City of Lake Wales
Invitation to Bid
Lake Wales Memorial Gardens – Phase 2
BID NO. ITB 26-03
Cut along border and affix this label to your sealed bid envelope to identify it as a
“Sealed Bid”. Be sure to include the name of the company submitting the bid where
requested.
SEALED BID – DO NOT OPEN
SEALED BID NO: ITB 26-03
BID TITLE: Lake Wales Memorial Gardens – Phase 2
DUE DATE/TIME: Thursday, December 18, 2025 at 2:00 PM
SUBMITTED BY: ________________________
Name of Company
DELIVER TO:
PURCHASING DEPARTMENT
CITY OF LAKE WALES
201 W CENTRAL AVE.
LAKE WALES, FL 33853
Please Note: From time to time, addenda may be issued to this bid. Any such
addenda will be posted on the same website, www.lakewalesfl.gov, from which you
obtained this bid. Before submitting your bid you should check our website to
download any addenda that may have been issued.
ADVERTISEMENT FOR BIDS
Bid #ITB 26-03
NOTICE IS HEREBY GIVEN that the City of Lake Wales is accepting sealed bids for:
Lake Wales Memorial Gardens – Phase 2
At 2:00 P.M., Prevailing Time on Thursday, December 18, 2025 in the City
Commission Chambers at the Municipal Administration Building, 201 Central Ave. W.,
Lake Wales, Florida, bids will be opened and read aloud.
An original, three (3) copies, and a digital copy on a USB drive of all bids, including
all executed documents and needed attachments, shall be placed in a sealed envelope,
marked “ITB 26-03: SEALED BID FOR Lake Wales Memorial Gardens – Phase 2”, and
delivered prior to the opening deadline, 2:00 P.M., Prevailing Time on Thursday,
December 18, 2025.
Intent
The general scope of work for this project consists of expanding the existing Phase 1
roadways, flush curbs, sidewalks, available lots and stormwater system, as well as the
inclusion of a scattered garden for the Lake Wales Memorial Gardens located at 581 Hunt
Brothers Road, Lake Wales, FL 33898. The General Contractor shall provide all labor,
materials, tools and equipment to complete the Phase 2 expansion.
Responding to the Invitation to Bid
All persons and firms wishing to submit bids must obtain a complete copy of the
Invitation to Bid and submit all required forms as outlined in the bid document with their
response. Bids and related forms can be accessed on the City’s website,
www.lakewalesfl.gov: Departments: Purchasing, or by contacting Cynthia Monk at
cmonk@lakewalesfl.gov.
Faxed or e-mailed responses will not be accepted. Responses may be hand delivered,
mailed, or delivered via courier service to the following address:
City of Lake Wales
City Manager’s Office
Attention: Purchasing Agent
201 West Central Avenue
Lake Wales, FL 33853
General Information and Requirements
1. In accordance with Chapter 119, Florida Statutes, all bids received, and all
materials contained therein, once opened are public record, and subject to
disclosure to any person, organization, or firm, including other firms responding
to this invitation to bid.
2. In accordance with section 287.133, Florida Statutes, a person or affiliate who has
been placed on the convicted vendor list following a conviction for a public entity
crime may not submit a bid or proposal on a contract to provide any goods or
services to a public entity and may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public
entity, and may not transact business with any public entity in excess of the
threshold amount provided in section 287.017-for CATEGORY TWO for a
period of 36 months from the date of being placed on the convicted vendor list.
3. The City reserves the right to accept or reject any or all bids, or part thereof, to
waive any informalities or technicalities, or to award contracts in the best interest
of the City. In all instances, the City’s decision shall be final.
4. The City of Lake Wales is exempt from taxes imposed by the State and Federal
Government. Bids shall not include any taxes or fees.
5. Prospective firms must submit proposals strictly in accordance with the
specifications outlined in the Invitation to Bid. Each variance, if any, to the
specifications shall be specifically stated in the bid.
6. Prospective firms warrant by virtue of submission of bids that all prices, terms,
and conditions stated shall be honored for a period of ninety (90) days after the
opening of bids. Any changes at the time an order is placed shall result in
automatic disqualification of the vendor.
7. The original bid shall be signed, in blue ink, by a corporate officer, partner, or
proprietor.
8. The City reserves the right to reject any or all items if in its judgment the item
does not meet the needs of the City, or for any reason it deems suitable.
9. Prospective firms are hereby warned not to contact any City employee or official
on matters relating to this Invitation to Bid, except as indicated herein. Any
attempt to do so or engaging in lobbying or any other activity interfering with the
evaluation process may result in immediate disqualification of the vendor from
any City business.
10. Per City ordinance, agreements, and contracts with a term in excess of one year
shall include the following language: “The performance of the City of Lake Wales
and its obligation to pay under this contract is contingent upon annual
appropriation by the City Commission of Lake Wales.” Vendors are warned that
this requirement is written into the Code of Ordinances of the City, a public
document, and is binding upon all vendors whether or not referenced in any
agreement.
11. Prospective firms quoting State of Florida contract pricing must provide the state
contract number and date of expiration in their bids or proposals. Firms will be
required to provide a copy of the entire contract prior to the placing of orders by
the City.
12. Prospective firms hereby warrant by virtue of submission of bids that any and all
terms, conditions, and requirements as stated in this document are valid,
enforceable, and binding upon the selected vendor.
The scope of work is as follows:
The general scope of work for this project is developing Phase 2 of the Lake Wales
Memorial Gardens located at 581 Hunt Brothers Road, Lake Wales, FL 33898.
The General Contractor shall provide all labor, materials, tools and equipment to
complete the Phase 2 expansion. The Scope of Work shall include, but not limited to, the
following:
•
Construction temporary entrance and installation of erosion control measures
•
Strip & stockpile the site to construct the project
•
Construction of pavement and flush ribbon curbs
•
Construction of stormwater pond and permanent concrete weir
•
Construction of sidewalk for scattered garden
•
Installation of scattered garden monument
•
Installation of flagpole and security camera
•
Installation of irrigation system
•
Installation of landscape and grass seeding & sodding
Complete installation shall be performed by a licensed General Contractor utilizing
licensed Sub-Contractors as required by law. The General Contractor shall utilize the
Contract Documents as provided by Hoyle Tanner & Associates, inc. located at 95 E.
Mitchell Hammock Road, Suite #200; Oviedo, FL 32765. The documents consist of
twelve (12) 24in. x 36in Sheets designated as: G-1; G-2; C-1; C-2; C-3; C-4; C-5; C-6; L-
1; IR-1; IR-2; IR-3.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
