ITB 26-FD02, Generator & ATS Replacement - Fire Stn 43

City OF MILTON INVITATION TO BID
(THIS IS NOT AN ORDER)
Bid Number: Project Name
ITB 26-FD02 Generator and ATS Replacement - Fire Station 43
HMGP Project Number: 4738-0035
Due Date and Time: May 18, 2026 by 2:00 p.m. EST
*Link for virtual bid opening will be posted as a Number of Pages: 104
"Communication" under this solicitation listing on the
City's procurement portal, BidNet Direct.
ISSUING DEPARTMENT INFORMATION
Issue Date:
April 16, 2026
City of Milton Phone: 678-242-2500
Fire Department
2006 Heritage Walk Website: www.miltonga.gov
Milton, GA 30004
INSTRUCTIONS TO BIDDERS
Electronic Submittal: **Bids must be Mark Face of Envelope/Package:
submitted electronically via Milton's Bid Number: ITB 26-FD02
BidNet procurement portal/platform Name of Company or Firm
at www.miltonga.gov
If you have not registered as a vendor Special Instructions:
via BidNet we encourage you to
Deadline for Written Questions
register. There is no cost to join, and
May 4, 2026 by 5:00 p.m.
you will be notified of any potential
bid opportunities with the City of
Submit questions online via the BidNet
Milton as well as other agencies who
Direct procurement portal at
are part of the Georgia Purchasing
www.miltonga.gov/finance/bids-rfps
Group.
BIDDERS MUST COMPLETE THE FOLLOWING
Bidder Name/Address: Authorized Bidder Signatory:
(Please print name and sign in ink)
Bidder Phone Number: Bidder FAX Number:
Bidder Federal I.D. Number: Bidder E-mail Address:
BIDDERS MUST RETURN THIS COVER SHEET WITH BID RESPONSE

Table of Contents
Topic Page
Invitation to Bid 3
Schedule of Events 4
Bidding Instructions (What must be submitted) 5
Insurance/Bond Requirements 6
Bid Form and Addenda Acknowledgement 10
Bid Bond (3 pages) 12
Qualifications Signature and Certification 15
Corporate Certificate 15
List of Subcontractors 16
Contractor Affidavit and Agreement (eVerify) 17
Disclosure Form 18
Project Specifications 19
Bid Submittal Form 21
Appendix A - Federal Requirements 22
Sample Contract Agreement 40

Invitation to Bid ITB 26-FD02
The City of Milton is seeking sealed bids from qualified contractors for the removal of the
existing generator and automatic transfer switch (ATS) and the installation of a new fixed
industrial generator system at Milton Fire Station 43. All bidders must comply with all general
and special requirements of the bid information and instructions enclosed herein.
Sealed bids will be received no later than 2:00 PM Local Time on May 18, 2026. Electronic
bids shall be submitted online via BidNet Direct, the City's procurement portal, at
www.miltonga.gov/finance/bids-rfps .
At approximately 2:30 P.M. Local Time on the day bids are received the bids will be publicly
opened and the bidder's name and total bid amount will be read aloud at: City of Milton
City Hall, 2006 Heritage Walk, Milton, GA 30004. *Link for the virtual bid opening will be
posted as a "Communication" under this solicitation listing on the City's procurement portal,
BidNet Direct.
Bids received after the above time will not be accepted.
Questions must also be submitted online in the same manner listed above for bids. Deadline
for questions is May 4, 2026, at 5:00 p.m. Official answers to questions and potential changes
to the ITB (Addendums) will be posted at the same web locations as the ITB on or about
May 7, 2026. Any other form of interpretation, correction, or change to this ITB will not be
binding upon the City. It is the bidder's responsibility to check the websites for potential
updates. Please refer to Bid (ITB 26-FD02) and bid name (Generator and ATS Replacement
- Fire Station 43) when requesting information.
The City of Milton reserves the right to reject any or all bids and to waive technicalities and
informalities, and to make award in the best interest of the City of Milton.
The selected contractor must be able to start work within ten (10) calendar days after the
"Notice to Proceed" is issued. The time of completion for the project is to be determined
prior to the issuance of the "Notice to Proceed." If weather affects the required completion
schedule, The City and selected contractor will negotiate a new completion date.

SCHEDULE OF EVENTS
FOR REFERENCE ONLY - DO NOT SUBMIT WITH BID RESPONSE
EVENT DATE
ITB Issue Date April 16, 2026
Deadline for Receipt of Written Questions 5:00 PM on May 4, 2026
Posting of Written Answers by City to Websites on or about May 7, 2026
ITB DUE No Later than 2:00 P.M. on May 18, 2026
Tentative Contract Award (on/about) June 1, 2026
Notice to Proceed (on/about) To be coordinated with the Contractor
NOTE: PLEASE CHECK THE CITY WEBSITE (http://www.miltonga.gov) FOR ADDENDA
AND SCHEDULE UPDATES.

BIDDING INSTRUCTIONS
FAILURE TO RETURN THE FOLLOWING BID DOCUMENTS COULD RESULT IN THE BID
BEING DEEMED NON-RESPONSIVE AND BEING REJECTED:
Item Description Page(s)
1 Filled out and Signed Invitation to Bid (Cover Sheet) 1
2 Bid Form and Addenda Acknowledgement (2 pages) 10-11
3 Bid Bond (3 pages) 12-14
4 Qualifications Signature and Certification 15
5 List of Subcontractors 16
6 Contractor Affidavit and Agreement (eVerify) 17
7 Disclosure Form 18
8 Bid Submittal Form 21
INFORMATION AND INSTRUCTIONS
The purpose of this solicitation is to enter a lump sum "purchasing contract" with
one firm to be the primary supplier of the Generator and ATS Replacement - Fire
Station 43, ITB 26-FD02 (HMGP Project #4738-0035).
No specification expressed or implied shall be construed as any type of restrictive
specification that would limit competition.
Unless clearly shown as "no substitute" or any words to that effect, any items in these
contract documents which have been identified, described or referenced by a
brand name or trade name are for reference only. Such identification is intended
to be descriptive but not restrictive and is to indicate the general quality and
characteristics of products that may be offered. Each bid item for which an
equivalent item is proposed must be individually identified on the bid sheet with the
following information: brand name, model or manufacturer's number or
identification regularly used in the trade. Photographs, specifications and cut sheets
shall be provided of the proposed alternative. The City shall be the sole judge of the
suitability of the proposed alternative and may consider function, design, materials,
construction, workmanship, finishes, operating features, overall quality, local service
facilities, warranty terms and service or other relevant features.
The City reserves the right to cancel the contract at any time with 30 days' written
notice.

Title to any supplies, materials, equipment or other personal property shall remain
the Contractors' until fully paid for by the City.
All items to be bid FOB, Milton, Georgia. No sales taxes are to be charged.
Any damage to any vehicle or equipment incurred during the course of work shall
be repaired at the Contractor's expense to the complete satisfaction of the City of
Milton with no additional expense to the City.
EVALUATION
The City intends to evaluate the ITB on the lowest, responsible and responsive bidder.
Bids may be found nonresponsive at any time during the evaluation or contract
process, if any of the required information is not provided; the submitted price is
found to be inadequate; or the proposal is not within the specifications described
and required in the ITB. If a bid is found to be non-responsive or non-qualified, it will
not be considered further.
INSURANCE REQUIREMENTS
Within ten (10) days of Notice of Award, and at all times that this Contract is in force,
the Contractor shall obtain, maintain and furnish the City Certificates of Insurance
from licensed companies doing business in the State of Georgia with an A.M. Best
Rating A-6 or higher and acceptable to the City.
Within ten (10) days of Notice of Award, and at all times that this Contract is in force,
the Contractor shall obtain, maintain and furnish the City Certificates of Insurance
from licensed companies doing business in the State of Georgia with an A.M. Best
Rating A-6 or higher and acceptable to the City. Insurance requirements are
provided below and included in the CONTRACT AGREEMENT (Section 7.K).
(1) Requirements: The Contractor shall have and maintain in full force and effect
for the duration of this Agreement, insurance insuring against claims for injuries
to persons or damages to property which may arise from or in connection with
the performance of the Work by the Contractor, its agents, representatives,
employees or subcontractors. All policies shall be subject to approval by the
City Attorney as to form and content. These requirements are subject to
amendment or waiver if so approved in writing by the City.
(2) Minimum Limits of Insurance: Contractor shall maintain the following
insurance policies with limits no less than:
(a) Comprehensive General Liability of $1,000,000 (one million dollars) limit
per single occurrence, $2,000,000 (two million dollars) umbrella,

including coverage for bodily and personal injury, sickness, disease or death,
injury to or destruction of property, including loss of use resulting therefrom,
vandalism, property loss and theft.
(b) Comprehensive Automobile Liability (owned, non-owned, hired) of
$1,000,000 (one million dollars) combined single limit per occurrence for
bodily and personal injury, sickness, disease or death, injury to or
destruction of property, including loss of use resulting therefrom.
(c) Workers' Compensation limits as required by the State of Georgia and
Employers Liability limits of $1,000,000 (one million dollars) per accident.
(3) Deductibles and Self-Insured Retentions: Any deductibles or self-insured
retentions must be declared to and approved by the City in writing.
(4) Other Insurance Provisions: The policy is to contain, or be endorsed to
contain, the following provisions:
(a) General Liability and Automobile Liability Coverage.
(i) The City and City Parties are to be covered as insureds. The
coverage shall contain no special limitations on the scope of
protection afforded to the City or City Parties.
(ii) The Contractor's insurance coverage shall be primary
noncontributing insurance as respects to any other insurance or
self-insurance available to the City or City Parties. Any insurance
or self-insurance maintained by the City or City Parties shall be in
excess of the Contractor's insurance and shall not contribute with
it.
(iii) Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City or City Parties.
(iv) Coverage shall state that the Contractor's insurance shall apply
separately to each insured against whom claim is made or suit is
brought, except with respect to the limits of the insurer's liability.
(v) Coverage shall be provided on a "pay on behalf" basis, with
defense costs payable in addition to policy limits. There shall be
no cross-liability exclusion.
(vi) The insurer agrees to waive all rights of subrogation against the
City and City Parties for losses arising from Work performed by the
Contractor for the City for General Liability coverage only.

(b) Workers' Compensation Coverage: The insurer providing Workers'
Compensation Coverage will agree to waive all rights of subrogation
against the City and City Parties for losses arising from Work performed
by the Contractor for the City.
(c) All Coverages:
(i) Each insurance policy required by this clause shall be endorsed
to state that coverage shall not be suspended, voided,
canceled, reduced in coverage or in limits except after thirty (30)
days prior written notice by certified mail, return receipt
requested, has been given to the City.
(ii) Policies shall have concurrent starting and ending dates.
(5) Acceptability of Insurers: Insurance is to be placed with insurers authorized to
do business in the State of Georgia and with an A.M. Bests' rating of no less
than A:VI.
(6) Verification of Coverage: Contractor shall furnish the City with certificates of
insurance and endorsements to the policies evidencing coverage required
by this clause prior to the start of Work. The certificate of insurance and
endorsements shall be on a form utilized by Contractor's insurer in its normal
course of business and shall be received and approved by the City within ten
(10) days of the Notice of Award. The City reserves the right to require
complete, certified copies of all required insurance policies, at any time. The
Contractor shall provide proof that any expiring coverage has been renewed
or replaced at least two (2) weeks prior to the expiration of the coverage.
(7) Subcontractors: Contractor shall include all subcontractors as insureds under
its policies or shall furnish separate certificates and endorsements for each
subcontractor. All coverage for subcontractors shall be subject to all of the
requirements stated in this Agreement, including but not limited to naming
the Parties as additional insureds.
(8) Claims-Made Policies: Contractor shall extend any claims-made insurance
policy for at least six (6) years after termination or final payment under the
Agreement, whichever is later.
(9) City as Additional Insured and Loss Payee: The City shall be named as an
additional insured and loss payee on all policies required by this Agreement, except
the City need not be named as an additional insured and loss payee on any
Workers' Compensation policy.

BONDING REQUIREMENTS
Each bid must be accompanied with a BID BOND (bond only: certified checks or
other forms are not acceptable) in an amount equal to five percent (5%) of the
base bid, payable to the City of Milton. Said bid bond guarantees the bidder will
enter into a contract to construct the project strictly within the terms and conditions
stated in this bid and in the bidding and contract documents, should the
construction contract be awarded.
The Successful Bidder shall be required to furnish PAYMENT AND PERFORMANCE
BONDS for the faithful performance on the contract and a bond to secure payment
of all claims for materials furnished and/or labor performed in performance of the
project, both in amounts equal to one hundred percent (100%) of the base bid
price.
The Successful Bidder shall also be required to furnish a MAINTENANCE BOND, in the
amount of one-third (1/3) of the contract price, guaranteeing the repair or
replacement caused by defective workmanship or materials for a period of two (2)
years from the completion of construction.
Bonds shall be issued by a corporate surety appearing on the Treasury Department's
most current list (Circular 570 as amended) and be authorized to do business in the
State of Georgia. Bonds shall be on the forms provided by the City and subject to
the review and approval of the City Attorney.
Date of Bond must not be prior to date of Contract. If Contractor is a Partnership,
all partners shall execute Bond.
OATH
Prior to commencing the Work, the successful bidder shall execute a written oath as
required by O.C.G.A. 32-4-122 and 36-91-21(e).
COST OF PREPARING A BID
The costs for developing and delivering responses to this ITB and any subsequent
presentations of the proposal as requested by the City are entirely the responsibility
of the bidder. The City is not liable for any expense incurred by the bidder in the
preparation and presentation of their proposal. All materials submitted in response
to this ITB become the property of the City of Milton.

[BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE]
BID FORM and ADDENDA ACKNOWLEDGEMENT
TO: PURCHASING OFFICE
CITY OF MILTON
MILTON, GEORGIA 30004
Ladies and Gentlemen:
In compliance with your Invitation to Bid, the undersigned, hereinafter termed the Bidder,
proposes to enter into a Contract with the City of Milton, Georgia, to provide the necessary
machinery, tools, apparatus, other means of construction, and all materials and labor
specified in the Contract Documents or as necessary to complete the Work in the manner
therein specified within the time specified, as therein set forth, for:
Bid Number 26-FD02
Generator and ATS Replacement - Fire Station 43 (HMGP Project #4738-0035)
The Bidder has carefully examined and fully understands the Contract, Specifications, and
other documents hereto attached, has made a personal examination of the Site of the
proposed Work, has satisfied himself as to the actual conditions and requirements of the
Work, and hereby proposes and agrees that if his bid is accepted, he will contract with the
City of Milton in full conformance with the Contract Documents.
Unless otherwise directed, all work performed shall be in accordance with the Georgia
Department of Transportation Standard Specifications, Construction of Transportation
Systems (current edition).
It is the intent of this Bid to include all items of construction and all Work called for in the
Specifications, or otherwise a part of the Contract Documents.
In accordance with the foregoing, the undersigned proposes to furnish and construct the
items listed in the attached Bid schedule for the unit prices stated.
The Bidder agrees that the cost of any work performed, materials furnished, services
provided, or expenses incurred, which are not specifically delineated in the Contract
Documents, but which are incidental to the scope, intent, and completion of the Contract,
shall be deemed to have been included in the prices bid.