ITB 2527H150 Elim Rural Airport Maintenance

STATE OF ALASKA
INVITATION TO BID (ITB)
ELIM RURAL AIRPORT MAINTENANCE
ITB 2527H150
ISSUED OCTOBER 12, 2026
THE DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES, DIVISION OF PROGRAM MANAGEMENT AND ADMINISTRATION, IS
SOLICITING BIDS FOR RURAL AIRPORT MAINTENANCE IN ELIM, ALASKA.
IMPORTANT NOTICE: If you received this solicitation from the State of Alaska's "Online Public Notice" web site, you must register with the
procurement officer listed below if you desire to receive notification of subsequent amendments to the solicitation.
BIDDER'S NOTICE: By signature on this form, the bidder certifies that they comply with the following:
(1) the bidder has a valid Alaska business license or will obtain one prior to award of any contract resulting from this ITB. If the bidder possesses a valid
Alaska business license, the license number must be written below or one the following forms of evidence must be submitted with the bid:
* a canceled check for the business license fee;
* a copy of the business license application with a receipt date stamp from the State's business license office;
* a receipt from the State's business license office for the license fee;
* a copy of the bidder's valid business license;
* a sworn notarized affidavit that the bidder has applied and paid for a business license;
(2) the price(s) submitted was arrived at independently and without collusion, under penalty of perjury, and that the bidder is complying with:
* the laws of the State of Alaska;
* the applicable portion of the Federal Civil Rights Act of 1964;
* the Equal Employment Opportunity Act and the regulations issued thereunder by the State and federal government;
* the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the State and federal government;
* the bid will remain open and valid for at least 90 days;
* all terms and conditions set out in this Invitation to Bid (ITB).
If a bidder does not hold an Alaska Business License (1) at the time designated in the ITB for opening the State will disallow the Alaska Bidder Preference.
Bids must also be submitted under the name as appearing on the bidder's current Alaska business license in order to receive the Alaska Bidder Preference.
If a bidder fails to comply with (2) of this paragraph, the State may reject the bid, terminate the contract, or consider the Contractor in default.
DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES
DIVISION OF PROGRAM MANAGEMENT AND ADMINISTRATION COMPANY SUBMITTING BID
AUTHORIZED SIGNATURE
PROCUREMENT OFFICER:
ADAM TOLLES PRINTED NAME
PHONE: (907) 451-1625
EMAIL: adam.tolles@alaska.gov DATE

STATE OF ALASKA - INVITATION TO BID ITB 2527H150
ELIM RURAL AIRPORT MAINTENANCE
TABLE OF CONTENTS
SECTION 1. INTRODUCTION & INSTRUCTIONS ...............................................................................................4
SEC. 1.01 PURPOSE OF THE ITB .......................................................................................................................................................................................... 4
SEC. 1.02 BUDGET ............................................................................................................................................................................................................ 4
SEC. 1.03 DEADLINE FOR RECEIPT OF BIDS ........................................................................................................................................................................... 4
SEC. 1.04 PRIOR EXPERIENCE ............................................................................................................................................................................................. 4
SEC. 1.05 REQUIRED REVIEW ............................................................................................................................................................................................. 4
SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF BIDS ............................................................................................................................................. 4
SEC. 1.07 SITE INSPECTION ................................................................................................................................................................................................ 5
SEC. 1.08 RETURN INSTRUCTIONS ....................................................................................................................................................................................... 5
SEC. 1.09 ASSISTANCE TO BIDDERS WITH A DISABILITY ........................................................................................................................................................... 6
SEC. 1.10 AMENDMENTS TO BIDS ....................................................................................................................................................................................... 6
SEC. 1.11 AMENDMENTS TO THE ITB ................................................................................................................................................................................... 6
SEC. 1.12 ITB SCHEDULE ................................................................................................................................................................................................... 6
SEC. 1.13 ALTERNATE BIDS ................................................................................................................................................................................................ 7
SEC. 1.14 SUPPORTING INFORMATION ................................................................................................................................................................................. 7
SEC. 1.15 FIRM, UNQUALIFIED, AND UNCONDITIONAL OFFER .................................................................................................................................................. 7
SECTION 2. SCOPE OF WORK AND CONTRACT INFORMATION ........................................................................8
SEC. 2.01 SCOPE OF WORK ............................................................................................................................................................................................... 8
SEC. 2.02 CONTRACT TERM ............................................................................................................................................................................................. 14
SEC. 2.03 CONTRACT TYPE ............................................................................................................................................................................................... 15
SEC. 2.04 PAYMENT FOR STATE PURCHASES ....................................................................................................................................................................... 15
SEC. 2.05 ELECTRONIC PAYMENTS ..................................................................................................................................................................................... 15
SEC. 2.06 SERVICE DEFICIENCY CLAIMS ............................................................................................................................................................................... 15
SEC. 2.07 CONTRACT ADMINISTRATION .............................................................................................................................................................................. 16
SEC. 2.08 CONTRACT PRICE ADJUSTMENTS ......................................................................................................................................................................... 16
SEC. 2.09 CONTRACT PERFORMANCE LOCATION .................................................................................................................................................................. 17
SEC. 2.10 THIRD-PARTY FINANCING AGREEMENTS NOT ALLOWED .......................................................................................................................................... 17
SEC. 2.11 SUBCONTRACTORS............................................................................................................................................................................................ 17
SEC. 2.12 JOINT VENTURES .............................................................................................................................................................................................. 18
SEC. 2.13 RIGHT TO INSPECT PLACE OF BUSINESS ................................................................................................................................................................ 18
SEC. 2.14 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE DELIVERABLES .................................................................................................. 18
SEC. 2.15 EQUIPMENT INSPECTION.................................................................................................................................................................................... 18
SEC. 2.16 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS .......................................................................................................................................... 19
SEC. 2.17 CONTINUING OBLIGATION OF CONTRACTOR.......................................................................................................................................................... 19
SEC. 2.18 BILLING INSTRUCTIONS ...................................................................................................................................................................................... 19
SEC. 2.19 NONDISCLOSURE AND CONFIDENTIALITY............................................................................................................................................................... 19
SEC. 2.20 INDEMNIFICATION ............................................................................................................................................................................................ 20
SEC. 2.21 INSURANCE ..................................................................................................................................................................................................... 20
SECTION 3. BID FORMAT AND CONTENT ..................................................................................................... 22
SEC. 3.01 BID FORMS ..................................................................................................................................................................................................... 22
SEC. 3.02 PRICES ........................................................................................................................................................................................................... 22
SECTION 4. EVALUATION AND CONTRACTOR SELECTION ............................................................................. 23
SEC. 4.01 EVALUATION OF BIDS ....................................................................................................................................................................................... 23
SEC. 4.02 APPLICATION OF PREFERENCES ........................................................................................................................................................................... 23
SEC. 4.03 ALASKA BIDDER PREFERENCE .............................................................................................................................................................................. 23
SEC. 4.04 ALASKA VETERAN PREFERENCE ........................................................................................................................................................................... 24
SEC. 4.05 ALASKA MILITARY SKILLS PROGRAM PREFERENCE ................................................................................................................................................... 24
SEC. 4.06 USE OF LOCAL FOREST PRODUCTS ....................................................................................................................................................................... 25
SEC. 4.07 LOCAL AGRICULTURAL AND FISHERIES PRODUCT PREFERENCE................................................................................................................................... 25
SEC. 4.08 ALASKA PRODUCT PREFERENCE ........................................................................................................................................................................... 25
SEC. 4.09 EMPLOYMENT PROGRAM PREFERENCE ................................................................................................................................................................. 26
SEC. 4.10 ALASKANS WITH DISABILITIES PREFERENCE ........................................................................................................................................................... 26
SEC. 4.11 PREFERENCE QUALIFICATION LETTER .................................................................................................................................................................... 27
SEC. 4.12 EXTENSION OF PRICES ....................................................................................................................................................................................... 27
SEC. 4.13 METHOD OF AWARD ........................................................................................................................................................................................ 27
SEC. 4.14 NOTICE OF INTENT TO AWARD ........................................................................................................................................................................... 27
SECTION 5. GENERAL PROCESS AND LEGAL INFORMATION .......................................................................... 28
SEC. 5.01 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES .................................................................................................................................... 28
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STATE OF ALASKA - INVITATION TO BID ITB 2527H150
ELIM RURAL AIRPORT MAINTENANCE
SEC. 5.02 AUTHORITY ..................................................................................................................................................................................................... 28
SEC. 5.03 COMPLIANCE ................................................................................................................................................................................................... 29
SEC. 5.04 SUITABLE MATERIALS, ETC. ................................................................................................................................................................................ 29
SEC. 5.05 SPECIFICATIONS ............................................................................................................................................................................................... 29
SEC. 5.06 WORKMANSHIP AND MATERIALS ........................................................................................................................................................................ 29
SEC. 5.07 CONTRACTOR SITE INSPECTION ........................................................................................................................................................................... 29
SEC. 5.08 ORDER DOCUMENTS ......................................................................................................................................................................................... 29
SEC. 5.09 HUMAN TRAFFICKING ....................................................................................................................................................................................... 30
SEC. 5.10 RIGHT OF REJECTION ........................................................................................................................................................................................ 30
SEC. 5.11 STATE NOT RESPONSIBLE FOR PREPARATION COSTS ............................................................................................................................................... 30
SEC. 5.12 DISCLOSURE OF BID CONTENTS .......................................................................................................................................................................... 31
SEC. 5.13 ASSIGNMENTS ................................................................................................................................................................................................. 31
SEC. 5.14 FORCE MAJEURE (IMPOSSIBILITY TO PERFORM) ..................................................................................................................................................... 32
SEC. 5.15 DEFAULT ........................................................................................................................................................................................................ 32
SEC. 5.16 DISPUTES ........................................................................................................................................................................................................ 32
SEC. 5.17 SEVERABILITY ................................................................................................................................................................................................... 32
SEC. 5.18 CONTRACT CANCELLATION ................................................................................................................................................................................. 32
SEC. 5.19 GOVERNING LAW; FORUM SELECTION ................................................................................................................................................................... 33
SEC. 5.20 QUALIFIED BIDDERS .......................................................................................................................................................................................... 33
SEC. 5.21 FEDERALLY IMPOSED TARIFFS ............................................................................................................................................................................. 33
SEC. 5.22 PROTEST ......................................................................................................................................................................................................... 34
SECTION 6. ATTACHMENTS ......................................................................................................................... 35
SEC. 6.01 ATTACHMENTS ................................................................................................................................................................................................ 35
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STATE OF ALASKA - INVITATION TO BID ITB 2527H150
ELIM RURAL AIRPORT MAINTENANCE
SECTION 1. INTRODUCTION & INSTRUCTIONS
SEC. 1.01 PURPOSE OF THE ITB
The Department of Transportation and Public Facilities, Division of Program Management and Administration, is
soliciting bids for Rural Airport Maintenance in Elim, Alaska.
SEC. 1.02 BUDGET
The budget for this ITB is $60,000.00 per service period. Bids received exceeding this may be deemed non-
responsive.
SEC. 1.03 DEADLINE FOR RECEIPT OF BIDS
Bids must be received no later than 11:00AM Alaska Time on October 22, 2026, at which time they will be publicly
opened. Late bids or amendments will be considered non-responsive and will not be opened or accepted for
evaluation.
SEC. 1.04 PRIOR EXPERIENCE
Contractor, subcontractors, and all employees shall be capable and experienced in operation of heavy equipment
and preferably have some type of aviation background. This experience can either be work experience at an
airport and/or a pilot's license. The Contractor shall submit a list of qualified personnel who will be operating
equipment. All personnel will be required to pass a verbal and operational test prior to operating equipment on
the airport. The Department reserves the right to require the removal of any worker from the work area whom it
deems incompetent, insubordinate, or otherwise objectionable.
SEC. 1.05 REQUIRED REVIEW
Bidders shall carefully review this ITB for defects and questionable or objectionable material. Comments
concerning defects and questionable or objectionable material in the ITB should be made in writing and received
by the procurement officer at least ten days before the deadline for receipt of bids. This will allow time for an
amendment to be issued if one is required. It will also help prevent the opening of a defective bid, upon which
award cannot be made, and the resultant exposure of bidders' prices.
SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF BIDS
All questions must be in writing and directed to the procurement officer. The interested party must confirm
telephone conversations in writing. Two types of questions generally arise. One may be answered by directing the
questioner to a specific section of the ITB. These questions may be answered over the telephone. Other questions
may be more complex and may require a written amendment to the ITB. The procurement officer will make that
decision.
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STATE OF ALASKA - INVITATION TO BID ITB 2527H150
ELIM RURAL AIRPORT MAINTENANCE
SEC. 1.07 SITE INSPECTION
Potential bidders are encouraged to visit the work site so that they can see the conditions under which the work
described in this ITB will be performed. The bidder's failure to visit the work site will in no way relieve the bidder
of the responsibility of performing the work in strict compliance with the true intent and meaning of the terms,
conditions, and specifications of this ITB. The site may be inspected by contacting Geoff Hubert at 907-443-3426
This contact person is only empowered to allow potential bidders to view the work site. The contact person cannot
and will not answer potential bidder questions regarding the work to be performed under this ITB or the terms,
conditions, and specifications of this ITB. Any questions potential bidders have must be directed to the
procurement officer as required in Section 1.06.
SEC. 1.08 RETURN INSTRUCTIONS
If you are submitting a response through IRIS Vendor Self-Service (VSS), you may ignore the following return
instructions.
Bidders must submit one hard copy of their entire bid, in writing, to the procurement officer in a sealed package.
The sealed bid package must be addressed as follows:
If using U.S. mail, delivery service, or courier, please use the following address:
Department of Transportation and Public Facilities
Division of Program Management and Administration
Attention: Adam Tolles
Invitation to Bid (ITB) Number: 2527H150
ITB Title: Elim Rural Airport Maintenance
2301 PEGER ROAD
BUILDING 4
FAIRBANKS, AK 99709
If submitting your bid via email, the entire bid may be emailed to dotnrprocurement@alaska.gov and must contain
the ITB number in the subject line of the email. The maximum size of a single email (including all text and
attachments) that can be received by the State is 20mb (megabytes). If the email containing the bid exceeds this
size, the bid must be sent in multiple emails that are each less than 20 megabytes and each email must comply
with the requirements described above.
If submitting in person, the bid must be hand-delivered to Procurement at 2301 Peger Road, Building #4. Building
#4 is located behind the main DOT office building and can be accessed via the south parking lot.
Please note that email transmission is not instantaneous. Like sending a hard copy bid, if you are emailing your
bid, the State recommends sending it enough ahead of time to ensure the email is delivered by the deadline for
receipt of bids.
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STATE OF ALASKA - INVITATION TO BID ITB 2527H150
ELIM RURAL AIRPORT MAINTENANCE
It is the bidder's responsibility to contact the issuing agency at 907-451-2222 to confirm that the entire bid has
been received. The State is not responsible for unreadable, corrupt, or missing attachments.
SEC. 1.09 ASSISTANCE TO BIDDERS WITH A DISABILITY
The State of Alaska complies with Title II of the Americans with Disabilities Act of 1990. Individuals with
disabilities who may need auxiliary aids, services, and/or special modifications to submit a bid should contact
the Procurement Officer no later than ten days prior to the closing of the bid to make any necessary
arrangements.
SEC. 1.10 AMENDMENTS TO BIDS
Amendments to or withdrawals of bids will only be allowed if acceptable requests are received prior to the
deadline that is set for receipt of bids, in accordance with 2 AAC 12.140. No amendments or withdrawals will be
accepted after the deadline unless the delay is due to an error of the contracting agency, in accordance with 2
AAC 12.160.
SEC. 1.11 AMENDMENTS TO THE ITB
If an amendment is issued before the deadline for receipt of bids, the amendment will be posted on the State of
Alaska Online Public Notice (OPN) website. The link to the posting of the amendment will be provided to all who
were notified of the ITB and to those who have registered with the procurement officer after receiving the ITB
from the OPN.
SEC. 1.12 ITB SCHEDULE
The ITB schedule below represents the State of Alaska's best estimate of the schedule that will be followed. If a
component of this schedule, such as the deadline for receipt of bids, is delayed, the rest of the schedule may be
shifted accordingly. All times are Alaska Time.
ACTIVITY TIME DATE
Issue Date / ITB Released October 12, 2026
Deadline for Receipt of Bids / Bid Due Date 11:00AM October 22, 2026
Bid Evaluations Complete October 22, 2026
Notice of Intent to Award October 22, 2026
Contract Issued November 02, 2026
This ITB does not, by itself, obligate the State. The State's obligation will commence when the contract is approved
by the Commissioner of the Department of Transportation and Public Facilities, or the Commissioner's designee.
Upon written notice to the Contractor, the State may set a different starting date for the contract. The State will
not be responsible for any work done by the Contractor, even work done in good faith, if it occurs prior to the
contract start date set by the State.
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STATE OF ALASKA - INVITATION TO BID ITB 2527H150
ELIM RURAL AIRPORT MAINTENANCE
SEC. 1.13 ALTERNATE BIDS
Bidders may only submit one bid for evaluation. In accordance with 2 AAC 12.830 alternate bids (bids that offer
something different than what is asked for) will be rejected.
SEC. 1.14 SUPPORTING INFORMATION
Provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the State reserves
the right to request supplemental information from the bidder, after the bids have been opened, to ensure that
the products or services offered completely meet the ITB requirements. The requirement for such supplemental
information will be at the reasonable discretion of the State and may include the requirement that a bidder will
provide a sample product(s) so that the State can make a first-hand examination and determination.
A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the
State, may cause the State to consider the offer non-responsive and reject the bid.
SEC. 1.15 FIRM, UNQUALIFIED, AND UNCONDITIONAL OFFER
To be responsive a bid must constitute a definite, firm, unqualified and unconditional offer to meet all the material
terms of the ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included
as material terms are those which are clearly identified in the ITB, and which must be complied with at risk of bid
rejection for non-responsiveness.
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STATE OF ALASKA - INVITATION TO BID ITB 2527H150
ELIM RURAL AIRPORT MAINTENANCE
SECTION 2. SCOPE OF WORK AND CONTRACT INFORMATION
SEC. 2.01 SCOPE OF WORK
RURAL AIRPORT MAINTENANCE
1. OVERVIEW: The work shall consist of year-round summer and winter maintenance of the airport facility
which includes State owned equipment, building structures, and roadways located on airport property unless
otherwise designated. During this agreement and in accord with the terms of this contract, the Contractor will
coordinate with and take direction from the airport manager or their designee. A weekly report of current
conditions and status shall be given to the airport manager by phone or email.
2. AIRPORT MANAGER AUTHORITY AND RESPONSIBILITY: The airport manager or their designee shall address
any questions which may arise regarding the quality and acceptability of work performed and shall decide on all
questions regarding the interpretation of the scope of work and the fulfillment of the contract. All work and
materials shall be subject to inspection by the airport manager or assigned designee.
3. WORK AREA: All State runways, taxiways, aprons, safety areas, State access roads, lighting systems,
segmented circles, wind cones and State buildings at the airport. It is the Contractor's responsibility to contact
the airport manager to clarify the work area boundaries. The following items are NOT included in scope.
* Work is not required on State land which is leased by another party. The lessee is responsible for
maintaining all aircraft maneuvering surfaces on the leased property.
* No work is required for the repair of radio operated electrical devices, except for fuse replacement,
circuit breaker resetting, and bulb replacement.
4. SERVICE PERIOD: The airport shall be kept accessible and operational 7 days a week, 365 days a year, unless
emergency or routine maintenance temporarily prevents the airport from being open.
5. CONTRACTOR AND EMPLOYEE QUALIFICATION: The Contractor, Subcontractors, and all employees must be
capable and competent in the operation of heavy equipment. The Contractor shall submit a list of personnel
who will be operating the equipment to the airport manager. The airport manager may conduct an equipment
operation test prior to award to determine competency. The State reserves the right to remove any worker from
the work area whom it deems incompetent, insubordinate, or otherwise objectionable. The State reserves the
option to not award a contract based on historical knowledge of the bidder's past performance.
6. EQUIPMENT: The airport manager will provide a list of equipment to be used for the sole purpose of
performing this contract within the specified work areas. Only authorized persons shall operate equipment. The
State reserves the right to withhold payment for unauthorized alterations to State property or equipment to pay
for repairs to restore to original condition. The State reserves the right to terminate the contract for failure to
comply, or for damage beyond normal wear and tear. If using personally owed equipment, Contractor shall
provide a list to the airport manager with description, year, condition, and proof of insurance.
7. NOTICE TO THE PUBLIC: The Contractor or individual representing the Contractor shall post their contact
information in a readily visible location outside of the airport facility or local post office. This notice shall include
the name, phone number and physical location where they may be contacted for the reporting of complaints or
requests for information. This notice shall be maintained during the term of the contract.
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STATE OF ALASKA - INVITATION TO BID ITB 2527H150
ELIM RURAL AIRPORT MAINTENANCE
8. REPRESENTATIVE: The Contractor or a competent representative will always be available to the work site
during the period of the contract. A representative must be empowered to act for the Contractor and must be
fluent in both written and spoken English. The Contractor shall provide a phone number which the Contractor or
their authorized representative can be contacted to respond to an unusual condition or accident at the airport.
If the Contractor has a representative perform daily maintenance, the Contractor must personally perform one
on-site inspection every two (2) weeks from November 1 to April 30 and monthly inspections for the remainder
of the year. Failure to do so may result in the termination of the contract. If the Contractor will be absent, the
name and phone number of the representative must be made available to the airport manager prior to the
absence.
9. DEFECTIVE WORK OR DAMAGE: Damage or defects in the work will be brought to the Contractor's attention
by written notification. The Contractor shall immediately correct the damage or defect at its own expense.
Replacement materials must be pre-approved to ensure system compatibility and conformance to
specifications. If the deficiency is not corrected within the time set forth, services may be procured from another
source and the costs deducted from any payments due the Contractor. If the Contractor has presented a
hazardous situation that could result in injury, the airport manager may immediately correct the deficiency and
deduct these costs from any payments due the Contractor.
10. DAILY INSPECTION SERVICES: The Contractor shall conduct daily inspections of the following items and
keep a log of the items that need repair, cleaning, or replacement. A weekly report shall be sent to the airport
manager. Defects or issues requiring State maintenance support shall be reported to the airport manager as
soon as possible.
* Operation of lighting systems and/or reflective cones. If four or more lights total are inoperative and
cannot be replaced and/or repaired, the Contractor will notify the airport manager to issue a NOTAM to
the appropriate Automated Flight Service Station (AFSS) placing the airport lighting system out of
service.
* Condition of the runway surface, parking apron, taxiway, roads, segmented circle, wind cones, threshold
markers, aircraft tie downs, and drainage. Particular attention should be given to potholes, ruts, large
rocks, lighting, rotating beacons and debris on or near these areas. All deficiencies shall be corrected as
required.
11. TRASH REMOVAL: Once each month or as needed, collect and remove all trash and debris from the airport
and roadway property (not including leased property) and dump it at the local landfill approved for disposal of
garbage. Trash shall not be allowed to accumulate on State property or in State owned facilities and buildings.
Local recycling programs shall be observed and cooperated with.
12. TOOLS AND SUPPLIES: The Contractor shall provide all hand tools and related safety equipment necessary
for performance of this contract, including the following supplies: hand cleaner, paper towels, trash liners and
other minor supplies.
13. EQUIPMENT AND SUPPLIES STORAGE: Storage space may be used for State owned equipment, and the
materials and supplies used in the performance of this contract. Items other than those owned by the State shall
not be stored without written consent from the airport manager. All building spaces shall be maintained in a
neat and orderly manner. Storage in the electrical equipment room is prohibited.
State owned equipment shall be kept inside of the Snow Removal Equipment Building (SREB) when not in use.
No other equipment is allowed inside the SREB without written consent from the airport manager. Before
parking inside the SREB, all equipment shall be cleared of excess snow and debris.
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STATE OF ALASKA - INVITATION TO BID ITB 2527H150
ELIM RURAL AIRPORT MAINTENANCE
If the storage building is heated, the Contractor shall set the thermostat between 40 and 50 degrees to conserve
fuel and keep equipment operational. If equipment is not in use for extended periods, heating shall be turned
off. The State shall fill the fuel storage tanks with heating fuel at the beginning of each contract year unless
otherwise specified by the airport manager. The airport manager must be notified If additional fuel is needed.
Electrical heating devices shall not be used for heating the interior of the SREB. The State will hold the
Contractor responsible for any excess electrical costs related to the use of electric heating and may deduct these
costs from any payments due the Contractor.
14. BUILDING MAINTENANCE: Assist and support State employees dispatched to the airport for building
maintenance. The support will include but is not limited to:
* Troubleshooting problems prior to and upon arrival.
* Assist with local arrangements and equipment as necessary to perform maintenance work.
Perform minor building maintenance as necessary to ensure safe operation of the building and State property.
The minor maintenance may include but is not limited to:
* Overhead/bi-fold door and man door adjustments.
* Furnace filter replacement.
* Replace light bulbs.
* Replace door weather-stripping.
* Fuel system inspections including tank sticking and water detecting.
The State will be responsible for repair and maintenance of items beyond the Contractor's ability. If unable to
perform the work, the airport manager should be notified.
15. FALL AND WINTER MAINTENANCE - AIRPORT: The following services will be performed in a way to assure a
minimum amount of interference with aircraft or vehicle operations. This also applies to the following sections
of this scope of work.
* Snow control efforts will begin when two (2) inches of snow or one half (1/2) inch of slush have
accumulated on runway, taxiway or apron surfaces with sufficient time to allow completion before the first
scheduled flight. Snow drifts and berms must not be allowed to develop on the aircraft movement areas
(inside the edge lights or cones) unless the storm is so severe that reasonable efforts to remove snow are
not possible and may cease until the storm subsides. If such a condition develops, the Contractor will
immediately contact the airport manager.
* Runway and taxiway shall be plowed the full width and length of loose snow. Snow must be plowed to
the outside of the Runway Safety Area (RSA). All berms and piles shall be tapered (leveled) off to the outside
edges of the RSA. Snowbanks will be placed off the sides of the runway and not on the threshold/ends of the
runway. The first half inch (12") of snow shall NOT be removed to allow a snowpack to develop on the
aircraft movement surfaces.
* Snow control on apron will begin after the runway and taxiway have been plowed.
* Snow and ice will be removed to the greatest extent reasonably possible. If ice cannot be removed or
scarified enough to provide a safe surface for aircraft, the Contractor shall immediately notify the airport
manager.
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