ITB 26-01 CITY OF PORT ORANGE DEMOLITION SERVICES FOR FEDERALLY FUNDED PROJECTS

ITB 26-01 - DEMOLITION CONTRACTOR SERVICES FOR VOLUNTARY BUYOUT
PROGRAMS
SECTION 3 - SCOPE OF WORK AND TECHNICAL REQUIREMENTS
1. GENERAL DESCRIPTION AND PROJECT BACKGROUND
The City is soliciting a demolition contractor to demolish various City purchased properties.
These properties are acquired through Voluntary Buyout Programs utilizing state, federal and
local funding. Federal funding typically comes from U.S Housing and Urban Development (HUD)
Community Development Block Grant (CDBG) Entitlement and/or Disaster Recovery (DR) and
the Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA).
When federal funds are utilized for property acquisition all applicable federal rules and
regulations must be followed.
All Federal funding requires the City to only work with willing sellers. All acquisitions and
demolitions must be in compliance with the local building codes. When utilizing FEMA funds all
demolitions must occur within ninety (90) days following the acquisition of the property.
Demolition services consist of the complete demolition, removal, and disposal of all buildings,
building components, and appurtenances, which shall include, but not be limited to: single- family
homes, multi-family units, accessory structures, pools, septic systems, railroad-tie bridges, and
commercial buildings, which may or may not contain asbestos and/or lead based paint.
It is anticipated that one (1) firm or multiple firms will be awarded a basic contract to provide
the necessary services for an initial three (3) year period. The City may exercise two subsequent
one-year renewal options upon appropriate City approvals and the agreement of the
Contractor.
The awarded firm(s) will be required to comply with the federal laws and regulations for federal
grant programs and, therefore, bidders should review the federal contract provisions
referenced and contained herein, Appendix A.
The City makes no covenant or promises as to the number of available projects or that the
Contractor will perform any project for the City during the life of the contract. The Contract
does not authorize the performance of any work or require that the City place orders for work.
The City will issue a Notice to Proceed (NTP) to authorize the commencement of work.
Contractor shall perform its obligations under the contract documents on the date indicated on
the Notice to Proceed. No work shall be performed at the site prior to such date without City's
written permission.
2. QUALIFICATIONS
Contractors shall be licensed by the State of Florida Department of Business and Professional
Regulation as a General, Building, Residential or Demolition Contractor or by Volusia County as

a Demolition Contractor. Contractors may bid on all work they are licensed to complete.
Contractors may also use licensed sub-contractors for any portion of the work. If using sub-
contractors, submit proof of proper licenses with quotes. The Contractor shall comply with all
Federal, State, County, and local regulations in demolition(s) and disposal, including the proper
removal and disposal of materials containing lead paint or asbestos.
C. SCOPE OF WORK
The scope of work includes, but is not limited to asbestos and lead-based paint survey and
abatement (as applicable), demolition of the structure and any outbuildings located on the
property and removal and disposal of concrete pads, slabs, sidewalk and driveways, swimming
pools, septic systems, railroad-tie bridges, fencing, mailboxes, signs, poles, porches, trash,
waste, rubbish, rocks, debris, etc. The finished surface shall be reasonably smooth, compacted
and free from irregular surface changes. All disturbed land shall be stabilized.
Structures shall be defined as but not be limited to: buildings (single story and/or multiple
story), sheds, outbuildings, fences, swimming pools, septic systems, decks, concrete, or other
obstructions. Structures shall be completely demolished and cleared from the property. All
sheds, porches, roofed areas, and other appurtenances, which are attached to the building,
shall be considered a part of the building and shall be demolished and removed with the
building. Steps, chimneys, column footings, other footings, foundation slabs, basements, or
other foundation components shall be required to be removed as such structures are part of the
scope of work.
Demolition will include the cost of "final disposal" of debris in a manner that complies with all
local, state, and federal guidelines, and codes. Concrete pads, slabs or driveways will be
removed and disposed of properly.
The Contractor shall perform a pre-construction inspection of the work area(s) prior to the
commencement of work.
The Contractor shall maintain a record (photographs, video or other documentation) of existing
work area conditions, including right-of-way improvements such as street sidewalk, streetside
appurtenances, or drainage structures or swales. A third-party consultant and the City's Project
Manager will conduct project inspections in addition to required building permit inspections.
In addition to the general requirements, the following conditions shall also be required:
1. The pricing will be based on the square footage of the structure. Should the structure be
two (2) stories, the square footage will be the total of all floors.
2. The Contractor shall be responsible for the complete permit process and be responsible
for all costs associated with the permit process which shall include federal, state, and
local requirements. The City will reimburse the Contractor for permit cost only. A copy
of the permit receipt must be attached to the invoice if seeking reimbursement.

3. The Contractor is responsible for demolishing the specific structures (wood frame or
block) and removing the resulting debris, as well as any associated outbuildings on the
properties. Where work is adjacent to the street, the Contractor shall conduct the work
in a manner that will avoid the accumulation of debris from its operations on the traffic
areas of the adjacent streets or roadways. Contractor shall continuously remove such
accumulations and where necessary broom or wet down traffic areas to prevent dust.
4. All demolition debris shall become the property of the Contractor. It shall be the
Contractor's responsibility to remove and dispose of, from the site, all materials in
accordance with federal, state, and local guidelines, ordinances, and codes.
5. The Contractor is responsible for collecting and transporting debris. All truck hauling
must comply with Florida State Department of Transportation regulations. After being
loaded in the work area, trucks shall have their loads trimmed so that no debris extends
horizontally beyond the bed in any direction.
6. The Contractor is responsible for loading, transporting and disposal or recycling of all
demolition, vegetative and other debris to a legal landfill or disposal site. It is desirable
that recycled materials be salvaged by the Contractor. Recycling of any property shall be
the privilege of the Contractor. No person or persons other than the Contractor may
salvage any property while demolition is in process. The Contractor shall assume any and
all liability for persons and property directly on the demolition site during the hours in
which active demolition is taking place.
7. The Contractor is responsible for timely removal, transportation and disposal of all
debris including concrete slabs and appurtenances, as a result of the demolition
services.
8. No building or portion of a building shall be removed intact for any use or purpose.
9. The Contractor shall remove all HVAC units following EPA guidelines for the proper
disposal of refrigerants.
10. Depending on the project, Contractor may be required to fill and grade the property. The
Contractor shall completely remove below-grade construction, including foundation
walls, footings, driveways, and walkways. The Contractor will be responsible for filling
and finish grading of the site to prevent standing water in the demolition area. Below-
grade areas and voids resulting from demolition of the structure shall be filled with
selected back-fill and restored to grade level. The lot shall be cleaned, smoothed, and
seeded in a professional manner. Seed and straw all back-fill areas utilizing a mixture of
Rye and Bahia or an appropriate seasonal mix of grass seed.
11. The Contractor shall contact an underground utilities locator, at its expense, prior to

commencing any demolition services. The Contractor shall be responsible for
coordinating the disconnection of utilities servicing the designated structure(s) for
demolition. Any existing or abandoned utilities (water and sewer lines) on the site shall
be removed and capped to the limits of the site. These service lines shall be fully
removed to the maximum extent possible.
12. As applicable, remove all septic tanks and appurtenances from the site per Volusia
County Department of Health requirements.
13. As applicable, all wells (irrigation, etc.) should be grouted and deemed unusable.
14. Swimming pools shall be drained and shall have the bottom surface broken sufficiently
to allow drainage of rainwater and then filled using clean fill dirt at the unit price per
cubic yard invoiced separately. The Contractor shall ensure that no rubble is buried on
site other than the septic tank(s) and swimming pool as specified.
15. Resolving any interior hoarding shall be the Contractor's responsibility.
16. All relevant street sidewalks and streetside appurtenances including fire hydrants and
street signs shall be left undamaged during demolition and debris removal. Damaged,
disconnected and/or out-of-place street sidewalks or streetside appurtenance, such as
fire hydrants, manhole covers and street signs shall not be collected, unless otherwise
directed by the City. Locations of previously damaged appurtenance shall be reported to
the City prior to beginning work.
17. Hazardous or toxic waste must be disposed of in accordance with federal and state laws
and local ordinances. The Contractor must notify the City immediately of any situation
which may cause a health or safety risk to the public.
18. The use of burning at the project site for the disposal of refuse and debris will not be
permitted. The use of explosives will not be permitted.
19. Limit hours of operation to Monday through Friday during the hours of 7:00AM to
7:00PM. Special hours of operation outside the normal hours must be approved by the
City. The Contractor shall make every effort to minimize noise caused by the operations.
Equipment shall be equipped with silencers or mufflers designed to operate with the
least possible noise in compliance with City, State and Federal Regulations.
20. The Contractor shall maintain and provide to the City, copies of all necessary Federal,
State, and local licenses, certifications, and permits necessary to legally perform the
requested services.
21. Tree clearance/removal is not a part of this project. All trees on site shall be protected to
the maximum extent possible. If a tree or other large mature landscape materials must
be removed in order for the Contractor to proceed or complete the demolition process,

the Contractor must gain City's approval prior to cutting the tree. All costs associated
with the tree removal will be the sole responsibility of the Contractor. Normal
landscaping associated with the residential structure shall be removed with the
structure.
22. The Contractor shall, at all times, conduct the work in such a manner as to ensure the
least practicable obstruction to public travel. The convenience of the general public and
of the residents along and adjacent to the area of the work shall be provided for in a
satisfactory manner, consistent with the operation and local conditions. Roads and
streets must be kept open at all times, or suitable detours provided. When necessary to
close streets, "Streets Closed" signs shall be placed immediately adjacent to the work, at
such locations as traffic demands, and the Contractor shall notify the City, law
enforcement agencies, fire departments, and parties operating emergency vehicles
before the street is closed and again as soon as it is opened. Access to fire hydrants and
other fire extinguishing equipment shall be provided and maintained at all times.
23. The Contractor shall be responsible for removing and disposing of any obstructions or
obstacles at the site of the work or along the right-of-way to the satisfaction of the City.
The Contractor is responsible for damages and repairs to private and public property.
Minor obstructions shall be removed and properly disposed of.
24. Fences at the site or along the right-of-way shall be removed by the Contractor.
25. Particular attention must be given to traffic safety. While it is incumbent upon the
Contractor to provide for safety of Contractor personnel and the general public,
particular attention to safety, traffic flow, proper warning signs and direction shall be
insisted upon throughout the duration of the work. Competent trained signal people
shall be employed and utilized as required to allow safe vehicular traffic movement
through the project area at any time there is a potential traffic hazard directly or
indirectly from work operations. Although the nature of the project may require that
traffic be halted for temporary periods, vehicular accessibility for the public shall be
maintained at all times. The Contractor shall provide and be responsible for all
barricades, warning light signs, signals, flagmen and all else required to allow safe
vehicular movement in the vicinity of the demolition area.
26. No roadway or street will be permitted to have more than one (1) lane of traffic closed
at any time.
27. The Contractor shall confine demolition operations to the immediate vicinity of the
location and in no case shall Contractor encroach beyond the limits of the City's
property or rights-of-way. Contractor shall place materials, equipment, supplies, etc., so
as to cause the least possible damage to property and interference with traffic. Should
the Contractor need to locate materials, equipment, etc. on private property, the
Contractor shall provide a permission letter from the private property owner to the City

prior to commencing work.
28. It will be the duty of the Contractor to locate the limits of the rights-of-way, or property
lines, prior to beginning demolition. Contractor shall be solely responsible for damage of
other property outside the boundaries of the rights-of-way and City owned property
and shall make satisfactory settlement for any damage directly with the property owner
involved.
29. The Contractor shall maintain safe conditions at all times. Should the City consider the
operations unsafe, the operations shall be suspended until the Contractor has corrected
all unsafe conditions to the satisfaction of the City.
30. The Contractor shall conduct operations to minimize damage by falling debris or other
causes to adjacent buildings, structures, utilities, roadways, storm drainage and other
facilities including persons, as approved by the City. The Contractor shall provide interior
and exterior shoring, bracing, or support to prevent the movement, settlement, or
collapse of structure to be demolished.
31. The Contractor shall provide protection from turbidity runoff at all times by utilizing silt
fences, and/or turbidity curtains, or any other approved method to control runoff. The
City will monitor this activity closely and the Contractor shall be responsible for any
violations.
32. The Contractor is responsible for repair/replacement of any damaged City's sidewalks
caused by the Contractor's operations at their expense. The Contractor shall assume full
responsibility for the protection of all utilities, private or public, including poles, signs,
services to buildings, utilities in the street, gas pipes, water pipes, hydrants, sewers,
storm drains, electric and telephone cables. The Contractor shall carefully support and
protect all such structures and utilities from injury of any kind. The Contractor, at their
expense, shall repair any damage resulting from the Contractor's operations.
33. The Contractor shall remove all excess material and shall clean up and restore the site.
All damage, as a result of the work under this proposal, done to existing structures that
are not part of the proposal, pavement, driveways, paved areas, curbs and gutters,
sidewalks, shrubbery, grass, trees, utility poles, utility pipelines, conduits, drains, catch
basins, flagstones, rocks, gravel or stable areas or driveways and including all
obstructions not specifically named herein, shall be repaired.
34. Immediately after completion of the work, or any substantial unit or portion of it, the
Contractor shall remove all unused material, refuse, and dirt placed by him/her in the
vicinity of the work and shall leave the premises in a neat and orderly condition,
satisfactory to the City.
35. Upon completion of the work and before acceptance of the Final payment for each

property by the City, the contractor shall remove all surplus and discarded materials and
excavated material and rubbish from the roadways, sidewalks, parking areas, lawns and
all adjacent property; shall restore, in an acceptable manner, all property, both public
and private, which has been disturbed or damaged during the prosecution of the works;
and shall leave the whole site in a neat and presentable condition.
36. All work shall conform to the standards established by applicable federal, state, and
local laws, regulations, ordinances, and guidelines in such form in which they exist at the
time of the work on the contract and as may be required by subsequent regulations
including, but not limited to the following:
* ANSI Z6.2-1676, Local Exhaust Ventilation Requirements,
* ASTM E 1368-60, Standard Practice for Visual Inspection of Asbestos Abatement Projects,
* ANSI Z288.2-8 Practices for Respiratory Protection,
* Code of Federal Regulations (CFR):
26 CFR 1610, Occupational Safety and Health Standards;
26 CFR 1626, Safety and Health Regulations for Construction;
40 CFR 61, National Emission Standards for Hazardous Air Pollutants;
40 CFR 763, Asbestos;
26 CFR 1610.1025 Lead Standard for General Industry;
40 CFR Part 745, Lead, Requirements for Lead-Based Paint Activities in Target Housing
and Child Occupied Facilities;
26 CFR 1626.62 Lead;
40 CFR Part 261 United States Environmental Protection Agency Regulations Department
of Housing and Urban Development;
24 CFR Parts 35, 36, 37 HUD Lead-Based Paint Regulations;
46 CFR 171, General Information, Regulations, and Definitions; and
46 CFR 172, Hazardous Materials Table, Special Provisions, Hazardous Materials
Communications, Emergency Response Information and Training Requirements.
* Environmental Protection Agency guidance document EPA 560/5-85-024,
* Guidance for Controlling Asbestos Containing Materials in Buildings
* Florida Statutes 466, Asbestos Abatement
* Florida Administrative Code (FAC):
FAC Chapter 62-257, Asbestos Fee, and
FAC Chapter 61E1-1, Asbestos Consultants/Contractors.
* National Institute For Occupational Safety And Health (NIOSH) 64-113, NIOSH Manual of
Analytical Methods, and in particular Method 7400
D. CONTRACTOR'S RESPONSIBILITIES
The Contractor shall be responsible for verifying unit quantities per project or per phase of each
project. The Contractor shall be responsible for verifying the quantities and the removal of all

materials identified in the project description, survey, plans, specifications, and other contract
documents.
When asbestos removals are indicated, the requirement is to remove all Asbestos Containing
Material (ACM) from the locations and systems noted in the project description, survey, plans,
specifications, and other contract documents. The requirement shall also include incidental
accessories that are a part of the system.
The Contractor shall be directly responsible for any and all work performed by their
subcontractor.
The Contractor shall be responsible for obtaining any and all permits and licenses necessary to
perform any/all work specified.
The Contractor shall act as the Owner's representative for purposes of preparing and submitting
all required notifications, obtaining required permits, and paying all fees associated therein with
the project.
When requested by the City, the Contractor shall maintain a current copy of one (1) or all of the
following documents at a particular job site:
* Occupational Safety and Health Administration, Title 26, Code of Federal Regulations:
* Section 1610.1001 - Asbestos (AHERA Regulations included);
* Section 1610.134 - Respiratory Protection (including a copy of an approved written
Respiratory Protection Plan);
* Section 1626.58 - Safety and Health Regulations for Construction;
* Section 1610.20 - Access to Employee Exposure and Medical Records;
* Section 1610.1200 - Hazard Communication;
* Section 1610 Subpart S - Electrical (with copy of SBBC approved Lock-out Tag-out
procedures for electrical, mechanical, pneumatic and hydraulic systems); and
* Section 1610 Subpart D - Walking Working Surfaces.
* Environmental Protection Agency Title 40 CFR Part 61 NESHAP
Subpart A - General Provisions;
Subpart B - National Emission Standard for Asbestos; and
Subpart M- National Emission Standard for Asbestos, Asbestos Stripping Work
Practices and Disposal of Asbestos Waste.
* Florida Statutes
Chapter 553 - Building Construction Standard;
Chapter 255 - Asbestos Management Program; and
Chapter 466 - Asbestos Contractor Licensing Requirements.
The Contractor shall be responsible for compliance of all relevant local, State, and Federal
regulations including but not limited to the above-mentioned regulations. Where compliance
with two (2) or more industry standards or sets of requirements is specified and overlapping if

those different standards or requirements establish different or conflicting levels of quality,
protection or service, the most stringent requirement is intended and shall be enforced. Except to
the extent that more explicit or more stringent requirements are written directly into the
contract documents, applicable standards of the construction industry have the same force and
effect and are made part of the Contract documents.
The Contractor shall provide special on-site training on equipment and procedures unique to a
particular job or project location. Additionally, the Contractor shall provide a "site specific"
safety plan with instructions to the nearest hospital and emergency phone numbers, etc.
The Contractor shall provide medical monitoring to all of his employees or agents that may be
exposed to hazardous materials or substances in excess of background levels during any phase of
a project. The Contractor shall assume full responsibility and liability for compliance with all
applicable federal, state, and local regulations pertaining to the protection of workers, visitors to
the site, and persons occupying areas adjacent to the site.
The Contractor shall be responsible for providing medical examinations and maintaining
medical records of ACM and lead abatement personnel as required by the applicable federal,
state, and local regulations.
The Contractor shall hold the City harmless for failure to comply with any applicable safety and
health regulation on the part of himself, his employees, and/or subcontractors.
For each project the Contractor shall be responsible for determining the adequacy of available
utilities on-site. Where utilities are not available or are inadequate at the job site, the Contractor
shall provide at their own expense, all necessary temporary utilities required for the work
specified.
If the structure qualifies, the Contractor shall submit written notification of demolition of
regulated asbestos (DEP FORM 62-257.600(1)) at least ten (10) working days prior to the start of
demolition activities, in accordance with FAC Chapter 62-257 via certified mail to:
Florida Department of Environmental Protection Air Program
3316 Maguire Blvd., Suite 232
Orlando, FL 32803-3767
During a project that is being performed by the Contractor, the Contractor shall be responsible for
security, fire safety, damage to equipment, and other City property losses incurred by the
Contractor and his labor force.
The Contractor shall be responsible for using engineering controls and work practice methods in
accordance with 26 CFR 1626.
All work shall be supervised by an on-site competent person at all times that work is in
progress.

The Contractor shall clean the work area at the end of each day's demolition activities. All
visible debris shall be properly containerized prior to leaving the work area. The work area shall be
secured after termination of the workday to prevent entry. The Contractor shall not be
permitted to use City trash receptacles.
E. ASBESTOS AND LEAD PAINT
1. In the event the Contractor encounters and/or disturbs any asbestos containing material at
the project location, the Contractor must immediately stop work and contact the City to
report the encounter and/or disturbance.
2. It shall be the responsibility of the Contractor to assume any costs associated with cleaning
up a disturbance that is caused by the Contractor's work.
3. The Contractor or authorized agent shall hold harmless and defend the City and its agents
and employees from all suits and actions, including attorney's fees and all costs of litigation
and judgment of any name and description arising out of or incidental to the performance
of the Contractor work performed thereunder. This provision shall also pertain to any claims
brought against the City by any employee of the named Contractor, any subcontractor, or
anyone directly or indirectly employed by any of them.
4. The Contractor shall comply with licensing, notification, and permitting requirements
according to the Federal Environmental Protection Agency when asbestos or lead based
paint are found in any structure.
5. The Contractor shall provide supervision for the securing, transportation, and disposal of any
asbestos or lead paint debris or material in accordance with all Federal, State, and local rules
and regulations.
6. The Contractor shall transport and dispose of asbestos waste in full compliance with 40 CFR
61, SUBPART A, 46 CFR 171 and 46 CFR 172.