2634ITB - Halifax Harbor Marina Fuel

Bid Opening: The City will accept only online submittals through our Platform, https://procurement.opengov.com/portal/codb, accessible through the City’s website https://www.codb.us/841/Purchasing . All Bid Responses MUST be submitted through this Platform. No paper Bids will be accepted. Interested parties may view the Bid Opening virtually. The link to the Bid Opening will be provided in the Timeline section in the #INTRODUCTION.

Participation: To view specifications, schedule, pose questions, receive addenda & notices, or submit an offer, visit https://codb.us/841/purchasing and click "Public Solicitation". Then click the 'PARTICIPATE' button at the bottom of the solicitation page. After clicking the participate button Bidder’s will be prompted to login or register the company. Clicking the participating button does not obligate the Bidder to submit a response. It is recommended that Bidders register and participate as soon as possible in order to stay informed on this Solicitation. It is the Bidder's responsibility to stay informed of the latest announcements.

A Non-Mandatory Pre-Bid Conference will be held via Teams. Interested participants are urged to attend. Details are provided in the Timeline.

Question Deadline: The deadline for questions is detailed in the Timeline section of the INTRODUCTION . Questions must be submitted through the Platform using the Question & Answer tab. To ask a question click the Question and Answer tab, select the blue "Ask Question" button. Add a Subject, enter your questions, and then select the blue Submit Question icon.

Addenda/Revisions/Question & Answers: Participants shall review all revisions and answers to published questions before submitting an offer. The 'Question & Answer' feature is authoritative and shall be considered an addendum to the Solicitation. All published answers shall display in the Question and Answer tab. Make sure that the latest version of documents ​​​​​​been reviewed as well as all public announcements.

Offer Term: Bids may be held by the City for a period not to exceed 60 days from the date of opening of Bids for the purpose of reviewing the Bid and investigating the qualifications of Contractors prior to awarding the Contract.

Platform Support: Bidders shall contact OpenGov Procurement Support related to any inquiries related to the software. Bidders may contact Support via the blue chat bubble in the bottom right corner of an OpenGov Procurement webpage or can reach out via email at procurement-support@opengov.com or via phone at (855) 680-4747.

Issue Date: Thursday, June 18, 2026

Fueling facility is located at 450 Basin Street, Daytona Beach, FL 32114, has 300’ of fuel docks, two (2) gasoline and two (2) diesel pumps, and two (2) 10,000 gallon in-ground tanks. All equipment is owned by the Marina. Fuel sales are conducted from a Harbormaster’s building. Approximately 430 slips are located in the South Basin, and an additional 120 slips are located in the North Basin.

The City has historically purchased approximately 110,000 gallons per year of the Unleaded Gasoline and 125,000 gallons per year of #2 Ultra Low Dyed Sulfur Diesel. Historically contractors have been asked to deliver approximately 4,000-5,000 gallons of fuel with each delivery. But this information is historical only and any Contractor awarded a contract pursuant to this Invitation to Bid (ITB) will be required to supply whatever quantities of these fuels are needed at the Halifax Harbor Marina while the Contract is in effect.