ITB 2026-525 FROZEN & REFRIGERATED FOOD PRODUCTS - 1ST QUARTER

_________________________________________________________________________
Purchasing Department, 4919 Van Buren Street, Anchorage, AK 99517-3137
INVITATION TO BID
THIS IS NOT AN ORDER
Show the following on the outside of the
sealed bid envelope:
ITB 2026-525 Frozen & Refrigerated Food DATE ISSUED: DUE: Prior to 1:00 p.m., Local
Products - 1st Quarter June 2, 2026 Time DATE: June 22, 2026
The Anchorage School District (referred to as the "District") invites sealed bids from qualified Contractors to provide
Frozen & Refrigerated Food Products - 1st Quarter to the Student Nutrition Department in accordance with the
following documents that are a part of this ITB 2026-525:
Section Title Pages
Cover Page Invitation to Bid Consisting of 1 page
Section I Instructions to Bidders Consisting of 8 pages
Section II Specifications/Scope of Service Consisting of 6 pages
Section III Additional Provisions Consisting of 1 page
Section IV Standard Contract Terms Consisting of 8 pages
Attachment A Signature Page/Submittal Form Consisting of 1 page
Attachment B Bidder's Checklist Consisting of 1 page
Attachment C Non-Collusion Certification Consisting of 1 page
Attachment D Specifications/Bid Form(s) Consisting of 9 pages
AVAILABILITY OF ITB: This Invitation to Bid (.pdf) is available electronically at the District's Purchasing
website: https://www.asdk12.org/Page/5417.
AWARD:
This ITB may result in more than one award. Award(s) will be made to the lowest responsive, responsible
bidder(s) in accordance with Board Policy Administrative Regulation 3311.1(a).1, except local preference does not
apply except to fisheries products found on Specifications/Bid Form Schedule 1, Line Item 18, as allowed
by 7 CFR 210.21(g), 215.14(e), 220.16 (f)(1), 225.17(e)(1), and 226.22(c)(1) and as required by AS 29.71.040 a
7% local preference shall be applied to fisheries products harvested or processed in the State of Alaska..
Evaluation for determining the lowest bid(s) shall be by line item; multiple line items; or in the aggregate,
whichever method is determined to be in the best interest of the District. Qualified bids that combine or group
individual items for weight purposes, minimum dollar amounts, manufacturer volumes, and others, may be
considered, if the bidder clearly indicates the qualification(s) on the Specifications/Bid Form(s).
PLAN HOLDER'S LIST:
A copy of the current plan holder's list can be viewed at:
http://apps.asdk12.org/depts/purchasing/meeting/Plan_Holders/2026/2026-525.xlsx

ANCHORAGE SCHOOL DISTRICT
ITB 2026-525 Frozen & Refrigerated Food Products - 1st Quarter
SECTION I
INSTRUCTIONS TO BIDDERS
A. GENERAL REQUIREMENTS
This solicitation is an INVITATION TO BID (referred to as "ITB") governed by applicable Anchorage
School Board Policies, including Section 3311 of said Policies. School Board Policies are available at
https://www.boardpolicyonline.com/?b=anchorage. Bidders should read this ITB carefully and review all
instructions contained herein. Incomplete or incorrect bids may be rejected as not conforming to the essential
requirements of this ITB. Bids submitted on other than the prescribed forms contained in this ITB will be
rejected. Bidders may copy the forms contained in the ITB for use in their bids; however, substitute forms or
formats are unacceptable.
B. DISTRICT COMPLIANCE WITH LAWS
The District's Purchasing Department Senior Director or designee will be responsible to ensure all District
procurements are conducted in compliance with applicable Federal, State, and local procurement regulations.
C. EXAMINATION OF CONTRACT DOCUMENTS
Bidders should read this ITB carefully and review all instructions contained herein. The submission of a bid
shall constitute acknowledgement that the bidder has thoroughly examined and is familiar with the solicitation
documents.
D. DEBARMENT AND SUSPENSION
Bidders must fully comply with the requirements regarding debarment and suspension in Subpart C of 2 CFR
Part 180, as adopted by the Department of Education at 2 CFR 3485.12. Bidders are responsible for
ensuring lower tier covered transactions include a term or condition requiring compliance with Subpart C of 2
CFR Part 180 and 2 CFR Part 3485, entitled Responsibilities of Participants Regarding Transactions.
Contractors, Subcontractors, or suppliers that appear on the Excluded Parties List System are not eligible for
award of contracts that are a covered transaction under Subpart B of 2 CFR Part 180 and 2 CFR Part 3485.
Bidders may access the Excluded Parties List System at www.sam.gov.
E. CONFLICT OF INTEREST
1. The Contractor agrees to certify that District employees, School Board members, or a member of their
household are not in conflict of interest with the contract and Board Policy as follows (Administrative
Regulation 3311.1(e).1 Ethics and Conflict of Interest):
a. No Board member or employee shall knowingly engage in any act in conflict with the performance of
the Board member or employee's official duties.
b. No Board member, employee, or a member of their household, shall acquire, directly or indirectly, an
economic interest in a District or municipal contract, or engage in business with the District or the
municipality, unless the contract is competitively solicited and other requirements of Board Policy 3311
and Section 1.15 of the AMC are met.
c. The following acts and circumstances shall not be deemed to be in conflict with the performance of
official duties if, at the earliest opportunity after having acquired such knowledge, the Board member
or employee files a disclosure pursuant to Administrative Regulation 3311.1(e).1 or requests and
obtains a waiver pursuant to Administrative Regulation 3311.1(e).2.
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ANCHORAGE SCHOOL DISTRICT
ITB 2026-525 Frozen & Refrigerated Food Products - 1st Quarter
i) Such person owns a sole proprietorship, or is a partner in a partnership, or is an officer, director,
major shareholder (five percent (5%) or more of the outstanding shares) or has management
control in a corporation that submits a bid, proposal or quotation to the District or attempts to
enter or enters into a contract with the District;
ii) Such person has any significant financial interest in any sale, lease or rental to the District of any
service or property and such person has knowledge that the District intends to purchase, lease or
rent the property or service;
iii) Such person wishes to sell or receive royalties on books or materials sold to the District for use in
the school system for which the employee is the author;
iv) Such person is an employee who has been providing private services to a child who transfers to a
new school or class or advances to a higher grade and the child becomes a student in the class
being taught/aided by his/her service provider.
2. Board Members, District employees, and their household and/or immediate family members are required
to comply with Board Policies and the Municipal Ethics Code by disclosing conflicts of interest.
a. When a board member, employee, or their household and/or immediate family member intends to do
business with the District, the appropriate District and Municipal forms must be filed by the Board
Member or District employee with the Municipal Clerk's Office and the Purchasing Department.
Note: Notice of Intent to Respond to Public Solicitation shall be filed with the Municipal Clerk's office in
advance to allow a minimum of seven (7) calendar days to elapse between electronic publication by
the clerk and the final date for submitting a response to the solicitation. The form may be obtained
from the Municipality of Anchorage website, www.muni.org/.
b. The responsibility for complete and timely filing rests solely with the Board Member or District
employee.
F. FIRM BID
Bids made in response to this ITB must be good and firm for a period of one hundred twenty (120) calendar
days from the date specified for submittal of bids.
G. WITHDRAWAL OF BIDS
Bids may be withdrawn on written request delivered to the District Purchasing Senior Director (fax or email
is acceptable) only prior to the time specified for submittal.
H. MODIFICATION OF BIDS
Bid modifications requested in person, via fax, or via email for bids already submitted will be considered if
received prior to the due date and time as indicated on the Cover Page of this ITB. Hand delivered, faxed, or
emailed bid modifications shall not reveal the amount of the original or revised bid unit price(s) and/or total
price(s), but rather should indicate only the dollar amount of increase or decrease of the unit price(s) and or
total prices(s). Bid modifications must be signed by an authorized representative of the bidder. It is the
responsibility of the bidder to ensure delivery of any bid modifications prior to the due date and time for bid
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ANCHORAGE SCHOOL DISTRICT
ITB 2026-525 Frozen & Refrigerated Food Products - 1st Quarter
submission. Bid modifications received after the due date and time for submissions will NOT be considered.
Bidders are encouraged to ensure that the District has received any bid modifications prior to the bid
opening.
I. AVAILABILITY OF FUNDS
Awards are contingent upon the availability of funds.
J. FEDERAL EXCISE TAXES
The District is exempt from Federal Excise Taxes. An Exemption Certificate will be furnished when required.
K. QUESTIONS: METHOD FOR CLARIFICATION
Any bidder in doubt as to the true meaning of any part of this ITB may submit to the District a written
request for an interpretation thereof. Questions should be received by the District's Purchasing Department
no later than five (5) calendar days prior to the date set for the submission of bids. Oral questions cannot be
answered and are not binding for this ITB. Questions can be submitted as follows:
Reference: ITB 2026-525 Frozen & Refrigerated Food Products - 1st Quarter
Email: purchasing@asdk12.org
[OR fax: Anchorage School District Purchasing Department at 907-243-6293]
Attn: Sylvia Smith, Purchasing Agent
Two types of questions generally arise. One may be answered by directing the bidder to a specific section of
the ITB. These questions may be answered by direct communication to the bidder submitting the question.
Questions which, in the opinion of the Purchasing Senior Director, require a more detailed or complex reply,
or require an answer that may affect responses to this ITB or may be prejudicial to other prospective bidders,
will be answered by issuing an addendum prior to the bid opening.
L. PRICING
1. All prices shall be net and must be FOB Destination as specified in Section II, Paragraph G. Delivery
Requirements. In case of discrepancy in extended price calculation(s), unit price(s) will prevail.
2. All prices shall be in U.S. dollars.
3. Prices should be stated in units of measure specified (e.g., each, package, box, case, etc.) or in minimum
packaging required by manufacturers.
4. If the bidder requires a minimum order quantity, it must be so stated on the bid. Once a bid has been
awarded, increases in minimum order quantities will not be accepted. The District may consider the
minimum order quantity and elect to accept or reject, whichever is in the best interest of the District.
M. ALASKA BUSINESS LICENSE
The selected bidder(s) must provide the District with their Alaska Business License number and any
necessary applicable Professional Licenses required by Alaska Statutes prior to award. Bidders must include
their Alaska Business License Number on Attachment A - Signature Page/Submittal Form. Bidders should
contact the State of Alaska; Department of Commerce, Community and Economic Development; Division
of Corporations, Business & Professional Licensing, for information regarding business licensing. Contact
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ANCHORAGE SCHOOL DISTRICT
ITB 2026-525 Frozen & Refrigerated Food Products - 1st Quarter
information, information regarding business licensing, and business licenses, is available at
www.commerce.alaska.gov/web/cbpl/BusinessLicensing.aspx.
N. INSURANCE REQUIREMENT
Bidders, if awarded a contract as a result of this solicitation, shall provide to the District a Certificate of
Insurance as specified in Section IV - Standard Contract Terms, Paragraph N. Insurance Requirements. The
certificate must name the 'Anchorage School District' as the certificate holder and as additional insured with a
Waiver of Subrogation.
O. SUBMISSION OF BIDS
1. Complete sealed bids MUST be in the office of the Purchasing Department, Anchorage School District,
4919 Van Buren Street, Anchorage, Alaska prior to the time and date stated on the Cover Page of this
ITB. At the submittal deadline, the bids may be opened and publicly read. It is the responsibility of the
bidder to ensure that their complete bid and acknowledgement of subsequent addenda, if any, are in the
office of the Purchasing Department prior to the time of the scheduled bid opening.
2. The Purchasing Department will be responsible for securing all bids.
3. Bidders are cautioned that bids which arrive after the time of the scheduled bid opening, will not be
considered and will be returned unopened.
4. Bidders should be aware that addenda may be issued for this ITB. It is the bidder's responsibility to
ascertain if addenda have been issued by checking the District's Purchasing Department website:
www.asdk12.org/depts/purchasing/.
5. No oral change or interpretation of the provisions contained in this ITB is valid. Written addenda may be
issued when changes, clarifications, or amendments to bid document are deemed necessary by the
District.
6. Bidders may bid any or all line items listed on the Specifications/Bid Form(s) (Attachment D); however,
only one bid per line item will be accepted from each bidder.
7. If mailed, bids shall be addressed as follows:
Anchorage School District
Purchasing Department
4919 Van Buren Street
Anchorage, AK 99517-3137
8. Bids MUST be in SEALED envelopes with the outside of the envelope clearly marked with the bidder's
name, address, and phone number and as follows:
BID: ITB 2026-525 Frozen & Refrigerated Food Products - 1st Quarter
DUE: Prior to: 1:00 p.m., Local Time, June 22, 2026
Bidders who wish to participate by teleconference may do so by calling (907) 742-6750. The line will be
available approximately 5 minutes prior to the opening start time.
Sealed bids must still be physically received by the Anchorage School District, Purchasing Department,
located at 4919 Van Buren Street Anchorage, Alaska 99517 prior to 1:00 p.m., Local Time, June 22, 2026.
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ANCHORAGE SCHOOL DISTRICT
ITB 2026-525 Frozen & Refrigerated Food Products - 1st Quarter
9. The District will not accept bid submissions via fax or email. Email and faxes are available for
informational inquiries only. ITB submissions received via fax or email will be considered non-
responsive; however, modifications to original bids and addenda, (including signature) may be faxed. (See
Paragraph H. - Modification of Bids).
10. The District reserves the right to make awards within ninety (90) calendar days from the date bids are
due.
11. All bids shall be submitted on the attached Signature Page/Submittal Form (Attachment A) and
Specifications/Bid Form(s) (Attachment D) in the spaces indicated and must comply with these
instructions.
12. The Signature Page/Submittal Form (Attachment A) must be completed and signed by an authorized
representative of the firm submitting the bid. Additional information requested in this ITB shall be
submitted as indicated on the Bidder's Checklist (Attachment B).
P. BID CONSIDERATION
Factors that may be considered in evaluating bids in addition to price will include:
1. The ability, capacity and skill of the bidder to perform the contract;
2. Whether the bidder can perform the contract within the time specified without delay or interference;
3. The character, integrity, reputation, judgment, experience, and efficiency of the bidder;
4. The quality of performance by the bidder on previous contracts;
5. Previous compliance by the bidder with laws and regulations relating to the contract.
Q. RIGHT OF REJECTION, CLARIFICATION, AND CANCELLATION
The District reserves the right to reject any and all bids, to request clarification of information from any
bidder and to waive irregularities in the bid procedures. The District is not obligated to enter into a contract
on the basis of any bid submitted in response to this ITB. The District reserves the right, at its sole discretion,
to cancel this ITB or any part thereof, at any time, prior to the award of contract under this ITB.
R. REQUEST FOR ADDITIONAL INFORMATION
Prior to the final selection, bidders may be required to submit additional information, which the District may
deem necessary to further evaluate the bidder's submission. Responses are due within three (3) calendar days
of request by the District.
S. SOLICITATION RESULTS
1. A notice indicating awarded quantities will be issued to all bidders after the submission deadline.
2. Award of any contract(s) issued as a result of this ITB does not restrict the District from procuring food
products from other suppliers, nor does it restrict the District from purchasing products included in this
ITB from other contractors in order to meet the needs of the District.
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ANCHORAGE SCHOOL DISTRICT
ITB 2026-525 Frozen & Refrigerated Food Products - 1st Quarter
T. DISTRICT NOT RESPONSIBLE FOR PREPARATION COSTS
The District will not pay any cost associated with the preparation, submittal, presentation, or evaluation of
any bid. The District shall not be liable for any cost incurred by a bidder in responding to this solicitation or
incurred for any work done, even in good faith, prior to execution of a contract and issuance of a notice to
proceed, including but not limited to: bid preparation costs and other costs, including attorney fees associated
with any challenge (administrative, judicial or otherwise) to the determination of the lowest responsive,
responsible bidder and/or award of contract and/or rejection of bids. By submitting a bid, each bidder agrees
to be bound in this respect and waives all claims to such costs and fees.
U. PROTEST AND APPEAL PROCESS FOR AGGRIEVED BIDDERS/PROPOSERS
1. Protest
a. An interested party may protest a solicitation or a proposed award of a contract.
i) A protest as to the specifications and/or terms and conditions of a solicitation must be received
by the Purchasing Senior Director at least five (5) calendar days prior to the due date of the bid
or proposal; failure to protest as provided herein constitutes a waiver of any objection to the
solicitation.
ii) For construction projects and architectural/engineering design services, the protest of a
proposed award of a contract must be received by the Purchasing Senior Director within ten (10)
calendar days after issuance of the notice of intent to award, except that for purchases under
$100,000, the protest must be received within three (3) business days.
iii) For goods or services, the protest of a proposed award of a contract must be received by the
Purchasing Senior Director within seven (7) calendar days after issuance of the notice of intent
to award, except that for purchases under $100,000, the protest must be received within three (3)
business days.
iv) The protest must include the name of the person submitting the protest, the name of the
bidder/proposer represented by that person, the specific action or bid/request for proposal
contract award which is being protested, a detailed explanation of the reasons for the protest,
and the relief requested.
v) The aggrieved person must serve all other interested parties with its protest.
b. The Purchasing Senior Director shall stay the intended award of a contract unless the Purchasing
Senior Director determines the award of the contract without further delay is necessary to protect the
District's best interest.
c. The Purchasing Senior Director may, in his/her sole discretion, hold a hearing.
d. The rights and remedies granted by this section are not available for informal small purchases with an
actual or potential value of less than twenty-five thousand dollars ($25,000).
e. Failure to protest as provided herein constitutes a waiver of any objection to the solicitation and
contract award.
2. Appeal
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ANCHORAGE SCHOOL DISTRICT
ITB 2026-525 Frozen & Refrigerated Food Products - 1st Quarter
a. A decision by the Purchasing Senior Director may be appealed to the Anchorage School Board.
b. Any appeal shall be filed with the Superintendent within five (5) days after the decision is received by
the protester and must include the name of the person submitting the appeal, the name of the
bidder/proposer represented by that person, and a detailed explanation of the basis for the appeal.
c. The aggrieved bidder/proposer must serve all other interested parties with its appeal.
d. The Superintendent may obtain an independent review of the appeal issues if the Superintendent
determines such review will assist consideration of the appeal.
e. The independent review shall be conducted by a not directly involved District employee or an
experienced but disinterested third party from outside the District.
f. Failure to appeal to the Anchorage School Board as provided herein constitutes a waiver of any
objections to the solicitation and the contract award.
3. Consideration of Appeal
a. The decision being appealed and the findings from the independent review, if any, will be reported to
the Board.
b. Upon consideration of the appeal and allowing interested parties an opportunity to address the issues
on appeal, the Board may:
i) Award the contract as recommended, if applicable, indicating its reasons for rejecting the appeal;
ii) Grant the appeal, indicating its reasons for granting the appeal, and determine an appropriate
remedy consistent with Administrative Regulation 3311.1(c).1. The Board may award the
contract at that meeting to some other bidder/proposer if it finds that a delay in making the
award would adversely affect the District;
iii) Stay any award of the contract to permit further consideration of the appeal, with action to be
scheduled as soon as practicable, but in no event more than twenty (20) days after the stay as
initiated;
iv) Reject all bids/proposals in accordance with Administrative Regulation 3311.1(a).13;
v) Take such other action as appears appropriate and in the best interest of the District under the
circumstances, in accordance with Board Policy 3311 Purchasing and Contracting.
4. Frivolous Protests
a. Signature on Protest Constitutes Certificate
The signature of an attorney or party on a request for review, protest, motion, or other document
constitutes a certificate by the signer that the signer has read the document, to the best of his/her
knowledge, information, and belief formed after reasonable inquiry it is well grounded in fact and is
warranted by existing law or a good faith argument for the extension, modification, or reversal of
existing law, and that it is not interposed for an improper purpose, such as to harass, limit
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ANCHORAGE SCHOOL DISTRICT
ITB 2026-525 Frozen & Refrigerated Food Products - 1st Quarter
competition, or to cause unnecessary delay or needless increase in the cost of the procurement or of
the litigation.
b. Sanctions for Violation
If a request for review, protest, pleading, motion, or other document filed with the Purchasing Senior
Director is signed in violation of Administrative Regulation 3311.1(c).1, the Board, may impose upon
the person who signed it, a represented party, or both, an appropriate sanction, that may include an
order to pay to the other party or parties the amount of the reasonable expenses incurred because of
the filing of the protest, pleading, motion, or other paper, including a reasonable attorney's fee.
V. CONTRACT
1. The District's Purchasing Department is responsible for any contracts awarded as a result of this
solicitation.
2. Bidders whose submittals comply with the requirements of this ITB and are approved by the District will
be bound by contract to all requirements contained herein. Any contract(s) awarded as a result of this
solicitation, between the District and a Bidder shall consist of (1) the Purchase Order(s), (2) the ITB and
any amendments thereto, and (3) any documents submitted by the bidder in response to the ITB,
inclusive of any future additional submission documents requested by the District. In the event of a
conflict in language between the documents referenced above, the provisions and requirements set forth
and/or referenced in the ITB shall govern; however, the District reserves the right to clarify any
contractual relationship in writing with the concurrence of the bidder, and such written clarification shall
govern in case of conflict with the applicable requirements stated in the ITB or the bidder's submission.
In all other matters not affected by the written clarification, if any, the ITB shall govern.
3. No alteration or modification of any of the terms, conditions, or specifications of any contract resulting
from this ITB, shall be allowed without prior written consent of the Purchasing Senior Director or their
designee.
W. ASSIGNMENT
The successful bidder(s) shall not sell, assign, transfer or convey any contract resulting from this ITB, in
whole or in part, without the prior written consent of the District.
X. PROTECTION OF PROPERTY
The Contractor assumes full responsibility for and shall indemnify the District for any loss or damage to any
District property, resulting in whole or in part from the negligent acts or omissions of the Contractor, or any
employee, agent or representative of the Contractor.
Y. PUBLIC RECORDS CLAUSE
This ITB and the resulting bids received, together with copies of all documents pertaining to the award of a
contract, will be kept by the District's Purchasing Department and made part of the record which will be
open to public inspection. If a bid contains any information which is proprietary or confidential, each page of
the bid containing such information must be clearly marked. Cost or price information will be open to public
inspection.
END OF SECTION I
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ANCHORAGE SCHOOL DISTRICT
ITB 2026-525 Frozen & Refrigerated Food Products - 1st Quarter
SECTION II
SPECIFICATIONS/SCOPE OF SERVICE
A. PRODUCTS
1. All products must be in compliance with USDA Nutrition Standards of the National School Lunch and
School Breakfast Programs, and the Summer Food Service Programs as required by the Healthy, Hunger-
Free Kids Act (HHFKA).
2. All items are as specified, "No Substitutions" unless designated otherwise on the Specifications/Bid
Form(s).
3. All products must meet the grade and specification as written and must be the grade and quality of the
product delivered.
4. All products supplied from resulting contract(s) must be original, new, and be of the brand and product
ID number originally bid. The product shall be readily identifiable as the brand and product ID number
bid and shall be packaged in standard manufacturer's cartons, containers, and packages whenever
possible. Unlabeled products are not acceptable.
B. ALTERNATE PRODUCTS
If a vendor has a product meeting or exceeding the quality of the products specified and would like the
product considered for future solicitations, the procedures are as follows:
Submit product specification sheet in PDF format, via email to purchasing@asdk12.org; Subject:
Alternate Frozen Food Product. Information will be forwarded to the Student Nutrition Department for
review. If needed, samples will be requested for testing. If the product is approved and required by the
District, the product may be added to future solicitations.
C. DEFECTIVE OR NONCONFORMING PRODUCTS
1. The Contractor shall guarantee that products delivered are free from any material or visible defects and
shall conform to the specifications for the approved product upon delivery at the designated location.
2. The Contractor will promptly remove any products that the District receiving facility coordinator
designates as nonconforming or defective.
3. The Contractor will promptly replace defective products or nonconforming products with pre-approved
acceptable products at no additional cost to the District. Replacement of defective or nonconforming
products shall occur so as to avoid disrupting the District's food service schedule.
D. QUANTITIES
1. The quantities listed herein are the minimum quantities the District will purchase for the 1st Quarter of
the 2026/2027 school year. The District may, at their sole discretion, increase the quantities of any item
beyond those originally bid. When increasing quantities, all bid prices shall be as originally bid for the
ninety (90) day period after the original bid due date.
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