2026.01 ITB Effluent Sprayfields and Pipeline Route Clearing Grubbing
| Agency: | City of Milton |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jan 1, 2026 |
| Due Date: | Feb 4, 2026 |
| Solicitation No: | 2026.01 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
2026.01
|
| Bid Title: |
2026.01 ITB Effluent Sprayfields and Pipeline Route Clearing Grubbing
|
| Category: | Bid Postings |
| Status: | Open |
|
Attachment Preview
TO:
FROM:
RE:
DATE:
City of Milton
P.O. Box 909, MILTON, FL 32572
Phone: (850) 983-5480
MEMORANDUM
Interested Parties
Michele Williams, Purchasing Officer
2026.01 ITB Effluent Sprayfield 2 and Pipeline Route Clearing and Grubbing
January 01, 2026
Notice is hereby given that the City of Milton (City), will receive sealed bids for 2026.01 ITB
Effluent Sprayfields and Pipeline Route Clearing and Grubbing Project. The documents contain
the necessary information for preparing and submitting your bid for this effort.
Information is available on the City’s web page at https://MiltonFL.org/322/Purchasing. There
you may also register through BidNetDirect.com/florida/city-of-milton (there is no charge to join);
and/or through DemandStar.com (there is no charge to join); and/or through Office of Supplier
Diversity (there is no charge to join).
All must review the Project Description and Terms and Conditions described in this document to
ensure their ability to perform as indicated.
The deadline for submitting your sealed bid/proposal is:
Wednesday, February 04, 2026 at 2:00 p.m. (CST)
Hand Delivered: 6738 Dixon Street, Milton, Florida 32570
Mailed: 6738 Dixon Street, Milton, Florida 32570
Bids will be opened on Wednesday, February 04, 2026, at 2:00 p.m. (CST), at the City of Milton
Council Chamber located at 6738 Dixon Street, Milton, Florida 32570.
Questions are to be submitted in writing to the Purchasing department via e-mail to
mwilliams@miltonfl.org by Thursday, January 15, 2026, at 2:00 p.m. (CST), and the contact
number for the Purchasing department is (850) 983-5480. Answers will be posted in an
addendum on the City webpage, Bid Net Direct, DemandStar.com, and Office of Supplier Diversity
by Friday, January 23, 2026, at 2:00 p.m. (CST).
The Engineer Design Firm is Baskerville-Donovan, Inc., 449 W Main Street, Pensacola, Florida, 32502, phone number:
(850) 438-9661. Sealed bids will be accepted by the City of Milton at 6738 Dixon Street, Milton, FL 32570 for the
Project.
Interpretations, clarification of specifications, and requirements or changes to the documents
which have a material effect on the project and bidding process will be documented and
communicated only by written addendum posted on the City’s web page, Bidnet Direct,
DemandStar, and Office of Supplier Diversity. All are responsible for checking for any addendums
that may be issued, and to obtain such addendums.
Michele Williams
Michele Williams, Purchasing Officer
Page 1 of 20
Company Name
INSTRUCTIONS
2026.01 ITB Effluent Sprayfields and Pipeline Route Clearing and Grubbing Project
I. Deadlines/Dates:
▪ Invitation to Bid Published:
▪ Mandatory Prebid
▪ Questions Deadline:
▪ Answers Posted by:
▪ Bids Due:
Thursday, January 01, 2026
Tuesday, January 13, 2026 @ 10:00 am (CST)
Thursday, January 15, 2026 @ 2:00 p.m. (CST)
Thursday, January 23, 2026 @ 2:00 p.m. (CST)
Wednesday, February 04, 2026 p.m. (CST)
II. Contact Information:
Contact: Michele Williams, Purchasing Officer
Phone: (850) 983-5480
Email: mwilliams@miltonfl.org
III. Bids Must be Complete and Include:
1. Bidder’s/Proposer’s Declaration
2. References
3. Public Entity Crime Form F.S. 287.133(3)(A)
4. Drug-Free Workplace Form F.S. 287.087
5. Non-Collusion Affidavit
6. Conflict of Interest Disclosure Form
7. E-Verify Statement of Compliance
8. Certificate Regarding Debarment
IV. Copies:
Please provide one (1) electronic copy, one (1) original, and one (1) copy of your bid/proposal.
V. Faxed or emailed submittals are not accepted.
Submittals can be delivered to: City of Milton
Attn: Purchasing Department
6738 Dixon Street
Milton, Florida 32570
Submittals must be sealed and marked:
To: Ci t y of Milton
VENDOR Name:
SEALED BID * DO NOT OPEN
Sealed ITB# 2026.01
Title: 2026.01 ITB Effluent Sprayfields and Pipeline Route Clearing and Grubbing
DUE DATE/TIME: February 04, 2026 / 2:00 p.m. (CST)
Page 2 of 20
Company Name
BIDDER’S/PROPOSER’S DECLARATION
2026.01 ITB Effluent Sprayfields and Pipeline Route Clearing and Grubbing
The bidder/proposer understands, agrees, and warrants:
1. These items apply to and become a part of the terms and conditions of the bid/proposal
submitted. Any exceptions must be in writing.
2. All bids submitted shall be subject to acceptance or rejection. The City of Milton specifically
reserves the right to accept or reject any or all bids, to waive any technicalities and
formalities in the bid process, and to award the bid in part or in any manner deemed to be
in the best interest of the City.
3. All proposals submitted shall be subject to acceptance or rejection. The City of Milton
specifically reserves the right to accept or reject any or all proposals, to waive any
technicalities and formalities in the proposal process, and to award the proposal in part or
in any manner deemed to be in the best interest of the City.
4. The City of Milton is exempt from sales tax.
5. Contractors are responsible for any sales tax on purchases for the project.
6. The City of Milton, Florida will receive sealed bids from interested parties at Milton City
Hall located at 6738 Dixon Street, Milton, FL 32570. Any submittals received after the
deadline will not be considered.
7. Bids/proposals will be publicly opened and read at City Hall located at 6738 Dixon Street,
Milton, FL 32570, on the submission deadline date.
8. The City of Milton may consider as non-responsive, any bid/proposal in which there is an
alteration of, or departure from the bid/proposal form hereto attached.
9. The bid/proposal will be awarded according to criteria stated under Terms and Conditions
of this Invitation to Bid.
10. Interested Parties shall submit all required forms and information simultaneously with
their sealed bid/proposal. Forms and information become a part of the property of the
City of Milton and will not be returned to the firm unless a written request to withdraw a
bid is received prior to opening of bids/proposals.
11. For Bids-Additional Quantities: For a period not exceeding twelve (12) months from the day
of the solicitation opening, the right is reserved to purchase any number of additional items
at the prices offered in this solicitation. If additional quantities are not acceptable, the bid
form shall be noted “offer is for specified quantity only.”
12. For Bids/NOTE: Unless stated on the bid form, the bid submitted will assume all
specifications will be met. Please note all exceptions on the bid form.
13. The successful bidder/proposer will be required to submit additional forms, which are
available on the City’s website at https://MiltonFL.org/322/Purchasing at the bottom of
the page.
▪ Certificate of Non-Discrimination
▪ W-9 Taxpayer Identification Number
▪ Vendor Application
Page 3 of 20
Company Name
TERMS AND CONDITIONS
Please review these Terms and Conditions carefully.
A. LICENSES/QUALIFICATIONS:
1. All Contractors, together with any Sub-Contractors, must be qualified and licensed under the
applicable regulations to perform the work required herein. Contractor’s qualifications including
equipment to be used for this project will be subject to review and approval by the City prior to
award of bid. Contractor must be prepared to demonstrate, through previous experience and
references, the ability to safely and successfully perform the work herein described.
B. INSURANCE:
1. Contractor shall obtain and maintain the minimum insurance coverage set forth below. By
requiring such minimum insurance, the City of Milton shall not be deemed or construed to have
assessed the risk that may be applicable to the Contractor. Contractor shall assess its own risks and
if it deems appropriate and/or prudent, maintain higher limits and/or broader coverage.
Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract
by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types.
2. Contractor shall carry the following limits of liability as required below: Dollar amounts may
change in accordance with the event or project.
Commercial General Liability - ISO CG 001 Form or equivalent.
General Aggregate
$1,000,000
Products/Completed Operations Aggregate
$1,000,000
Each Occurrence Limit
$1,000,000
Personal/advertising Injury
$1,000,000
Fire Damage (Any One Fire)
$50,000
Medical Payments (Any One Person)
$5,000
Automobile Liability
Bodily Injury/Property Damage
Personal Injury Protection (PIP)
$1,000,000 each accident
Statutory
Workers' Compensation
Coverage A (Workers' Compensation)
Coverage B (Employers Liability):
➢ Each Accident
➢ Disease-Each Employee
➢ Disease-Policy Limit
Page 4 of 20
Statutory
$100,000
$500,000
$100,000
Company Name
2026.01 ITB Effluent Sprayfields and Pipeline Route Clearing and Grubbing Project
PURPOSE and SCOPE OF WORK
The Work is generally described as follows: EFFLUENT SPRAYFIELDS AND PIPELINE ROUTE CLEARING AND
GRUBBING for the installation of an irrigation system for sod farming in accordance with plans and specifications
that are included with this solicitation 2025.12 ITB Effluent Sprayfields and Pipeline Route Clearing and Grubbing
Project. The City of Milton's (City) Effluent Sprayfields and Pipeline Route Clearing and Grubbing (Project)
potentially may utilize funding from the State Revolving Fund Loan Program, RESTORE Grant Program, Florida
Department of Environment Protection Resiliency Grant Program, and other State/Federal Funds.
A. PROJECT DESCRIPTION:
The City of Milton is seeking a qualified firm or team to clear and grub approximately 350 wooded acres in preparation
for the installation of an effluent disposal system.
The Project consists of the following:
Clearing and grubbing and disposal of trees, snags, logs, brush, stumps, and rubbish from the
designated areas.
The CONTRACTOR’S bid shall include the purchase of all materials and equipment, including all applicable sales taxes, required
to complete the project in its entirety.
The CITY reserves the right to use Value Engineering which may be negotiated after award of the bid.
The CITY reserves the right to use Owner direct-purchased materials (ODP) which may be negotiated after award of the bid,
though it is not expected that the project will require any material purchase.
• The CONTRACTOR shall prepare bills of materials for all materials and equipment required for purchase with the
CONTRACTOR’S normal suppliers in lieu of issuing a purchase order.
• The bills for materials shall be prepared as if the CONTRACTOR was issuing the purchase order himself and in
accordance with the plans and specifications.
• The CONTRACTOR’S bills of materials should address the payment conditions, delivery location and all other pertinent
information normally included on a CONTRACTOR’S purchase order.
• The CONTRACTOR will be responsible for proper storage in accordance with the manufacturers’ recommendations
until they are incorporated into the project.
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Company Name
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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