ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, GA, PI# 0021197

ITB #26-51 MILLING AND RESURFACING OF FIVE (5) ROADS
FOR CLAYTON COUNTY, GEORGIA, PI # 0021197
INFORMATION AND INSTRUCTIONS TO BIDDERS
1. Invitation to Bid: This Invitation to Bid ("ITB") is for qualified Bidders ("Bidder" or "Bidders") to
provide the Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia. A detailed Scope
of Services ("SOS") is set forth in this ITB.
2. Solicitation Method: This solicitation is being conducted in accordance with all applicable
provisions of the Clayton County Code of Ordinances. By submitting a Bid in reference to this
solicitation, a Bidder acknowledges that it is familiar with all laws applicable to this solicitation,
including, but not limited to, the County's Code of Ordinances, which ordinances are incorporated
into this ITB by reference.
3. Minimum Qualifications: Each Bidder and team member shall have the minimum experience set
forth in this ITB. Bidders submitting a bid in excess of $2,000,000 must be prequalified with GDOT.
Bidders submitting a bid $2,000,000 or less must be either a prequalified contractor or a registered
subcontractor with GDOT.
4. Certificate of Authority to Transact Business in Georgia: Each Bidder must submit
documentation that demonstrates it is duly authorized to conduct business in the State of Georgia
with its Bid. This requirement also applies to Joint Venture (JV) Team Members, Sub-Consultants
and Subcontractors.
5. Professional License: Bidder must attach a copy of any professional license required by this ITB
with its response.
6. Business License: Bidder is required to be prequalified with GDOT and is requested to submit a
copy of its current, valid business license with its Bid. If the Bidder is a Georgia corporation, Bidder
is requested to submit a valid county or city business license. If Bidder is a joint venture, Bidder is
requested to submit valid business licenses for each member of the joint venture. If the Bidder is
not a Georgia corporation, Bidder is requested to submit a Certificate of Authority to Transact
Business in the State of Georgia and a copy of its current, valid business license issued by its home
jurisdiction.
7. No Offer by County and Firm Offer by Bidder: This solicitation does not constitute an offer by
County to enter into contract and shall not be construed by any Bidder to form a contract. This
solicitation is only an invitation for offers from interested Bidders and no offer shall bind County. A
Bidder's bid constitutes a firm offer and may not be withdrawn except as provided in this ITB, the
County's Code of Ordinances and other applicable law.
8. Bid Duration: Bids submitted in response to this ITB must be valid for a period of One Hundred
and Twenty (120) calendar days from the Bid Submission Deadline and must be marked as such.
The NTP for this project can only be given after the NTP to Clayton County from GDOT.
9. Bid Submission Deadline: Responses to this ITB should be sent to
https://www.bidnetdirect.com/georgia/claytoncounty by 3:00 P.M., Eastern Standard Time (EST)
on Friday, May 29, 2026. To attend the Bid Opening, please register by sending an email to
centralservicesbids@claytoncountyga.gov.
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10. Non-Mandatory Pre-Bid Conference: A Non-Mandatory Pre-Bid Conference has been scheduled
for Thursday, May 7, 2026 at 2:30 P.M., EST., and will be hosted virtually by our staff and
responsible person(s). Please register by sending an email to
centralservicesbids@claytoncountyga.gov. Attendance at the Pre-Bid Conference is non-
mandatory for Bidders responding to this ITB. During the Pre-Bid Conference, the general
requirements of the project will be discussed. Any questions raised by potential Bidders will be
discussed. Verbal answers to questions during the Pre-Bid Conference will not be authoritative.
Each Bidder must be fully informed regarding all existing and expected conditions and matters which
might affect the cost or performance of the Services. It should be emphasized, however, that nothing
stated or discussed during the course of this Pre-bid conference shall be considered to modify, alter
or change the requirement of the solicitation documents, unless it shall be subsequently
incorporated into an addendum to the solicitation documents
11. Solicitation Questions/Prohibited Contacts: Any questions regarding this ITB shall be submitted
in writing by logging into https://www.bidnetdirect.com/georgia/claytoncounty on or before
Thursday, May 14, 2026 by 3:00 P.M., EST. Questions received after the designated period shall
not be considered. Any response made by the County will be provided in writing to all Bidders by
addendum. It is the responsibility of each Bidder to obtain a copy of any Addendum issued
for this solicitation by monitoring the County's website at
https://www.bidnetdirect.com/georgia/claytoncounty. No Bidder may rely on any verbal response to
any question submitted concerning this ITB.
12. All Bidders, and/or representatives of Bidders, seeking an award of a Clayton County
contract may not initiate or continue any verbal or written communications regarding a
solicitation with any County officer, elected official, employee or other County representative
other than the Department of Central Services employee named in the solicitation, between
the date of the issuance of the solicitation and the date of the final contract award by the Board of
Commissioners, unless specified otherwise herein. Attempting to influence the outcome of any
given contract prior to a recommendation of award to the Board of Commissioners is strictly
prohibited. The Director of Central Services will review alleged violations of this prohibition. If the
Director of Central Services determines that such a communication has compromised the
competitive process, the offer submitted by that Bidder may be disqualified from consideration for
award, and that Bidder may, among other things, be placed on the Ineligible Source List. Violations
of this prohibition may also be subject to prosecution under Federal, State or Local laws. Clayton
County employees, officials, and their family members are prohibited from seeking, requesting,
or receiving any material payment, gift, job offer, security, promise of future benefit, or any other
tangible or intangible thing of value when such receipt has the potential to influence a procurement
decision or to gain unfair advantage in a procurement competition, and as outlined in the
County's Ethics Code found in Article 2, Section 70-61, et seq. and all other applicable
policies
13. Ownership of Bids: Each Bid submitted to the County shall become the property of the County,
without compensation to a Bidder for the County's use, in its discretion. The County shall not be
liable for any Bid preparation costs incurred by Bidder.
14. Georgia Open Records Act: Information provided to the County is subject to disclosure under the
Georgia Open Records Act, O.C.G.A. 50-18-70 et. seq. Pursuant to O.C.G.A. 50-18-72(a)(34),
"[a]n entity submitting records containing trade secrets that wishes to keep such records confidential
under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that
specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of
Title 10 O.C.G.A. 10-1-760 et seq.". All such records shall be labeled as a trade secret or
confidential and include the relevant cite to the Open Records Act.
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15. Bonding and Insurance Requirements: The Bonding and Insurance requirements for any
Contract that may be awarded pursuant to this ITB are set forth in Appendix B. Bidder must provide
all bonds and a copy of all current certificates of insurance evidencing any existing policies issued
for Bidder, as set forth in these requirements. For purposes of this section, "Bidder" shall mean an
individual, corporation or other corporate entity submitting a Bid in connection with this solicitation,
including each joint venture partner if Bidder is a joint venture.
16. Applicable GDOT Disadvantaged Business Program: The DBE Programs applicable to this
solicitation are set forth in Appendix A: Contract Compliance Requirements, included in this ITB. By
submitting a Bid in response to this solicitation, each Bidder agrees to comply with such applicable
DBE Program.
17. Applicable County Small Local Business Program: To the extent applicable, the SLBE
Programs applicable to this solicitation are set forth in Appendix A: Contract Compliance
Requirements, included in this ITB. By submitting a Bid in response to this solicitation, each Bidder
agrees to comply with such applicable SLBE Programs. However, if the Georgia Department of
Transportation requires compliance with its Disadvantaged Business Enterprise (DBE) Program,
the County's SLBE Program shall not be applicable.
18. Subcontractors and Manufacturers: Bidders are required to submit, in writing, the addresses of
any proposed Subcontractors or equipment manufacturers listed in the Bid and may be required to
submit other material information relative to proposed Subcontractors. County reserves the right to
disapprove any proposed Subcontractors whose technical or financial ability, or resources, or
experience are deemed inadequate.
19. Examination of Bid Documents:
Each Bidder is responsible for examining with appropriate care the complete ITB and all Addenda
and for informing itself with respect to all conditions which might in any way affect the cost or the
performance of any Services. Failure to do so shall be at the sole risk of the Bidder, who is deemed
to have included all costs for performance of the Services in its Bid.
19.1 Each Bidder shall promptly notify County in writing should the Bidder find discrepancies,
errors, ambiguities or omissions in the Bid Documents, or should their intent or meaning
appear unclear or ambiguous, or should any other question arise relative to the ITB. Replies
to such notices may be made in the form of an addendum to the ITB, which will be issued
simultaneously to all potential Bidders
19.2 County may in accordance with applicable law, by addendum, modify any provision or part
of the ITB at any time prior to the Bid due date and time.
19.3 Each Bidder must confirm Addenda have been received and acknowledge receipt by
executing the Acknowledgment of Addenda form provided with each Addendum.
19.4 The County may waive any technicalities and formalities. The County reserves the right to
cancel the ITB in its entirety or any and all bids may be rejected in whole or in part as may
be specified herein, where it is in the best interest of the County.
19.5 Pursuant to the Clayton County Code of Ordinance, Section 2-113 Bids may be disqualified
by the Director of Central Services as a result of, but not necessarily limited to, the following
reasons:
19.5.1 Failure to follow Clayton County's Bid schedule;
19.5.2 Failure to return applicable compliance and/or specification sheets;
19.5.3 Failure to return applicable addenda;
19.5.4 Failure to provide information on alternates or equivalents, when allowed or
requested;
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19.5.5 Failure to provide bid bond when specifically stated will result in automatic rejection;
19.5.6 Failure of bidder to sign all requested documents;
19.5.7 Failure to submit Bid by deadline;
19.5.8 Failure of Contractor to extend prices;
19.5.9 Failure to hold firm pricing;
19.5.10 Failure to meet specified delivery requirements;
19.5.11 Prices for services or items that exceeds the department's budgeted amount allowed
for those items;
19.5.12 A bid submitted by a Person on the Ineligible Source List;
19.5.13 A bid which is non-responsive;
19.5.14 A bid submitted by a Person having been determined in violation of Section 2-97 of
the Purchasing Code; and/or
19.5.15 A bid submitted by a Person who has litigation pending against the County, or
anyone representing a firm or business in litigation
20. Illegal Immigration Reform and Enforcement Act: This ITB is subject to the Illegal Immigration
Reform and Enforcement Act of 2011 ("Act"), formerly known as the Georgia Security and
Immigration Compliance Act. Pursuant to Act, the Bidder must provide with its Bid proof of its
registration with and continuing and future participation in the E-Verify Program established by the
United States Department of Homeland Security. Completed Contractor Affidavit, Illegal Immigration
Reform and Enforcement Act Forms attached herein as Forms F6.6 and F6.7, Appendix C: Required
Submittal Forms must be submitted with the Bid at the time of submission. Under state law, the
County cannot consider any Bid which does not include the completed form F6.6. Where the
business structure of a Bidder is such that Bidder is required to obtain an Employer Identification
Number (EIN) from the Internal Revenue Service, Bidder must complete the Contractor Affidavit on
behalf of, and provide a Federal Work Authorization User ID Number issued to, the Bidder itself.
Where the business structure of a Bidder does not require it to obtain an EIN, each entity comprising
Bidder must submit a separate Contractor Affidavit. It is not the intent of this notice to provide
detailed information or legal advice concerning the Act. All Bidders intending to do business with
the County are responsible for independently apprising themselves of and complying with the
requirements of the Act and assessing its effect on County solicitations and their participation in
those solicitations. For additional information on the E-Verify program or to enroll in the program, go
to: https://e-verify.uscis.gov/enroll.
21. Multiple Awards: The County reserves, in its sole discretion, the right to make one (1) award, no
award, or award to multiple Bidders. The award(s) will be based on the Bid (s) in its entirety or by
components.
22. Award and Execution of Contract: If the County awards a contract pursuant to this solicitation,
the County will prepare and forward to the Bidder a contract for execution substantially in the form
of the Draft Contract included in this ITB. All Bidders shall thoroughly review the solicitation
document prior to submitting a Bid. Any proposed revisions to the terms or language of this Draft
Contract must be submitted in writing with the Bidder's response to the Invitation to Bid ITB. Since
proposed revisions may result in a Bid being rejected if the revisions are unacceptable to the County,
Bidder should review any proposed revisions with an Authorized Representative having authority to
execute the Contract. Upon approval of the Bidder by the Clayton County Board of Commissioners,
the County will provide the Bidder with three (3) unsigned contracts. The Bidder shall execute and
return to the County three (3) signed contracts, with required insurance certificates and other
documents as listed in this ITB or required by the County, within no more than ten (10) calendar
days from receipt of the contracts.
23. Joint Ventures: Each party to a Joint Venture will be required to fully complete and submit the
Required Submittal Forms unless otherwise indicated in this ITB.
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24. Conflict of Interest: Bidders are advised to read and familiarize themselves with the conflict-of-
interest provisions of this ITB. The County reserves the right to issue ITBs for specific projects that
are independent of ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County,
Georgia, PI# 0021197 except as stated in this ITB these Instructions, and the Notice to Bidders
concerning Conflicts of Interests, Bidders under this ITB are not precluded from responding to such
solicitations.
25. Tax Exemption Status: The County is exempt from Federal Excise Tax and Georgia Sales Tax
with regard to goods and services purchased directly by Clayton County. Exemption certificates are
furnished upon request.
26. Codes, Permits, Fees, Licenses and Laws: All permits, fees, arrangements for inspections,
licenses, and costs incurred for the same shall be the sole responsibility of the Bidder. All materials,
labor and construction must comply with all applicable rules and regulations of local, state and/or
national codes, laws and ordinances of all authorities having jurisdiction over the project, which shall
apply to the Contract throughout and will be deemed to be incorporated into the Contract the same
as though herein written out in full.
27. Non-Collusion By submitting a Bid in response to this solicitation, the Bidder represents that in the
preparation and submission of its Bid, said Bidder did not either directly or indirectly enter into any
combination or arrangement with any person, Bidder, Corporation or enter into any agreement,
participate in any collusion, or otherwise take any action in the restraint of free, competitive bidding
in violation of the Sherman Act (15 U.S.C. Section I or Section 59.1-9.1 through 59.1-9.17 or
Sections 59.1 - 68.6 through 59.68.8). Collusion and fraud in bid preparation shall be reported to
the State of Georgia Attorney General and the United States Justice Department.
28. Proposal Guaranty Contract Bonds A Bid Bond is required in the amount of 5 percent (5%) of bid
amount. If Contract is awarded, the Bidder will promptly enter into a Contract and furnish
Performance Bond and Payment Bonds as provided by law and approved by Clayton County. This
results in a Performance Bond of 100 Percent (100%) of the Contract amount and a Payment Bond
of 110 Percent (110%) of the Contract amount. Payment and Performance Bonds are to be provided
as per Section 103.5 of the GDOT Specifications.
29. Title VI Assurances Clayton County, in accordance with Title VI of the Civil Rights Act of 1964, 78
Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted
programs of the Department of Transportation issued pursuant to such Act, hereby notifies all
bidders that it will affirmatively ensure that in any contract entered into pursuant to this
advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded
full opportunity to submit bids in response to this invitation and will not be discriminated against on
the grounds of race, color, national origin, or sex in consideration for an award.
30. COOPERATIVE PROCUREMENT- The County may permit other governmental entities to
purchase the same commodity, equipment, or service from suppliers at the same price and under
the same terms and conditions as extended to the County in a competitively procured contract.
Other governmental entities may utilize the County's competitively procured contracts
as "piggyback" purchases if such contract stipulates allowance for such governmental entities to
purchase the same commodity, equipment, or service from the supplier at the same price and under
the same terms and conditions as extended to the County or if the governmental entity
obtains written permission from the director and awarded supplier.
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ITB #26-51 MILLING AND RESURFACING OF FIVE (5) ROADS FOR CLAYTON
COUNTY, GEORGIA, PI# 0021197
SUBMITTAL CHECKLIST
1. Please use the following checklist to verify that all required information is included in your Bid.
2. It is the sole responsibility of each Bidder to ensure that their Bid is inclusive of all submittals outlined
below or elsewhere in this ITB.
3. Failure to submit any of the items below may cause rejection of the Bid. Bidder must return
each and every page of this ITB.
4. Bidders are required to submit responses to solicitations electronically for e-Bid solicitations only
online at: https://www.bidnetdirect.com/georgia/claytoncounty.The County will not consider any bid
that does not include completed Illegal Immigration Reform and Enforcement Act Affidavit Form(s).
5. Any modifications to the Bid Cost Form may result in a bid being deemed Non-Responsive.
REQUIRED DOCUMENTATION INITIAL IF INCLUDED
1. BID SOLICITATION FORM
2. BID
3. SUBMITTAL CHECKLIST (THIS FORM)
4. ADDENDA (IF APPLICABLE)
5. BID COST FORM (ATTACHMENT B)
6. REQUIRED FORM SUBMITTALS (APPENDIX C)
F6.1 W-9 FORM
F6.2 NON-CONFLICT OF INTEREST
F6.3 NON-COLLUSION FORM
F6.4 BUSINESS ENTITY CERTIFICATE
F6.5 CERTIFICATE OF AUTHORITY-JOINT VENTURE
F6.6 ILLEGAL IMMIGRATION REFORM AND
ENFORCEMENT ACT - CONTRACTOR AFFIDAVIT
F6.7 ILLEGAL IMMIGRATION REFORM AND
ENFORCEMENT ACT - SUBCONTRACTOR AFFIDAVIT
F6.8 SUBCONTRACTOR INFORMATION FORM
F6.9 ACKNOWLEDGEMENT OF BIDDER
F6.10 REFERENCE AND RELEASE FORM
F6.11 ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS
F6.12 EXCEPTION TO SPECIFICATION FORM
F6.13 CERTIFICATION OF ABSENCE OF CONFLICT OF INTEREST FOR
DEVELOPMENT OF SPECIFICATIONS OF SCOPE OF WORK
F6.14 DEBARMENT FORM _______
7. PROFESSIONAL LICENSE _______
8. BUSINESS LICENSE _______
9. DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM
10. GDOT PREQUALIFICATION DOCUMENTATION
11. BID BOND
12. EXHIBIT A - FEDERAL AID CERTIFICATION FORMS
___________________________________ _____________________ __________________
Print Name Title Date
______________________________ __________________________________
Signature Firm Name
______________________________ __________________________________
Email Address Phone Number
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ITB #26-51 MILLING AND RESURFACING OF FIVE (5) ROADS
FOR CLAYTON COUNTY, GEORGIA, PI# 0021197
1. INTRODUCTION
The County is soliciting Bids from interested and qualified firms for the Milling and Resurfacing of
Five (5) Roads for Clayton County, Georgia.
1.1 INTENT TO AWARD
The County intends to award to the overall lowest, responsive, and responsible Bidder whose
bid shall have met all the prescribed requirements as found in GDOT Section 103.2. However,
the County reserves the right to make multiple awards, awards based on lowest unit cost, or
no award.
1.1.1 Responsibility - The determination of the Bidder's responsibility will be made by the
County based on whether the Bidder meets the following minimum standard
requirements:
1.1.1.1 Has the appropriate and adequate technical experience required;
1.1.1.2 Has adequate personnel and equipment to perform the work expeditiously;
1.1.1.3 Ability to comply with the required or proposed delivery and installation
schedule;
1.1.1.4 Has a satisfactory record of performance;
1.1.1.5 The ability of the Bidder to provide future maintenance and/or service;
1.1.1.6 Has adequate financial means to meet obligations incidental to the work; and
1.1.1.7 Such other factors as the County deem to be pertinent to either the bid or the
contract.
1.1.2 Responsiveness - The determination of the Bidder's responsiveness will be made by
the County based on a consideration of whether the Bidder has submitted complete
Bid documents meeting Bid requirements without irregularities, exclusions, special
conditions, or alternative Bids for any item unless specifically requested in the
solicitation.
1.2 SUB-CONSULTANTS AND SUBCONTRACTORS
1.2.1 Bidder must ensure the responsibility standards for each of its Sub-Consultants and
Subcontractors as listed below and in each and every part of this ITB. Verification
must include documentation that each Sub-Consultant or Subcontractor meets the
responsibility criteria required to perform the work including any professional license,
certification, insurance requirements of this ITB, any governmental agency having
over the matter, or any law or regulation pertaining to the work or requirements. Bidder
shall not furnish any statement, representation, or certification in connection with Sub-
Consultants or Subcontractors that is materially false, deceptive, incorrect or
incomplete. Failure of the Bidder to provide information concerning the responsibility
of any Sub-Consultant or Subcontractor may result in a finding that the Bidder is not
responsible.
1.2.2 All proposed Sub-Consultants and Subcontractors must be listed in the Bidder's
response. Bidder shall ensure that all proposed Subcontractors have adequate
personnel, past experience, adequate facilities, finances and business systems to
perform the scope of services. The County reserves the right to approve all
Subcontractors and Sub-Consultants on this ITB.
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1.2.3 Bidder has the responsibility of verifying the existence, authenticity, and dates of
expiration of all licenses required by all Sub-Consultants and Subcontractors engaged
in the work of this ITB. The lack of a valid license from the Bidder or any Sub-
Consultant or Subcontractor shall be grounds for default, and for immediate
termination for cause with prejudice as it relates to the Bidder, and the removal of any
unlicensed entity from the project. In the event Bidder, a Sub-Consultant or
Subcontractor is required to be licensed or certified as a condition precedent to
providing goods or services under this ITB, the revocation or loss of such license or
certification may result in immediate termination of the Bidder's Contract effective as
of the date on which the license or certification is no longer in effect.
1.2.4 All Sub-Consultants and Subcontractors must be approved by the County prior to
performing. Consultant must receive written permission to add Sub-Consultants or
Subcontractors not initially submitted with Bidder's response. Sub-Consultants and
Subcontractors shall not sub-contract any portion of their work pursuant this ITB
without the written consent of the County. Failure of the Bidder to obtain from the
County prior approval of each Sub-Consultant or Subcontractor performing work on
the project may result in suspension of work by that Subcontractor, removal of work
performed by unapproved Subcontractor(s) and all permissible sanctions against the
Bidder.
1.3 TERM OF CONTRACT
The Contractor must begin work within fourteen (14) days of receiving the NTP from the
County. The Contractor will mobilize with sufficient forces such that all Work is completed
within three hundred and sixty-five (365) calendar days.
2. SCOPE OF SERVICES
The Bidder shall provide Milling and Resurfacing of Five (5) Roads in Clayton County, Georgia as
specified by this ITB and Attachment A Scope of Services, attached hereto or incorporated herein
by reference.
3. MINIMUM REQUIREMENTS
3.1 Except as noted, this Project will follow current Georgia Department of Transportation (GDOT)
State of Georgia Standard Specifications - Construction of Transportation Systems, 2021
Edition, and applicable Special Provisions and Supplement Specifications along with the
GDOT English Standards and Details for the Construction of Roadways and Bridges; all
materials and workmanship associated with this Project shall meet GDOT Specifications for
construction materials, methods and procedures for the construction of Roadways and
Bridges. The Contractor shall use suppliers on the appropriate GDOT Qualified Products List
(QPL).
3.2 A Pre-Construction conference will be held prior to any construction of the project. At a
minimum, Sponsor, Contractor, selected DBE firms, GDOT Area Engineer, and the GDOT
Project Manager are required to be present at this meeting.
3.3 The Bidder must be prequalified with the GDOT as a Prime Construction Contractor. All Sub-
Contractor(s) proposed for this Project are also required to be registered with GDOT as a Sub-
Contractor(s).
3.4 A County Construction Engineering Inspector (CEI) will be onsite for the duration of the
construction activities. All communication from the Bidder will be directed to the CEI. The
County's CEI will monitor and inspect the work as it progresses.
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