ITB 26-06 CAMBRIDGE PUMP STATION UPGRADES

CITY OF PORT ORANGE, FLORIDA
INVITATION TO BID
ITB #2 6-06
CAMBRIDGE STATION PUMP UPGRADES
City of Port Orange Purchasing Division
Prepared by: Rita Cooper
Release Date: March 27, 2026
Bid Due Date & Time:
May 1, 2026 @ 2:30 PM
City of Port Orange, Florida
1000 City Center Circle, Port Orange, FL 32129
(386) 506-5740
purchdiv@port-orange.org; www.port-orange.org
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Legal Notice to Bidders
ITB #26-06
CAMBRIDGE STATION PUMP UPGRADES
Notice is hereby given that the City of Port Orange is soliciting bids for ITB# 26-06 Cambridge Station
Pump Upgrades.
2:30 PM Eastern Standard Time (EST) on MAY 1, 2026
Bids will be accepted in the City Clerk's office, Port Orange City Hall, 1000 City Center Circle,
Port Orange, Florida 32129 until which may be
amended by addendum issuedB biyd sth we iClli tbye. Aolpl eunnetdim aenlyd briedasd w aillol undot a bt e2 c:3o0n sPidMe rEeSdT a innd C wouilnl bciel rCehtaumrnbeedr tso. the
B idder unopened. All bids will be evaluated to ensure they contain all required forms in order to deem the Bidder
responsive or non-responsive. 2:00 PMEST APRIL 6, 2026
There will be a Mandatory Pre- s B t id ConfOernelnyc Be iadndde srist ea vttiesint dfoinr gth teh per mojaecntd aatt ory Pre- Bid C oonn ference and si taet
Cviitsyit H wailll,l Cboeu enlciigl iCbhlea mtob esrusb (m1it f alo oBri)d, .1000 City Center Circle, Port Orange, FL 32129. All prospective Bidders
must attend the meeting and site visit.
All attendees to the Pre-Bid Conference and site visit must sign in. The
representative of each Bidder shall be an authorized employee of the Bidder and MUST sign in accordingly.
Bidders are urged to obtain bid documents and familiarize themselves with the documents prior to the pre-bid
DcoEnSfCerReInPcTeI. ON:CONSTRUCTION OF A NEW DISCHARGE STRUCTURE, PIPING AND BERM.
Bidders must be a commercial entity licensed to do business in the State of Florida and perform the
services identified herein. Bidders must be properly registered and licensed to provide the services
identified in the scope of work by all applicable state and local agencies.
Bidder must include with their submittal a bid guarantee in the form of a bid bond executed by the Bidder and an
acceptable surety or a certified check or bank draft payable to the City of Port Orange, Florida in an amount equal
to five percent (5%) of the proposed bid. If awarded, the Bidder must also be able to obtain both payment and
performance bonds equal to one hundred percent (100%) of the project value from a surety company licensed in
Florida and must submit proof of their present bonding capacity with their su bmitted bid package in the form of
a current (not older than 3 months) letter from Bidder's bonding agent. Bidder's failure to include the bonding
capacity letter with bid package may result in rejection of Bidder's submittal.
All bids are solicited and shall be made pursuant to the Code of Ordinances, City of Port Orange, Chapter 2, Article
VI, Division 2, Section 2-263, and all bids will be evaluated in accordance with Chapter 2, Article VI, Division 2,
Section 2-266. Code of Ordinances, City of Port Orange is on file in the Office of the City Clerk, City Hall, 1000 City
Center Circle, Port Orange, Florida 32129 and at www.municode.com.
Copies of the bid documents, requirements, scope of service and all other pertinent information necessary to
submit a complete package may be obtained electronically from the City of Port Orange Purchasing web page at
www.port-orange.org/bids.aspx anind DwermitainngdStar via their website at www.demandstar.com.
All questions shall be directed to RITA COOPER, BUYER, RCOOPER@PORT-ORANGE.ORG and
purchdiv@port-orange.org and reference "Questions on ITB #26-06 CAMBRIDGE PUMP STATION UPGRADES"
in the subject line. Last day for questions will be APRIL 17, 2026 by 5:00 PM EST.
The Cone of Silence begins with the issuance of the solicitation document and continues until City Council meets
to make a final decision on an award. During this time Bidders, suppliers, contractors and sub-contractors are
prohibited from all communications regarding the solicitation with City staff, City consultants, City legal counsel,
City agents, or elected officials. Any Bidder who initiates any discussions or attempts to influence a member or
members of the aforementioned shall be disqualified from continued participation in the procurement process
with regard to that particular solicitation. While the Cone of Silence is in effect, all communications from potential
Bidders, suppliers, contractors and sub-contractors must be directed to the Purchasing Division @
purchdiv@port-orange.org.
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Cut along the outer border and affix this label to the outside of your sealed bid envelope/package to
identify it as a "Sealed Bid". Be sure to include the name of the company submitting the bid where
requested.
SEALED BID - DO NOT OPEN
SEALED BID NO.: ITB #26-06
BID TITLE: CAMBRIDGE STATION PUMP UPGRADE
DUE DATE/TIME: MAY 1, 2026 AT 2:30 PM EST
SUBMITTED BY: ______________________________________________
(Name of Company)
BIDDER'S ADDRESS: ______________________________________________
_______________________________________________
DELIVER TO: CITY OF PORT ORANGE CITY CLERK'S OFFICE
ATTN: RITA COOPER, BUYER
PURCHASING DIVISION
1000 CITY CENTER CIRCLE
PORT ORANGE, FL 32129
DATE/TIME RECEIVED:_____________________________________________________
(To be stamped by Clerk's Office)
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Contents
SECTION 1 - PURPOSE AND OVERVIEW ................................................................................................................................................. 5
SECTION 2 - INSTRUCTIONS TO BIDDERS ............................................................................................................................................ 6
SECTION 3 - SCOPE OF WORK ..................................................................................................................................................................1 0
SECTION 4 - STANDARD PURCHASE DEFINITIONS ........................................................................................................................ 11
SECTION 5 - GENERAL TERMS AND CONDITIONS ........................................................................................................................... 14
SECTION 6 - SPECIAL REQUIREMENTS/INSTRUCTIONS .............................................................................................................. 35
FORM 7.1 - BID SUBMITTAL CHECKLIST
SECTION 7 - REQUIRED FORMS ...............................................................................................................................................................4 7
FORM 7.2 - BIDDER'S ACKNOWLEDGEMENT
FORM 7.3 - ADDENDUM AND CHANGE OR ...D...E...R... .P...R...O....C..E...D....U...R...E... .A...C...K...N...O....W....L...E...D...G...E...M....E...N...T.............................................. 47
FORM 7.4 - DRUG-FREE PREFERENCE STATE .M....E...N...T................................................................................................................. 48
FORM 7.5 - SWORN STATEMENT ON PUBLIC ENTITY CRIMES ........................................... 49
FORM 7.6 - ANTI-COLLUSION .............................................................................................................. 50
FORM 7.7 - STATEMENT OF BIDDER'S QUALIFICATIONS ........................................................................................ 51
FORM 7.8 - PROFESSIONAL RE ...F...E..R....E..N....C..E...S... .F..O....R... .P...R...E...V...I..O...U...S... .E...X...P...E..R....I.E...N...C...E.......................................................................5 2
FORM 7.9 - LISTING OF SUBCONTRACTORS ................................................................................................... 53
FORM 7.10 - SCRUTINIZED COMPANIES CERTIFICATION .................................................................... 54
FORM 7.11 - LOCAL BUSINESS AFFIDAVIT O .F... .E...L..I..G...I..B...I.L...I..T...Y................................................................................................. 55
FORM 7.12 - E-VERIFY AFFIDAVIT ....................................................................................56
FORM 7.13 - CERTIFICATION REGARDING DEBARMENT .............................................................................................. 57
FORM 7.14 - AFFIDAVIT OF COMPL ..I..A...N....C..E... .W.....I.T....H... .F.....S.... ..2..8...7.....1...3...8...........................................................................................5 8
FORM 7.15 - NO BID RESPONSE ................................................................................................... 59
APPENDIX A - 44 C.F.R. PART 18 CERTIFICATION REGARDING... L...O...B...B...YI...N...G.....................................................60
(ATTACHMENT 1) - SCHEDULE O....F.. .U....N...I..T... .P...R...I.C...I..N...G.....................................................................................................................6 1
BID BOND ....................................................62
.................................................................................................................. 63
......................................................................................................................................................................................................6 4
PAYMENT & PERFORMANCE BOND (for informational purposes only)....................................................................66
LEASED EMPLOYEE AFFIDAVIT (for informational purposes only) ......................................................................................... 67
AFFIDAVIT REGARDING WORKERS' COMPENSATION (for informational purposes only)............................................. 68
HUMAN TRAFFICKING AFFIDAVIT (for informational purposes only)......................................................................69
CITY OF PORT ORANGE CONTRACT DOCUMENTS (for informational purposes only)..................................................... 70
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SECTION 1 - PURPOSE AND OVERVIEW
The purpose of this Invitation to Bid (ITB) is to solicit competitive sealed bids from Firms or Companies (Bidders)
for construction of a new discharge structure, piping and berm for the Cambridge pump station.
It is the intent and purpose of the City of Port Orange (City) that this Invitation to Bid promotes competitive
selection. It shall be the Bidder's responsibility to advise the Purchasing Division of any language, requirements,
etc. or any combination thereof that inadvertently restricts or limits the requirements stated in this ITB to a single
source.
SECTION 2 - INSTRUCTIONS TO BIDDERS
Bidders desiring to provide services, as described herein shall submit sealed bids, including one (1) original and
one (1) digital (flash drive) version inT PIDMFE fLoIrNmEa (tE, ians cteornnfo Srtmaanndcaer wd iTthim thee) detailed submittal instructions.
The City reserves the right to alter dates as needed.
DESCRIPTION DATE
Date of distribution MARCH 27, 2026
Mandatory Pre-bid Conference & Site Visit APRIL 6, 2026 @2PM
Deadline for questions APRIL 17,2026 By 5PM
Bids due
Addendum posting (if needed) APRIL 24, 2026
MAY 1, 2026, By 230PM
City Council meeting for approval of Recommendation of Award To Be Determined
Bids must be delivered in a sealed envelope/package and delivered to:
City of Port Orange City Clerk's Office
Attn: RITA COOPER, BUYER
Purchasing Division
1000 City Center Circle
Port Orange, FL 32129
Sealed bids must be delivered no later than the date and time listed in the Timeline above. All times referenced
are lo cal time. Bids shall be sealed and Bidders shall clearly indicate on the outside of their bid the following:
a. Invitation to Bid (ITB) Number and Title
b. Date of Opening
c. Name of Bidder
d. Address of Bidder
Due to the timing of mail service, the City cautions Bidders to ensure actual delivery of bids to the City prior to
the deadline set for receiving bids. Carrier and hand deliveries of bids will be accepted in the City Clerk's Office,
Port Orange City Hall, 1000 City Center Circle, Port Orange, Florida 32129 until the date and time referenced in
the Timeline above or as amended by addendum issued by the City. Bids received after the established deadline
sBhidaldl enrost baer eco ncasiudteiroende. d that they are responsible for delivery to the specific location cited above.
Therefore, if your bid, proposal, statement or quotation is delivered by an express mail carrier or by any
other means, it is your responsibility to ensure delivery to the above address. The City will not be
responsible for deliveries made to any place other than the specified address.
Offers by telephone, email or fax will not be accepted.
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All bids will be opened publicly and the names of all Bidders shall be read aloud. All conferences and meetings
r egarding this ITB are recorded electronically (audio only). The City of Port Orange reserves the right to reject
aPnRyE o-Br IaDll CbOidNs FoEr RpEarNtCs Eo f bids if it is in the best interest of the City.
There will be a Mandatory pre-bid conference andO sniltye vBiisditd oenr sth aet dteanted ainngd ttihmee m reafnerdeantcoerdy inp rteh-eb Tidim ceolinnfee raebnocvee
aatn Cdi tsyit He avlils, iCto wuinlcl ibl eC healimgibbelres t(o1 sstu Fblmooitr )a, 1b0id0.0 City Center Circle, Port Orange, Florida 32129. All prospective
Bidders must attend the meeting and site visit.
All attendees to the Mandatory pre-bid conference and site visit
M UST sign in. The representative of each Bidder shall be an authorized employee of the Bidder and must sign in
aQcUcEorSdTiInOgNlyS. The site visit will immediately follow the meeting in Council Chambers.
All questions shall reference ''ITB #26-06 CAMBRIDGE PUMP STATION UPGRADES" in the subject line. All
questions concerning this ITB shall be submitted in writing no later than the date and time referenced in the
Timeline above to:
Rita Cooper, Buyer
1000 City Center Circle
Port Orange, FL 32129
Rcooper@port-orange.org
ADDENpDuAr c hdiv@port-orange.org
The City will issue responses to inquiries and any other corrections or amendments it deems necessary in written
addenda issued prior to the bid due date. Bidders should not rely on any representations, statements or
explanations other than those made in this ITB or in any addendum to this ITB. Where there appears to be a
conflict between the ITB and any addenda issued, the last addendum issued will prevail. The Bidder should verify
prior to submitting a bid that all addenda have been received and reviewed. All addenda will be published on the
City Purchasing web page at www.port-orange.org/bids.aspx and the DemandStar website at
wThwew C.diteym oafn Pdosrtat rO.croamn.g e reserves the right to consider the omission of an acknowledgment of addendum
as cause for rejection of the ITB submittal.
This provision exists solely for the convenience and administrative efficiency of the City of Port Orange. No Bidder
or other third party gains any rights by virtue of this provision or the application thereof, nor shall any Bidder or
CthLiArdR pIFaIrCtyA hTaIOveN aSn y standing to sue or cause of action arising therefrom.
It is the Bidder's responsibility to become familiar with and fully informed regarding the terms, conditions and
specifications of this ITB. Lack of understanding and/or misinterpretation of any portions of this ITB shall not be
cMaIuNsIeM foUrM w QithUdArLaIwFaICl AofT yIoOuNrS b id after opening or for subsequent protest of award.
Bidders shall be licensed to do business in the State of Florida. Submit Sunbiz report showing your company
registered as "Active".
Professional References
Bidders must provide a minimum of three (3) verifiable references from similar scopes of work as identified in
this ITB on the provided form (Form 7.8). Failure to provide verifiable references may
NcaOu sLeO tBhBe YBIiNddGe r to be deemed non-responsive. The City of Port Orange is not to be used as a reference.
All Bidders are hereby placed on notice that the City of Port Orange Council, City Employees/Staff, nor Members
of the Evaluation Committee (with the exception of the City of Port Orange Purchasing Division personnel
designated to receive requests for interpretations or corrections) are not to be lobbied, directly or indirectly
either individually or collectively, regarding this ITB. During the entire procurement process, all Bidders and their
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subcontractors, sub-consultants, or agents are hereby placed on notice that they are not to contact any persons
listed above for such purposes as holding meetings of introduction, dinners, etc. if they intend to submit or have
submitted bids for this project. Any Bidder contacting individuals mentioned herein in violation of this warning
mSCaHyE aDutUoLmEa OtiFca UllNy IbTe PdRisIqCuINalGif ied from further consideration for this ITB.
Schedule of Unit Pricing is to be completed as directed and without modification and returned as part of the ITB
submittal prior to the ITB deadline for submission. Failure to fill out the Schedule of Unit Pricing as directed and
without modification will negatively amffuesctt the evaluation of your bid. If the City has a need to revise the Schedule
of Unit Pricing prior to the bid submittal deadline, it will do so in a published addendum. If the City does revise
the Schedule of Unit Pricing, bidders complete and return the City issued revised version of the Schedule of
Unit Pricing. If bidder does NOT complete and return the City issued revised version of the Schedule of Unit Pricing
tEhXeCirE bPiTdI sOuNbSm TitOta Sl PwEilCl IbFeI CdAeeTmIOeNd Sn on-responsive.
Bidder's Acknowledgement
If taking exception to any portion of the ITB specifications, the Bidder must indicate those exceptions as stated on
tBhIeD SUBMISSION AND WITHD(FRoArWm A7L.2 ).
Unless otherwise specified, Bidder shall use the forms supplied by the Purchasing Division. Bids, once opened,
become the property of the City, cannot be withdrawn, and will not be returned to the Bidders. Upon opening,
bCiOdRs RbeEcCoTmIOe Nsu ObFje BctI DtoS p ublic disclosure in accordance with Chapter 119, Florida Statutes.
Correction of inadvertently erroneous bids shall be permitted up to the time of ITB opening. Bidders shall not be
aWllIoTwHeDdR toA mWoAdLi fOy Fth BeIiDr bSi ds after the opening time and date.
NO bid shall be withdrawn for a period of one-hundred-twenty (120) days subsequent to the bid opening without
the consent of the City of Port Orange. Negligence on the part of the Bidder's firm in preparing their bid confers
no right of withdrawal or modification after the bid has been opened at the appointed time and place by the City
oOfP PEoNrIt NOGra OnFg eB. IADnSy such withdrawn bid shall not be resubmitted.
Bids will be received until the date and time stated in this ITB and will be publicly opened and read at the place,
time and date stated. The City bears no responsibility for the premature opening of a bid not properly addressed
aLnITdI iGdAenTtIiOfiNed H. ISTORY
The City will consider a Bidder's litigation history information in its review and determination of responsibility.
All Bidders are required to disclose to the City all "material" cases filed, pending, or resolved during the last five
(5) years prior to the solicitation response due date, whether such cases were brought by or against the Bidder,
any parent or subsidiary of the Bidder, or any predecessor organization. If the Bidder is a joint venture, the
information provided should encompass the joint venture (if it is not newly formed for purposes of responding
to the solicitation) and each of the entities forming the joint venture. Although the review of a Bidder's litigation
history is an issue of responsibility, the failure to provide litigation history as required in the Evaluation Criteria
mDEaBy AreRsMulEt NinT a H rIeScTomORmYe ndation of non- responsive by the Purchasing Manager.
The City will consider a Bidder's debarment history information in its review and determination of responsibility.
All Bidders are required to disclose to the City all cases of debarment filed, pending, or resolved by the City or
other public entity during the last five (5) years prior to the solicitation response due date, whether such actions
were brought by or against the Bidder, any parent or subsidiary of the Bidder, or any predecessor organization.
If the Bidder is a joint venture, the information provided should encompass the joint venture (if it is not newly
formed for purposes of responding to the solicitation) and each of the entities forming the joint venture. Although
the review of a Bidder's debarment history is an issue of responsibility, the failure to provide debarment history
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Certification Regarding Debarment, Suspension and Other Responsibility Matters
as required on the (contained
hReErJeEiCnT) ImOaNy OreFs uBlItD inS a recommendation of non-responsive by the Purchasing Manager.
TBhIDe SC iMtyA rYe sBeEr vReEs JtEhCeT rEigDh tA tNo Dre/jOecRt BanIDy DanEdR/(oSr) aDllI SbQidUsA wLhIFenIE sDu cFhO rRe jTecHtEio FnO isL iLnO tWheI NbeGs tR iEnAteSrOesNtS o: f the City.
(a) Failure to update the information on file including address, product, service or business descriptions.
(b) Failure to perform according to contract provisions.
(c) Conviction in a court of law of any criminal offense in connection with the conducting of business.
(d) Evidence of a violation of any federal or state antitrust law based on the submission of bids or proposals,
or the awarding of contracts.
(e) Evidence that the Bidder has attempted to give a City employee a gratuity of any kind for the purpose of
influencing a recommendation or decision in connection with any part of the City's purchasing activity.
(Of)W NEROStHhIePr rOeFa sDoOnsC UdeMeEmNeTdS a ppropriate by the City.
All documents resulting from this solicitation will become the sole property of the City of Port Orange. The Bidder
must meet all requirements for retaining public records and transfer, at no cost, to the City all public records in
the possession of the Bidder upon termination of this Agreement and destroy any duplicate public records that
are exempt or confidential and exempt from public records disclosure requirements. All records stored
electronically must be provided to the City in a format that is compatible with the information technology systems
oAfM thEeR CICitAyN. S WITH DISABILITIES ACT (ADA)
If you need special services provided under the Americans with Disabilities Act, contact the ADA Coordinator in
oRuErQ HUuImREaDn RDeOsCoUurMceEsN oTffSi cFeO aRt 3A8W6-A5R0D6-E5D5 6B0I DatD lEeRas t 48 hours before the scheduled event.
The awarded Bidder shall return all the required post-award documents within 10 days after the issuance of the
Notice of Intent to Award in order to execute the contract.
SECTION 3 - SCOPE OF WORK
SCOPE OF WORK:
This project consists of the installation of approximately 475 feet of 54-inch DIP storm
main by jack and bore under the FEC Railway running North to South. Additionally, 455
feet of 72-inch PCCP storm main will be installed by open cut connecting the proposed
pump station to the outfall location east of the FEC railway. Sod replacement, driveway,
roadway and right-of-way repair, including concrete, asphalt, dirt, and gravel
replacement in kind will be required at all disturbed areas.
Please refer to Attachment No. 2 Scope of Work & Specifications and Attachment No. 3
Drawings & Repair Plans published on the City's webpage @ https://www.port-
orange.org/bids.aspx and DemandStar via their website @ www.demandstar.com.
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SECTION 4 - STANDARD PURCHASE DEFINITIONS
The CAityd dweinlld uusme the following definitions in instructions to Bidders, terms and conditions, special provisions,
technical specifications and any other solicitation documents.
1. Alternate B iisd a formal written document, released prior to the public opening that modifies any aspect of
a Solicitation. Plural: Addenda
2. Amendment means multiple bids with substantive variations from the same Bidder in response to a
Solicitation.
3. Appropriate , iAs pa pforormpraila wterdit,t eonr aAgprpeermopernita, tsiiognned by both parties, that modifies an existing contractual
agreement.
4. means the adoption by the City Council of the City of a
bBuedstg eVta flourea fiscal year that includes payments to be made under the Contract during the respective fiscal
year.
5. Bid means the highest overall value to the City based on factors that include, but are not limited to,
price, quality, design, and workmanship.
6. Bid iGs ua acroamnptyle t(eB, ipdr oBpoenrldy) signed response to an Invitation to Bid, which if accepted, would bind the Bidder
to perform the resultant Contract.
7. guarantees that the Bidder (a) will not withdraw the bid within the period
specified for acceptance, and (b) will execute a Contract and furnish required bonds and any necessary
iBnisdudrearn coer w Pitrhoipno tsheer time specified in the Solicitation, unless a longer time is allowed by the City. The
guarantee will be returned to the Bidder upon execution of a Contract
8. is a person, firm, or entity that that submits a Response to a Solicitation. Any
BCiitdyder/Proposer may be represented by an agent after submitting evidence demonstrating the agent's
Cauotmhopreittyit. iTvhee N aeggeontti acatinonnot certify as to his own agency status.
9. means the City of Port Orange.
10. means a method for acquiring goods, services, and construction for public use in
wCohmicph edtiisticvues s(iFoonrsm oar ln) eSgooltiicaittiaotnios nmay be conducted with responsible offerers who submit Responses
through a Request for Proposals, Request for Statements of Qualifications, or Invitation to Negotiate.
11. is the process of requesting and receiving two or more sealed bids,
pCroompposeatlisti, vstea Rteamnegnets of qualifications or replies submitted by responsive Bidders/Proposers in accordance
with the terms of a competitive process, regardless of the method of procurement.
12. Construction means the responsive submissions that meet the evaluation criteria and are considered
to be reasonably susceptible of award.
13. Contract means the process of building, repairing, improving, and alterations, conversion or extension
Cofo bnutriladcintogr, parks, utilities, streets or other improvements or alterations to real property.
14. Deliverab isle as written agreement or purchase order issued for the purchase of goods or services.
15. Due Date means the person, firm or entity selling goods or services to the City under a Contract.
16. End User means the goods, products, materials, and/or services to be provided to the City by a Bidder.
17. means the date and time specified for receipt of Responses to a Solicitation.
18. Evaluatio ins aC poemrsmoint,t pereo/gTreaamm, agency, or other eligible user who uses a contract to purchase a commodity
or contractual service.
19. is a temporary group of City personnel who are responsible for the
evaluation of proposals, statements of qualifications or replies as part of a Request for Proposals (RFP),
REveaqluueastto fror Submission of Qualifications (RFSQ), or Invitation to Negotiate (ITN), or competitive grant
Gprooocdesss.
20. Intent to A iws aa rmdember of the evaluation committee/team.
21. are supplies, materials, or equipment.
22. Invitation to Bid i s( IaT dBo)c uomr eBnitd, published on DemandStar, that informs the public and respondents of the
City's decision to award a contract pursuant to a previously issued competitive solicitation.
23. Invitation to Negotiate (ITN) means a formal request to prospective Bidders requesting pricing for a
specified Good or Service which has been advertised for bid in a newspaper.
24. means a formal request to prospective proposers requesting proposed
specifications and pricing of a product and/or service which has been advertised for replies in a newspaper.
9

Issues
Lead Negotiator
25. means points, matters, or concerns to be addressed during negotiations.
26. is the negotiator responsible for leading and facilitating the formal negotiation discussions
Lanodw essetl eRcetisnpgo notshiberle rBeiqduired negotiation team members. Is often the "driver of change" and seeks
alternatives/options.
27. means the responsive bid meeting all requirements of the specifications, terms,
and conditions of the Invitation to Bid resulting in the lowest cost to the City in a total cost concept or based
solely on price, taking into consideration the financial and practical ability of the Bidder to perform the
CLoonwterasct tR, epsapsot npseibrfloer Bmiadndceer of the Bidder, and compliance with all City ordinances concerning the
Npuergcohtaiasitniog np rToecaemss.
28. means the Bidder submitting lowest responsible bid.
29. Negotiator is a temporary group of City personnel who are responsible for negotiations as part of
Nano nIn-vPirtoatfieosns itoon Naelg Soetriavtiec e(IsTN).
30. is a member of the negotiation team.
31. Offer are services performed that are not of a professional nature such as lawn care,
security, janitorial, etc.
32. means a complete signed Response submitted to the City in response to a Solicitation including, but
not limited to, a bid submitted in response to an Invitation to Bid, a Proposal submitted in response to a
Request for Proposal, a Quote submitted in response to a Request for Quotation, a Statement of
QDueamliafincadtSiotanrs and interest submitted in response to a Request for Statements of Qualifications, or a Reply
Osuubtmlieitrted in response to an Invitation to Negotiate.
33. is the official online repository for all City competitive solicitations.
34. Pre-Bid /isP rao bpiods, aol/ffSetra, toerm pernotp/oRseapl lwy hCiochn fiesr ednetceermined by the Purchasing Director or Manager to be
significantly dissimilar to or inconsistent with, competing bids or offers.
35. means a meeting conducted by the Purchasing Office,
hPerlidce in A onradleyrs itso allow Bidders/Proposers to ask questions about the proposed Contract and particularly the
PCoronctruarcet mspeenctif (icPartoiocness sw)ith the City department requesting the goods/services.
36. is an evaluation of the total cost of a contract in order to determine if the price is reasonable.
37. is a term used in the governmental sector for the combined functions of acquiring
(Ppruorfcehsassioinnga)l nSeeerdveicde sgoods and/or services, receiving and inspection, inventory management, contract
administration, and disposal/surplus.
38. means those services within the scope of the practice of architecture, professional
engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of the
sPtraotete, sotr those performed by any architect, professional engineer, landscape architect, or registered
surveyor and mapper in connection with his or her professional employ mentor practice.
39. Proposa ils a formalized process by which respondents have an opportunity to challenge a procurement
practice or contract award.
40. is a complete, properly signed Response to a Request for Proposal, based on performance that is
oPfuferrcehda srea tOhredr etrhan on that of price alone, which if accepted, would bind the Proposer to perform the
resultant Contract.
41. is an order placed by the Purchasing Division for the purchase of Goods or Services written
on the City's standard Purchase Order form and which, when accepted by the Bidder, becomes a contract.
TRheeq uPeusrtc hfoarse P Orordpeors iasl t(hReF BPi)dder's authority to deliver and invoice the City for Goods or Services specified,
and the City's commitment to accept the Goods or Services for an agreed upon price.
42. means a formal request to prospective proposers requesting qualifications of
Rtheeq pureospt ofsoerr Satnadt epmriecnintg offo rQ au aslpifeicciafiteido nGso o(Rd FoSrQ S)ervice which has been advertised for Proposal in a
newspaper.
43. means a formal request to prospective proposers
Rreeqsupeosntidnegn sttatements of qualifications pursuant to Florida Statute 287.055 "Consultant's Competitive
Negotiation Act" which has been advertised for Statement in a newspaper.
44. means an entity that has (or will, i.e. "prospective respondents") submitted a response to a
competitive solicitation conducted to create a contractual relationship for the provision of commodities or
services.
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