ITB 26-707 District Wide Roofing Repairs and Emergency Services

ITB 26-707 District Wide Roofing Repairs and Emergency Services PAGE 1
5
Vendor Services Department
Procurement
1701 Mountain Industrial Boulevard
Stone Mountain, Georgia 30083
Invitation to Bid (ITB) 26-707
District Wide Roofing Repairs and Emergency Services
Schedule of Events (All times are EST)
EVENT DATE(S) TIME LOCATION
Solicitation Posts April 2, 2026 5:00 PM https://dekalbschoolsga.ionwave.net
Optional Pre-Bid Conference April 16, 2026 11:00 AM Via Microsoft Teams (registration required)
Deadline to Submit
April 21, 2026 12:00 pm https://dekalbschoolsga.ionwave.net
Questions (Q&A)
Q&A Deadline Responses April 28, 2026 4:30 pm https://dekalbschoolsga.ionwave.net
Submission Deadline May 7, 2026 2:00 pm https://dekalbschoolsga.ionwave.net
Virtual Public Bid Opening May 7, 2026 2:30 pm Via Microsoft Teams (Registration required)
Anticipated Board Approval June 15 2026
SUBMISSIONS MUST BE RECEIVED ELECTRONICALLY VIA https://dekalbschoolsga.ionwave.net
DeKalb County School District Solicitation Contact Person:
Tijauna Naylor Smith, Procurement Manager
(678) 676- 1313 and/or email at solicitationquestions@dekalbschoolsga.org

ITB 26-707 District Wide Roofing Repairs and Emergency Services PAGE 2
1701 MOUNTAIN INDUSTRIAL BLVD, STONE MOUNTAIN, GEORGIA 30083
https://dekalbschoolsga.ionwave.net
INVITIATION TO BID
ITB 26-707
District Wide Roofing Repairs and
Emergency Services

ITB 26-707 District Wide Roofing Repairs and Emergency Services PAGE 3
TABLE OF CONTENTS
Title Page ................................................................................................................................... 2
Table of Contents .................................................................................................................... 3-4
Submittal Terms .............................................................................................................................................................. 5-7
Attachments ........................................................................................................................ 24-40
PART I - BACKGROUND AND INFORMATION
A. Objectives ................................................................................................................. 8
B. General Information ................................................................................................... 8
C. Procurement Process ................................................................................................ 8
D. Addenda .................................................................................................................... 8
E. Bidder Contact Persons ............................................................................................. 8
F. Prohibited Contacts .................................................................................................... 9
G. Optional Virtual Pre-Bid Conference.............................................................. . 9
H. Bid Submission Deadline ........................................................................................... 9
I. Virtual Public Bid Opening ................................................................. ........... 9
J. Questions and Answers............................................................. .............. ..9-10
PART II - GENERAL REQUIREMENTS
A. Bidder Performance ................................................................................................ 11
B. Bidder Internal Coordination .................................................................................... 11
C. News Release ......................................................................................................... 11
D. Non-Discrimination .................................................................................................. 11
E. Drug Free Workplace .............................................................................................. 11
F. Smoke Free Workplace .......................................................................................... 11
G. Background Checks ............................................................................................ 11-12
H. Costs Incurred ......................................................................................................... 12
I. Rebates and Special Provisions .............................................................................. 12
J. Insurance ............................................................................................................ 12-14
K. Indemnification ......................................................................................................... 14
L. Illegal Immigration Reform and Enforcement Act of 2011 ........................................ 15
M. Price Provisions ....................................................................................................... 15
N. Permits and Applicable Laws .............................................................................. 15-16
O. Infringement ............................................................................................................. 16
P. Ownership Rights ..................................................................................................... 16
Q. Non-Collusion .......................................................................................................... 16
R. Conflict of Interest .................................................................................................... 16
S. Financial Stability ................................................................................................ 16-17
T. No Obligation/No Contract Guaranteed ................................................................... 17
U. Confidentiality and Non-Disclosure .......................................................................... 17
V. Business License ..................................................................................................... 17
W. Protest Process....................................................................................17-19

ITB 26-707 District Wide Roofing Repairs and Emergency Services PAGE 4
TABLE OF CONTENTS (CONT'D)
PART III - SCOPE OF WORK
A. Purpose / Project Overview ................................................................................... 20
B Project Scope of Work...................................................................................... 21-23
C. References ............................................................................................................ 22
D. Brochures, Catalogs, Manuals, Websites, Literature ............................................ 22
E. Required Content / Document Checklist ............................................................... 23
ATTACHMENTS
Attachment A - Bid Form .................................................................................................... 24-25
Attachment B - Critical Paragraphs ......................................................................................... 26
Attachment C - Bidder's Client Reference Form ..................................................................... 27
Attachment D - Confidentiality and Non-Disclosure ................................................................ 28
Attachment E - Suspension and Debarment ........................................................................... 29
Attachment F - Conflict of Interest ........................................................................................... 30
Attachment G- Illegal Immigration Reform and Enforcement Act of 2011
Certification ................................................................................................ 31-36
Attachment H- Vendor Questionnaire ................................................................................. 37-38
Attachment I- Non-Collusion .................................................................................................... 39
Attachment J- Signature Page ................................................................................................. 40
Final Page ................................................................................................................................ 41
APPENDIX
(Separate File From ITB)
Appendix A - Sample Service Agreement

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DeKalb County School District ("DCSD") extends this offer to submit a bid for the possible purchase of services
conforming to the following designated specifications, terms, and conditions. This solicitation will require DCSD
Board of Education approval.
Format and Submission of Invitation to Bid
Submittal responses to this solicitation will be received electronically on the DeKalb County School District
website at https://dekalbschoolsga.ionwave.net.
All potential respondents must register as a vendor at https://dekalbschoolsga.ionwave.net.
Approval by the DeKalb County Board of Education
Official approval by the DeKalb County Board of Education is required for this procurement. No contract shall be
construed to be formed without the advance official approval of the DeKalb County Board of Education. The
successful offeror will be notified after DeKalb County Board of Education approval.
Funding Provisions
No award or contract will be made if funding is not approved by the DeKalb County Board of Education.
Fiscal Year Funding Implications
The fiscal year for DCSD begins July 1 and ends June 30. This solicitation and any resulting contract(s) may
contain renewal and extension options.
This solicitation, any resulting contract(s), and any renewal and extension options shall terminate absolutely
without further obligation on the part of DCSD at the end of the fiscal year in which this solicitation was issued and
at each June 30 renewal anniversary date thereafter unless the successful offeror is notified otherwise and agrees
in writing to the exercise of renewal and extension options.
Compliance with Specifications
Bidder must indicate below whether or not this bid is in complete compliance with the stated specifications. If
there are any deviations from the specifications, the bidder must indicate in writing what the deviations are and
must submit with the bid a complete descriptive literature on the actual items bid. Attach and label additional
sheets if necessary.
___ Bid is in complete compliance with bid specifications.
___ Bid deviates from stated specifications as follows:
_____________________________________________________________________________________
_____________________________________________________________________________________
Cancellation
Awards, contracts, and extensions may be canceled for convenience by the DeKalb County School District
(DCSD) at any time. In the event of termination of contract by DCSD, the DCSD will be responsible only for those
services that have been delivered and accepted according to the ITB requirements. Any cancellation for
convenience by DCSD shall be effective three (3) business days after receipt of the Notice of Cancellation for
convenience from DCSD by the Offeror.
Payment to Successful Vendor(s)
Payment for goods and services will be made by electronic funds transfer (EFT). Vendor(s) doing business with
DCSD are required to provide EFT payment information when registering as a DCSD vendor at:
https://www.dekalbschoolsga.org/purchasing/.

ITB 26-707 District Wide Roofing Repairs and Emergency Services PAGE 6
Rights Reserved
Award will be made to the lowest responsive and responsible bidder meeting the specifications within
appropriated funds available. DCSD reserves the right to accept or reject any and/or all parts of any bid
response(s) submitted, to accept the entire bid from a single bidder, to accept portions of bids from multiple
bidders, and/or to reject all bids submitted. This right is reserved to award items on this bid by any logical group
combination or by individual item, whichever is in the best interest of DCSD. DCSD reserves the right to waive
any technicalities or minor irregularities in responses received. The decision of DCSD shall be final.
Taxes
Purchases made by DCSD are not subject to federal, state, or local sales tax. A Sales Tax Exemption
Certificate will be furnished upon request.
Merchantability and Quality
Bidder warrants that the goods will be of merchantable quality, free from defects in materials and
workmanship, and will conform to the descriptions and specifications contained in this document and in
bidder's catalogs, product brochures and other representations, depictions or models of the goods.
Specify your warranty/guarantee beyond that stated above in definite terms. Add additional literature/sheets
if necessary. Provide a clear description of warranty/guaranty service offered, duration of service, and all
stipulations (i.e., service provided on-site, call tag return required, vendor on-site pick-up, parts and labor
included parts only, number of years from purchase date warranty is valid, etc.):
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
F.O.B. Destination
All prices are to be F.O.B. Destination with freight prepaid by the bidder. Bid prices must include all charges
for delivery and unloading as directed by the building authorities.
Estimated Quantities
The quantities shown in this ITB document are estimates, which are provided for your information. However,
actual quantities purchased by DCSD may vary.
Exclusions of Trade Usages
Unless the context requires otherwise, all terms used in this document, and which are defined in the Uniform
Commercial Code ("UCC") as adopted by the State of Georgia shall have the same definition set forth in the
UCC on the date of this agreement.
Conditional Bids
Provisions within Bids that are conditional (e.g., "Prices Subject To Change," "Prices F.O.B. Shipping Point,"
etc.) will be invalid and shall not be enforceable. Provisions within Bids which in any way qualify or vary the
terms of these instructions, conditions, and specifications shall be invalid and the original instructions,
conditions, or specifications within this ITB shall control. If any terms and conditions of the Bids contradict or
come into conflict with the terms and conditions of this ITB then the terms and conditions of this ITB shall
control unless such provision is specifically accepted by DCSD in writing.

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Bidder Failure
In the event that a product, property, or service to be furnished by the successful bidder should for any reason
fail to conform to the specifications contained herein, DCSD reserves the right to reject the product, property, or
service and may terminate the contract for default.
Failure of the successful bidder to perform on delivery of goods or services as specified may also result in the
removal of that bidder from doing business with DCSD for a period of not less than one (1) year.
Georgia Open Records Act
All proposals submitted in response to DCSD solicitations may be subject to the Georgia Open Records Act,
which permits any member of the public to inspect and/or copy documents prepared and maintained or received
in the course of the operation of the public office or agency.
No Assignment of Award
The successful offeror may not assign the award or contract to or subcontract with another party without the
express written permission of DCSD.
The Laws of the State of Georgia
This ITB and subsequent agreement are subject to the laws of the State of Georgia.
200.322 Domestic preferences for procurements.
(a) As appropriate and to the extent consistent with law, the non-Federal entity should, to the greatest extent
practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods,
products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement,
and other manufactured products). The requirements of this section must be included in all subawards
including all contracts and purchase orders for work or products under this award.
(b) For purposes of this section:
(1) "Produced in the United States" means, for iron and steel products, that all manufacturing processes, from
the initial melting stage through the application of coatings, occurred in the United States.
(2) "Manufactured products" means items and construction materials composed in whole or in part of non-
ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe;
aggregates such as concrete; glass, including optical fiber; and lumber.
Additional Terms
In the event an award is made to an offeror, the resulting contract shall not depart from this document unless
agreed to in writing by DCSD and the successful offeror. DCSD shall not be bound by additional terms and
conditions and/or extraneous language added to this document by offerors.
ALL SOLICITATIONS ISSUED BY DCSD ARE ADVERTISED IN THE LEGAL SECTION OF THE CHAMPION
NEWSPAPER, (404) 373-7779, POSTED ON THE DCSD IONWAVE WEBSITE, AND POSTED IN THE TEAM
GEORGIA MARKETPLACE'S GEORGIA PROCUREMENT REGISTRY. Offerors are solely responsible to
review and make themselves aware of DCSD solicitations posted on the following website:
https://dekalbschoolsga.ionwave.net

ITB 26-707 District Wide Roofing Repairs and Emergency Services PAGE 8
PART I
BACKGROUND AND INFORMATION
A. Objectives
The DeKalb County School District (DCSD) is seeking bids from qualified bidders with professional qualifications
and specialized experience to provide District Wide Roofing Repairs and Emergency Services as outlined in the
scope of work in Part III of this ITB.
Awarded bidder shall provide services in accordance with the specifications, requirements and terms and
conditions stated herein. Services shall include all labor, materials, tools, specialized equipment, supplies,
trained personnel, insurance, travel, per diem, direct and indirect administrative costs, overhead, tolls, parking,
fuel, lodging, all other costs and charges, and all things and services necessary to provide District Wide Roofing
Repairs and Emergency Services in accordance with the requirements of this ITB. There shall be no add-on
charges of any kind. DCSD reserves the right to make multiple awards.
B. General Information
DCSD is a metropolitan Atlanta public school system organized and existing under the Constitution and laws of
the State of Georgia. DCSD is located in the fourth largest county in Georgia. DeKalb County is one of the most
culturally diverse counties in the nation. DCSD has a student enrollment of approximately 91,000 students in
pre-kindergarten through grade 12. With 139 schools and centers, DCSD educates the third largest pre-
kindergarten through grade 12 student population in the State of Georgia. DCSD is the second largest employer
in DeKalb County with approximately 14,000 employees.
DCSD is dedicated to giving every student the best possible education through an intensive core curriculum and
specialized, challenging instructional and career programs. DCSD is striving to become the premier K-12 school
system of choice and desires to significantly improve leadership, teaching, and student learning to fulfill its
mission as an organization for public education.
DCSD includes approximately:
* 77 Elementary Schools
* 19 Middle Schools
* 22 High Schools
* 8 Start-up Charter Schools
* 12 Specialized Learning Centers
* 7 Administrative Centers, and
* 5 Athletic Stadiums
DCSD's wide-area network connects instruction and administration sites to deliver technology and learning tools
to every child. The main administrative offices are located at 1701 Mountain Industrial Boulevard, Stone
Mountain, Georgia 30083. DCSD is governed by a seven-member Board of Education.
C. Procurement Process
The procurement will be on a formally advertised basis. Bidders must be responsive to all aspects of this ITB.
D. Addenda
It is the responsibility of bidders to frequently check for any addenda, questions, and answers posted on the
Purchasing Bulletin Board on the DCSD website. Failure on the part of bidders to make themselves aware of
and comply with addenda requirements will not relieve them of this obligation.
All posted addenda must be printed, signed by the bidder, and included in the bidder's ITB submission. Click on
the following link to the Purchasing Bulletin Board: https://dekalbschoolsga.ionwave.net
E. Bidder Contact Person
The assigned contact person for bidders is Tijauna Naylor Smith, Procurement Manager and can be reached at
(678) 676-1313 or by email at solicitationquestions@dekabschoolsga.org.

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F. Prohibited Contact(s)
Except with the consent of the bid contact person, all bidders, including any persons affiliated with or in any way
related to the bidder, are strictly prohibited from contacting DeKalb County Board of Education members and
DCSD employees or consultants on any matter having to do in any aspect with this ITB between the time an
invitation to bid is formally released and a recommendation is made by the administration to the Board, other
than as provided herein. Communication with anyone other than the bid contact person regarding any
portion of this ITB can result in the violating bidder being disqualified.
Furthermore, no employee, officer, or agent of the DeKalb County Board of Education or DCSD may participate
in the selection, award or administration of a contract if he or she has a real or apparent conflict of interest.
Board Member Communication with Prospective Vendors
Vendors shall not contact Board members individually for the purpose of soliciting a purchase or contract
between the time a request for proposal is formally released and a recommendation is made by the
administration to the Board. If a vendor violates this prohibition during this timeframe, consideration for the
vendor for award shall be invalidated. Board members shall be notified of possible violations and actions taken.
G. Optional Virtual Pre-Bid Conference
An optional virtual pre-bid conference will be held via Microsoft Teams at 11:00 AM EST on Thursday, April
16, 2026. Prospective offerors must provide the following information by 5:00 PM EST, on Wednesday, April
15, 2026:
Name and Title
Company Name
Telephone Number
Email Address
This information must be sent to solicitationquestions@dekalbschoolsga.org. Please enter "Optional Virtual
Pre-Bid Conference - ITB 26-707 District Wide Roofing Repairs and Emergency Services" in the subject
line of your email. An invitation will be sent via Microsoft Teams to those providing the above information no later
than Thursday, April 16, 2026, by 10:30 AM EST.
H. Bid Submission Deadline
All potential bidders must register as a vendor at https://dekalbschoolsga.ionwave.net..
Bids in response to this ITB must be received electronically via IonWave no later than 2:00 PM EST, Thursday,
May 7, 2026. Bids received after the stated deadline will not be considered.
I. Virtual Public Bid Opening
The public bid opening will be held virtually through Microsoft Teams on Thursday, May 7, 2026, at 2:30 PM
EST. Those who would like to attend the virtual public bid opening, please register no later than Wednesday,
May 6, 2026, by 5:00 PM EST, by sending an email to solicitationquestions@dekalbschoolsga.org.
Please enter "Virtual Public Bid Opening - ITB 26-707 District Wide Roofing Repairs and Emergency
Services" in the subject line of your email. An invitation will be sent via Microsoft Teams to those participants
no later than Thursday, May 7, 2026, by 2:00 PM EST.
J. Questions and Answers
It is intended that this ITB be adequate for any bidder to respond to DCSD's requirements. However, should
bidders have questions, all questions shall be submitted electronically to:
https://dekalbschoolsga.ionwave.net.
Questions submitted to any other mailbox, voice mail or e-mail address will not be considered for response. The
deadline to submit questions is Tuesday, April 21, 2026, 12:00 PM EST. Questions received after the deadline
will not be considered.

ITB 26-707 District Wide Roofing Repairs and Emergency Services PAGE 10
All questions received by the deadline shall be answered in writing and both the questions and answers will be
posted to the following website https://dekalbschoolsga.ionwave.net on or before Tuesday, April 28, 2026,
4:30 PM EST. Responses to questions will not be posted on official DCSD holidays.