26ITB1607343C-JNJ Asphalt/Concrete Pavement Maintenance & Repair Services

INVITATION TO BID 26ITB1607343C-JNJ
Asphalt/Concrete Pavement Maintenance & Repair Services
For
Department of Real Estate and Asset Management
BID ISSUANCE DATE: Tuesday, May 12, 2026
BID DUE DATE AND TIME: Tuesday, June 23, 2026 11:00 A.M.
PRE-BID CONFERENCE DATE:Tuesday, June 2, 2026 10:00 A.M.
PURCHASING CONTACT: Jakeiah Johnson
E-MAIL: jakeiah.johnson@fultoncountyga.gov

TABLE OF CONTENTS
Invitation to Bid
Section 1 - Instructions to Bidders
1. Contract Documents
2. Bid Preparation
3. Receipt and Opening of Bids
4. Addenda and Interpretations
5. Site Examination
6. Bidder's Modification and Withdrawal of Bids
7. Insurance and Risk Management Requirements
8. Right to Reject Bids
9. Applicable Laws
10. Examination of Contract Documents
11. Bid Evaluation
12. Award Criteria
13. Disqualification of Bidders
14. Basis of Award
15. Professional Licenses
16. Wage Clause
17. Notice of Award of Contract
18. Execution of Contract Documents
19. Payment Terms
20. Joint Venture
21. Non-Collusion
22. Georgia Security and Immigration Compliance Act
23. Term of Contract
24. No Contact Provision
25. Authorization to Transact Business
26. Kick-Off Meeting
27. Right to Protest
28. Certificate of Acceptance
29. Exceptions to the County's Contract
30. Certification Regarding Debarment
31. Intergovernmental Cooperative Procurement Statement
32. Bid General Conditions
Section 2 - Bid Form
Section 3 - Scope of Work and Technical Specifications
Section 4 - Insurance and Risk Management Provisions
Section 5 - Purchasing Forms
Section 6 - Contract Compliance Requirements
Section 7 - Exhibits
Section 8 - Sample Contract

INVITATION TO BID
26ITB1607343C-JNJ Asphalt/Concrete Pavement Maintenance & Repair Services
Sealed Bids for furnishing all materials, labor, tools, equipment and appurtenances necessary for Asphalt/Concrete
Pavement Maintenance and Repair must be electronically submitted to the Fulton County Department of Purchasing
and Contract Compliance via BidNet Direct, no later than 11:00 a.m., local time, on Tuesday, June 23, 2026.
SCOPE OF WORK
Fulton County is seeking qualified bidder(s) to furnish all materials, labor, tools, equipment, and
appurtenances necessary to provide asphalt/concrete pavement maintenance and repair
services on an "as needed" basis for Fulton County. The Scope of Work includes, but not limited
to asphalt overlay, potholes repair, asphalt seal coating and crack repair, pavement striping,
stenciling and wheel stops, driveway apron replacement, drive apron repair, sidewalk repair,
new steps, concrete curb and cutter replacement. The detailed scope of work and technical specifications
are outlined in the Scope of Work of this bid document.
METHOD OF SOURCE SELECTION
This procurement is being conducted in accordance with all applicable provisions of the Fulton County Code of
Ordinances and the specific method of source selection for the services required in this bid is Code Section 102-373,
Competitive Sealed Bid.
BID DOCUMENTS
In order to obtain complete information about this solicitation, please click the link below where this document and
supporting documents can be downloaded, https://www.bidnetdirect.com/georgia/fultoncounty.
PURCHASING CONTACT
Information regarding the bid or bid requirements, either procedural or technical, may be obtained by submitting
questions to:
Purchasing Contact Name: Jakeiah Johnson, MBA, CCA, CPM
Email: Jakeiah.Johnson@fultoncountyga.gov
Phone: (404) 612-7885
PRE-BID CONFERENCE
A Pre-Bid Conference will be held via web-conference.
Date: Tuesday, June 2, 2026
Time: 10:00 a.m.
Link: https://zoom.us/j/94853890686
The Pre-Bid Conference will be conducted for the purpose of explaining the County's bid process, the
specifications/technical documents; to provide non-binding verbal responses to questions concerning these bid
specifications; and, to discuss issues from the Bidders perspective. However, no verbal response provided at the
Pre-Bid Conference binds the County. Only those responses to questions submitted through BidNet Direct and
responded to by the County will be official.
Inquiries regarding the solicitation either technical or otherwise may be submitted prior to the Pre-Bid Conference and
will be addressed during the Pre-Bid Conference.
Any additional questions asked at the Pre-Bid Conference will be responded to in the form of an addendum with the
County's official responses.
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Fulton County does not discriminate on the basis of disability in the admission or access to its programs or activities.
Any requests for reasonable accommodations required by individuals to fully participate in any open meeting,
program or activity of Fulton County Government should be directed to Mario Avery, Contract Compliance
Administrator at (404) 612-6307 or email: mario.avery@fultoncountyga.gov.
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VENDOR REGISTRATION
Bid responses must be submitted electronically on-line through BidNet Direct. The Bidder's firm must be a registered
vendor with BidNet Direct at https://www.bidnetdirect.com/georgia/fultoncounty in order to submit a response to this
ITBC. There is no charge to register, simply follow the registration path and select the "Limited Access"
option.
If you need any assistance registering or using the platform, please call BidNet's Support Team at 800-835-4603 ext.
2 for assistance.
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SECTION 1
INSTRUCTIONS TO BIDDERS
The following provisions are hereby made a part of this Invitation to Bid. Any Contract awarded as the result of this
Bid shall be governed by the following terms and conditions.
1. CONTRACT DOCUMENTS
The Contract Documents include the Contract Agreement, Contractor's Bid (including all documentation
accompanying the Bid and any post-Bid documentation required by the County prior to the Notice of Award), any
Special Conditions, General Conditions, Supplementary Conditions, Specifications and addenda, together with
written amendments issued in accordance with the General Conditions on or after the date of the Contract
Agreement.
The Contract Documents shall define and describe the complete work to which they relate.
2. BID PREPARATION
Bidders shall SUBMIT ONE (1) ORIGINAL, SIGNED AND DATED BID RESPONSE IN PDF FORMAT
ELECTONICALLY THROUGH BIDNET DIRECT (https://www.bidnetdirect.com/georgia/fultoncounty) on the
forms provided in the Bid Document.
All bids must be made on the bid forms contained herein and shall be subject to all requirements of the Agreement
Documents. All bids must be regular in every respect and no interlineations, excisions, or special conditions shall be
made or included in the bid by the Bidder.
Lump sum, unit price and extensions of unit prices must be entered in the appropriate spaces provided on the Bid
Schedule/Bid Form. Unit prices shall include an appropriate allocation of overhead and other indirect costs so that
the summation of unit price extensions and lump sum items represents the total bid amount. All blank spaces must
be typed or handwritten in blue ink on the "Original". All dollar amounts must be BOTH in writing and figures and
represent prices for the published scope of work without exceptions.
The County may, in its sole discretion, reject any bid determined as irregular, a conditional bid or any bid on which
there is an alteration of, or departure from the Bid Schedule attached.
Failure to execute the Bid Schedule/Bid Form documents may result in Bidder being deemed non-responsive and
cause rejection of the bid.
3. RECEIPT AND OPENING OF BIDS
Sealed bids will be received by the Fulton County Department of Purchasing & Contract Compliance electronically
via BidNet Direct as described above. All submitted bid responses will be electronically time and date stamped at the
time all documents are uploaded and received.
REQUIRED SUBMITTALS: The bidder must complete and execute the following documents and upload as
required:
1. Bid Form
2. Acknowledgement of each Addendum
3. Purchasing Forms - All forms listed below must be completed and uploaded in the Exhibit 1, Purchasing Forms
envelope:
a. Form A: Georgia Security and Immigration Contractor Affidavit and Agreement
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b. Form B: Georgia Security and Immigration Subcontractor Affidavit
c. Form C: Professional License Certifications N/A
d. Form D: Disclosure Form & Questionnaire
e. Exhibit A: Promise of Non-Discrimination
f. Exhibit B1: Schedule of Intended Subcontractor Utilization
g. Exhibit B2: Subcontractors & Suppliers Form
h. Exhibit C: Subcontractor Contact Form
i. Insurance and Risk Management Signature Page
Any bid responses received after the stated time and date will not be considered. It shall be the sole responsibility of
the bidder to have his/her bid submitted in BidNet Direct to the County for receipt on or before the stated time and
date.
Bid(s) shall be publicly opened via web conferencing, with only the names and total bid price of the bidders disclosed
at the opening.
Date: Tuesday, June 23, 2026
Time: 11:00 a.m.
Web Conference Link: https://zoom.us/j/91542966859
4. ADDENDA AND INTERPRETATIONS
No interpretations of the meaning of the specifications or other pre-bid documents will be made to any Bidder orally.
Bidders requiring clarification or interpretation shall submit question(s) via BidNet Direct website to the designated
Purchasing Representative. To be given consideration, requests must be received no later than 2:00 PM, Tuesday,
June 9, 2026. The County will not respond to any requests, oral or written, received after this date.
Only communications from firms that are in submitted via BidNet Direct website will be recognized by the County as
duly authorized expressions on behalf of Bidder(s). Any and all such interpretations and any supplemental
instructions to this solicitation will be in the form of written addenda to the specifications and posted on BidNet Direct
website.
Failure of Bidders to receive or acknowledge any addendum shall not relieve them of any obligation under the Bid.
All addenda shall become part of the Contract Documents.
5. SITE EXAMINATION
There will not be a scheduled site visit for this project.
6. BIDDER'S MODIFICATION AND WITHDRAWAL OF BIDS
A Bidder may modify or withdraw its bid by written request, provided that the request is received by the County prior
to the bid due date and time at the address to which bids are to be submitted. Provided further, that in case of an
electronic request (i.e. facsimile, e-mail, etc.) a written confirmation thereof over the authorized signature of the
Bidder must be received by the County at the address to which original Bids are to be submitted within three (3)
calendar days after issue of the electronic message. Following withdrawal of its bid, the Bidder may submit a new
bid, providing delivery is affected prior to the established bid opening date and time. No bid may be withdrawn
after bid due date for sixty (60) calendar days.
7. INSURANCE AND RISK MANAGEMENT REQUIREMENTS
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Insurance and Risk Management provisions and Indemnification and Hold Harmless provisions are outlined in
Section 5 of this ITB.
Upon award, the successful Bidder must obtain at their expense, a Certificate of Insurance ("COI") with policy limits
equal to or greater than the limits outlined in Section 5. Proof of insurance must be provided to the County prior to
the start of any work activities/services as described in the bid documents. Any and all insurance coverage(s) and/or
bonds required under the terms and conditions of the contract shall be maintained during the entire term of the
contract, including any contract modifications thereto, and until all work has been completed to the satisfaction of the
County.
8. RIGHT TO REJECT BIDS
The County reserves the right to reject any or all bids and to waive informalities. No bids will be received after the
time set for opening bids. Any unauthorized conditions, limitations or provisions attached to the Bid, except as
provided herein, will render it informal and may cause its rejection. Unbalanced bids will be subject to rejection. Any
bidder may withdraw his/her bid, either personally or by telegraphic or written request, at any time prior to the
scheduled closing time for receipt of bids. Telegraphic or written requests for withdrawal must be in the possession of
the County prior to the closing time for receipt of bids.
9. APPLICABLE LAWS
All applicable laws and regulations of the State of Georgia and ordinances and regulations of Fulton County shall
apply. Protestors shall seek resolution of their complaints in the manner provided in the Fulton County Purchasing
Code 102-488 et. seq., incorporated by reference herein.
10. EXAMINATION OF CONTRACT DOCUMENTS
Prospective bidders shall examine the contract documents and before submitting a bid, shall make a written request
to the County for an interpretation or correction of any ambiguity, in consistency or error therein which could be
discovered by a bidder. At the bid opening each bidder shall be presumed to have read and be familiar with the
contract documents.
11. BID EVALUATION
a. Each Bid timely received and in the County's hands at the time set forth for the Bid opening shall constitute an offer to
perform the Agreement on the terms and conditions thereof, in strict accordance with the Agreement documents, and all
other requirements, all for the Bid total. For good cause and valuable consideration, the sufficiency of which is
acknowledged by submittal of a Bid, each Bidder promises and agrees that its Bid shall be irrevocable for a period of
sixty calendar days after the Bid opening and will not be withdrawn or modified during that time. The County may
accept any Bid by giving the Bidder Written Notice of acceptance during that time. If necessary, the period of time
specified may be extended by written agreement between the County and the Bidder or Bidders concerned.
b. After the Bids have been opened and before any award is made, the County will evaluate the Bid process, the Bid
total, the supplements to the Bid form, Bidder's experience, proposed Subcontractors and equipment manufacturers and
other data relating to Bidders' responsibility and qualifications to perform the Agreement satisfactorily.
c. All extension of the unit prices shown, and the subsequent addition of extended amounts may be verified by the
County. In the event of a discrepancy between the unit price bid and the extension, the unit price will be deemed
intended by the Bidder and the extension shall be adjusted. In the event of a discrepancy between the sum of the
extended amounts and the bid total, the sum of the extended amounts shall govern.
d. Bidder may be required to submit, in writing, the addresses of any proposed Subcontractors or Equipment
manufacturers listed on the Bid, and to submit other material information relative to proposed Subcontractors or
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Equipment manufacturers. The County reserves the right to disapprove any proposed Subcontractor or Equipment
manufacturers whose technical or financial ability or resources or whose experience are deemed inadequate.
e.The County reserves the right to reject any Bid the prices of which appear to be unbalanced, and to reject any or all
Bids, or parts thereof, if it determines, in its sole discretion, that such rejection is in the best interest of the County. Where
only a single responsible and responsive Bid is received, the County may in its sole discretion, elect to conduct a price or
cost analysis of the Bid. Such Bidder shall cooperate with such analysis and provide such supplemental information as
may be required. The determination whether to enter into an Agreement with such sole Bidder shall be solely within the
County's discretion and not dependent upon performance of a price or cost analysis.
f. Bids will be evaluated on the basis of determining the lowest Bid total of a Bidder, not including alternates, whose Bid is
responsive to the Invitation to Bid and who is determined to be technically, financially and otherwise responsible to
perform the Agreement satisfactorily, and to meet all other requirements of the Bidding Documents relating thereto. Any
Bid may be rejected if it is determined by the County to be non-responsive, provided, however, that the Commission
reserves the right to waive any irregularities or technicalities which it determines, within its sole discretion, to be minor in
nature and in the interest of the public. Furthermore, any Bid may be rejected if it is determined by the County, in its sole
discretion, that the Bidder is not capable of performing the Agreement satisfactorily based upon review of its experience
and technical and financial capabilities, or the failure of such bidder to provide information requested relating to such
determination. Additionally, the County reserves the right to disqualify Bids, before and after the bid opening, upon
evidence of collusion with intent to defraud or other illegal practices upon the part of any Bidder(s).
g. The County intends to award the Agreement at the earliest practicable date to the lowest responsive, responsible
Bidder(s), provided that the Bid is within the funds available for the project. In addition, the County reserves the right to
reject all Bids if it determines, in its sole discretion, that the public interest will be best served by doing so.
h. A Pre-award Conference may be conducted with the apparent low Bidder(s) to review general requirements of the
Bidding Documents.
12. AWARD CRITERIA
Award will be made after evaluating the prices, responsiveness and responsibility of each Bidder.
A. Responsiveness: The determination of responsiveness will be determined by the following:
a. The completeness of all material, documents and/or information required by the County;
b. Whether the bidder has submitted a complete Bid form without irregularities, excisions, special conditions,
or alternative bids for any item unless specifically requested in the Bid form.
B. Responsibility: The determination of the bidder's responsibility will be determined by the following
a. The ability, capacity and skill of the Bidder to perform and/or provide the Work required;
b. The County reserves the right to reject any bid if the evidence submitted by, or investigation of, the bidder
fails to satisfy the County that he/she is properly qualified to carry out the obligations of the Contract;
c. The character, integrity, reputation, judgment, experience and efficiency of the Bidder;
d. The quality of performance of work on previous contracts or work; Maintains a permanent place of business
individually or in conjunction with the prime contractor.
e. Has the appropriate and adequate technical experience necessary to perform the Work;
f. Has adequate personnel and equipment to do the Work expeditiously;
g. Has suitable financial means to meet obligations incidental to the work.
13. DISQUALIFICATION OF BIDDERS
Any of the following may be considered as sufficient for disqualification of a Bidder and the rejection of the Bid:
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a. Submission of more than one Bid for the same work by an individual, firm, partnership or Corporation under the
same of different name(s);
b. Evidence of collusion among Bidders;
c. Previous participation in collusive bidding on Work for the County;
d. Submission of an unbalanced Bid, in which the prices quoted for same items are out of proportion to the prices for
other items;
e. Lack of competency of Bidder. The Agreement will be awarded only to a Bidder(s) rated as capable of performing
the Work.
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