specifications for the
Town of Cutler Bay. Interested proposers should visit the Town's website at www.cutlerbay-fl.gov or DemandStar
to obtain the Invitation to Bid package. Bid Packages may also be picked up during normal business hours at the
office of the Town Clerk, Mauricio Melinu, CMC located at:
Town of Cutler Bay
10720 Caribbean Blvd., Suite 105
Cutler Bay, FL 33189
Bids must be submitted no later than Thursday, June 25, 2026 at 3:00 PM by one of the following methods (not both):
Electronic Submission Electronic responses can be submitted via DemandStar at https://network.demandstar.com/
In-Person Bids must include one (1) original and three (3) bound paper copies of the submittal, and
one (1) USB flash drive completely duplicating the original proposal of the submittal.
Responses to the bid must be received by Mauricio Melinu, CMC, Town Clerk at Town
Hall, 10720 Caribbean Blvd, Ste 105, Cutler Bay, FL. 33189. All submittals must be
sealed and clearly marked on the outside "ITB #26-05 LAKES BY THE BAY PARKING
LOT AND WALKWAY RETROFIT PROJECT.
A MANDATORY (virtual and in-person) Pre-Bid Meeting will be held on Thursday, May 14, 2026 at 10:00 AM
in the Town Hall Community Room, 10720 Caribbean Blvd. Suite 220, Cutler Bay, Florida 33189. If attending
virtually, the meeting will be available using Zoom communications media technology platform. Registration is
required. To register in advance, please visit: https://us06web.zoom.us/webinar/register/WN_bWeGGPs8R4qmv3Ylk-
l2AQ
Proposals will be publicly opened and read on Thursday, June 25, 2026 at 3:00 PM in the Town Hall Council
Chambers, 10720 Caribbean Blvd, Ste 115, Cutler Bay, FL. 33189. If attending virtually, the meeting will be available
using Zoom communications media technology platform. Registration is required. To register in advance, please visit:
https://us06web.zoom.us/webinar/register/WN_I6gHODGwRZyjlvG7gky0Xg
Late Submittals and facsimile submissions will not be considered. The proposer shall bear all costs associated with the
preparation and submission of the proposal.
Women/Minority Owned and Emerging Small Businesses are invited to submit bids on this project.
Pursuant to Town Code Chapter 24, Article II, Section 24-228 of the Town Charter, public notice is hereby given that a
"Cone of Silence" is imposed concerning the Town's competitive purchasing process, which generally prohibits
communications concerning the ITB from the time of advertisement of the ITB until such time as the Town Manager makes
a written recommendation to the Town Council concerning the competitive purchase transaction. Please see the detailed
specifications for the public solicitation for services for a statement fully disclosing the requirements of the "Cone of
Silence".
Pursuant to Section 4-19 of the Town Code; Section 7.6 of the Town Charter, vendors of the Town are required to
disclose any campaign contributions to the Town Clerk, and each vendor must do so prior to and as a condition of the
award of any Town contract to the vendor. Please see the detailed specifications of this solicitation for further details.
The Town of Cutler Bay reserves the right to accept or reject any and/or all bids or parts of bid.
Rafael G. Casals, ICMA-CM, CFM,
Town Manager
Town of Cutler Bay
ITB No. 26-05
Lakes by the Bay Parking Lot and Walkway Retrofit Project
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SECTION 00200
INSTRUCTIONS TO BIDDERS
1. SEALED BIDS
Sealed bids for furnishing all goods and services necessary to complete the Work specified
in these documents shall be received no later than:
Date: June 25, 2026
Time: 3:00 PM
Place: Town Hall
10720 Caribbean Blvd., Suite 105
Cutler Bay, Florida 33189
2. SCHEDULE OF EVENTS
No. Event Date* Time* (EST)
Advertisement/Distribution of ITB & Cone of Silence
1 May 4, 2026 8:00 AM
Begins
Mandatory Pre-Bid Conference
2 (Virtual and In-Person)
May 14, 2026 10:00 AM
10720 Caribbean Blvd., Suite 220
Cutler Bay, Florida 33189
3 Deadline to Submit Questions June 4, 2026 5:00 PM
4 Deadline to Town Responses to Questions June 11, 2026 5:00 PM
5 Deadline to Submit Bid-Response June 25, 2026 3:00 PM
June 26, 2026 8:00 AM
6 Evaluation of Bid Responses through through
June 29, 2026 5:00 PM
Announcement of Selected Contractors/Cone of Silence
7 July 15, 2026 6:00 PM
Ends
*The Town reserves the right to change the scheduled dates and time.
Town of Cutler Bay
ITB No. 26-05
Lakes by the Bay Parking Lot and Walkway Retrofit Project
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3. DEFINITION OF TERMS
Certain terms used in these documents are defined as follows:
Bid\Proposal The bid documents submitted by the Bidder.
Bidder/Proposer Any person, firm or corporation submitting a proposal for the
Work covered by these specifications or his duly authorized
representative.
Contract The Contract for Construction to be executed by Contractor and
Town for the Work.
Contractor The person, firm, or corporation with whom the Town
has executed a contract for the Work.
Days Shall refer to calendar days.
Responsible Bidder In order to be considered a "responsible" bidder, the Bidder must
possess integrity as well as adequate equipment and personnel to
do the Work within the time limits that are established and
adequate financial status to meet the obligations to perform the
Work. The firm must not have defaulted on a prior contract or been
disbarred by any agency.
Responsive Bidder Any person, firm or corporation submitting a Bid for the Work
whose Bid form is complete and includes all required attachments
and enclosures, free from exclusions or special conditions and has
no alternative Bids for any items, unless alternatives are requested
in the specifications.
Town The Town Council of the Town of Cutler Bay or the Town
Manager, if applicable.
Town Engineer The Town's general engineering consultant and project manager
for this contract.
Work The services required by the Contract Documents,
including labor and materials.
Town of Cutler Bay
ITB No. 26-05
Lakes by the Bay Parking Lot and Walkway Retrofit Project
Page 6 of 130

4. DELIVERY OF BIDS
All Bids, whether mailed or delivered in person, shall be submitted in a SEALED ENVELOPE
(One (1) Original / Three (3) copies / One (1) readable/reproducible flash drive containing all
documents) bearing on the outside the following project information as well as the name of the
Bidder and his address clearly marked:
LAKES BY THE BAY PARKING LOT AND WALKWAY RETROFIT
PROJECT
Addressed to:
Town of Cutler Bay
Attn: Mauricio Melinu, CMC Town Clerk
10720 Caribbean Blvd., Suite 105
Cutler Bay, Florida 33189
Bids may also be submitted electronically via DemandStar.
All Bids must be received by the Town no later than Thursday, June 25, 2026, at 3:00PM
5. BID GUARANTY
A certified or cashier's check drawn on a national or state bank, or bid bond, in the amount of five
percent (5%) of the bid, shall accompany each bid as a guarantee that the Bidder will, if award is
made, execute an Contract to do the Work for the amount proposed and furnish any required
certificates of insurance and bond documents. The bid bond shall be from a surety with an A-
rating or better under Best's Guidelines, made payable to: The Town of Cutler Bay.
6. BID FORMS
The Bidder shall submit an original Bid on the bid forms attached to this Invitation to Bid, The
Bidder shall fill in all the blank spaces completely for each and every unit item for which a Bid is
tendered. The Bidder shall state the price, typewritten or in ink, for which he proposes to do each
item of Work. The Bid shall include: 1) Contract/Contract; 2) Bid Forms; 3) Certificate or
Evidence of Insurance; 4) Bid Guarantee; 5) Qualifications Statement; 6) Sworn Statement on
Public Entity Crime Form; 7) Addenda acknowledgement, if applicable; 8) Anti-Kickback
Affidavit; 9) Non-Collusive Affidavit; 10) Certification Regarding Debarment, Suspension and
other Responsibility Matters; 11) Buy American Certificate of Compliance; 12) Certification
Regarding Lobbying; 13) Contractor's Questionnaire; 14) Drug Free Workplace form; and 15) a
Corporate Resolution evidencing authorization to submit Bid, if applicable.
7. SIGNATURE ON BID
The Bidder shall sign the Bid as follows: If the Bid is made by an individual, the Bidder's name
and address shall be shown. If made by a firm or partnership, the name and address of each member
of the firm or partnership shall be shown. If made by a corporation, the person signing the Bid
shall show the name of the state under the laws of which the corporation is chartered, also the
names and business addresses of its corporate officers. The Bid shall bear the seal of the
corporation attested by the secretary. Anyone signing the Bid as agent shall include in the Bid legal
evidence of his/her authority to do so.
Town of Cutler Bay
ITB No. 26-05
Lakes by the Bay Parking Lot and Walkway Retrofit Project
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8. AWARD OF CONTRACT
The award of the Contract will be to the lowest responsive and responsible bidder; whose
qualifications indicate the Award will be in the best interest of the Town and whose bid complies
with the requirements of these specifications. In no case will the Award be made until all necessary
investigations have been made into the responsibility of the bidder(s) and the Town Manager is
satisfied that the bidder is qualified to do the work and have the necessary organization, capital,
and equipment to carry out the work in the specified timeframes. In evaluating responsibility, the
Town may also consider previous contracts with the Town, past performance and experience with
other contracts, compatibility of the project team with Town personnel, and any other criteria
deemed relevant by the Town.
If the Town accepts a bid, the Town will provide a written notice of award to the lowest responsive
and responsible bidder, who meets the requirements of section 1.10.1. If the successful bidder to
whom the Contractor is awarded forfeits the Award by failing to meet the conditions of this
Invitation to Bid, the Town may, at the Town's sole option, award the Contract to the next lowest
Responsive and Responsible bidder or reject all bids or re-advertise the Work.
The Town, at its sole discretion, may consider the lowest and most responsive bidder as the bidder
who has the lowest bid amount for: LAKES BY THE BAY PARKING LOT AND WALKWAY
RETROFIT PROJECT.
9. COST OF BIDS
All expenses involved with the preparation and submission of Bids to the Town or any work
performed in connection therewith, shall be borne by the Bidder(s). No payment shall be made for
any responses received, nor for any other effort required of or made by the Bidder(s) prior to
commencement of work as defined by the Contract duly approved by the Town Council.
10. QUALIFICATION OF BIDDERS
Each Bidder shall submit a completed Qualification Statement utilizing the form attached.
11. RIGHT TO REJECT BIDS
The Town of Cutler Bay reserves the right to accept or reject any and/or all Bids to workshop or
negotiate any and all Bids, to waive irregularities, and to request re-Bids on the required materials
or services.
12. RETURN OF THE BID GUARANTY
All Bid Guarantees of unsuccessful Bidders will be returned after the Contract is awarded
and executed.
13. EXECUTION OF CONTRACT
The successful Bidder(s) shall, within ten (10) days of receipt of a written notice of the Award of
the Contract, deliver to the Town a fully executed Contract and all requested certificates of
insurance and bonds.
Town of Cutler Bay
ITB No. 26-05
Lakes by the Bay Parking Lot and Walkway Retrofit Project
Page 8 of 130

14. FORFEITURE OF BID GUARANTY FOR FAILURE TO EXECUTE CONTRACT
The failure of the successful Bidder(s) to execute an Contract and submit required insurance
certificates and bonds will result in forfeit of the Award. Each Bidder agrees in advance that the
Town will sustain certain damages too difficult to accurately ascertain. Accordingly, if the Award
is forfeited under this Section, the amount of the Bid Guaranty of the forfeiting Bidder will be
retained by the Town, not as forfeiture or a penalty, but as liquidated damages.
15. TIME AND AWARD
The Bidder agrees to abide by the overall and unit prices quoted in the Bid for up to ninety (90)
days from the date of bid opening to allow for the Town to review, award, and execute the Contract.
16. INTERPRETATION AND CLARIFICATION
All questions about the meaning or intent of the Bid Documents and specifications shall be directed
in writing to the Town Clerk's Office, Mauricio Melinu, CMC at 10720 Caribbean Blvd., Suite No.
105, Cutler Bay, Florida 33189 or e-mail: MMelinu@cutlerbay-fl.gov. All correspondences
whether in writing or through e-mail must be titled: "LAKES BY THE BAY PARKING LOT
AND WALKWAY RETROFIT PROJECT". Interpretation or clarifications considered
necessary by the Town in response to such questions will be issued by means of addenda
electronically mailed or delivered to all parties that are on record with the Town Clerk as having
requested and received the Bid Documents. Provided however that it is each Bidder's sole
responsibility to be informed of any changes to the Invitation to Bid in the form of written addenda
and the Town shall not be responsible for any Bidder's failure to receive same. The Town has the
right to rely on all Bids received and the submittal of a Bid shall represent the Bidder's
acknowledgement that he has read and understood the Invitation to Bid and any addenda thereto.
Written questions must be received by Thursday, June 4, 2026, at 5:00 PM. Only questions
answered by written addenda shall be binding. Oral and other interpretation or clarifications shall
be without legal effect.
17. BID MODIFICATIONS
No modifications shall be submitted by Bidder or accepted by the Town.
18. WITHDRAWAL OF A BID
A Bidder may withdraw his Bid at any date and time prior to the time the Bids are scheduled to be
opened. Notice of withdrawal should be made in writing to the Town Clerk's Office, Mauricio
Melinu, CMC at 10720 Caribbean Blvd., Suite No. 105, Cutler Bay, Florida 33189.
19. OPENING OF BIDS
Bids will be publicly opened and read aloud at the appointed time and place stated in the Invitation
to Bid/Request for Proposals. Late Bids will not be considered. No responsibility will be attached
to any Town Staff for the premature opening of a Bid not properly addressed and identified.
Bidders or their authorized agents are invited to be present at the bid opening.
Town of Cutler Bay
ITB No. 26-05
Lakes by the Bay Parking Lot and Walkway Retrofit Project
Page 9 of 130

20. PUBLIC ENTITY CRIMES ACT
In accordance with the Public Entity Crimes Act, (Section 287.133, Florida Statutes) a person or
affiliate who is a contractor, who had been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on a contract to provide any goods or
services to the Town, may not submit a bid on a contract with a public entity for the construction
or repair of a public building or public work, may not submit bids on leases or real property to the
Town, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant
under a contract with any public entity, and may not transact business with the Town in excess of
the threshold amount provided in Section 287.917, Florida Statutes, for Category Two for a period
of 36 months form the date of being placed on the convicted vendor list. Violation of this section
by the Contractor shall result in rejection of the Bid, termination of the contract, and may cause
Contractor debarment.
21. TOWN LICENSES, PERMITS AND FEES
In accordance with the Public Bid Disclosure Act, 218.80, Florida Statutes, each license, permit,
or fee a Contractor will have to pay the Town before or during the Work or the percentage method
or unit method of all licenses, permits and fees required by the Town and payable to the Town by
virtue of the Work as part of the Contract are as follows:
21.1 Contractor shall have and maintain during the term of the Contract all appropriate Town
licenses, and fees for which shall be paid in full in accordance with the Town's
Fee structure for such licenses. THERE WILL NOT BE ANY PERCENTAGE
REDUCTION OR WAIVING OF TOWN LICENSE FEES.
21.2 During the performance of the Contract there may be times when the Contractor
will be required to obtain a Town permit for the Work. It is the responsibility of
the Contractor to ensure that he or she has the appropriate Town permits to
perform such Work as may become necessary during the performance of the
Contract. Any fees related to Town required permits in connection with the
Contract will be the responsibility of the Contractor and will not be reimbursed
by the Town. Licenses, permits, and fees that may be required by County, State
or Federal entities are not included in the above list.
22. INSURANCE
The Bidder shall be required to provide and maintain insurance coverage of such types and
amounts as specified in Section 6 of the Contract. The Bidder shall include with his or her Bid
either Certificates of Insurance evidencing same or documentation from his or her insurer
evidencing the insurability of the Bidder to meet the insurance requirements.
23. BONDS
Performance and Payment totaling A one hundred percent (100%) shall be required in
connection with this contract.
24. FAMILIARITY WITH LAWS
The Bidder is assumed to be familiar with all applicable Federal, State, and local laws, ordinances,
rules, and regulations that may in any manner affect the Work.
Town of Cutler Bay
ITB No. 26-05
Lakes by the Bay Parking Lot and Walkway Retrofit Project
Page 10 of 130