ITB Document Thermoplastic Markings 6-17-26

INVITATION TO BID
Construction / Repair
Metropolitan Airport Authority
Of Rock Island County, Illinois
THERMOPLASTIC RUNWAY HOLD POSITION
ITB TITLE MARKING REMOVAL AND INSTALLATION
The purpose of this ITB is to solicit sealed bids from
PURPOSE responsive and responsible bidders to furnish labor,
supervision, materials, tools, equipment, incidentals, and
services including traffic control as necessary to complete the
removal and installation of thermoplastic runway hold position
markings on taxiways at the Quad Cities International Airport
through December 31, 2026.
BID PACKETS Available online at www.qcairport.com or at the airport administrative
offices located in the west end of the airport terminal building at the
address below.
2:30 P.M. Central Time
DEADLINE FOR Wednesday July 1, 2026
SUBMISSIONS
Bid opening immediately following.
LATE, FAXED, ELECTRONIC MAIL OR UNSIGNED BIDS WILL BE
REJECTED
QUAD CITIES INTERNATIONAL AIRPORT
SUBMIT BID TO THIS 2200 GEORGE KIRK DR., SUITE 100
ADDRESS MOLINE, IL 61265
REQUIRED BID COPIES Submit a total of (2) copies of your bid.
VENDOR PRE-BID There is no pre-bid meeting for the project.
CONFERENCE/TOUR
PLEASE DIRECT NAME Mike Hixson
ALL INQUIRES TO TITLE Airfield Maintenance Supervisor
PHONE # 309-757-1745
FAX # 309-757-1515
EMAIL mhixson@qcairport.com
WEB www.qcairport.com
SITE

THIS ITB IS COMPRISED OF: RESPONSE CHECKLIST:
Part 1 - General Guidelines & Information Completed Bid Forms - Part 4
Part 2 - Technical Requirements Price Proposal
o
Bid Cover Page/Affidavit
o
Part 3 - Scope of Work, Schedule A
Reference Data Sheet
o
Statement of Qualifications
o
Part 4 - Required Bid Forms and Pricing
Prevailing Wage Certification
o
Proposal, Schedule B
AIA A305 Form
o
Part 5 - Sample Contract/Agreement
Evidence of Insurance - or proof of
ability to obtain insurance.
DATE BID ISSUED: 6/17/26

Part 1
GENERAL GUIDELINES AND INFORMATION
1. Introduction:
The Metropolitan Airport Authority of Rock Island County, Illinois (MAA), owner and
operator of the Quad Cities International Airport (Airport) invites and will accept sealed
bids for the service outlined in Part 3, Scope of Work. The MAA intends to use the
results of this process to award a contract(s) or issue a purchase order for related
materials and services. The MAA is soliciting sealed bids for the removal and installation
of thermoplastic runway hold position markings on taxiways at the Quad Cities
International Airport (the Work) and all bids submitted shall remain valid through
December 31, 2026.
2. Errors and Discrepancies:
Should those submitting bids find an error, discrepancy, ambiguity, or omission in the
project documents or in this ITB prior to submittal of a bid, the bidder is obligated to
contact the MAA with written notice of the error, discrepancy, ambiguity, or omission.
The written notice shall identify the nature and location of the error, discrepancy,
ambiguity, or omission.
3. Clarification/Questions:
Any questions concerning bid submission must be submitted in writing by mail, fax, or
email at least THREE WORKING DAYS prior to the bid deadline. Requests submitted
after that time WILL NOT be considered. All inquiries must be directed to the person
indicated on the cover page.
4. Addendums:
In the event that it becomes necessary to provide additional clarifying data or
information, or to revise any part of this ITB, revisions, amendments and/or supplements
will be posted on the airport web site at www.qcairport.com. Those submitting bids are
reminded to regularly monitor the web site for any such postings and must acknowledge
the receipt/review of any addendum(s) on the bottom of the Signature Affidavit. The
MAA reserves the right to incorporate any such addendum in a contract awarded as a
result of this ITB. Verbal questions and responses provided by employees of the MAA at
any time during this process are not binding and shall not become part of the resulting
contract.
The MAA has the sole authority for modifications of the specifications and/or bids.
5. Bid Protest Procedure:
Those submitting bids and who may wish to file a protest concerning alleged
improprieties in this solicitation must submit the protest in written format forty-eight (48)
hours prior to the specified time of the bid opening. The formal written protest must
identify the name of vendor contesting the solicitation, the project name, and the specific
grounds for the protest. All determinations made by the MAA are final.
All correspondence should be sent to the contact listed on the cover sheet of this ITB.

6. Acceptance:
Bids shall remain fixed and valid for acceptance during the appropriate annual period
through December 31, 2026, starting on the due date of the bid. The MAA also retains
the right to accept or reject any or all bids and negotiate contract terms.
7. Site Conditions:
It shall be the responsibility of those submitting bids to investigate and survey all MAA
sites/facilities prior to bidding in accordance with all policies and restrictions of the MAA
regarding access to such sites/facilities. Before submitting a bid, each bidder shall
carefully examine the project sites/facilities, the specifications and the contract
documents, become fully informed of existing conditions, if applicable, and limitations of
the project sites/facilities, rely entirely upon the bidder's own judgment in making the bid,
and include in their bid all sums sufficient to provide all work required by the contract
documents. After opening bids, no additional allowance will be made for changes in
project scope and/or price due to work which would have been apparent by examination
of the documents and sites. Those submitting bids shall be held to represent that he had
made the examination in complete detail and has determined beyond doubt that the
documents and existing conditions are sufficient, adequate and satisfactory for the
completion of the work based on the bid.
8. Withdrawal of Bids:
Those submitting bids may withdraw a bid in writing, at any time up to the due date and
time. The written request must be signed by an authorized representative of those
submitting bids and submitted to the MAA. If a previously submitted bid is withdrawn
before the due date and time, another bid may be submitted at any time up to the due
date and time. Following the due date and time, a bid may not be withdrawn unless
authorized by the MAA's Board of Commissioners.
9. Preliminary Evaluation
Sealed bids must be submitted on the attached bid forms. The bid will be reviewed
initially to determine responsiveness. The MAA will consider the information provided
and the quality of that information when evaluating each bid, and the MAA reserves the
right to reject or reflect any failure or deficiency in the bid during the evaluation.
10. Proven Experience/Qualifications:
Information submitted with bids shall include certification of relevant experience or meet
the requirement of this specification to be eligible for contract award.
11. Award:
Written Notice of Award will be mailed or delivered to the address shown on the bid and
will be considered sufficient notice of acceptance of bid.
The MAA will award the Work to the lowest responsive and responsible bid submission.
In determining if a bid submission is responsive and responsible, the MAA will consider
criteria in Part 2 - Technical Requirements, such as, but not limited, to past
performance, service reputation, service capability, quality of staff or services, customer
satisfaction, references, the extent to which the staff or services meet the MAA's needs,

past relationship with the MAA, total unit price based on provided estimated quantities,
fleet continuity and any other relevant criteria pertaining to those submitting bids listed
elsewhere in this solicitation. The MAA may consider any other information provided by
those submitting a bid or opt to establish alternate selection criteria to protect its best
interest or meet performance and/or operational standards.
The MAA reserves the right to accept or reject any/or all bids, waive any requirement, or
award a contract on such basis deemed to be in the MAA's best interest. The MAA
reserves the right to reduce the scope of services during the term of the contract.
12. Project/Contract Administration:
The MAA will be responsible for coordinating, monitoring, and administering the resulting
service contract/purchase order. The MAA shall be responsible for notification of
contract renewals/extensions. Any modifications to contracts/purchase orders shall be
communicated by the MAA and mutually agreed upon.
13. Term
The contract shall be effective on the date indicated on the purchase order or the
contract execution date and shall be in force for a period with an end date no later than
July 21, 2026.
Contract extensions are not automatic. Performance history may be taken into
consideration by the MAA's decision to continue this contract beyond the date noted
above.
Anticipated contract start date: On or after July 21, 2026.
14. Additions to Contract:
The MAA reserves the right to add new items and locations at a price conforming to other
like items in the contract. The MAA will provide quantity and any location for additional
work.
When applicable, Contractor may be required to sign a MAA Service Agreement.
15. Project Labor Agreement:
Pursuant to the Illinois Project Labor Agreements Act, 30 ILCS 571/1, et seq., the MAA
may require the execution of a separate Project Labor Agreement as a result of award to
this ITB.
16. Contracting Assignment:
The Work and any part thereof shall not be subcontracted or assigned without prior written
permission of the MAA. Subcontractors must abide by the same terms and conditions.
17. Termination:
Failure to fulfill the requirements for providing the specified services may result in the
MAA canceling the services at their sole discretion at any time.

18. Satisfactory Work:
Any work found to be in any way defective or unsatisfactory shall be corrected at no cost
to the MAA. The MAA also reserves the right to an equitable adjustment in pricing
should the MAA have to procure additional services to correct the Work.
19. Pricing:
The price bid shall include all labor, materials, equipment, and other costs necessary to
fully complete the services in accordance with specifications of this Invitation to Bid to
include but not be limited to traffic control, concrete covering/tarping, cleanup etc. Any
costs related to overtime wages required as a result of the performance of work shall not
be charged to the MAA.
All prices, costs, and conditions outlined in the bid shall remain fixed through each
annual period. Each annual period will begin January 1 and cease December 31.
20. State Sale Tax/Federal Excise Tax: Bids should not include Federal Excise and Illinois
Sales Taxes, as the MAA is exempt from payment of such taxes.
21. Payment Terms and Invoicing:
Payment: The MAA's normal payment terms are net 30 days.
Unless otherwise agreed, the MAA will pay properly submitted invoices within thirty (30)
days of receipt of goods or services, or combination of both. Payment will not be made
until goods or services are delivered, installed (if required), and accepted as specified.
Invoices shall be submitted monthly for services rendered. All invoices shall contain
complete and accurate information.
Invoices presented for payment must be submitted in accordance with instructions
contained on the purchase order or contract. In no instance shall the invoice submitted
be for more than is authorized by the MAA on the issued purchase order or contract.
NON-ALLOWED CHARGES. Other incidental or standard industry charges not identified
herein, are not allowed. Miscellaneous service charges used to help pay various
fluctuating current and future costs are not allowed. These include, but are not limited to,
costs directly or indirectly related to the environment, energy issues, fuel charges,
service and delivery of goods and services.
22. Applicable Law:
This ITB shall be governed by and construed, interpreted and enforced in accordance with
the laws of the State of Illinois and Illinois Courts. The parties agree and covenant that for
all purposes, including performance and execution of any future contract will be
enforceable in Rock Island County, Illinois and that, if legal action is necessary , exclusive
venue will lie in Rock Island County, Illinois.
23. Permits, Licenses:
The selected bid submission shall be required to obtain the necessary permits and
licenses prior to performing any of the Work. Valid possession of appropriate required
licenses are required will be kept in effect for the term of any future contract.

Those submitting bids must be financially responsible for obtaining all required permits
and licenses to comply with pertinent regulations, municipal, county, State of Illinois and
Federal laws, and shall assume liability for all applicable taxes.
24. Prevailing Wage:
All work shall be completed using prevailing wages in accordance with the Illinois Prevailing
Wage Act and Federal Davis-Bacon and related Acts (Complete the Prevailing Wage Bid
Form).
25. Insurance:
Those submitting bids are required to submit to the MAA a Certificate of Insurance and
any requested endorsements prior to performing the Work. The current certificate must
be on file with the MAA Administrative offices prior to working on airport premises and
must remain in effect until expiration or termination of the service period.
The Metropolitan Airport Authority of Rock Island County, Illinois shall be named on all
general commercial liability, automobile liability and umbrella/excess coverage policies
as an additional insured by endorsement on a primary and noncontributory basis.
A current certificate of insurance is required to be kept on file (listing all polices) with the
MAA Administrative Offices listing the certificate holder as:
1. METROPOLITAN AIRPORT AUTHORITY OF ROCK ISLAND COUNTY,
ILLINOIS its boards, commissions, agents, officers, employees, and
representatives
2200 George Kirk Dr., Suite 100
Moline, IL 61265
2. METROPOLITAN AIRPORT AUTHORITY OF ROCK ISLAND COUNTY, Illinois
its boards, commissions, agencies, officers, employees and representatives
listed as ADDITIONAL INSURED on a primary and non-contributory basis with
respect to liability coverage. A notation of this endorsement on the certificate is
acceptable. Comprehensive General Liability minimum limit of $5,000,000 per
occurrence, and $5,000,000 General Aggregate. Auto Liability for owned, non-
owned and hired vehicles with a Combined Single Limit of $1,000,000. Worker's
Compensation coverage meeting the statutory requirements of the State of
Illinois with a waiver of subrogation.
3. 30 Days written notice (10 for non-payment of premium) to us as certificate
holder from your insurer in the event of cancellation for any reason before the
expiration date of your policy(ies).
Mail the certificate of insurance to:
Metropolitan Airport Authority of Rock Island County, Illinois
2200 George Kirk Dr., Suite 100
Moline, IL 61265
Call (309)757-1745 with any questions. You may fax to (309)757-1515.
26. Inspection of Premises:
Those submitting bids may inspect site(s) prior to submission to determine all
requirements associated with the project. Failure to do so will in no way relieve the

necessity of providing, without additional cost to the MAA, all necessary services that
may be required to carry out the intent of any future contract. (Refer to schedule if any).
Pre-bid meetings, tours, or other site visits may be available. Refer to the cover sheet,
Page 1, for details regarding times and locations.
27. Liability of Public Officials:
Those submitting bids acknowledge and agree that there shall be no personal liability
upon the MAA's Board of Commissioners or authorized employees of the Board and
MAA in carrying out any of the provisions of this ITB or in exercising any power or
authority granted thereby.
28. Freedom of Information Act:
Those submitting bids acknowledge that, as an independent contractor of MAA, records
in the possession related to the Work performed in connection with this ITB may be
subject to the Illinois Freedom of Information Act ("FOIA"), 5 ILCS 140/5-1, et seq. If
awarded a contract as a result of this ITB, those submitting bids shall, at its own
expenses, immediately provide the MAA with any such records requested in order to
timely respond to any FOIA request received by the MAA. The MAA will review all such
records to determine whether FOIA exemptions apply before disclosing the records.
Refusal to provide a record that is the subject to a FOIA request and the Attorney
General or a court of competent jurisdiction subsequently requires the release of the
record or penalizes the MAA in any way, those submitting bids shall reimburse the MAA
for all costs, including attorneys' fees, incurred by the MAA related to the FOIA request
and records at issue. Requests for confidentiality relating to the bid must strictly conform
with the requirements of FOIA.

Part 2
TECHNICAL REQUIREMENTS
Bids must be submitted on the attached ITB forms. The MAA reserves the right to accept or
reject any and all Bids submitted and to accept such bids deemed to be in the best interest of
the MAA. The bids will be reviewed initially to determine if technical requirements are met.
1. Proven Experience/Qualifications:
Those submitting bids shall provide information with their proposal that will certify that
they are experienced with or meet the requirement of this specification to be eligible for a
contract award. Specifically, evidence shall be provided to establish:
* Continuously have owned and operated a firm engaged in contracting the removal
and installation of thermoplastic markings for a period of no less than two (2) years;
* Have performed a minimum of five (5) projects of similar size and scope, including
the date(s) when such work was performed, the name and address of the
organization for which such work was performed, and contact information for the
organization's contract administrator;
* Have not been involved in any litigation, arbitration or mediation matters in the last
ten (10) years related to performance of project specifications or quality of work. If
so, those submitting bids shall provide the nature of any claims giving rise to such
litigation, arbitration or mediation; and
* Organization and background including financial results for at least the past three (3)
years. Confidential financial information may be submitted under separate cover and
marked in accordance with the Illinois Freedom of Information Act, 5 ICLS 140/1, et
seq.
2. Qualifications:
Those submitting bids shall have access to all necessary equipment and the
organizational capacity and technical competence necessary to complete all
specifications listed in the scope of services.
Those submitting bids shall maintain a permanent place of business. If requested,
financial statements shall be provided to evidence adequate financial resources to
complete the Work proposed, as well as all other work presently under contract.
3. References:
A minimum of three selected organizations may be contacted and/or visited to determine
the quality of work performed and personnel assigned to any future contract. Complete
Reference Data Sheet (Attachment)

Part 3
SCOPE OF WORK
SCHEDULE A
1. General Scope of Work:
The MAA desires to solicit sealed bids for the removal and installation of thermoplastic
markings on the taxiways at the Quad Cities International Airport matching the price
schedule outlined in Part 4 of this ITB. The successful bid submission will provide services
as requested through December 31, 2026, at the prices submitted in Part 4. Existing
markings will need to be removed in accordance with AC 150/5340-1 prior to the application
of new markings.
The Work listed shall be performed in a thorough and professional manner and in
accordance with accepted industry methods and practices and all FAA Advisory Circulars.
Additionally, the Work shall be in strict compliance with all local and state codes,
ordinances, laws, and policies.
The price bid shall include all labor, materials, equipment, and other costs necessary to fully
complete the services in accordance with specifications of this ITB to include but not limited to
traffic control, concrete covering/tarping, cleanup etc.
An adequate number of competent, properly trained personnel with sufficient supervision to
provide the required services at all times are required. Those submitting bids shall provide
all personnel with a complete set of specifications and schedules to ensure all required
services are completed.
All tools and equipment shall be provided by those submitting bids and shall meet all
applicable local, State and Federal Standards.
2. Technical Specifications:
Sites: Work will be performed on the taxiways and runways at the Quad Cities International
Airport. The Authority will provide continuous escort on the airfield during the course of this
work. The successful bidder will not be required to complete the badging or movement area
driver training requirements.
Hours: Work may be accomplished during any hours determined necessary to complete the
scope of work within any future contract dates. Any closure of pavement surfaces must be
coordinated 72 hours in advance with the Authority.
Quantities: Quantities and measurements contained herein are estimates and shall not be
used as official quantities for bidding and billing purposes. Those submitting bids are
responsible to verify all measurement and quantities prior to bidding.
Hauling/Storage: Those submitting bids are responsible for hauling and removal of all
waste and excess material. Material shall be hauled off Airport property unless otherwise
specified.