ITB 2026-523 FOOD SERVICE EXPENDABLES - 1ST QUARTER

_________________________________________________________________________
Purchasing Department, 4919 Van Buren Street, Anchorage, AK 99517-3137
INVITATION TO BID
THIS IS NOT AN ORDER
Show the following on the outside of the
sealed bid envelope:
ITB 2026-523 Food Service Expendables - DATE ISSUED: DUE: Prior to 1:00 p.m., Local Time
1st Quarter May 20, 2026 DATE: June 10, 2026
The Anchorage School District (referred to as the "District") invites sealed bids from qualified Contractors to provide
Food Service Expendables - 1st Quarter to the Student Nutrition Department in accordance with the following
documents that are a part of this ITB 2026-523:
Section Title Pages
Cover Page Invitation to Bid Consisting of 1 page
Section I Instructions to Bidders Consisting of 10 pages
Section II Specifications/Scope of Service Consisting of 5 pages
Section III Additional Provisions Consisting of 1 page
Section IV Standard Contract Terms Consisting of 8 pages
Attachment A Signature Page/Submittal Form Consisting of 1 page
Attachment B Bidder's Checklist Consisting of 1 page
Attachment C Non-Collusion Certification Consisting of 1 page
Attachment D Specifications/Bid Form(s) Consisting of 6 pages
AVAILABILITY OF ITB: This Invitation to Bid (.pdf) is available electronically at the District's Purchasing
website: https://www.asdk12.org/Page/5417.
AWARD:
This ITB may result in more than one award. Award(s) will be made to the lowest responsive, responsible
bidder(s) in accordance with Board Policy Administrative Regulation 3311.1(a).1, except local preference does
not apply. Evaluation for determining the lowest bid(s) shall be by line item; multiple line items; or in the
aggregate, whichever method is determined to be in the best interest of the District. Qualified bids that
combine or group individual items for weight purposes, minimum dollar amounts, manufacturer volumes,
and others, may be considered, if the bidder clearly indicates the qualification(s) on the Specifications/Bid
Form(s).
PLAN HOLDER'S LIST:
A copy of the current plan holder's list can be viewed at:
http://apps.asdk12.org/depts/purchasing/meeting/Plan_Holders/2026/2026-523.xlsx

ANCHORAGE SCHOOL DISTRICT
ITB 2026-523 Food Service Expendables - 1st Quarter
SECTION I
INSTRUCTIONS TO BIDDERS
A. GENERAL REQUIREMENTS
This solicitation is an INVITATION TO BID (referred to as "ITB") governed by applicable
Anchorage School Board Policies, including 3311 of said Policies. School Board Policies are available
at www.asdk12.org/Page/4331. Bidders should read this ITB carefully and review all instructions
contained herein. Incomplete or incorrect bids may be rejected as not conforming to the essential
requirements of this ITB. Bids submitted on other than the prescribed forms contained in this ITB
will be rejected. Bidders may copy the forms contained in the ITB for use in their bids; however,
substitute forms or formats are unacceptable.
B. DISTRICT COMPLIANCE WITH LAWS
The District's Purchasing Department Senior Director or their designee will be responsible to ensure
all District procurements are conducted in compliance with applicable Federal, State, and local
procurement regulations.
C. EXAMINATION OF CONTRACT DOCUMENTS
Bidders should read this ITB carefully and review all instructions contained herein. The submission
of a bid shall constitute acknowledgement that the bidder has thoroughly examined and is familiar
with the solicitation documents.
D. DEBARMENT AND SUSPENSION
Bidders must fully comply with the requirements regarding debarment and suspension in Subpart C
of 2 CFR Part 180, as adopted by the Department of Education at 2 CFR 3485.12. Bidders are
responsible for ensuring lower tier covered transactions include a term or condition requiring
compliance with Subpart C of 2 CFR Part 180 and 2 CFR Part 3485, entitled Responsibilities of
Participants Regarding Transactions. Contractors, Subcontractors, or suppliers that appear on the
Excluded Parties List System are not eligible for award of contracts that are a covered transaction
under Subpart B of 2 CFR Part 180 and 2 CFR Part 3485. Bidders may access the Excluded Parties
List System at www.sam.gov.
E. CONFLICT OF INTEREST
1. The Contractor agrees to certify that District employees, School Board members, or a member of
their household are not in conflict of interest with the contract and Board Policy as follows
(Administrative Regulation 3311.1(e).1 Ethics and Conflicts of Interest.):
a. No Board member or employee shall knowingly engage in any act in conflict with the
performance of the Board member or employee's official duties.
b. No Board member, employee, or a member of their household, shall acquire, directly or
indirectly, an economic interest in a District or municipal contract, or engage in business with
the District or the municipality, unless the contract is competitively solicited and other
requirements of Board Policy 3311 and Section 1.15 of the AMC are met.
c. The following acts and circumstances shall not be deemed to be in conflict with the
performance of official duties if, at the earliest opportunity after having acquired such
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ANCHORAGE SCHOOL DISTRICT
ITB 2026-523 Food Service Expendables - 1st Quarter
knowledge, the Board member or employee files a disclosure pursuant to Administrative
Regulation 3311.1(e).1 or requests and obtains a waiver pursuant to Administrative Regulation
3311.1(e).2:
i) Such person owns a sole proprietorship, or is a partner in a partnership, or is an officer,
director, major shareholder (five percent (5%) or more of the outstanding shares) or has
management control in a corporation that submits a bid, proposal or quotation to the
District or attempts to enter or enters into a contract with the District;
ii) Such person has any significant financial interest in any sale, lease or rental to the District
of any service or property and such person has knowledge that the District intends to
purchase, lease or rent the property or service;
iii) Such person wishes to sell or receive royalties on books or materials sold to the District
for use in the school system for which the employee is the author;
iv) Such person is an employee who has been providing private services to a child who
transfers to a new school or class or advances to a higher grade and the child becomes a
student in the class being taught/aided by his/her service provider.
2. Board Members, District employees, and their household and/or immediate family members are
required to comply with Board Policies and the Municipal Ethics Code by disclosing conflicts of
interest.
a. When a board member, employee, or their household and/or immediate family member
intends to do business with the District, the appropriate District and Municipal forms must be
filed by the Board Member or District employee with the Municipal Clerk's Office and the
Purchasing Department.
Note: Notice of Intent to Respond to Public Solicitation shall be filed with the Municipal Clerk's
office in advance to allow a minimum of seven (7) calendar days to elapse between
electronic publication by the clerk and the final date for submitting a response to the
solicitation. The form may be obtained from the Municipality of Anchorage website,
www.muni.org/.
b. The responsibility for complete and timely filing rests solely with the Board Member or
District employee.
F. FIRM BID
Bids made in response to this ITB must be good and firm for a period of ninety (90) calendar days
from the date specified for submittal of bids.
G. WITHDRAWAL OF BIDS
Bids may be withdrawn on written request delivered to the District Purchasing Senior Director (fax
or email is acceptable) only prior to the time specified for submittal.
H. MODIFICATION OF BIDS
Bid modifications requested in person, via fax, or via email for bids already submitted will be
considered if received prior to the due date and time as indicated on the Cover Page of this ITB.
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ANCHORAGE SCHOOL DISTRICT
ITB 2026-523 Food Service Expendables - 1st Quarter
Hand delivered, faxed, or emailed bid modifications shall not reveal the amount of the original or
revised bid unit price(s) and/or total price(s), but rather should indicate only the dollar amount of
increase or decrease of the unit price(s) and or total prices(s). Bid modifications must be signed by an
authorized representative of the bidder. It is the responsibility of the bidder to ensure delivery of any
bid modifications prior to the due date and time for bid submission. Bid modifications received after
the due date and time for submissions will NOT be considered. Bidders are encouraged to ensure
that the District has received any bid modifications prior to the bid opening.
I. AVAILABILITY OF FUNDS
Awards are contingent upon the availability of funds.
J. FEDERAL EXCISE TAXES
The District is exempt from Federal Excise Taxes. An Exemption Certificate will be furnished when
required.
K. QUESTIONS: METHOD FOR CLARIFICATION
Any bidder in doubt as to the true meaning of any part of this ITB may submit to the District a
written request for an interpretation thereof. Questions should be received by the District's
Purchasing Department no later than five (5) calendar days prior to the date set for the submission of
bids. Oral questions cannot be answered and are not binding for this ITB. Questions can be
submitted as follows:
Reference: ITB 2026-523 Food Service Expendables - 1st Quarter
Email: purchasing@asdk12.org
[OR fax: Anchorage School District Purchasing Department at 907-243-6293
Attn: Sylvia Smith, Purchasing Agent
Two types of questions generally arise. One may be answered by directing the bidder to a specific
section of the ITB. These questions may be answered by direct communication to the bidder
submitting the question. Questions which, in the opinion of the Purchasing Senior Director, require
a more detailed or complex reply, or require an answer that may affect responses to this ITB or may
be prejudicial to other prospective bidders, will be answered by issuing an addendum prior to the bid
opening.
L. PRICING
1. All prices shall be net and must be FOB Destination as specified in Section II, Paragraph G.
Delivery Requirements. In case of discrepancy in extended price calculation(s), unit price(s) will
prevail.
2. All prices shall be in U.S. dollars.
3. Prices should be stated in units of measure specified (e.g., each, package, box, case, etc.) or in
minimum packaging required by manufacturers.
4. If the bidder requires a minimum order quantity it must be so stated on the bid. Once a bid has
been awarded, increases in minimum order quantities will not be accepted. The District may
consider the minimum order quantity and elect to accept or reject, whichever is in the best
interest of the District.
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ANCHORAGE SCHOOL DISTRICT
ITB 2026-523 Food Service Expendables - 1st Quarter
M. SUBMISSION OF BIDS
1. Complete sealed bids MUST be in the office of the Purchasing Department, Anchorage School
District, 4919 Van Buren Street, Anchorage, Alaska prior to the time and date stated on the
Cover Page of this ITB. At the submittal deadline, the bids may be opened and publicly read in
the conference room of the District's Purchasing Department. It is the responsibility of the
bidder to ensure that his/her complete bid and acknowledgement of subsequent addenda, if any,
are in the office of the Purchasing Department prior to the time of the scheduled bid opening.
2. The Purchasing Department will be responsible for securing all bids.
3. Bidders are cautioned that bids which arrive after the time of the scheduled bid opening will not
be considered and will be returned unopened.
4. Bidders should be aware that addenda may be issued for this ITB. It is the bidder's responsibility
to ascertain if addenda have been issued by checking the District's Purchasing Department
website: www.asdk12.org/purchasing/.
5. No oral change or interpretation of the provisions contained in this ITB is valid. Written
addenda may be issued when changes, clarifications, or amendments to bid document are
deemed necessary by the District.
6. Bidders may bid any or all line items listed on the Specifications/Bid Form(s) (Attachment D);
however, only one bid per line item will be accepted from each bidder.
7. If mailed, bids shall be addressed as follows:
Anchorage School District
Purchasing Department
4919 Van Buren Street
Anchorage, AK 99517-3137
8. Bids MUST be in SEALED envelopes with the outside of the envelope clearly marked with the
bidder's name, address, and phone number and as follows:
BID: ITB 2026-523 Food Service Expendables - 1st Quarter
DUE: Prior to 1:00 pm., Local Time, June 10, 2026
Bidders who wish to participate by teleconference may do so by calling (907) 742-6750. The line
will be available approximately 5 minutes prior to the opening start time.
9. The District will not accept bid submissions via fax or email. Email and faxes are available
for informational inquiries only. ITB submissions received via fax or email will be considered
non-responsive; however, modifications to original bids and addenda, (including signature) may
be faxed. (See Paragraph H. - Modification of Bids).
10. The District reserves the right to make awards within ninety (90) calendar days from the date
bids are due.
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ANCHORAGE SCHOOL DISTRICT
ITB 2026-523 Food Service Expendables - 1st Quarter
11. All bids shall be submitted on the attached Signature Page/Submittal Form (Attachment A) and
Specifications/Bid Form(s) (Attachment D) in the spaces indicated and must comply with these
instructions.
12. The Signature Page/Submittal Form (Attachment A) must be completed and signed by an
authorized representative of the firm submitting the bid. Additional information requested in this
ITB shall be submitted as indicated on the Bidder's Checklist (Attachment B).
N. BID CONSIDERATION
Factors that may be considered in evaluating bids in addition to price will include:
1. The ability, capacity and skill of the bidder to perform the contract;
2. Whether the bidder can perform the contract within the time specified without delay or
interference;
3. The character, integrity, reputation, judgment, experience, and efficiency of the bidder;
4. The quality of performance by the bidder on previous contracts;
5. Previous compliance by the bidder with laws and regulations relating to the contract.
O. RIGHT OF REJECTION, CLARIFICATION, AND CANCELLATION
The District reserves the right to reject any and all bids, to request clarification of information from
any bidder and to waive irregularities in the bid procedures. The District is not obligated to enter into
a contract on the basis of any bid submitted in response to this ITB. The District reserves the right,
at its sole discretion, to cancel this ITB or any part thereof, at any time, prior to the award of contract
under this ITB.
P. REQUEST FOR ADDITIONAL INFORMATION
Prior to the final selection, bidders may be required to submit additional information, which the
District may deem necessary to further evaluate the bidder's submission. Responses are due within
three (3) calendar days of request by the District.
Q. SOLICITATION RESULTS
1. A notice indicating awarded quantities will be issued to all bidders after the submission deadline.
2. Award of any contract(s) issued as a result of this ITB does not restrict the District from
procuring food products from other suppliers, nor does it restrict the District from purchasing
products included in this ITB from other Contractors in order to meet the needs of the District.
R. DISTRICT NOT RESPONSIBLE FOR PREPARATION COSTS
The District will not pay any cost associated with the preparation, submittal, presentation, or
evaluation of any bid. The District shall not be liable for any cost incurred by a bidder in responding
to this solicitation or incurred for any work done, even in good faith, prior to execution of a contract
and issuance of a notice to proceed, including but not limited to: bid preparation costs and other
costs, including attorney fees associated with any challenge (administrative, judicial or otherwise) to
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ANCHORAGE SCHOOL DISTRICT
ITB 2026-523 Food Service Expendables - 1st Quarter
the determination of the lowest responsive, responsible bidder and/or award of contract and/or
rejection of bids. By submitting a bid, each bidder agrees to be bound in this respect and waives all
claims to such costs and fees.
S. PROTEST AND APPEAL PROCESS FOR AGGRIEVED BIDDERS/PROPOSERS
1. Protest
a. An interested party may protest a solicitation or a proposed award of a contract.
i) A protest as to the specifications and/or terms and conditions of a solicitation must be
received by the Purchasing Senior Director at least five (5) calendar days prior to the due
date of the bid or proposal; failure to protest as provided herein constitutes a waiver of
any objection to the solicitation.
ii) For construction projects and architectural/engineering design services, the protest of a
proposed award of a contract must be received by the Purchasing Senior Director within
ten (10) calendar days after issuance of the notice of intent to award, except that for
purchases under $100,000, the protest must be received within three (3) business days.
iii) For goods or services, the protest of a proposed award of a contract must be received by
the Purchasing Senior Director within seven (7) calendar days after issuance of the
notice of intent to award, except that for purchases under $100,000, the protest must be
received within three (3) business days.
iv) The protest must include the name of the person submitting the protest, the name of
the bidder/proposer represented by that person, the specific action or bid/request for
proposal contract award which is being protested, a detailed explanation of the reasons
for the protest, and the relief requested.
v) The aggrieved person must serve all other interested parties with its protest.
b. The Purchasing Senior Director shall stay the intended award of a contract unless the
Purchasing Senior Director determines the award of the contract without further delay is
necessary to protect the District's best interest.
c. The Purchasing Senior Director may, in his/her sole discretion, hold a hearing.
d. The rights and remedies granted by this section are not available for informal small
purchases with an actual or potential value of less than twenty-five thousand dollars
($25,000).
e. Failure to protest as provided herein constitutes a waiver of any objection to the solicitation
and contract award.
2. Appeal
a. A decision by the Purchasing Senior Director may be appealed to the Anchorage School
Board.
b. Any appeal shall be filed with the Superintendent within five (5) days after the decision is
received by the protester and must include the name of the person submitting the appeal, the
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ANCHORAGE SCHOOL DISTRICT
ITB 2026-523 Food Service Expendables - 1st Quarter
name of the bidder/proposer represented by that person, and a detailed explanation of the
basis for the appeal.
c. The aggrieved bidder/proposer must serve all other interested parties with its appeal.
d. The Superintendent may obtain an independent review of the appeal issues if the
Superintendent determines such review will assist consideration of the appeal.
e. The independent review shall be conducted by a not directly involved District employee or
an experienced but disinterested third party from outside the District.
f. Failure to appeal to the Anchorage School Board as provided herein constitutes a waiver of
any objections to the solicitation and the contract award.
3. Consideration of Appeal
a. The decision being appealed and the findings from the independent review, if any, will be
reported to the Board.
b. Upon consideration of the appeal and allowing interested parties an opportunity to address
the issues on appeal, the Board may:
i) Award the contract as recommended, if applicable, indicating its reasons for rejecting
the appeal;
ii) Grant the appeal, indicating its reasons for granting the appeal, and determine an
appropriate remedy consistent with Administrative Regulation 3311.1(c).1. The Board
may award the contract at that meeting to some other bidder/proposer if it finds that a
delay in making the award would adversely affect the District;
iii) Stay any award of the contract to permit further consideration of the appeal, with action
to be scheduled as soon as practicable, but in no event more than twenty (20) days after
the stay as initiated;
iv) Reject all bids/proposals in accordance with Administrative Regulation 3311.1(a).13;
v) Take such other action as appears appropriate and in the best interest of the District
under the circumstances, in accordance with Board Policy 3311 Purchasing and
Contracting.
4. Frivolous Protests
a. Signature on Protest Constitutes Certificate
The signature of an attorney or party on a request for review, protest, motion, or other
document constitutes a certificate by the signer that the signer has read the document, to the
best of his/her knowledge, information, and belief formed after reasonable inquiry it is well
grounded in fact and is warranted by existing law or a good faith argument for the extension,
modification, or reversal of existing law, and that it is not interposed for an improper
purpose, such as to harass, limit competition, or to cause unnecessary delay or needless
increase in the cost of the procurement or of the litigation.
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ITB 2026-523 Food Service Expendables - 1st Quarter
b. Sanctions for Violation
If a request for review, protest, pleading, motion, or other document filed with the
Purchasing Senior Director is signed in violation of Administrative Regulation 3311.1(c).1,
the Board, may impose upon the person who signed it, a represented party, or both, an
appropriate sanction, that may include an order to pay to the other party or parties the
amount of the reasonable expenses incurred because of the filing of the protest, pleading,
motion, or other paper, including a reasonable attorney's fee.
T. COMPLIANCE WITH LAWS
The Contractor must, in performance of work under this contract, fully comply with all applicable
federal, state, and local laws, rules, and regulations.
U. CONTRACT
1. The District's Purchasing Department is responsible for any contracts awarded as a result of this
solicitation.
2. Bidders whose submittals comply with the requirements of this ITB and are approved by the
District will be bound by contract to all requirements contained herein. Any contract(s) awarded
as a result of this solicitation, between the District and a Bidder shall consist of (1) the Purchase
Order(s), (2) the ITB and any amendments thereto, and (3) any documents submitted by the
bidder in response to the ITB, inclusive of any future additional submission documents
requested by the District. In the event of a conflict in language between the documents
referenced above, the provisions and requirements set forth and/or referenced in the ITB shall
govern; however, the District reserves the right to clarify any contractual relationship in writing
with the concurrence of the bidder, and such written clarification shall govern in case of conflict
with the applicable requirements stated in the ITB or the bidder's submission. In all other
matters not affected by the written clarification, if any, the ITB shall govern.
3. No alteration or modification of any of the terms, conditions, or specifications of any contract
resulting from this ITB, shall be allowed without prior written consent of the Purchasing Senior
Director or their designee.
V. ASSIGNMENT
The successful bidder(s) shall not sell, assign, transfer or convey any contract resulting from this ITB,
in whole or in part, without the prior written consent of the District.
W. PROTECTION OF PROPERTY
The Contractor assumes full responsibility for and shall indemnify the District for any loss or damage
to any District property, resulting in whole or in part from the negligent acts or omissions of the
Contractor, or any employee, agent or representative of the Contractor.
X. PUBLIC RECORDS CLAUSE
This ITB and the resulting bids received, together with copies of all documents pertaining to the
award of a contract, will be kept by the District's Purchasing Department and made part of the
record which will be open to public inspection. If a bid contains any information which is proprietary
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ANCHORAGE SCHOOL DISTRICT
ITB 2026-523 Food Service Expendables - 1st Quarter
or confidential, each page of the bid containing such information must be clearly marked. Cost or
price information will be open to public inspection.
END OF SECTION I
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