ITB 2025-11DC Video Compression and Processing Technologies Distribution System * Attachment I * Attachment II * Attachment III * Bid Sheet * Acknowledgement * Addendum I

SUBMIT BID TO:
University of
Via Bonfire Web Portal
Central Florida
UNIVERSITY OF CENTRAL FLORIDA
www.procurement.ucf.edu
https://ucfprocurement.bonfirehub.com/opportunities/231024 INVITATION TO BID
Your submission must be uploaded, submitted, and finalized prior to the Commodities
closing time on WEDNESDAY, MAY 27, 2026 @ 3:00 P.M. We strongly
recommend that you give yourself sufficient time and at least ONE (1)
Acknowledgment Form
day before the closing time to begin the uploading process and to finalize
your submission. See Attachment 3 for submittal instructions.
Page 1 of 21 Pages BIDS WILL BE OPENED ITB NO.
Wednesday, May 27, 2026 @ 3:00 p.m.
2025-11DC
and may not be withdrawn within 120 days after such date and time.
ADVERTISEMENT DATE: ITB TITLE:
Monday, April 27, 2026 @ 3:00 p.m. Video Compression and Processing Technologies Distribution System
FEDERAL EMPLOYER IDENTIFICATION NUMBER
SUPPLIER NAME REASON FOR NO BID:
SUPPLIER MAILING ADDRESS
CITY - STATE - ZIP CODE
P OST IN G OF BID T ABUL AT IONS
AREA CODE TELEPHONE NUMBER Bid tabulations with intended award(s) will be posted for review
by interested parties on the Procurement Services solicitation
FAX: webpage and will remain posted for a period of 72 hours. Failure to
file a protest in accordance with BOG regulation 18.002 or failure to
EMAIL: post the bond or other security as required in BOG regulation
18.003 shall constitute a waiver of protest proceedings.
I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a bid for the same
materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this bid and certify that I
am authorized to sign this bid for the bidder and that the bidder is in compliance with all requirements of the Invitation to Bid, including but not limited
to, certification requirements. In submitting a bid to an agency for the State of Florida, the bidder offers and agrees that if the bid is accepted, the bidder
will convey, sell, assign or transfer to the State of Florida all rights, title and interest in and to all causes of action it may now or hereafter acquire under
the anti-trust laws of the United States and the State of Florida for price fixing relating to the particular commodities or services purchased or acquired
by the state of Florida. At the state's discretion, such assignment shall be made and become effective at the time the procurement agency tenders final
payment to the bidder.
GENERAL CONDITIONS
_______________________________________
SEALED BIDS: All bid sheets and this form must be executed and submitted
AUTHORIZED SIGNATURE
as specified in Section 2. Bid prices not submitted on attached bid price
sheets when required may be rejected. All bids are subject to the terms and
conditions specified herein. Those which do not comply with these terms and _______________________________________
conditions are subject to rejection. The terms Contractor, Vendor, and
AUTHORIZED NAME (TYPED/PRINTED)
Supplier are used interchangeably in this document.
1. EXECUTION OF BIDS: Each bid must contain a manual signature of _______________________________________
the representative authorized to legally bind the Supplier to the provisions
TITLE
herein. All spaces requesting information from the Supplier are to be
completed. Each bid must be typed or printed in ink. Use of erasable ink is
not permitted. All corrections to prices made by the bidder are to be initialed. _______________________________________
CONTACT NUMBER
2. NO BID SUBMITTED: If not submitting a bid, respond by returning only
this bidder acknowledgment form, marking it "NO BID," and explaining the
reason in the space provided above. Failure to respond without justification
may be cause for removal of the bidder's name from the bid mailing list.
NOTE: To qualify as a respondent, the bidder must submit a "NO BID," and
it must be received no later than the stated bid opening date and hour.

3. BID OPENING: The bid opening shall be public, on the date, time, and location 7. GOVERNMENTAL RESTRICTIONS: In the event any governmental
specified on the bid form. It is the bidder's responsibility to assure that the bid is restrictions may be imposed which would necessitate alteration of the material quality
delivered at the proper time and place of the bid opening. Bids which for any of the services offered on this bid or performance of the items offered on this bid prior
reason are not so delivered will not be considered. Offers by telegram or to their completion, it shall be the responsibility of the successful bidder to notify the
telephone are not acceptable. A bid may not be altered after the opening of the purchaser at once, indicating in writing the specific regulation which requires an
bids unless allowed by the Assistant Vice President of Tax, Payables & alteration. The University of Central Florida reserves the right to accept any such
Procurement or designee in accordance with established procedures. alteration, including any price adjustments occasioned thereby, or to cancel the
NOTE: Bid tabulations will be posted on the Procurement Services solicitation contract at no expense to the University.
webpage.
8. LEGAL REQUIREMENTS: Applicable provisions of all federal, state, county
4. PRICES, TERMS AND PAYMENT: Firm prices should be bid and include and local laws, and of all ordinances, rules and regulations shall govern the
all services/commodities rendered to the purchaser. development, submittal and evaluation of all bids received in response hereto and
(a) TAXES: The State of Florida is a tax-immune sovereign and exempt from shall govern any and all claims and disputes which may arise between person(s)
the payment of all sales, use and excise taxes. submitting a bid response hereto and the University of Central Florida, by and
(b) DISCOUNTS: Cash discount for prompt payment shall not be considered in through its officers, employees and authorized representatives, or any other person,
determining the lowest net cost for bid evaluation purposes. natural or otherwise. Lack of knowledge by any bidders shall not constitute a
(c) MISTAKES: Bidders are expected to examine the conditions, scope of cognizable defense against the legal effect thereof.
work, bid prices, extensions, and all instructions pertaining to the services
involved. Failure to do so will be at the bidder's risk. In case of a mistake in 9. ADVERTISING: In submitting a bid, the Bidder agrees not to use the results
extensions, the unit price will govern. therefrom as a part of any commercial advertising. The Bidder may not use the
(d) INVOICING AND PAYMENT: All Suppliers must have on file a properly names, logos, or trademarks of the University, its employees, or affiliates without the
executed W-9 form with their Federal Employer Identification Number prior to prior written consent of the University.
payment processing.
10. ASSIGNMENT: Any contract or purchase order issued pursuant to this
Suppliers shall submit properly certified original invoices to: Invitation to Bid and the monies which may become due thereunder are not
assignable, except with the prior written approval of the University of Central Florida.
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Under no circumstances shall the Bidder assign to a third party any right or obligation
3544 Perseus Loop #160975
of the Bidder pursuant to any contract or purchase order resulting from this Invitation
Orlando, Florida 32816
to Bid without prior written consent of the University. If the Bidder is, or during the
Invoices for payment shall be submitted in sufficient detail for a proper pre-audit term of this Invitation to Bid or during the term of any contract or purchase order
and post-audit. Prices on the invoices shall be in accordance with the price resulting from this ITB, becomes an individual on the payroll of the State of Florida,
stipulated in the contract at the time the order is placed. Invoices shall reference the Bidder represents that he or she has complied with all applicable provisions of
the applicable contract and/or purchase order numbers. Invoices for any travel the Florida Statutes and Florida Administrative Code regarding outside or dual
expenses shall be submitted in accordance with the State of Florida travel rates employment and compensation.
at or below those specified in Section 112.061, Florida Statutes and applicable
UCF policies. 11. FACILITIES: The University reserves the right to inspect the Bidder's facilities
at any time with prior notice.
Final payment shall not be made until after the contract is complete unless the
University has agreed otherwise. 12. PUBLIC RECORDS: Any contract or purchase order issued pursuant to this
Invitation to Bid may be canceled unilaterally by the University for refusal by the
Interest Penalties: Supplier interest penalty payment requests will be reviewed Bidder to allow public access to all papers, documents, letters or other material
by the UCF vendor ombudsman, whose decision will be final. subject to the provisions of Chapter 119, Florida Statutes, and made or received by
the Bidder in conjunction herewith or any contract or purchase order issued pursuant
Vendor Ombudsman: A vendor ombudsman position has been established
to this Invitation to Bid.
within the UCF Division of Finance. It is the duty of this individual to act as an
advocate for Suppliers who may be experiencing problems in obtaining timely
payments(s) from the University of Central Florida. The vendor ombudsman can 13. RECORDS: The Bidder agrees to keep and maintain separate and independent
be contacted at (407) 882-1082 or by mail at the address in paragraph 4(d) above. records, in accordance with generally accepted accounting principles, devoted
exclusively to its obligations and activities pursuant to a contract or purchase order
The ombudsman shall review the circumstances surrounding non-payment to issued pursuant to this Invitation to Bid. Such records (including books, ledgers,
determine if an interest payment is due and the amount of the payment and shall journals, and accounts) shall contain all entries reflecting the business operations
ensure timely processing and submission of the payment request in accordance under a contract or purchase order issued pursuant to this Invitation to Bid. The
with University policy. University or its authorized agent shall have the right to audit and inspect such records
from time to time during the term of a contract or purchase order issued pursuant to
5. CONFLICT OF INTEREST: Submission of this Invitation to Bid (ITB) shall this Invitation to Bid, upon reasonable notice to the Bidder.
certify that the Bidder is aware of the requirements of Chapter 112, Florida
Statutes and in compliance with the requirements of Chapter 112, Florida Statutes 14. METHOD OF ORDERING: Orders shall be processed only upon receipt of an
and other laws and regulations concerning conflicts of interest in dealing with authorized purchase order issued by University of Central Florida or University of
entities of the State of Florida. The Bidder certifies that its directors and/or Central Florida Visa Procurement Card (if applicable). All orders shall be initiated on
principal officers are not employed and/or affiliated with the University unless a an as-needed basis throughout the term of the contract. Orders shall be promptly
current Conflict of Interest (Report of Outside Activity/Employment) form has been filled and delivered. Any item or items received that do not meet specifications or
completed, executed by such director or officer, and approved in accordance with duplicate shipments received will be returned at the Supplier's expense.
applicable University policies or rules. Violation of this section by the Bidder shall Note: Any and all special conditions and specifications attached hereto which vary
be grounds for rejection of the bid or cancellation of any contract or purchase from these general conditions shall have precedence.
order resulting from this ITB, without penalty to the University of Central Florida.
No person or firm who receives a contract to perform a feasibility study for Invitation to Bid Acknowledgment Form (revised 4/7/25)
potential implementation of a subsequent contract, participates in the drafting of
a competitive solicitation, assists in design, or develops a program for future
implementation shall be eligible to contract with the University of Central Florida
for any project dealing with that specific subject matter. Bidders must disclose with
their bids any such conflict of interest dealing with that specific subject matter in
accordance with Chapter 255, Florida Statutes.
6. AWARDS: At the sole discretion of the University of Central Florida, the right
is reserved to reject any and all bids or waive any minor irregularity or technicality in
bids received. Bidders are cautioned to make no assumptions unless their bid has
been evaluated as being responsive. Product substitutions may be submitted for
evaluation of equivalency unless specifically indicated otherwise. Bidders shall have
the burden of proof of equivalency.
The Board of Trustees may not request documentation of or consider a vendor's
social, political, or ideological interests when determining if the vendor is a
responsible vendor. Additionally, the Board of Trustees may not give preference to a
vendor based on vendor's social, political, or ideological interests.

Definitions:
Addendum - Written or graphic instruments issued prior to the date for opening of bids, which modify or interpret the
solicitation documents by additions, deletions, corrections or clarifications.
Extension - A one-time (not to exceed 12 months) increase in the time allowed for the contract period in lieu of or after all
renewals are exhausted.
FOB Destination - Free on board at destination; title changes hands from Supplier to purchaser at the destination of the
shipment; Supplier owns goods in transit and files any claims. Payment of freight charges is determined by contract terms.
Invitation to Bid (ITB) - A written solicitation for competitive bids, advertised to the general public with a defined opening
date. Specifications are clearly defined to the point that any interested company will be able to submit a bid for the exact
item/service needed. This solicitation is generally required for acquisitions exceeding the established bid limit. Award is
based on lowest priced bid.
May, Should - Indicates something that is not mandatory, but permissible, recommended, or desirable.
Minor Irregularities - Irregularities that have no adverse effect on UCF's interest will not affect the amount of the ITB and
will not give a Respondent an advantage or benefit not enjoyed by another Respondent.
Must, Shall, Will - The words "must," "shall," or "will" are equivalent and indicate mandatory requirements or conditions.
Purchase Order/Contract - The Purchase Order (PO) or other form or format provided to the awarded Respondent(s) that
UCF uses to make a purchase under the contract term, which includes a formal written PO, electronic PO, Procurement
Card (PCard), or any other means authorized by Procurement Services and that incorporates the requirements and
conditions listed in the Bid.
Renewal - Contracting with the same contractor for an additional period of time after the initial contract term, provided the
original terms of the agreement specify an option to renew or the renewal is determined to be in the best interest of the
university.
Respondent - For the purpose of this solicitation, any person, respondent, corporation or agency submitting a response to
the Invitation to Bid or their duly authorized representative. The word Respondent, Vendor, Supplier, Contractor, and Offeror
may be used interchangeably within the Invitation to Bid.
Response - The entirety of the Respondent's submitted bid response to the ITB, including any and all supplemental
information submitted.
Responsible Respondent - Bidder who has the capability in all respects to perform fully the contract requirements, and
the experience, integrity, perseverance, reliability, capacity, facilities, equipment, and credit which will assure good faith
performance.
Responsive Respondent - Bidder who has submitted a bid that conforms in all material respects to the solicitation.
Sole Point of Contact - The Procurement Services representative or designee to whom Respondents shall address any
questions regarding the solicitation or award process. The sole point of contact shall be the arbitrator of any dispute
concerning performance of the Contract.
Successful Respondent - The firm or individual who is the recommended recipient of the award of a contract under this
ITB (also synonymous with "Offeror," "Contractor" and "Supplier"). If a Respondent is a manufacturer, its certified dealers
and resellers may also furnish products under the Contract; in choosing to do so, the dealers and resellers agree to honor
the Contract and the term "Contractor" shall be deemed to refer to them. Unless awarded the Contract as a direct
Respondent, however, dealers and resellers are not parties to the Contract, and the Respondent that certifies them shall
be responsible for their actions and omissions.
UCF or University - University of Central Florida

Introduction
Video Compression and Processing Technologies Distribution System
WUCF TV, a department within the University of Central Florida, is soliciting bids to replace the station's advanced video
compression and processing technologies and distribution system.
System Requirements
HARMONIC ENCODERS (No substitutions)
2 QTY Harmonic: XOS 2 HD & 4 SD Encoder - Includes:
- 1RU HPE DL360 G11 server model large with dual AC PSU
- Software license for deploying XOS V2 software on a XOS server
- OCP QUAD 1G BASE-T (RJ45) PORT FOR HPE GEN11
- 2x SDI/ASI card with 8 ports
- 16x Micro BNC Male to BNC Female adapter 250mm (1ft)
- 2x Software license for XOS V2 products enabling encoding for one HD+ TV service.
- 4x Software license for XOS V2 products enabling encoding for one SD+ TV channel
- 6x Software license for XOS V2 products enabling support of Dolby audio codecs (Dolby E,
Dolby Digital, Dolby Digital Plus, Dolby AC-4, Dolby ATMOS). This license is per TV service
- 1x Software license for XOS V2 platforms enabling support of audio upmixing with Dolby audio
encoding. This license is per TV service
- 1x Software license for XOS V2 products enabling EAS (Emergency Alert System) processing
for one TV channel
- 6x Software license for XOS V2 products enabling support of Automatic Loudness Control for
audios of one TV channel
- 4x Software license for XOS V2 products enabling Nielsen watermarking for one audio of one
TV Channel
- 6x Software license for XOS V2 products enabling TS multiplexing including SI/PSI advanced
management and Statistical Multiplexing. This license is per output service
HARMONIC: COMMISSIONING SERVICE
1 QTY Harmonic: SYSTEM CHECK-OUT, TEST AND COMMISSIONING SERVICE. 2 days maximum.
Inclusive of travel and expenses Services include: expertise in the setup, test and operation of
the products purchased from Harmonic, AFTER installation by the customer or Installer/System
Engineer
HARMONIC SUPPORT
2 QTY Standard Support, 60 Month term, 3-day advance exchange for non-HPE and max. 20-day
hardware part shipment for HPE products, 8am - 5pm Monday - Friday Local time Remote
Telephone Support (Severity 1 Cases receive 24/7/365 remote technical support)
2 QTY Extension Support 24 Month extension (If Available) (Total Support 84 Month term)

NEVION VIRTUOSO (No substitutions)
2 QTY Virtuoso RE 1RU 6-slot media node appliance with redundant load-sharing AC power supplies.
(VIRTUOSO-HW-RE-AC2-UL)
License option enabling eight (8) ASI or Transport
Stream on IP inputs (or outputs). Includes basic TS
input monitoring (ETSI TR 101 290 Pri 1).
(VIR-RE-SW-TS8)
2x License option enabling one (1) alarm-based
automatic TS Input Switch with two (2) inputs and one
(1) output (VIR-RE-SW-TS-ISWX1)
4x License option enabling advanced TS monitoring for eight (8) TS inputs. (VIR-RE-SW-TS-
ADVMON8)
Quad channel electrical video breakout cable
supporting two input and two output 3G/HD/SD-SDI signals,
10G Ethernet SFP+ standard optical 850nm
transceiver (10GBASE-SR).
2x Nevion Virtuoso 10G High Bit-Rate Accelerator
(HW module).
Virtuoso software maintenance fee.
(VIRTUOSO-MAINT)
NEVION VIRTUOSO SUPPORT
2 QTY 24/7 Premium Support, 60 Month term.
2 QTY Extension Support 24 Month extension (If Available) (Total Support 84 Month term)
TRIVENI DIGITAL GUIDEBUILDER PSIP GENERATOR : PRIMARY RE SERVER PLATFORM UPGRADE
(No substitutions)
1 QTY GuideBuilder RE - 1U Fault Tolerant Server (Raid Level 1 and Dual Power Supplies)
Services three or more Major Channel Number
licenses, additional Major Channel Number licenses (ADOT) must be purchased.
- The following Triveni Digital licenses will be transferred to the new system
- Each additional Major Channel Number license for Primary (First year ESSP not included
with after-sale purchase of additional outputs, purchase of ESSP will be prorated to coincide with
renewal of original outputs. For GDBR-RE and GDBR-LCR (maximum 1).
- Primary Transport Carouseling IP Output - Harmonic Electra
- Replicated Transport Stream Output - Carouseling Replicated IP Output - Harmonic Electra
Station to purchase Annual Rovi subscription price, per call letter. Provides TV Guide data.
Subscriptions applicable for Mobile ESG. When ordering ROVI Subscription, include station
contact, telephone number and email address. ROVI subscription does not include an Interface.
If changing license file from ROVI, Input Interface must be purchased. (per call letter, per year)
Input Interface as needed - PMCP Interface Module for Decisionmark and Gracenote.
1 QTY Triveni Digital GuideBuilder Primary Enhanced System Service Plan - for up to two Major
Channel Number licenses (ADOT). 60 Month term.
1 QTY Extension Support Triveni GuideBuilder Primary Enhanced System Service Plan - for up to two
Major Channel Number licenses (ADOT). 24 Month extension (If Available) (Total Support 84
Month term)

TRIVENI GUIDEBUILDER PSIP GENERATOR: BACKUP RE SERVER PLATFORM UPGRADE RMA will be
issued for return of dongle SN: 0528236 (must be returned within 7 days of installation (No substitutions)
1 QTY GuideBuilder RE - 1U Fault Tolerant Backup Server (Raid Level 1 and Dual Power Supplies)
Services three or more Major Channel Number
licenses, additional Major Channel Number licenses (ADOT-BU) must be purchased.
- The following Triveni Digital licenses will be transferred to the new system
- Each additional Major Channel Number license for Backup (First year ESSP Not included
with after-sale purchase of additional outputs, purchase of ESSP will be prorated to coincide with
renewal of original outputs). For GDBR-RE-BU and GDBR-LCR-BU (maximum 1).
- Primary Transport Carouseling IP Output - Harmonic Electra
- Replicated Transport Stream Output - Carouseling Replicated IP Output - Harmonic Electra
Station to purchase Annual Rovi subscription price, per call letter. Provides TV Guide data.
Subscriptions applicable for Mobile ESG. When ordering ROVI Subscription, include station
contact, telephone number and email address. ROVI subscription does not include an Interface.
If changing license file from ROVI, Input Interface must be purchased. (per call letter, per year)
Input Interface as needed - PMCP Interface Module for Decisionmark and Gracenote.
1 QTY Triveni GuideBuilder Backup System Enhanced System Service Plan - for up to two Major
Channel Number licenses (ADOT). 60 Month term.
1 QTY Extension Support Triveni GuideBuilder Backup System Enhanced System Service Plan - for up
to two Major Channel Number licenses (ADOT). 24 Month extension (If Available) (Total Support
84 Month term)
DISTRIBUTION AMPLIFIER (No substitutions)
2 QTY ESE 1 x 12 3G/HD/SD Reclocking Distribution Amplifier - 134" Rack Mount
INSTALLATION AND MATERIALS
Engineering Services: Pre-planning and wiring detail documentation
Engineering Services: On-site installation including installer and System Engineer (Per-day)
Materials required for installation/configuration
Lodging Expenses
Per-Diem Expense
Other
No substitutions, items must be as specified.
Prices quoted must be good for at least 90 days following bid opening.
AutoCad designs for current design and proposed new equipment refresh design will be made available as
requested.
Impacts to on-air broadcast of the television stations are required to be none or minimal during 6am-midnight.
Final integration that may require being off-air to be scheduled midnight-6am.

1. POSTING OF BID TABULATIONS:
A. Bids will be opened at the Procurement Services Department at the assigned date and time identified in this
ITB.
B. Bid tabulations will be posted at such time as the Procurement Services Department provides notice of intended
decision or until 30 days after a public opening of the bids, whichever is earlier.
C. Notice of a decision or intended decision of award will be electronically posted for a period of 72 hours.
D. Failure to file a protest in accordance with BOG regulation 18.002 or failure to post the bond or other security
as required in BOG regulation 18.003 shall constitute a waiver of protest proceedings.
2. BID OPENING: Bids will be received and opened on Wednesday, May 27, 2026 at 3:00 p.m. EST via Bonfire's
Web Portal. For additional information, please refer to Attachment 3. UCF shall in no way be responsible for or
accept any proposals not uploaded prior to the closing date and time. Procurement Services will not extend the bid
opening to accommodate Suppliers that did not discover the ITB early enough to place a bid. BID DOCUMENTS
CAN BE OBTAINED AT https://procurement.ucf.edu/solicitations/.
3. ADDITIONAL INFORMATION & QUESTIONS: We encourage questions or comments which might aid in the
improvement of our existing specifications. The University will not give verbal answers to inquiries regarding the
specifications, or verbal instructions prior to or after award of the bid. A verbal statement regarding same by any
person is non-binding. The university is not liable for any increased cost resulting from the bidder accepting verbal
direction. All changes, if necessary, are made by written addendum to the bid.
Any explanation desired by Suppliers is to be requested of the Procurement Services Department in writing by
Monday, May 4, 2026 at 5:00 p.m. EST. Inquiries are to be legible and concise and clearly identify the bidder who
is submitting the inquiry. If an explanation is necessary, a reply shall be made in the form of a written addendum.
Specifications, terms and conditions may not be changed except by formal written addendum, issued by UCF.
Direct all inquiries/questions, preferably via email to:
Stefanie DelGiudice, Procurement and Contracts Specialist
University of Central Florida
Procurement Services Department
3544 Perseus Loop #160975
Orlando, Florida 32816
Stefanie.DelGiudice@ucf.edu
4. DELIVERY: Specify delivery date after receipt of order in terms of days or weeks on bid sheet. Failure to do this
may be cause for rejection of the bid. Commodities delivery is to be made to UCF's Central Receiving location
(University of Central Florida, Central Receiving Building 16E, 3540 East Perseus Loop, Orlando, FL 32816). When
delivery is specified to a location other than the University's Central Receiving Department, the Supplier shall direct
its carrier to telephone the University's Central Receiving Department before unloading. Delivery of all shipments
shall occur between 9:00 a.m. and 4:00 p.m., Mondays through Fridays only, except on State of Florida or U.S.
holidays. The University of Central Florida is committed to sustainable practices. Palletized shipments should not
exceed 1,500 pounds per pallet and, when possible, should be shipped on a 40"x48" pallet. Contractor shall include
a packing list showing contents of shipment (if shipment is made in two or more containers). No boxing, packing,
installation, assembly, or similar charges (not included in the item price) will be allowed unless expressly and
specifically authorized in writing by the University on the face of any purchase order or contract resulting from this
ITB.
FREIGHT TERMS: Unless otherwise specified, all shipments are to be shipped inside delivery, F.O.B. destination,
with all transportation charges prepaid and title transferring to the university at time of delivery (Contractor pays and
bears all freight related charges, owns goods in transit, and files any claims). Bid prices shall include all cartage,
drayage, packing, etc. delivered to and unloaded at the receiving station at the site designated in the Invitation to
Bid or purchase order and there received by the designated university personnel.
5. PARKING: The Contractor shall ensure that all vehicles parked on campus for purposes relating to work resulting
from this ITB shall have proper parking permits. This applies to all personal vehicles and all marked and unmarked
company vehicles that will be on any University campus for one (1) day or more or on a recurring basis. All such
vehicles must be registered with University's Parking Services Department, and parking permits must be purchased

by the Contractor. The Contractor's vehicle(s) shall observe all parking rules and regulations. Failure to obtain
parking permits, properly display them, and otherwise comply with all the University's parking rules and regulations
could result in the issuance of a parking ticket and/or towing at the expense of Contractor or Contractor's employees.
UCF's Parking Services Department can be contacted at (407) 823-5812 for additional information pertaining to
parking and parking fees/rates.
6. EMPLOYMENT OF ALIENS: The employment of unauthorized aliens by any Contractor is considered a violation
of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens,
such violation shall be cause for unilateral cancellation of the contract by the University without penalty to the
University.
7. AVAILABILITY OF FUNDS: The obligations of the University under this award are subject to the availability of funds
lawfully appropriated annually for its purposes by the Legislature of the State of Florida.
8. AWARD: Bids shall be awarded based on the lowest responsive and responsible bidder that meets specifications
with consideration being given to the specific quality of the product, conformity to the specifications, suitability to
the university's needs, delivery terms, qualifications, and past performance.
9. REVISED QUANTITIES: The University reserves the right to increase or decrease total quantities as necessary.
The University may place additional orders for the same or modified scope of the commodities/services solicited
under this ITB within 180 days after expiration of the contract resulting from this ITB. Total additional
quantities/modified scope, if any, are unknown.
10. CANCELLATION/TERMINATION: UCF may terminate a contract resulting from this ITB without cause with thirty
(30) days' advanced written notice to the Supplier. The parties to the contract resulting from this ITB may terminate
that contract at any time by mutually consenting in writing. Either party may terminate the contract resulting from
this ITB immediately for breach by the other that remains substantially uncured after thirty (30) days' advanced
written notice to the breaching party, which notice describes the breach in detail sufficient to permit cure by the
breaching party. The University shall be liable only for payment for services satisfactorily rendered or goods
satisfactorily delivered and accepted from the date of commencement until the effective date of
cancellation/termination. The thirty (30) days' advanced written notice shall start on the date sent out by UCF, e.g.,
date of email sent, date stamp on letter mailed, etc.
11. TERM OF CONTRACT: The contract resulting from this ITB, if any, shall commence on the date of the last signature
on the procurement agreement and shall end at the expiration of the warranty period.
12. CONTRACTOR INSURANCE: All insurance shall be procured from companies authorized to do business in the
State of Florida, with a minimum of A.M. Best rating of A, or equivalent. Proof of coverage shall be provided by
submitting to the University's Risk Management Office a certificate or certificates, evidencing the existence thereof
or binders and shall be delivered within fifteen (15) days of the tentative award date of the Contract. In the event a
binder is delivered, it shall be replaced within thirty (30) days by a certificate in lieu thereto. A renewal certificate
shall be delivered to the University's Risk Management Office at least thirty (30) days prior to the expiration date of
each expiring policy.
1. The University, at its sole discretion, has the right to deviate from any of the insurance requirements
herein. If the University decides to deviate from the insurance requirements stated herein, the
University will inform the Supplier in writing.
2. General Liability: Supplier shall provide a Certificate of Insurance evidencing Commercial General
Liability insurance coverage in force with minimum limits of $1,000,000 (ONE MILLION DOLLARS)
per Occurrence and $2,000,000 (TWO MILLION DOLLARS) Aggregate. Upon acceptance and
confirmation of coverage by the University and before beginning work, and at all times during the
term of the contract, Supplier will maintain said General Liability insurance in force and shall provide
the University with a Certificate of Insurance and Additional Insured Endorsement listing the
University of Central Florida Board of Trustees as "Additional Insured." The Certificate will provide
a minimum 30 days advanced notice to in the event of cancellation.
3. Auto Liability: If Supplier operates a vehicle on campus for commercial use in the performance of
this Contact (i.e. deliveries, transport of employees, etc.), Supplier shall provide a Certificate of
Insurance evidencing Auto Liability insurance with minimum $1,000,000 (ONE MILLION DOLLARS)

per Accident Combined Single Limit for Bodily Injury and Property Damage. Upon acceptance and
confirmation of coverage by University and before beginning work, and at all times during the term
of the contract, Supplier will maintain said Auto Liability insurance in force and provide University
with a Certificate of Insurance listing the University of Central Florida Board of Trustees as
"Additional Insured." The Certificate will provide a minimum 30 days advanced notice to University
in the event of cancellation.
4. Workers' Compensation: Supplier shall provide a Certificate of Insurance evidencing Workers'
Compensation coverage consistent with Florida Statute and Employer's liability no less than
$500,000 (FIVE HUNDRED THOUSAND DOLLARS) for Bodily Injury by accident, each accident,
Bodily Injury by disease, each employee, and policy limit. Upon acceptance and confirmation of
coverage by University and before beginning work, and at all times during the term of the contract,
Supplier will maintain said Workers Compensation and Employer's Liability insurance in force and
provide University with a current Certificate of Insurance. The Certificate will provide a minimum 30
days advanced notice to University in the event of cancellation.
5. Certificates of Insurance: The University of Central Florida Board of Trustees is to be listed as
Additional Insured on all Certificates issued. Supplier shall send a copy of his/her Certificate of
Insurance along with accompanying Additional Insured Endorsements naming the University of
Central Florida Board of Trustees to the following address:
Email: RiskManagement@ucf.edu
13. USE OF CONTRACT BY OTHER GOVERNMENT AGENCIES: At the option of the Contractor/ Supplier, the use
of the contract resulting from this ITB, if any, may be extended to other governmental agencies, including the State
of Florida, its agencies, political subdivisions, counties, and cities.
Each governmental agency allowed by the Contractor/ Supplier to use the contract resulting from this ITB, if any,
shall do so independent of any other governmental entity. Each agency shall be responsible for its own purchases
and shall be liable only for goods or services ordered, received and accepted. No agency receives any liability by
virtue of this bid and subsequent contract award.
14. PUBLIC ENTITY CRIMES: A person or affiliate who has been placed on Florida's Convicted Vendor List following
a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work
as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact
business with any public entity in excess of the bid limit for that public entity for a period of thirty-six (36) months
from the date of being placed on the Convicted Vendor List.
15. FLORIDA PREFERENCE: For purchases of tangible personal property, the Florida legislature has enacted
economic development laws establishing certain conditions and circumstances which, when applicable, require the
granting of price preferences to businesses whose principal place of business is the State of Florida. Pursuant to
287.084, Florida Statutes, award recommendations shall make appropriate adjustments to Resident Supplier
pricing when considering solicitations from Bidders having a principal place of business outside the State of Florida.
All Bidders must complete and submit Attachment 1 with the response to this solicitation. Failure to comply shall be
considered non-responsive to the terms of this solicitation. Refer to http://www.leg.state.fl.us/Statutes/index.cfm or
UCF Regulation 7.130 for additional information regarding this Statute and its applicability.
16. IDENTICAL TIE BIDS: When multiple responses that are equal in all respects are received, the University will give
preference to responses that include commodities manufactured in the state, Florida businesses, or foreign
manufacturers located in the state to determine the contract award, or, if these conditions do not exist, will use a
coin toss.
17. EQUAL OPPORTUNITY STATEMENT: The State Universities have established equal opportunity practices which
conform to both the spirit and the letter of all laws against discrimination and prohibit discrimination based on race,
creed, color, sex, age, national origin, disability, veteran or marital status, or religion. To be considered for inclusion
as a supplier under this agreement, the bidder commits to the following:

A. The University and Contractor must comply with all applicable provisions of: (i) the Vietnam Era Veterans'
Readjustment Act of 1974, (ii) the Rehabilitation Act of 1973, and (iii) the rules, regulations, and relevant orders
of the U.S. Secretary of Labor. This Contractor and any subcontractors shall abide by the requirements
of 41 CFR 60-300.5(a) and 60- 741.5(a). These regulations prohibit discrimination against qualified
individuals based on their status as protected veterans or individuals with disabilities and require
affirmative action by covered prime contractors and subcontractors to employ and advance in
employment qualified protected veterans and qualified individuals with disabilities.
B. If the bidder expects to receive $50,000 in orders during the first 12 months of this agreement and employs
more than 50 people, standard form 100 (EEO-1) must be filed prior to March 1 of each year.
18. WORK FOR HIRE: Any work specifically created for the University under an agreement resulting from this ITB by
the Contractor or anyone working on behalf of the Contractor (the term Contractor shall encompass both) shall be
considered a "work for hire." All designs, prints, paintings, artwork, sketches, etchings, drawings, writings,
photographs, or any other work or material or property produced, developed or fabricated and any other property
created hereunder, including all material incorporated therein and all preliminary or other copies thereof (the
"Materials") shall become and remain the property of the University, and, unless otherwise specifically set forth
herein, shall be considered specially ordered for the University as a "work made for hire," or, if for any reason held
not to be a "work for hire":
The Contractor who created, produced, developed or fabricated the Materials hereunder (or under any contract
resulting from this ITB) assigns all of his/her right, title and interest in the Materials to the University. The University
shall own all right, title and interest in the Materials. The Contractor agrees upon request to execute any documents
necessary to perfect the transfer of such title to the University. The Materials shall be to the University's satisfaction
and are subject to the University's approval. The Contractor bears all risk of loss or damage to the Materials until
the University has accepted delivery of the Materials. The University shall be entitled to return, at the Contractor's
expense, any Materials which the University deems to be unsatisfactory. On or before completion of the Contractor's
services hereunder, the Contractor must furnish the University with valid and adequate releases necessary for the
unrestricted use of the Materials for advertising or trade purposes, including model and property releases relating
to the Materials and releases from any persons whose names, voices or likenesses are incorporated or used in the
Materials.
The Contractor hereby represents and warrants that (a) all applicable laws, rules and regulations have been
complied with, (b) the Contractor is free and has full right to enter into this ITB and any contract resulting from this
ITB, if any, and perform all of its obligations hereunder and under such contract, (c) the Materials may be used or
reproduced for advertising or trade purposes or any commercial purposes without violating any laws or the rights
of any third parties and (d) no third party has any rights in, to, or arising out of, or in connection with the Materials,
including without limitation any claims for fees, royalties or other payments. The Contractor agrees to indemnify and
hold harmless the University of Central Florida Board of Trustees and those acting for or on its behalf, , the State
of Florida and the Florida Board of Governors and their respective officers, agents, employees and servants from
and against any and all losses, claims, damages, expenses or liabilities of any kind, including court costs and
attorneys' fees, resulting from or in any way, directly or indirectly, connected with (a) the performance or non-
performance of the University's order by the Contractor, (b) the use or reproduction in any manner, whatsoever, or
(c) any breach or alleged breach of any of the Contractor's agreements or representations and warranties herein
or in any contract resulting from this ITB.
19. AMENDMENTS: No changes or amendments to an agreement resulting from this ITB are binding to the University
unless made in legible writing that is signed by an attorney in the University's General Counsel's Office and an
authorized UCF signatory. Contractor shall return an agreement resulting from this ITB to the University's
Procurement Services Department at once with a written explanation if the agreement resulting from this ITB is not
acceptable in its entirety.
20. EXPORT CONTROL: The parties shall comply with all applicable U.S. export control laws and regulations, including
but not limited to the International Traffic in Arms Regulations (ITAR), 22 CFR Parts 120 through 130, the Export
Administration Regulations (EAR), 15 CFR Parts 730 through 799 and/or other restrictions imposed by the Treasury
Department's Office of Foreign Asset Controls (OFAC), in the performance of an agreement resulting from this ITB.
The parties agree that no technology, related data or information will be exchanged or disseminated under such
agreement nor any collaboration conducted pursuant to such agreement, which are export controlled pursuant to
the export control laws of the United States, including the EAR and the ITAR and any other applicable regulations.
The Parties agree that the Contractor will not provide the University with any ITAR or EAR restricted technology