ITB No. 26-1006 - 2026 Bee Creek Road Improvements

Lakeway
TEXAS
INVITATION TO BID NO. 26-1006
FOR
2026 BEE CREEK ROAD
IMPROVEMENTS
CITY OF LAKEWAY
1102 LOHMANS CROSSING
LAKEWAY, TX 78734

Table of Contents
Document
Number Title
BIDDING REQUIREMENTS, CONTRACT FORMS, & CONDITIONS OF THE CONTRACT
Pre-Bid Information
00020 Invitation for Bids
Instructions to Bidders
00100 Instructions to Bidders
Bidder Information
00110 Bidder Information
Bid Form
00300 Bid Form
Agreement Form
00500 Agreement
Bonds and Certificates
00610 Performance Bond
00620 Payment Bond
00630 Maintenance Bond
00650 Certificate of Insurance
General Conditions
00700 General Conditions
Supplementary Conditions
00810 Supplemental General Conditions
00820 Special Conditions
Addenda
00900 Addendum {If any addendum is issued, it will be bound in the front of Contract sets following
contract execution.}
SPECIFICATIONS
Division 1 - General Requirements
01095 Reference Standards and Definitions {Terminology, acronyms, symbols, trade names and
addresses, etc.}
01400 Quality Control Services {Special instructions regarding professional testing/inspection services}
01550 Public Safety and Convenience
09900 Restoration
City Standard Technical Specifications
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Table of Contents Page 1 of 1

CITY OF LAKEWAY
INVITATION FOR BIDS NO. 26-0317
The City of Lakeway, Texas is requesting sealed written Bids for furnishing all labor, materials, equipment,
supervision, and incidentals, and for performing all Work required for the FY2026 Bee Creek Road
Improvements project, to include, in part:
Milling of asphalt pavement, spoils removal/disposal, patch repair, level up, placement of
asphalt, traffic control, and other incidental items.
Sealed Bids will be received at the offices of the City of Lakeway, City Hall, 1102 Lohmans Crossing
Road, Lakeway, TX 78734 until 2:00 p.m. (CT) on Friday, May 1, 2026, at which time the bids will be
publicly opened and read aloud. Any bids received after the closing time will not be accepted for
consideration and will be returned unopened.
A pre-bid meeting will not be hosted for this solicitation.
Bid documents may be obtained free of charge at the City of Lakeway, 1102 Lohmans Crossing, Lakeway,
TX 78734 or through the City's website at www.lakeway-tx.gov/bids.
Contractor awarded the project shall be required to furnish an acceptable Performance and Payment
Bond in the amount of one hundred percent (100%) of the contract price. The bonds shall be issued by
a solvent corporate surety company authorized to do business in the State of Texas and shall meet any
other requirements established by law or by City of Lakeway pursuant to applicable law.
A Maintenance Bond will be required in the amount of ten percent (10%) of the contract price and is to
remain in force for a period of two (2) years from the date of the letter of final conditional acceptance
from the City of Lakeway.
Contract Time is of the essence and all Base Bid Work shall be completed within thirty (30) Calendar
Days after the date specified in the Notice to Proceed, in accordance with the Bid Form, Section 00300.
Liquidated damages are $1,000 per Calendar Day for failure to complete the work within the allotted
time.
Questions regarding the Invitation for Bid shall be emailed to:
Dale DeLong, Public Works Director
Phone: 512-608-9000
Email: daledelong@lakeway-tx.gov
Section 020 Page 1 Invitation For Bids

SECTION 00100 - INSTRUCTION TO BIDDERS
1. Defined Terms.
Terms used in these Instruction to Bidders have the meanings indicated below which are applicable to both
the singular and plural thereof.
1.1. Bidder - One who submits a Bid directly to Owner as distinct from a sub-bidder, who submits a bid to a
Bidder.
1.2. Issuing Office - The office from which the Bid Document are to be issued and where the bidding
procedures are to be administered.
1.3. Successful Bidder - The Bidder to whom Owner (on the basis of the Owner's evaluation as hereinafter
provided) makes an award.
2. Copies of Bid Documents.
2.1. Complete sets of the Bid Documents in the number and for the deposit sum, if any, stated in the
Advertisement or Invitation to Bid may be obtained from the issuing office. If identified in the Invitation
to Bid, as refundable, the deposit will be refunded to each document holder of record who returns a
complete set of Bid Document in good condition within ten calendar days after opening the Bids.
2.2. Complete sets of Bid Documents must be used in preparing Bids; neither Owner nor Engineer assume
any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bid
Documents.
2.3. Owner and Engineer in making copies of Bid Documents available on the above terms do so only for
the purpose of obtaining Bids for the Work and do not confer a license or grant for any other use.
3. Qualifications of Bidders.
3.1. Contractor shall submit with the Bid, the required Section 00110 Bidder Information.
3.2. If requested by the Owner, Contractor shall be prepared to submit, within five working days of the
request, a notarized financial statement, financial data or other information and references sufficiently
comprehensive to permit an appraisal of his current financial condition.
3.3. If requested by the Owner, Contractor shall be prepared to submit, within five working days of the
request, a list of subcontractors to be used in the completion of the Contract. Owner reserves the right
to disqualify any subcontractor for any reason prior to the execution of the Contract. After execution of
the Contract, Contractor must make Owner fully aware of any changes or additions to the
subcontractor list and Owner reserves the right to disqualify any changes or additions to the
subcontractor list.
4. Examination of Contract Documents and Site.
4.1. It is the responsibility of each Bidder before submitting a Bid to:
4.1.1. Examine thoroughly the Contract Documents and other related data identified in the Bid
Documents (including "technical data" referred to below);
4.1.2. Visit the site to become familiar with and satisfy Bidders as to the general, local and site
conditions that may affect cost, progress, performance or furnishing of the Work;
00100 Page 1 Instructions to Bidders

4.1.3. Consider federal, state and local Laws and Regulations that may affect cost, progress,
performance or furnishing of the Work;
4.1.4. Study and carefully correlate Bidder's knowledge and observations with the Contract Documents
and other such regulated data; and
4.1.5. Promptly notify Engineer of all conflicts, errors, ambiguities or discrepancies which Bidder has
discovered in or between the Contract Documents and other such related documents.
4.2. Deleted.
4.3. Information and data shown or indicated in the Contract Documents with respect to existing
Underground Facilities at or contiguous to the site is based upon information and data furnished to
Owner and Engineer by owners of such Underground Facilities or others, and Owner and Engineer do
not assume responsibility for the accuracy or completeness thereof.
4.4. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with
respect to subsurface conditions, other physical conditions and Underground Facilities, and possible
changes in the Contract Documents due to differing and unanticipated conditions appear in paragraphs
4.2 of the General Conditions.
4.5. Before submitting a Bid each Bidder will be responsible to obtain such additional or supplementary
examinations, investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface and Underground Facilities) at or contiguous to the site or otherwise, which may affect cost,
progress, performance or furnishing of the Work or which relate to any aspect of the means, methods,
techniques, sequences or procedures of construction to be employed by Bidder and safety precautions
and programs incident thereto or which Bidder deems necessary to determine its Bids for performing
and furnishing the Work in accordance with the time, price and other terms and conditions of the
Contract Documents.
4.6. On request, Owner will provide each Bidder access to the site to conduct such examinations,
investigations, explorations, tests and studies as each Bidder deems necessary for submission of a
Bid. Bidder must fill all holes and clean up and restore the site to its former condition upon completion
of such explorations, investigations, tests and studies.
4.7. Reference is made to the Supplementary General Conditions and/or Special Conditions for the
identification of the general nature of work that is to be performed at the site by Owner or others (such
as utilities and other prime contractors) that relates to the work for which a Bid is to be submitted. On
request, Owner will provide to each Bidder for examination access to one or more copies of Contract
Documents (other than portions thereof related to price) for such work.
4.8. The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has
complied with every requirement of this Article 4, that without exception the Bid is premised upon
performing and furnishing the Work required by the Contract Documents and applying the specific
means, methods, techniques, sequences or procedures of construction (if any) that may be shown or
indicated or expressly required by the Contract Documents, that Bidder has given Engineer written
notice of all conflicts, errors, ambiguities and discrepancies that Bidder has discovered in the Contract
Documents and the written resolutions thereof by Engineer is acceptable to Bidder, and that the
Contract Documents are generally sufficient to indicate and convey understanding of all terms and
conditions for performing and furnishing the Work.
5. Availability of Lands for Work
The lands upon which the Work is to be performed, rights-of-way and easements for access thereto and
other lands designated for use by Contractor in performing the Work are identified in the Contract
00100 Page 2 Instructions to Bidders

Documents. All additional lands and access thereto required for temporary construction and equipment to be
incorporated in the Work are to be obtained and paid for by Contractor. Easements for permanent structures
or permanent changes in existing facilities are to be obtained and paid for by Owner unless otherwise
provided in the Contract Documents.
6. Interpretations and Addenda.
6.1. All questions about the meaning or intent of the Bid Documents are to be directed to Engineer.
Interpretations or clarifications considered necessary by Engineer in response to such questions will be
issued by Addenda mailed or delivered to all parties recorded by Engineer as having received the Bid
Documents. Questions received less than five working days prior to the date for opening Bids may not
be answered. Only questions answered by formal written Addenda will be binding. Oral and other
interpretations or clarifications will be without legal effect.
6.2. Addenda may also be issued to modify the Bid Documents as deemed advisable by Owner or
Engineer.
7. Bid Security.
7.1. Not used
8. Contract Times.
The number of days within which, or the dates by which, the Work is to be substantially completed and/or
ready for final completion are set forth in the Agreement or incorporated therein by reference to the attached
Bid Form.
9. Liquidated Damages.
Provisions for liquidated damages, if any, are set forth in the Bid Form and/or Agreement.
10. Substitute and "Or-Equal" Items.
The Contract, if awarded, will be on the basis of materials and equipment described in the Drawings or
specified in the Specifications without consideration of possible substitute or "or-equal" items. Whenever it is
indicated in the Drawings or specified in the Specifications that a substitute or "or-equal" item of material or
equipment may be furnished or used by Contractor if acceptable to Engineer, application for such acceptance
will not be considered by Engineer until after the Date of the Agreement. The procedure for submission of any
such application by Contractor and consideration by Engineer is set forth in Paragraphs 6.2.4. of the General
Conditions .
11. Subcontractors, Suppliers and Others.
11.1. If the Supplementary General Conditions and/or Special Conditions require the identity of certain
Subcontractors, Suppliers and other persons and organizations (including those who are to furnish the
principal items of material and equipment) to be submitted to Owner, then the apparent Successful
Bidder, and any other Bidder so requested, shall within five days after request by Owner, submit to
Owner, a list of all such Subcontractors, Suppliers and other persons and organizations proposed for
those portions of the Work for which such identification is required. Such list shall be accompanied by
an experience statement with pertinent information regarding similar projects and other evidence of
qualification for each Subcontractor, Supplier, person or organization if requested by Owner. An Owner
or Engineer who after due investigation has reasonable objection to any proposed Subcontractor,
Supplier, other person or organization, may, before the Notice of Award is given, request the apparent
Successful Bidder to submit an acceptable substitute, without an increase in the Bid price.
00100 Page 3 Instructions to Bidders

If the apparent Successful Bidder declines to make any such substitution, Owner may award the
contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers and other
persons and organizations. The declining to make requested substitutions will not constitute grounds
for sacrificing the Bid security, if applicable of any Bidder. Any Subcontractor, Supplier, other person or
organization listed and to whom Owner or Engineer does not make written objection prior to the giving
of the Notice of Award will be deemed acceptable to Owner and Engineer subject to revocation of such
acceptance after the Effective Date of the Agreement as provided in the General Conditions.
11.2. No Contractor shall be required to employ any Subcontractor, Supplier, other person or organization
against whom Contractor has reasonable objection.
12. Bid Form.
12.1. The Bid Form is included with the Bid Document; additional copies may be obtained from Engineer (or
the Issuing Office).
12.2. All blanks on the Bid Form must be completed by printing in black ink or otherwise printed.
12.3. Bids by corporations must be executed in the corporate name by the president or a Vice-President (or
other corporate office accompanied by evidence of authority to sign) and the corporate seal must be
affixed and attested by the secretary or an assistant secretary. The corporate address and state of
incorporation must be shown below the signature.
12.4. Bids by partnerships must be executed in the partnership name and signed by a partner, whose title
must appear under the signature and the official address of the partnership must be shown below the
signature.
12.5. All names must be typed or printed in black ink below the signature.
12.6. The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which must be
filled in on the Bid Form).
12.7. The address and telephone number for communications regarding the Bid must be shown.
12.8. Evidence of authority to conduct business as an out-of-state corporation in the state where the Work is
to be performed shall be provided in accordance with Paragraph 12.3 above. State contractor license
number, if any, must also be known.
13. Submission of Bids.
Bids shall be submitted at the time and place indicated in the Advertisement or Invitation to Bid and shall be
enclosed in an opaque sealed envelope, marked with the Project title (and, if applicable, the designated
portion of the Project for which the Bid is submitted) and name and address of Bidder and accompanied by
the Bid security, if applicable and other required documents. If the Bid is sent through the mail or other
delivery system the sealed envelope shall be enclosed in a separate envelope with the notation "BID
ENCLOSED" on the face of it.
14. Modification and Withdrawal of Bids.
14.1. Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a
Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to
the opening of Bids.
00100 Page 4 Instructions to Bidders

15. Opening of Bids.
Bids will be opened and (unless obviously non-responsive) read publically at the place where bids are to be
submitted. An abstract of the amounts of the base Bids and major alternates (if any) will be made available
to Bidders after the opening of Bids.
16. Bids to Remain Subject to Acceptance.
All bids will remain subject to acceptance for sixty (60) days after the day of the Bid opening, but Owner may,
in its sole discretion, release any Bid and return the Bid security, if applicable prior to that date.
17. Award of Contract.
17.1. Bidder shall be made to the responsible, responsible bidder submitting the lowest Total Sum
BASE BID On Item Nos. 1 - 5. Bid are required for all items to be considered for award.
17.2 Owner reserves the right to reject any or all Bids, including without limitation the rights to reject any or
all nonconforming, nonresponsive, unbalanced or conditional Bids and to reject the Bid of any Bidder if
Owner believes that it would not be in the best interest of the Project to make an award to that Bidder,
whether because the Bid is non responsible or the Bidder is unqualified or of doubtful financial ability or
fails to meet any other pertinent standard or criteria established by Owner. Owner also reserves the
right to waive all informalities not involving price, time or changes in the Work and to negotiate contract
terms with the Successful Bidder. Discrepancies between the multiplication of units of Work and unit
prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any
column of figures and the correct sum thereof will be resolved in favor of the correct sum.
Discrepancies between words and figures will be resolved in favor of the words.
17.3. In evaluating Bids, Owner will consider the qualifications of Bidders, whether or not the Bids comply
with the prescribed requirements, and such alternates, unit prices and other data, as may be requested
in the Bid Form or prior to the Notice of Award.
17.4. Owner may consider the qualifications and experience of Subcontractors, Suppliers, and other persons
and organizations proposed for those portions of the Work as to which the identify of Subcontractors,
Suppliers, and other persons and organizations must be submitted as provided in the Supplementary
General Conditions and/or Special Conditions. Owner also may consider the operating costs,
maintenance requirements, performance data and guarantees of major items of materials and
equipment proposed for incorporation in the Work when such data is required to be submitted prior to
Notice of Award.
17.5. Owner may conduct such investigations as Owner deems necessary to assist in the evaluation of any
Bid and to establish the responsibility, qualifications and financial ability of Bidders, proposed
Subcontractors, Suppliers and other persons and organizations to perform and furnish the Work in
accordance with the Contract Documents to Owner's satisfaction within the prescribed time.
17.6. If the contract is to be awarded, Owner will award the Contract to the Bidder whose Bid is in the best
interests of the Project.
18. Contract Security.
Paragraph 5.1 of the General Conditions and paragraph 5.4.1 of the Supplementary General Conditions set
forth Owner's requirements as to performance and payment Bonds. When the Successful Bidder delivers the
executed agreement to Owner, it must be accompanied by the required performance and payment Bonds.
00100 Page 5 Instructions to Bidders

19. Signing of Agreement.
When Owner gives a Notice of Award to the Successful Bidder, it will be accompanied by the required
number of unsigned counterparts of the Agreement with all other written Contract Documents attached.
Within ten days thereafter Contractor shall sign and deliver the required number of counterparts of the
Agreement and attached documents to Owner with the required Bonds and Certificate of Insurance. Within
ten days thereafter, Owner shall deliver one fully signed counterpart to Contractor. Each counterpart is to be
accompanied by a complete set of the Drawings with appropriate identification.
20. Prebid Conference.
None
21. Sales and Use Taxes.
Owner is exempt from all Texas State Sales and Use Taxes on materials and equipment to be incorporated
in the Work. Said taxes shall not be included in the Contract Price. Refer to Supplementary General
Conditions for additional information (if any).
22. Retainage.
Provisions concerning Retainage and Contractor's rights to deposit securities in lieu of Retainage are set
forth in Article 14 of the General Conditions.
- - - - - - - - - - END - - - - - - - - - -
00100 Page 6 Instructions to Bidders

SECTION 00110 - BIDDER INFORMATION
1. This Bidder Information sheet is submitted to the City of Lakeway by:
Name
Address
City State Zip
Phone Email
2. Years in business under present name:
3. Total years construction experience:
4. List a minimum of three similar projects that your organization has completed (most recent first):
Contract Amount Type of Work Date Owner Name and Address
5. List projects your organization has under construction as of this date:
Contract Amount Type of Work Date Owner Name and Address
6. Has your organization completed all prior contracts awarded to you? Yes No
If no, please provide details:
BI 1 of 2