ITB 6889 Crushed Stone Contract

Agency:	City of Johnson City
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	212319 - Other Crushed and Broken Stone Mining and Quarrying 212321 - Construction Sand and Gravel Mining
Posted Date:	Feb 11, 2026
Due Date:	Feb 19, 2026
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INVITATION TO BID

CITY OF JOHNSON CITY, TENNESSEE

WWW.JOHNSONCITYTN.ORG/PURCHASING

PURCHASING DEPARTMENT

423/975-2711

Bid Name / Number

Due Day / Date / Time

Bid Location / Mail Address

Bid Contact / Telephone

Bid Issue Date

Project Location

FOB

Payment Terms

Anticipated Award Date:

CRUSHED STONE CONTRACT /6889

Thursday/February 19, 2026 / 2:30 PM ET (at which time it will be opened publicly)

Johnson City Purchasing Department, Debbie Dillon-Director,

209 Water Street, Johnson City, TN 37601

Andy Best, abest@johnsoncitytn.org or purchasing@johnsoncitytn.org

February 10, 2026

City will pick up as per attached

Destination, freight prepaid and allowed - Johnson City, TN

Net 30

March 5, 2026

Bidder is responsible for completing the remaining portion of this bid document

DESCRIPTION

Crushed stone products as per the attached price sheets and bidders instructions/specifications which are

an integral part of this bid. Quantities are approximate and as anticipated for a year.

Vendor past performance will be taken into consideration in the contract award. References may be

required.

Bid submittals: Signed bid cover sheet & completed price sheets

Attach quarry listing to your response

Solicitations will be opened publicly via a simultaneous virtual and in-person meeting.

Join Zoom Meeting: ITB 6889 Crushed Stone Contract Virtual Bid Opening ; Meeting ID: 839 6461 0795

Passcode: 48475. If you do not have access to a webcam, or you have no audio with your system, you may call

this number to join: (646) 518-9805. Any issues accessing the zoom web meeting please call 423.975.2711 for direct

assistance.

Bidder’s Reminder: ● Bid to be signed by authorized company representative; ● Verify prices, extensions and total as correct

By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Sealed Solicitation

General Terms & Conditions and the City’s Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other

Parties and the Requirements of the Iran Divestment Act and Non-Boycott of Israel Act (Sealed Solicitations General Terms & Conditions #16 & #19)

contained in this bid and associated documents relating to this bid and will furnish items as specified if this bid is accepted. By submission of this bid,

each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,

under penalty of perjury, that to the best of its knowledge and belief that each bidder complies pursuant to T.C.A. § 12-12-106 & T.C.A. § 12-4-119.

SUBMITTAL INSTRUCTIONS:

Firm Name______________________________________________

Submit electronically per link below or place

signed bid response in a sealed envelope

By________________________________________________

plainly identified on the outside with vendor

PRINTED & SIGNED

name and bid name and number. Vendor Address_______________________________________________

responsible for delivery to Johnson City

Purchasing Dept., Debbie Dillon- Director, 209

________________________________________________

Water Street, Johnson City, TN 37601 on or

before the bid opening date and time.

Telephone_____________________________________________

ELECTRONIC RESPONSES: CLICK HERE

E-Mail________________________________________________

THIS SHEET MUST BE SIGNED AND RETURNED WITH BID PACKAGE TO BE CONSIDERED

CRUSHED STONE PRODUCTS

BIDDER’S INSTRUCTIONS

Revised 2/2026

1. SCOPE OF WORK

This is a term contract with multiple suppliers for crushed stone to be picked up by the City of

Johnson City on an as-needed basis. Prices shall be per ton, all inclusive for each specified

product. The quantities listed are based on approximate annual usage and not intended to be

exact. Actual quantities will be dependent on projects scheduled. All City departments are

included under this contract.

2. OPERATING PROCEDURES

Normal hours of operation for city pick-up at vendor’s quarry are Monday through Friday 7:00

a.m. to 3:30 p.m. Vendor shall submit a list of each quarry location along with separate price

sheets (if applicable).

3. CONTRACT PERIOD

This is a one year contract. Prices shall remain firm for the term of the contract.

4. CONTRACT AWARD

Contracts will be awarded to those suppliers that submit responsive bids and agree to the terms

and conditions herein described. Frequency of service shall be dependent solely on City work

schedules. Suppliers will be contacted on a project-by-project basis with selection based on the

lowest contractor with consideration given to location.

5. PAYMENT

Invoices shall be submitted to each department on a monthly basis and shall include the purchase

order number, the date and quantity for each product picked-up at the contract unit price per ton.

Approved invoices shall be paid Net 30 days.

Revised Feb 2026

1. GENERAL

CRUSHED STONE PRODUCTS

SPECIFICATIONS

All crushed stone products shall be per Tennessee Department of Transportation specifications

(Sections 709 & 903) which include applicable AASHTO and ASTM standards. Bidder may be

required to provide proof that materials meet TDOT specifications. All products shall be loaded

into City trucks and weighed on certified scales. Any variances to these specifications shall be

clearly identified.

2. PRODUCTS

The following products are as anticipated for an annual period.

Description (Nominal Maximum Size)

1. #2 Stone (3”)

2. #5 Limestone (1-1/2”)

3. #57 Limestone (1-1/2” & ¾”)

4. #6 Limestone (1”)

5. #67 Limestone (1” & ¾”)

6. #7 Limestone (3/4”)

7. #8 Limestone (1/2”)

8. #10 Limestone (3/8”)

9. Machined Rip Rap, Class A-1 (15”)

10. Machined Rip Rap, Class A-3 (6”)

11. Crusher run (1-1/2" to Dust)

12. Mineral Aggregate Type A Base, Grading

D – Limestone (pug mix)

13. Surge Stone (4"–6")

14. Masonry Sand (No. 4)

15. Dirty Stone (unwashed aggregate)

16. Chat (1/4” minus)

Approximate Annual usage

500 tons

5,000 tons

2,500 tons

400 tons

100 tons

500 tons

400 tons

15,000 tons

10,000 tons

300 tons

100 tons

CRUSHED STONE PRODUCTS

BID PRICE SHEET

Quarry Location: ______________________________________

Revised Feb 2026

Item

10.

11.

12.

13.

14.

15.

16.

Description (Nominal Maximum Size)

Unit Price per ton

#2 Stone (3”)

#5 Limestone (1-1/2”)

#57 Limestone (1-1/2” & ¾”)

#6 Limestone (1”)

#67 Limestone (1” & ¾”)

#7 Limestone (¾”)

#8 Limestone (1/2”)

#10 Limestone (3/8”)

Machined Rip Rap, Class A-1 (15”)

Machined Rip Rap, Class A-3 (6”)

Crusher run(1-1/2” to Dust)

Mineral Aggregate Type A Base, Grading D – Limestone $

(pug mix)

Surge Stone (4” – 6”)

Masonry Sand (No. 4)

Dirty Stone (unwashed aggregate)

Chat(1/4” minus)

COMPLETE AND SUBMIT PRICE SHEET WITH BID COVER SHEET PER

QUARRY LOCATION.

Vendor Name:________________________________

CITY OF JOHNSON CITY, TENNESSEE

http://www.johnsoncitytn.org/purchasing

SEALED SOLICITATION GENERAL TERMS AND CONDITIONS

Read Carefully - if applicable or unless specifically noted otherwise in the solicitation documents

1. ACCEPTANCE, REJECTION AND POSTPONEMENT

Issuance of a bid/rfp/rfq does not commit the City to make an award. The City reserves the right to postpone or reject any or all bids/rfps/rfqs, to

waive informalities and to accept the bid/rfp/rfq judged to be in the best interest of the City.

2. ADDENDA

Addenda will be issued to all known interested parties and posted on the City’s website (listed above). All addenda issued shall become part of the

solicitation documents. It is the vendor’s responsibility to determine and acknowledge all addenda issued for a solicitation. No addendum will be

issued less than two (2) working days prior to the solicitation opening as per TCA § 12-4-01 , as amended

3. AWARD

An award, if made, shall be to the lowest responsible, responsive bidder(s) or best solicitation meeting quality and performance standards as

described in the solicitation documents and whose bid/rfp is determined to be in the best interest of the City. The City also reserves the right to

award this product/service based on other contracts in-place (state or cooperative contracts), as may be in our best interest.

4. AWARD PERIOD

The City shall have 60 days to issue a contract. Any contract past that period must be mutually agreed upon by both parties.

5. BID TABULATIONS/RFP/RFQu RESPONSES

Bid tabulations and RFP/RFQu respondent’s lists will be posted and available no later than the next business day on our above website. Select

“awarded/opened solicitations”. Award recommendations, when ready, will also be posted there.

6. BRAND NAMES

By referencing a brand name as “or approved equal”, the City intends to establish a minimum level of quality by which alternate offers can be judged.

If an alternate is offered, the vendor must include complete descriptive literature and specifications that clearly describe the item and how it differs

from the referenced item. The City alone will determine whether an alternate is equivalent and meets the standards of quality and performance for

the City’s use. A sample or demonstration may be required at the expense of the vendor.

7. CONDITION STANDARDS

It is understood and agreed that any item offered or shipped as a result of this solicitation shall be new and unused and the manufacturer’s latest

model unless otherwise called for in the solicitation.

8. COOPERATIVE PROCUREMENT BY OTHER GOVERNMENTS “PIGGYBACK”

Other governmental entities in Tennessee may purchase goods and services under the same terms as Johnson City’s contracts or agreements as

per T.C.A. § 12-3-1203. Johnson City does not accept any responsibility or involvement in this use by other public agencies.

9. DEFAULT

In case of contractor default or failure to provide material or service according to the solicitation, the City may cancel the contract and acquire from

another source and may recover any excess cost by (1) invoice; (2) deduction from an unpaid balance due; (3) collection against the bid and/or

performance bond; or (4) a combination of the aforementioned remedies or other remedies provided by law. All costs associated with default will be

borne by the contractor. The City reserves the right to remove a company in default from the active vendor list for a time period to be determined by

the Director of Purchasing.

10. EQUAL OPPORTUNITY

It is the policy of the City of Johnson City to ensure compliance with Title VI of the Civil Rights Act of 1964; 49 CFR, Part 21; related statutes and

regulations to that end that no person shall be excluded from participation in or be denied benefits of, or be subjected to discrimination under any

program or activity receiving Federal financial assistance or any other funding source on the grounds of race, color, sex, national origin, or ancestry. By

virtue of submitting a response to this solicitation, vendors agree to comply with the same non-discrimination policy.

11. EVALUATION

Bids/RFPs/RFQs will be evaluated according to the criteria set forth in the solicitation with the degree of importance determined by the City.

12. EXAMINATION OF BIDS/RFPS/RFQS

Bids and associated documents may be examined at the opening. Only the name of the respondent is read aloud for RFP’s/RFQu’s. All solicitations

are closed for review and inspection during the evaluation period, prior to award.

13. INDEMNIFICATION

The vendor shall guarantee and certify by submitting a response to this solicitation that if successful, they shall indemnify and defend the City against

any and all claims or legal actions arising as a result of their performance of the contract, whether or not such claims relate to damages or alleged

damages sustained by physical injury to contractors personnel, subcontractors, city employees or other persons, or against any lawsuits arising from

alleged or actual patent infringements, and shall hold the City, its various departments, employees, and any and all persons or entities acting on its

behalf harmless from the same.

14. INSPECTION

All supplies or materials purchased as a result of this solicitation are subject to inspection and rejection by the City. Rejected materials will be

returned at the vendor’s expense.

15. INSURANCE

The contractor shall maintain, at their expense, such insurance as required by the solicitation. Such insurance shall protect the City for claims of

damages which may arise during operations under this contract whether such operations be by the Contractor or by any subcontractor or anyone

directly or indirectly employed by either of them. Any required insurances shall be maintained for the term of the contract and beyond the term of

the contract when so required in the solicitation.

16. IRAN DIVESTMENT ACT

Pursuant to Tenn. Code Ann. § 12-12-110 a person that is identified on a list created pursuant to § 12-12-106, as a person engaging in investment

activities in Iran as described in . § 12-12-105 shall be ineligible to contract with any political subdivision of this State.

17. LICENSES, FEES, PERMITS

The contractor is responsible for furnishing the proper licenses, fees, and permits required by law to do business with the City of Johnson City in

completion of the project. All work shall be done in accordance with the latest building codes, state and federal laws relative to the contract.

18. MULTIPLE ITEM AWARD

The City will determine the successful bidder(s) either on the basis of the individual line items or the total of all items. ALL OR NONE bids must be

clearly identified on the bid form and will be considered only if in the City’s best interest.

19. NON-BOYCOTT OF ISRAEL ACT

Pursuant to the Non-Boycott of Israel Act Tenn. Code Ann. § 12-4-119 requires that contracts of $250,000+ to suppliers with 10 or more employees

must certify that to the best of its knowledge and belief they are not boycotting Israel pursuant to Tenn. Code Ann. § 12-4-119 and will not during

the full term of any award.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

ITB 6889 Crushed Stone Contract

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