ITB-18-07 Compact Articulated Tractor 7.3.18

Agency: City of Fairbanks
State: Alaska
Type of Government: State & Local
Caegory:
  • 24 - Tractors
Posted Date: Jul 3, 2018
Due Date: Jul 25, 2018
Solicitation No: ITB-18-07
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
ITB-18-07 Compact Articulated Tractor 7.3.18

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CITY OF FAIRBANKS
INVITATION TO BID
CITY OF FAIRBANKS
DEPARTMENT OF PUBLIC WORKS
BID NUMBER: ITB-18-07
COMPACT ARTICULATED TRACTOR
PURCHASING AGENT
CHRISTINA ROWLETT
PHONE: 907-459-6779
FAX: 907-459-6731
Preferred Method of Communication
EMAIL: purchasing@fairbanks.us
BID OPENING DATE/TIME: JULY 25, 2018, 2:00 PM
INVITATION TO BID
CITY OF FAIRBANKS
COMPACT ARTICULATED TRACTOR
ITB-18-07
Sealed bids for furnishing a new unused COMPACT ARTICULATED TRACTOR to the City of Fairbanks
Public Works Department will be received by the City Clerks, City Hall, 800 Cushman Street, Fairbanks,
Alaska 99701 until and including 2:00 P.M. July 25, 2018 and will then be publicly opened and read aloud in
the City Council Chambers, 800 Cushman Street, Fairbanks, Alaska.
THIS BID MUST BE SUBMITTED IN A SEPARATE, SEALED ENVELOPE PLAINLY MARKED WITH
THE BID OPENING DATE AND TIME AND MARKED WITH THE FORMAL BID NUMBER: ITB-18-07
FORMAL BIDS MUST BE ADDRESSED TO THE CITY CLERK.
Specifications and related bid documents may be obtained line at www.fairbanksalaska.us click on Invitations
to Bid.
The City reserves the right to waive informalities not inconsistent with law and to reject any or all bids.
Purchasing Manager
City of Fairbanks
PUBLISH: FAIRBANKS DAILY NEWS MINER, July 5, 8, 2018
ITB-18-07 Compact Articulated Tractor 7.3.18.docx
Page 2
INFORMATION FOR BIDDERS
CITY OF FAIRBANKS
COMPACT ARTICULATED TRACTOR
ITB-18
1. CONTRACT DOCUMENTS: The "Invitation To Bid", the "Information for Bidders", "Specifications",
and the "Proposal Form" shall form the contract. Vendors must examine each of the contract documents,
inform themselves of the conditions and make their own estimate of any or all difficulties attendant upon
furnishing the equipment as desired.
2. DATE AND PLACE OF OPENING: Pursuant to the "Invitation", sealed proposals will be received by
the City Clerk, City Hall, 800 Cushman Street, Fairbanks, Alaska. The Proposals will then be opened and
publicly read in the City Council Chambers.
3. PRINTED FORM FOR PROPOSALS: All proposals shall be made upon the blank "Proposal Form"
attached hereto, and must clearly indicate the unit price in both figures and words. The words shall prevail.
The proposal must be signed by an authorized agent of the bidder. Proposals submitted on forms other
than those provided may be rejected.
In order to insure consideration and responsiveness of your proposal to bid specifications, where Bid
Bond, Performance Bond and Bid Deposits are requested, your proposal shall be placed in a separated
envelope from these requested documents. Bid Bonds, Performance Bond, Bid Deposits and Addendum
Acknowledgements shall be placed in a separate envelope from the proposal form and shall be likewise
sealed. The proposal, in a separate envelope, shall be PLAINLY marked with the name of the bid and the
date of opening, and addressed to the City Clerk, City Hall, 800 Cushman Street, Fairbanks, Alaska 99701;
other requested documents shall be in an envelope PLAINLY marked with the name of the bid and date
of opening and marked with "PERTINENT DOCUMENTS". Both of these envelopes shall be enclosed
in one envelope for mailing purposes.
4. DOCUMENT COMPLETION: All entries and required signatures on Bid and Contract Documents must
be completed either typewritten or in BLACK INK.
5. OMISSIONS AND DISCREPANCIES: Should a vendor find discrepancies in, or omissions from, the
contract/proposal documents, or should be in doubt as to their meaning, the vendor should immediately
notify the Purchasing Department, 800 Cushman Street, Fairbanks, Alaska 99701, in writing, no later than
seven (7) days before the bid opening (faxed inquiries are encouraged to 907- 459-6731), who shall then
send written corrections or explanations to all known holders of the proposal documents.
6. ACCEPTANCE OF PROPOSALS: As soon as practicable after opening of proposals valued over
$250,000.00, the City Council will act upon them. On any transaction in excess of $500,000.00, the City
Council is the approving body. The right and obligations of the contract shall become effective and binding
upon the contracting parties only after formal execution of a purchase order signed by the Purchasing
Department, or a contract form signed by the Contractor and City Mayor. No other act, oral, written or
implied, shall constitute acceptance of a proposal.
Awards may be made by line item when in the best interest of the City.
NO BIDS OR PROPOSALS SHALL BE ACCEPTED BY FAX.
7. REJECTION OF BIDS: The City shall have the authority to reject parts of all bids, or all bids for any
one or more supplies or contractual services included in the proposed contract, when the public interest
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will be served thereby.
8. TIME FOR DELIVERY: Successful bidders may be required to produce reasonable evidence from their
source of supply or manufacturer to justify the delivery dates furnished with their proposals. Any
unreasonable deviation from the proposed delivery dates shall constitute a breach of contract and shall
entitle the City to cancel all obligations to the Contractor.
9. DELIVERY POINT: Bidder's proposal shall include F.O.B. City of Fairbanks, Public Works Department
yard located at 2121 Peger Road.
10. POSTPONEMENT: The City of Fairbanks reserves the right to postpone the date of the opening of
proposals and will give written notice of any such postponement to all known holders of the contract
documents.
11. LOCAL PREFERENCE: This project is funded with Federal dollars; local preference is not allowed and
will not be a factor in awarding contract.
12. ADDITIONAL INFORMATION FOR BIDDERS:
A. Brand Name or Equal - In the case where a bid call does not request a specific brand or in the case
where a vendor is bidding an alternate equal to a brand which is specified on a bid call (when an
"or equal" is indicated as acceptable in the bid call), the bidders must submit with their proposals
the latest printed specifications and advertising literature on the product they propose to furnish.
The bidders shall list on a separate sheet of paper any variations from, or exceptions to, the
conditions and specifications of the contract documents. This sheet shall be labeled "Exceptions
to Bid Conditions and Specifications" and shall be attached to the proposal.
B. Multiple, Alternate or Conditioned Offers - Unless specifically allowed, multiple, alternate, or bid
conditioned upon receiving award of all or a portion of this and/or another contract shall be deemed
non-responsive, and shall be rejected.
13. TAXES: The City of Fairbanks does not pay excise tax and will furnish the successful bidder with
Exemption Certificates upon request.
14. PROMPT PAYMENT DISCOUNT: The City of Fairbanks will provide payment 30 days after satisfactory
delivery, acceptance and receipt of invoice.
A. Discounts for prompt payment will not be considered in the evaluation of offers. However, any
offered discount will form a part of the award and will be taken if payment is made within the
discount period indicated in the bid by the offeror.
B. In conjunction with discount offered for prompt payment, time shall be computed from: (1) the
date of completion of performance of the services or delivery of the supplies to the carrier if
acceptance is at point of origin or date of delivery at destination or port of embarkation if delivery
and acceptance are at either of these locations; or (2) the date a proper invoice is received by
accounts payable if the invoice is later than date of performance and delivery. For the purpose of
computing the discount earned, payment shall be considered to have been made on the date which
appears on the payment check or the date a wire transfer is made.
15. SET OFFS PRIOR TO DISBURSEMENT: Disbursement of monies by City hereunder shall be subject
to set-off pursuant to the provisions of section 2.611 of the Code of Ordinances.
16. QUESTIONS, OBJECTIONS, OR COMMENTS: Shall be in writing and received by the Purchasing
Agent no later than (7) calendar days prior to proposal opening so that any necessary amendments or
clarification can be published and distributed to all known bidders. Facsimile (FAX) use is encouraged
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to 907-459-6731 or email purchasing@fairbanks.us
17. MATERIAL SAFETY DATA SHEETS: For all material supplied under this bid, the vendor/supplier
shall provide to the delivery address the applicable Material Safety Data Sheet (MSDS). MSDS must be
received prior to final payment.
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