ITB 6914 Hydro Fluorosilicic Acid Contract

INVITATION TO BID
CITY OF JOHNSON CITY, TENNESSEE
PURCHASING DEPARTMENT
WWW.JOHNSONCITYTN.ORG/PURCHASING 423/975-2711
Bid Name / Number HYDRO FLUOROSILICIC ACID CONTRACT/ITB 6914
Due Day / Date / Time Friday /June. 19, 2026/10:30 AM (at which time it will be opened publicly)
Bid Location / Mail Address Johnson City Purchasing Department, Debbie Dillon-Director,
209 Water Street, Johnson City, TN 37601
Bid Contact / Telephone Randy Griffin rgriffin@johnsoncitytn.org or purchasing@johnsoncitytn.org
Bid Issue Date June 9, 2026
Project Location JC Water Treatment Plants as per instructions, Johnson City, TN
FOB Destination, freight prepaid and allowed - Johnson City, TN
Payment Terms Net 30
Anticipated Award Date: July 6, 2026
Bidder is responsible for completing the remaining portion of this bid document
ITEM QTY DESCRIPTION UNIT PRICE TOTAL
1. Approx. Hydro-Fluorosilicic Acid Term contract as per the attached specifications $_______/ton $__________
130 tons Which are an integral part of this bid.
(260,000
Note: The above quantity is a projected amount for a one year period - actual
lbs)
quantities ordered may vary and are subject to existing field conditions.
Product will be ordered on an as needed basis in full truckloads. Specify
delivery timeframe from order release:________________________________
Bid Submittals:
Completed Insurance checklist & General Insurance
Current Safety Data Sheet (SDS) for product offered MUST be included with a
return bid for consideration
Past performance of vendor will be taken into consideration in the bid award.
If unknown, references will be required.
Solicitations will be opened publicly via a simultaneous virtual and in-person meeting.
Join Zoom Meeting ITB 6914 Hydro Fluorosilicic Acid Contract Virtual Bid Opening; Meeting ID: 856 1821 3057;
Passcode: 514618. If you do not have access to a webcam, or you have no audio with your system, you may call this
number to join: (646) 518-9805.If you have any issues accessing the zoom web meeting please call 423.975.2711 for
direct assistance.
Bidder's Reminder: Bid to be signed by authorized company representative; Verify prices, extensions and total as correct
By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Sealed Solicitation
General Terms & Conditions and the City's Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other
Parties and the Requirements of the Iran Divestment Act and Non-Boycott of Israel Act (Sealed Solicitations General Terms & Conditions #16 & #19)
contained in this bid and associated documents relating to this bid and will furnish items as specified if this bid is accepted. By submission of this bid,
each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,
under penalty of perjury, that to the best of its knowledge and belief that each bidder complies pursuant to T.C.A. 12-12-106 & T.C.A. 12-4-119.
SUBMITTAL INSTRUCTIONS:
Submit electronically per link below or place Firm Name
signed bid response in a sealed envelope
plainly identified on the outside with vendor By
name and bid name and number. Vendor PRINTED & SIGNED
responsible for delivery to Johnson City
Purchasing Dept., Debbie Dillon- Director, 209 Address
Water Street, Johnson City, TN 37601 on or
before the bid opening date and time.
ELECTRONIC RESPONSES: CLICK HERE Telephone
E-Mail
THIS SHEET MUST BE SIGNED AND RETURNED WITH BID TO BE VALID

Revised 06/2026
ITB# 6914 - HYDRO-FLUOROSILICIC ACID
Specifications & Bidder's Instructions
1. HYDRO-FLUOROSILICIC ACID
1.1 Hydro-fluorosilicic acid 23%-25%-H2S1F6 shall be Water Works grade meeting
ANSI/AWWA Standard 703-06, and is classified by UL to ANSI/NSF Standard 60.
Maximum use level for potable water treatment is 6.0 mg/L.
1.2 All shipments of hydro-fluorosilicic acid will be analyzed for conformance with the
above specifications. The City reserves the right to reject any shipment that our
laboratory testing shows does not conform with the above specifications. In this case -
the Contractor will be responsible for removing all rejected product and for cleaning and
chlorinating the contaminated holding tank at no expense to the City.
2. CONTRACT PERIOD
This is a three (3) year contract subject to annual renewal provided all terms, conditions,
and prices remain unchanged and the vendor is in agreement. Prices contained herein
shall remain firm for each renewal term of the contract. The City reserves the right to
re-bid at the end of any one (1) year period.
3. PRICE ESCALATION/DE-ESCALATION
3.1 Bid prices shall remain firm for ten (10) days from the date of the purchase
order. Price escalation allowed for the remainder of the contract under the following
conditions:
(1) Price does not increase by more than 5% annually.
(2) Written notification of price increase from product source is submitted to the
Director of Purchasing prior to delivery.
(3) Increase is a result of supplier source passed through with no labor,
transportation or profit allowed.
3.2 De-escalation benefits received by vendor from supply source is to be passed on to
the City in the full amount as received. Written verification shall also be given to the
Director of Purchasing prior to delivery.
3.3 Failure to comply with the price adjustment provisions of this contract will impact
future orders.
4. INSURANCE
The attached Insurance Checklist (which includes a section for the Insurance agent to
fill-out) and General Insurance Appendix should be completed and returned with
the bid package. Successful vendor shall provide certificate of insurance, as specified,
prior to contract award.
5. DELIVERY LOCATIONS
Orders will be placed as needed in full truckloads for the below two locations:
Watauga Water Treatment Plant Unicoi Water Plant
203 Dalewood Drive 950 Highway 107
Johnson City, TN 37601 Unicoi, TN

INSURANCE CHECKLIST
(Hydro-Fluorosilicic Acid)
REQUIRED COVERAGE (marked by "x") MINIMUM LIMITS
X 1. Worker's Compensation (proprietor/partners/executive officers exclusion not allowed) . . . . . . . . . . . . . . Statutory limits of Tennessee
and Employer's Liability . . . . . . . . . . . . . . . . . . . . . . $100,000/accident, $100,000/disease, $500,000/disease policy limit
X 2. Commercial General Liability (including Premises/Operations) . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million
annual aggregate
X 3. Automobile Liability & Owned/Hired/Non-Owned Vehicles . . . . . . . . . $500,000 BI/PD each accident, Uninsured Motorist
X 4. Independent Contractors . . . . . . . . . . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate
X 5. Products/Completed Operations . . . . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate
X 6. Contractual Liability . . . . . . . . . . . . . . . . . . . . . . . . .$1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate
X 7. Personal and Advertising Injury Liability . . . . . . . . . . . . . . . . . . . . . $1,000,000 each offense, $1 Million annual aggregate
8. Umbrella Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million Bodily Injury, Property Damage and Personal Injury
9. Per Project Aggregate
10. Professional Liability
a. Architects and Engineers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim
b. Asbestos Removal Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$2 Million per occurrence/claim
c. Medical Malpractice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim
d. Medical Professional Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim
11. Miscellaneous E & O . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim
12. Motor Carrier Act End. (MCS-90) . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million BI/PD each accident, Uninsured Motorist
13. Motor Cargo Insurance
14. Garage Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million Bodily Injury, Property Damage per occurrence
15. Garagekeepers Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$500,000 Comprehensive, $500,000 Collision
16. Inland Marine-Bailee's Insurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $_______________
17. Moving and Rigging Floater . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Endorsement to CGL
18. Dishonesty/Fidelity Bond (including Form B). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $100,000.
19. Builder's Risk/Installation Floater . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Provide coverage in the full amount of contract
20. XCU Coverage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Endorsement to CGL
X 21. Carrier Rating shall be Best's Rating of B++V or better or its equivalent
X 22. Notice of cancellation, non-renewal or material change in coverage shall be provided to City at least 30 days prior to
action. Worker's Compensation notification shall be 10 days prior to action.
X 23. The City of Johnson City shall be named as Additional Insured on all policies except Worker's Compensation, Auto and
Professional Liability. Per Acord 25 (2009/01), policies must be endorsed to incl. products/completed operations;
please submit copy of endorsement. (Cert. Holder: City of Johnson City, Attn: Purchasing, P.O. Box 2150, Johnson City,
TN 37605. Email: purchasing@johnsoncitytn.org.)
X 24. Certificate of Insurance shall show project number or other contract identifier used by the City.
X 25. OTHER INSURANCE REQUIRED: Pollution Liability - $1,000,000
INSURANCE AGENT'S STATEMENT:
I have reviewed the above requirements with the bidder named below. The bidder has coverage with this agency for all of the
areas marked with the exception of the following numbers:
_____ _____ _____ _____ _____ _____ Comments: _______________________________________________
Is Professional Liability excluded under General Liability? Yes_____ No_____
Is Contractual Liability excluded under Comm. General Liability? Yes_____ No_____
Is Independent Contractors excluded under Comm. General Liability? Yes_____ No_____
Carrier ratings: Insurer A________; Insurer B________; Insurer C________; Insurer D________
AGENCY NAME: ________________________________ AUTHORIZED SIGNATURE: ______________________________
Date: ______________________________
CONTRACTOR'S STATEMENT:
I have reviewed the above requirements with my insurance agent(s) and, if awarded a contract, will provide all coverage marked.
CONTRACTOR'S NAME: ______________________________ AUTHORIZED SIGNATURE: ___________________________
Date: _____________________________ AUTHORIZED (Printed):
Bid Number: ________________
Bid or Project Name: _____________________________________________
This form and the General Insurance Appendix must be signed and returned with the bid package (if
applicable). The Certificate of Insurance must be provided to Purchasing prior to contract award.

GENERAL INSURANCE APPENDIX
The General Insurance Appendix is included in every solicitation requiring insurance. The
general requirements of the contract form are supplemented by items checked on the
Insurance Checklist that identify specific requirements for the bid or project.
INSURANCE
Review this section carefully with your insurance agent or broker prior to submitting a bid or
proposal. See Insurance Checklist (part of the Bid Forms) for specific coverage applicable to
this contract. The term "Contract" as used in this section shall mean the Agreement covering
the work that is entered into between the City of Johnson City, Tennessee and the Vendor.
1. General Insurance Requirements:
1.1 The Vendor shall not start work under this contract until the Vendor has obtained at its
own expense all of the insurance called for hereunder and such insurance has been approved
by the City; nor shall the Vendor allow any subcontractor to start work on any subcontract
until all insurance required of the subcontractor has been so obtained and approved by the
Vendor. Approval of insurance required of the Vendor will be granted only after submission
to the Director of Purchasing of original, signed Certificate(s) of Insurance, General Insurance
Appendix, and Insurance Checklist or, alternately, at the City's request, certified copies of the
required insurance policies.
1.2 No acceptance and/or approval of any insurance by the City shall be construed as
relieving or excusing the Vendor, or the surety, or its bond, from any liability or obligation
imposed upon either or both of them by the provisions of the Contract Documents.
1.3 The City of Johnson City (including its elected and appointed officials, agents, and
employees) is to be named as an additional insured under all coverage except
Worker's Compensation and Professional Liability and the Certificate of Insurance or
the certified policy, if requested, must so state. Coverage afforded under this paragraph
shall be primary as respects the City, its elected and appointed officials, agents and
employees. The following definition of the term "City" applies to all policies issued under the
contract:
"The City of Johnson City, Tennessee together with all of its various
departments, bureaus, and agencies, as well as any affiliated or subsidiary
board, committee, or authority, including but not limited to the City of Johnson
City, Dept. of Education (A.K.A "Johnson City Schools")."
1.4 The Vendor shall provide insurance as specified in the Insurance Checklist contained in
this document. In the event that Vendor obtains insurance coverage that is broader than the
minimum required by this Agreement, this Agreement shall be deemed to require the broader
coverage, including but not limited to any greater limits and any excess or umbrella
coverages.
Insurance Guide - Prof. Lia.
Revised 3/17/2026

1.5 The Vendor covenants to save, defend, hold harmless and indemnify the City of Johnson
City, Tennessee together with its various departments, elected or appointed officials,
employees, officers, counsel, agents, and any and all other persons or entities acting on
behalf of the same (collectively the City) from and against any and all claims of any sort based
upon any theory of liability whatsoever, for any and all harm, loss, damage, injury, cost
(including court cost and attorney fees) charges, or other liability of any nature whatsoever,
however caused, resulting from or arising out of or in any way connected with the Vendors
performance or non-performance of the terms of the contract documents or its obligations
under the contract based upon any theory of liability whatsoever, including claims brought by
third persons, and further covenants to discharge all of the aforesaid persons and entities and
forever hold them harmless from the same. The foregoing obligation to indemnify and defend
shall continue in full force and effect after the aforesaid Vendor completes all of the work
required under the contract, until such time as the applicable statutes of limitation or repose
have expired.
1.6 The Vendor shall be responsible for the work performed under the Contract Documents
and every part thereof, and for all materials, tools, equipment, appliances, and property of
any description used in connection with the work. The Vendor assumes all risks for direct
and indirect damage or injury to the property or persons used or employed on or in connection
with the work contracted for, and of all damage or injury to any person or property wherever
located, resulting from any action, omission, commission or operation under the Contract, or
in connection in any way whatsoever with the contracted work, until final acceptance of the
work by the City.
1.7 Insurance coverage required in these specifications shall be in force throughout the
Contract Term. If the Vendor fails to provide acceptable evidence of current insurance
within ten days of written notice at any time during the Contract Term, the City shall have
absolute right to terminate the Contract without any further obligation to the Vendor and the
Vendor shall be liable to the City for the entire additional cost of procuring performance by
another vendor and the cost of performing the incomplete portion of the Contract at time of
termination. Vendor is required to provide the City with notice of cancellation, non-renewal,
or material change in coverage at least thirty (30) days prior to cancellation, non-renewal, or
material change in coverage."
1.8 Contractual and other liability insurance provided under this Contract shall not contain a
supervision, inspection or engineering services exclusion that would preclude the City from
supervising or inspecting the project as to the end result. The Vendor shall assume all on-
the-job responsibilities as to the control of persons directly employed by it and of the
subcontractors and any persons employed by the subcontractor.
1.9 Nothing contained in the specifications shall be construed as creating any contractual
relationship between any subcontractor and the City. The Vendor shall be as fully responsible
to the City for acts and omissions of the subcontractor and of persons employed by them as
it is for acts and omissions of persons directly employed by the Vendor.
1.10 Precaution shall be exercised by the Vendor at all times for the protection of persons
(including employees) and property. All existing structures, utilities, roads, services, trees
and shrubbery shall be protected against damage or interruption of service at all times by the
Vendor and its subcontractors during the term of the Contract, and the Vendor shall be held
responsible for any damage to property occurring by reason of its operation on the property.
Insurance Guide - Prof. Lia.
Revised 3/17/2026

1.11 If a Vendor cannot meet the insurance requirements contained in a bid, proposal, or
project description, alternate insurance coverage may be considered. Written requests for
consideration of alternate coverage must be received by the Director of Purchasing at least
ten working days prior to the date set for receipt of bids or proposals. If the City denies the
request for alternate coverage, the specified coverage will be required to be submitted. If the
City permits alternate coverage, an amendment to the Insurance Requirement will be
prepared and distributed prior to the time and date set for receipt of bids or proposals.
1.12 All required insurance coverage must be acquired from insurers authorized to do
business in the State of Tennessee, and acceptable to the City. The insurers must also have
policyholders' rating of "B++" or better, and a financial size of "Class V" or better in the latest
edition of Best's Insurance Reports, unless the City grants specific approval for an exception
in the same manner as described in 1.11 above.
1.13 The City may consider deductible amounts as part of its review of financial stability. The
Vendor shall assume all deductibles.
2. Vendor's Insurance - Occurrence Basis:
2.1 The Vendor shall purchase the following insurance coverage, including the terms,
provisions and limits shown in the Checklist:
Commercial General Liability - The Commercial General Liability policy shall include
any or all of the following as indicated on the Checklist:
i. General aggregate limit is to apply per project;
ii. Premises/Operations;
iii. Action of Independent Vendors;
iv. Contractual Liability including protection for the Vendor from
claims arising out of liability assumed under this contract;
v. Personal Injury Liability including coverage for offenses related
to employment;
vi. Explosion, Collapse, or Underground (XCU) hazards;
vii. Pollution Liability.
Business Automobile Liability including coverage for any owned, hired, or non-owned
motor vehicles, Uninsured Motorists insurance, and Automobile Contractual Liability.
Worker's Compensation - statutory benefits as required by the State of Tennessee, or
other laws as required by labor union agreements, including standard Other States
coverage; Employers' Liability coverage.
Insurance Guide - Prof. Lia.
Revised 3/17/2026

3. Commercial General or other Liability Insurance - Claims-made Basis:
If Commercial General or other liability insurance purchased by the Vendor has been issued
on a claims-made basis, the Vendor must comply with the following additional conditions.
The limits of liability and the extensions to be included as described in the Checklist remain
the same. The Vendor must either:
i. Agree to provide certificates of insurance evidencing the above
coverage for a period of three years for Professional Liability; two years
for CGL and other Liability, after final payment for the contract. Such
certificates shall evidence a retroactive date, no later than the beginning
of the Vendors or subcontractors work under this contract, or
ii. Purchase an extended (minimum three years for Professional Liability;
two years for CGL and other Liability) reporting period endorsement for
the policy or policies in force during the term of this contract and
evidence the purchase of this extended reporting period endorsement
by means of a certificate of insurance or a copy of the endorsement
itself.
4. Alternative Coverage (Self Insurance)
Notwithstanding any of the above, the Vendor may satisfy its obligations under this section
by means of self-insurance for all or any part of the insurance required, provided that the
alternative coverage is acceptable to the City.
5. Limits of Liability Coverage
Specific limits of liability coverage on the Insurance Checklist may be adjusted according to
project risk if the adjustment is deemed appropriate and the amended amount is approved by
the City Manager.
6. Verification of Compliance
I have read this General Insurance Appendix and agree to all the terms and conditions
contained therein.
Vendor's Name: ____________________________________
EIN or SSN: ____________________________________
Authorized Representative (Printed):
Authorized Representative (Signature): __________________________________
Title: ____________________________________
Date: ____________________________________
This form and the Insurance Checklist must be completed and returned with Certificate of
Insurance, as specified, prior to contract award.
Insurance Guide - Prof. Lia.
Revised 3/17/2026

CITY OF JOHNSON CITY, TENNESSEE
http://www.johnsoncitytn.org/purchasing
SEALED SOLICITATION GENERAL TERMS AND CONDITIONS
Read Carefully - if applicable or unless specifically noted otherwise in the solicitation documents
1. ACCEPTANCE, REJECTION AND POSTPONEMENT
Issuance of a bid/rfp/rfq does not commit the City to make an award. The City reserves the right to postpone or reject any or all bids/rfps/rfqs, to
waive informalities and to accept the bid/rfp/rfq judged to be in the best interest of the City.
2. ADDENDA
Addenda will be issued to all known interested parties and posted on the City's website (listed above). All addenda issued shall become part of the
solicitation documents. It is the vendor's responsibility to determine and acknowledge all addenda issued for a solicitation. No addendum will be
issued less than two (2) working days prior to the solicitation opening as per TCA 12-4-01 , as amended
3. AWARD
An award, if made, shall be to the lowest responsible, responsive bidder(s) or best solicitation meeting quality and performance standards as
described in the solicitation documents and whose bid/rfp is determined to be in the best interest of the City. The City also reserves the right to
award this product/service based on other contracts in-place (state or cooperative contracts), as may be in our best interest.
4. AWARD PERIOD
The City shall have 60 days to issue a contract. Any contract past that period must be mutually agreed upon by both parties.
5. BID TABULATIONS/RFP/RFQu RESPONSES
Bid tabulations and RFP/RFQu respondent's lists will be posted and available no later than the next business day on our above website. Select
"awarded/opened solicitations". Award recommendations, when ready, will also be posted there.
6. BRAND NAMES
By referencing a brand name as "or approved equal", the City intends to establish a minimum level of quality by which alternate offers can be judged.
If an alternate is offered, the vendor must include complete descriptive literature and specifications that clearly describe the item and how it differs
from the referenced item. The City alone will determine whether an alternate is equivalent and meets the standards of quality and performance for
the City's use. A sample or demonstration may be required at the expense of the vendor.
7. CONDITION STANDARDS
It is understood and agreed that any item offered or shipped as a result of this solicitation shall be new and unused and the manufacturer's latest
model unless otherwise called for in the solicitation.
8. COOPERATIVE PROCUREMENT BY OTHER GOVERNMENTS "PIGGYBACK"
Other governmental entities in Tennessee may purchase goods and services under the same terms as Johnson City's contracts or agreements as
per T.C.A. 12-3-1203. Johnson City does not accept any responsibility or involvement in this use by other public agencies.
9. DEFAULT
In case of contractor default or failure to provide material or service according to the solicitation, the City may cancel the contract and acquire from
another source and may recover any excess cost by (1) invoice; (2) deduction from an unpaid balance due; (3) collection against the bid and/or
performance bond; or (4) a combination of the aforementioned remedies or other remedies provided by law. All costs associated with default will be
borne by the contractor. The City reserves the right to remove a company in default from the active vendor list for a time period to be determined by
the Director of Purchasing.
10. EQUAL OPPORTUNITY
It is the policy of the City of Johnson City to ensure compliance with Title VI of the Civil Rights Act of 1964; 49 CFR, Part 21; related statutes and
regulations to that end that no person shall be excluded from participation in or be denied benefits of, or be subjected to discrimination under any
program or activity receiving Federal financial assistance or any other funding source on the grounds of race, color, sex, national origin, or ancestry. By
virtue of submitting a response to this solicitation, vendors agree to comply with the same non-discrimination policy.
11. EVALUATION
Bids/RFPs/RFQs will be evaluated according to the criteria set forth in the solicitation with the degree of importance determined by the City.
12. EXAMINATION OF BIDS/RFPS/RFQS
Bids and associated documents may be examined at the opening. Only the name of the respondent is read aloud for RFP's/RFQu's. All solicitations
are closed for review and inspection during the evaluation period, prior to award.
13. INDEMNIFICATION
The vendor shall guarantee and certify by submitting a response to this solicitation that if successful, they shall indemnify and defend the City against
any and all claims or legal actions arising as a result of their performance of the contract, whether or not such claims relate to damages or alleged
damages sustained by physical injury to contractors personnel, subcontractors, city employees or other persons, or against any lawsuits arising from
alleged or actual patent infringements, and shall hold the City, its various departments, employees, and any and all persons or entities acting on its
behalf harmless from the same.
14. INSPECTION
All supplies or materials purchased as a result of this solicitation are subject to inspection and rejection by the City. Rejected materials will be
returned at the vendor's expense.
15. INSURANCE
The contractor shall maintain, at their expense, such insurance as required by the solicitation. Such insurance shall protect the City for claims of
damages which may arise during operations under this contract whether such operations be by the Contractor or by any subcontractor or anyone
directly or indirectly employed by either of them. Any required insurances shall be maintained for the term of the contract and beyond the term of
the contract when so required in the solicitation.
16. IRAN DIVESTMENT ACT
Pursuant to Tenn. Code Ann. 12-12-110 a person that is identified on a list created pursuant to 12-12-106, as a person engaging in investment
activities in Iran as described in . 12-12-105 shall be ineligible to contract with any political subdivision of this State.
17. LICENSES, FEES, PERMITS
The contractor is responsible for furnishing the proper licenses, fees, and permits required by law to do business with the City of Johnson City in
completion of the project. All work shall be done in accordance with the latest building codes, state and federal laws relative to the contract.
18. MULTIPLE ITEM AWARD
The City will determine the successful bidder(s) either on the basis of the individual line items or the total of all items. ALL OR NONE bids must be
clearly identified on the bid form and will be considered only if in the City's best interest.
19. NON-BOYCOTT OF ISRAEL ACT
Pursuant to the Non-Boycott of Israel Act Tenn. Code Ann. 12-4-119 requires that contracts of $250,000+ to suppliers with 10 or more employees
must certify that to the best of its knowledge and belief they are not boycotting Israel pursuant to Tenn. Code Ann. 12-4-119 and will not during
the full term of any award.

20. NON-COLLUSION AGREEMENT
By submitting this solicitation, the agent representing all officers, partners, owners, representatives, employees or interested parties of the
vendor's firm certifies to the best of his/her knowledge and belief this bid/proposal to the City of Johnson City, Tennessee has not been prepared in
collusion with any other seller, proprietor, or manufacturer of similar products or services. "Collusive bidding" refers to agreements and/or
communications by vendors submitting bids/proposals to cooperate for the purpose of manipulating the competitive solicitation process. The agent
also certifies that the prices, terms and conditions of said bid/proposal have been arrived at independently and have not been communicated by
the submitter, nor by any of the aforementioned firm associate to any other seller, proprietor, or manufacturer of similar products or services and will
not be communicated prior to the official opening of said solicitation. In the event the City of Johnson City identifies a vendor or vendors engaged
in collusive bidding, the City of Johnson City may reject future submissions from identified vendor or vendors and/or prohibit future submissions
from the same. The agent further states that no official or employee of the City of Johnson City has promised any personal, financial or other
beneficial interest, either directly or indirectly, in order to influence award of this solicitation.
21. PARTS AND SERVICE
The successful vendor must be able to provide adequate parts and service for all items awarded. Service location and ability to perform may be a
consideration in the award.
22. PAST PERFORMANCE
Vendor's past performance may be a consideration in the awarding of this contract.
23. PRE-BID MEETING ATTENDANCE
If attendance is mandatory then only those firms whose names are listed on the pre-bid attendance roster are eligible to submit a solicitation.
24. PRICING
All pricing must appear in the spaces provided on the city's form.. Any changes or corrections by the bidder/proposer must be initialed by the person
signing. Unit prices will prevail in case of an extension error. The City will correct math computation errors (unit price & totals). No bid may be
altered or amended after the bid opening. Obvious mistakes will be given special consideration upon receipt of written request and full disclosure
or evidence regarding pricing error.
25. PROPRIETARY/CONFIDENTIAL INFORMATION
Vendors are hereby notified that all information submitted as part of, or in support of, bids/proposals will be available for public inspection after
award, in compliance with Tennessee Statutes and any information marked as confidential will be reviewed for compliance.
26. PROTEST PROCEDURE
Any protest to the award of a contract by the City of Johnson City shall be submitted in writing to the Director of Purchasing with a copy to the
City Manager and delivered not later than seven (7) calendar days from the date of the city's award decision (T.C.A. 12-3-514 ), as amended.
Such protest must include a protest bond in the amount of $350 (cashier's check payable to the City of Johnson City) submitted to the Purchasing
Director before the City will consider the protest. This protest bond will serve as a guarantee by the protester of the validity and accuracy of the
protest. If the protest is denied by the City Manager the bond will be retained to cover costs associated with the protest.
27. QUESTIONS
No oral interpretations or instructions given by any city employee or any other person shall apply. Changes relative to any solicitation will be in
writing, in the form of an addendum.
28. SAFETY STANDARDS
All manufactured items and fabricated assemblies shall comply with applicable requirements of OSHA/TOSHA and any related standards thereto.
29. SAMPLES
Samples, if required, will be furnished at no charge to the City. They will remain in the Purchasing Department for testing and evaluation until an
award is made. Vendors are responsible for picking up their samples within two (2) weeks after the award. Samples not collected after that time
shall become the property of the City. Samples from the successful vendor will be held until delivery is received and accepted as being equal to
the sample.
30. SEALED SOLICITATION OPENINGS
Bids will be read aloud at the specified date and time as stated in the document. RFP's/RFQ'S respondent names will be read aloud. All openings
are public meetings. Bidders/proposers and interested persons are invited to attend. The City reserves the right to postpone any solicitation
opening under circumstances warranting such action, including but not limited to instances when the City receives fewer than two responses.
31. SIGNATURES
When submitting a solicitation, other than electronically, the bid/proposal form must contain the full name and address of the company and be signed
in Ink by a person authorized to bind that company to a contract. Submission of an electronic solicitation constitutes acceptance of all terms and
conditions, digital signatures are allowed. Unsigned paper bids will not be considered, read or tabulated. They may not be signed during or after
the bid opening, even if a representative is present.
32. SUBMITTAL OF SEALED BIDS/RFPS/RFQS
Any forms furnished by the city shall be completed and returned as specified in the solicitation, otherwise response may be considered as non-
responsive. TELEPHONE, FACSIMILE OR E-MAIL RESPONSES WILL NOT BE ACCEPTED. Electronic receipt of bids/proposals is acceptable
for those eligible for online submittal at: https://www.bidnetdirect.com/tennessee/cityofjohnsoncity. Paper submittals shall be sealed
in an envelope. No solicitation received after closing time shall be considered. The official time for paper submittals will be that of the date and
time clock in the Purchasing Department. For electronic bids the official time is that posted on the website. Late submittals will not be accepted.
The City of Johnson City shall not be responsible for technical difficulties experienced by vendors trying to register or submit their bid/rfp response
electronically less than one hour prior to the bid/rfp opening time. If not offering a solicitation response, the vendor is encouraged to complete the
"Statement of Decline" form and return prior to the opening. Any document superfluously provided and not requested in the solicitation document
may not be considered.
33. TAXES
The City is exempt from Federal excise tax, State, and city sales tax. Contractors are not exempt from the use tax on materials and supplies used
in the production of an item or in the performance of a repair or construction contract. Tax exemption certificates will be furnished upon request.
34. TERM OF CONTRACT
Unless otherwise stated, the City reserves the right to purchase like items at the same contract price for a period of one year from the award date
subject to agreement of both parties. The City may cancel any contract for cause, or non-appropriation of funds, following written notification of
intent.
35. WARRANTY
Unless otherwise specified by the City, all items shall be guaranteed for a minimum period of one (1) year against defects in material and
workmanship.
Revised March 7, 2025

REQUIREMENTS FOR BIDS, REQUESTS FOR PROPOSALS, AND CONTRACTS
BETWEEN THE CITY OF JOHNSON CITY
AND OTHER PARTIES
The City of Johnson City has established the following requirements for use in all bids and
contracts between the City and any other person or entity. The following list is mandatory and modifies any
bid, contract, or request for proposal, or conditions applicable to, signed by, or let by the City,
notwithstanding anything contained in any particular conditions, contract, request for proposal, or bid to the
contrary.
In general, the following provisions apply to all such contracts, bids, requests for proposals,
contracts requiring bids, and bids containing contracts:
1. The City of Johnson City shall not answer to any contracting party for the
furnishing of public records to a person requesting such in accordance with Tennessee
law.
2. The City, while it may designate in writing a representative on a particular
project, shall only be bound by a majority vote of the Board of Commissioners or by the
limited authority delegated to the City Manager pursuant to City Ordinance. No personal
representative of the City assigned to a particular project may bind it in excess of the
dollar amounts granted to the City Manager by Ordinance, and no personal representative
assigned to a particular project may bind the City for an amount equal to or less than the
dollar amounts granted to the City Manager by Ordinance without the City Manager's
approval.
3. The City shall not in any event waive or limit any claims for damages
including but not limited to consequential damages in any contract for any reason or
purpose.
4. No decision of an architect, engineer, or personal representative of the City
shall be final and binding on the City, unless the City so agrees in any dispute with any
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