ITB 26050-B Fayette Senior Center – Renovation & Construction

February 20, 2026
Subject: ITB 26050-B: Fayette Senior Center - Renovation & Construction
Gentlemen/Ladies:
Fayette County, Georgia invites you to submit a bid for renovation and expansion of the Cafe
and Meals on Wheels program areas of the Fayette County Senior Services facility. You are
invited to submit a bid in accordance with the information contained herein.
A mandatory pre-bid conference will be held at 2:00 p.m. on Tuesday, March 17, 2026, at 4
Center Drive, Fayetteville, GA 30214 to provide an opportunity for you to become more familiar
with the project, and to ask questions. Companies that attend will be invited to submit bids.
Questions concerning this invitation to bid should be addressed to Sherry White in writing
via email to PurchasingGroup@fayettecountyga.gov or fax to (770) 305-5208. Questions
will be accepted until 2:00 p.m. on Thursday, March 19, 2026.
Purchasing Department office hours are Monday through Friday 8:00 a.m. to 5:00 p.m. The
office telephone number is (770) 305-5420.
Please return your response to the following address:
Fayette County Purchasing Department
140 Stonewall Avenue West, Suite 204
Fayetteville, Georgia 30214
Bid Number: 26050-B
Bid Name: Fayette Senior Services Renovation - Construction
Your envelope must be sealed, and should show your company's name and address.
Bids will be received at the above address until 3:00 p.m. on Thursday, March 26, 2026, in the
Purchasing Department, Suite 204. Bids will be opened at that time.

Bids must be signed to be considered. Late bids cannot be considered. Faxed bids or emailed
bids cannot be considered.
If you download this invitation to bid from the county's web site, it will be your responsibility to
check the web site for any addenda that might be issued for this solicitation. The county cannot
be responsible for a vendor not receiving information provided in any addendum.
Thank you for participating in the solicitation process.
Sincerely,
Ted L. Burge s
Director of Purchasing

Invitation to Bid #26050-B
Fayette Senior Services Renovation - Construction
GENERAL TERMS AND CONDITIONS
1. Definitions:
a. Bidder: A company or individual who submits a bid in response to this Invitation to
Bid.
b. Successful Bidder: The company or individual that is awarded a contract.
c. Contractor: The Successful Bidder, upon execution of the contract.
d. County: Fayette County, Georgia.
2. Bid is Offer to Contract: Each bid constitutes an offer to become legally bound to a contract
with the County, incorporating the invitation to bid and the bidder's bid. The binding offer
includes compliance with all terms, conditions, special conditions, specifications, and
requirements stated in the invitation to bid, except to the extent that a bidder takes written
exception to such provisions, and the County agrees to the exception. All such terms,
conditions, special conditions, specifications, and requirements will form the basis of the
contract. The bidder should take care to answer all questions and provide all requested
information, and to note any exceptions in the bid submission. Failure to observe any of the
instructions or conditions in this invitation to bid may result in rejection of the bid.
3. Binding Offer: To allow sufficient time for a contract to be awarded, each bid shall
constitute a firm offer that is binding for ninety (90) days from the date of the bid opening to
the date of award.
4. Bidder's Questions: The County will post answers to questions and/or other information
concerning the Invitation to Bid in the form of an addendum on the County's website at
www.fayettecountyga.gov. It is the responsibility of the prospective bidder to check the
website for any addenda issued for this invitation to bid.
5. References: Include with your bid a list of three (3) jobs that your company has done that
are of the same or similar nature to the work described in this invitation to bid, on the form
provided. Include all information as requested on the form.
6. Bid Submission: Submit your bid, along with any addenda issued by the County, in a sealed
opaque envelope. Mail or deliver one (1) original bid, signed in ink by a company official
authorized to make a legal and binding offer, and one (1) copy on a flash drive, to:
Fayette County Government
Purchasing Department
140 Stonewall Avenue West, Suite 204
Fayetteville, GA 30214
Bid Number: 26050-B
Bid Name: Fayette Senior Center - Renovation and Construction

Also show your company name on the envelope. You may submit sealed bids in person, by
U.S. mail, or by a commercial carrier. Do not submit bids by facsimile, e-mail, or other
electronic means. Once submitted, all bids become the property of Fayette County.
7. Bid Preparation Costs: The bidder shall bear all costs associated with preparing the bid.
8. Late Bids: Bids not received in the Purchasing Department by the time and date of the
scheduled bid opening will not be considered.
9. More than One Bid: Do not submit alternate bids or options, unless requested or authorized
by the County in the Invitation to Bid. If a responder submits more than one bid without
being requested or authorized to do so, the County may disqualify the bids from that
responder, at the County's option.
10. Bid Corrections or Withdrawals: The bidder may correct a mistake, or withdraw a bid,
before the bid opening by sending written notification to the Director of Purchasing.
Bids may be withdrawn after the bid opening only with written authorization from
the Director of Purchasing.
11. Defects or Irregularities in Bids: The County reserves the right to waive any defect or
irregularity in any bid received. In case of a discrepancy between unit prices and extended
prices, the unit price will govern unless the facts or other considerations indicate another
basis for correction of the discrepancy.
12. Prices Held Firm: Prices bid shall be firm for the period of the contract, unless otherwise
specified in the contract. All prices bid for commodities, supplies, equipment, or other
products shall be quoted FOB Destination, Fayette County or job site.
13. Bidder Substitutions: Bidders offering substitutions or deviations from specifications stated
in the invitation to bid, shall list such substitutions or deviations on the "Exceptions to
Specifications" sheet provided, or on a separate sheet to be submitted with the bid. The
absence of such list shall indicate that the bidder has taken no exception to the
specifications. The evaluation of bids and the determination as to equality and acceptability
of products or services offered shall be at the discretion of the County.
14. Non-Collusion: By responding to this Invitation to Bid, the bidder represents that the bid is
not made in connection with any competing bidder, supplier, or service provider submitting
a separate response to this invitation to bid, and is in all respects fair and without collusion
or fraud.
15. Bid Evaluation: Award will be made to the lowest responsive, responsible bidder, taking into
consideration payment terms, vendor qualifications and experience, quality, references, any
exceptions listed, and/or other factors deemed relevant in making the award. The County
may make such investigation as it deems necessary to determine the ability of the bidder to
perform, and the bidder shall furnish to the County all information and data for this purpose
as the County may request. The County reserves the right to reject any bid item, any bid, or

all bids, and to re-advertise for bids.
16. Unbalanced Bid: If the County determines that the apparent low bid is unbalanced, the
County retains the right to negotiate with the apparent low bidder for the purpose of
correcting the bid imbalance without changing the overall bid amount. If the apparent low
bidder and the County cannot reach agreement, the County may deem the apparent low bid
non-responsive. In such case, the County reserves the right to award to the next-lowest
bidder, or to reject any and all bids and re-advertise the project.
17. Payment Terms and Discounts: The County's standard payment terms are Net 30. Any
deviation from standard payment terms must be specified in the resulting contract, and
both parties must agree on such deviation. Cash discounts offered will be a consideration in
awarding the bid, but only if they give the County at least 15 days from receipt of invoice to
pay. For taking discounts, time will be computed from the date of invoice acceptance by the
County, or the date a correct invoice is received, whichever is the later date. Payment is
deemed made, for the purpose of earning the discount, on the date of the check.
18. Trade Secrets - Confidentiality: If any person or entity submits a bid or proposal that
contains trade secrets, an affidavit shall be included with the bid or proposal. The affidavit
shall declare the specific included information which constitutes trade secrets. Any trade
secrets must be either (1) placed in a separate envelope, clearly identified and marked as
such, or (2) at a minimum, marked in the affidavit or an attached document explaining
exactly where such information is, and otherwise marked, highlighted, or made plainly
visible. See O.C.G.A. 50-18-72 (A)(34).
19. Trade Secrets - Internal Use: In submitting a bid, the bidder agrees that the County may
reveal any trade secret materials contained in the bid to all County staff and officials
involved in the selection process, and to any outside consultant or other third parties who
may assist in the selection process. The bidder agrees to hold harmless the County and each
of its officers, employees, and agents from all costs, damages, and expenses incurred in
connection with refusing to disclose any material which the bidder has designated as a trade
secret.
20. Ethics - Disclosure of Relationships: Before a proposed contract in excess of $10,000.00 is
recommended for award to the Board of Commissioners or the County Administrator, or
before the County renews, extends, or otherwise modifies a contract after it has been
awarded, the Contractor must disclose certain relationships with any County Commissioner
or County Official, or their spouse, mother, father, grandparent, brother, sister, son or
daughter related by blood, adoption, or marriage (including in-laws). A relationship that
must be reported exists if any of these individuals is a director, officer, partner, or employee,
or has a substantial financial interest the business, as described in Fayette County Ordinance
Chapter 2, Article IV, Division 3 (Code of Ethics).
If such relationship exists between your company and any individual mentioned above,
relevant information must be presented in the form of a written letter to the Director of

Purchasing. You must include the letter with any bid, proposal, or price quote you submit to
the Purchasing Department.
In the event that a Contractor fails to comply with this requirement, the County will take
action as appropriate to the situation, which may include actions up to and including
rejection of the bid or offer, cancellation of the contract in question, or debarment or
suspension from award of a County contract for a period of up to three years.
21. Contract Execution & Notice to Proceed: After the Board of Commissioners makes an
award, all required documents are received by the County, and the contract is fully executed
with signature of both parties, the County will issue a written Notice to Proceed. The
County shall not be liable for payment of any work done or any costs incurred by any bidder
prior to the County issuing the Notice to Proceed.
22. Unavailability of Funds: This contract will terminate immediately and absolutely at such
time as appropriated and otherwise unobligated funds are no longer available to satisfy the
obligations of the County under the contract.
23. Insurance: The Successful Bidder shall procure and maintain the following insurance,
to be in effect throughout the term of the contract, in at least the amounts and limits
as follows:
a. General Liability Insurance: $1,000,000 combined single limit per occurrence,
including bodily and personal injury, destruction of property, and contractual
liability.
b. Automobile Liability Insurance: $1,000,000 combined single limit each
occurrence, including bodily injury and property damage liability.
c. Worker's Compensation & Employer's Liability Insurance: Workers
Compensation as required by Georgia statute.
d. Builder's "All Risk" Insurance: In the event the Contractor is performing
construction services under the contract, Contractor shall procure and
maintain "all-risk" builder's insurance, providing coverage for the work
performed under the contract, and the materials, equipment or other items
incorporated therein, while the same are located at the construction site,
stored off-site, or at the place of manufacture. The policy limit shall be at least
100% of the value of the contract, including any additional costs which are
normally insured under such policy.
Before a contract with the Successful Bidder is executed, the Successful Bidder shall
provide Certificates of Insurance for all required coverage. The Successful Bidder can
provide the Certificate of Insurance after award of the contract, but must be provided
prior to execution of the contract document by both parties. The certificate shall list
an additional insured as follows:

Fayette County, Georgia
140 Stonewall Avenue West
Fayetteville, GA 30214
24. Bid Bond: Bidder shall include a bid bond with your bid, equal to five percent (5%) of the
total amount bid. Bid bonds shall be provided by a surety which appear son the U.S.
Treasury's list of approved bond sureties (Circular 570).
25. Performance and Payment Bonds: Prior to execution of a contract, the Successful Bidder
shall submit performance and payment bonds each equal to 100 percent of the contract
value, provided by a surety which appears on the U.S. Treasury's list of approved bond
sureties (Circular 570).
26. Building Permits: Work performed for the County requiring building permits by licensed
Contractors will not have permit fees assessed, although any re-inspection fees for
disapproved inspections will be the responsibility of the Contractor prior to final inspections
and the Certificate of Occupancy or Certificate of Completion being issued.
27. Unauthorized Performance: The County will not compensate the Contractor for work
performed unless the work is authorized under the contract, as initially executed or as
amended.
28. Assignment of Contract: Assignment of any contract resulting from this Invitation to Bid will
not be authorized, except with express written authorization from the County.
29. Indemnification: The Contractor shall indemnify and save the County and all its officers,
agents and employees harmless from all suits, actions, or other claims of any character,
name and description brought for or on account of any damages, losses, or expenses to the
extent caused by or resulting from the negligence, recklessness, or intentionally wrongful
conduct of the Contractor or other persons employed or utilized by the Contractor in the
performance of the contract. The Contractor shall pay any judgment with cost which may be
obtained against the County growing out of such damages, losses, or expenses.
30. Severability: The invalidity of one or more of the phrases, sentences, clauses or sections
contained in the contract shall not affect the validity of the remaining portion of the
contract. If any provision of the contract is held to be unenforceable, then both parties
shall be relieved of all obligations arising under such provision to the extent that the
provision is unenforceable. In such case, the contract shall be deemed amended to the
extent necessary to make it enforceable while preserving its intent.
31. Delivery Failures: If the Contractor fails to deliver contracted goods or services within the
time specified in the contract, or fails to replace rejected items in a timely manner, the
County shall have authority to make open-market purchases of comparable goods or
services. The County shall have the right to invoice the Contractor for any excess expenses
incurred, or deduct such amount from monies owed the Contractor. Such purchases shall be

deducted from contracted quantities.
32. Substitution of Contracted Items: The Contractor shall be obligated to deliver products
awarded in this contract in accordance with terms and conditions specified herein. If the
Contractor is unable to deliver the products under the contract, it shall be the Contractor's
responsibility to obtain prior approval of the ordering agency to deliver an acceptable
substitute at the same price quoted in the Contractor's original bid. In the event the
Contractor consistently needs to substitute or refuses to substitute products, the County
reserves the right to terminate the contract or invoke the "Delivery Failures" clause stated
herein.
33. Termination for Cause: The County may terminate the contract for cause by sending written
notice to the Contractor of the Contractor's default in the performance of any term of this
agreement. As appropriate, the County will compensate the Contractor for completed
performance, and for any partially completed performance as determined by the County to
be adequately performed. Termination shall be without prejudice to any of the County's
rights or remedies by law.
34. Termination for Convenience: The County may terminate the contract for its convenience at
any time with 10 days' written notice to the Contractor. In the event of termination for
convenience, the County will pay the Contractor for services performed. The County will
compensate partially completed performance based upon a signed statement of completion
submitted by the Contractor, which shall itemize each element of performance completed.
35. Force Majeure: Neither party shall be deemed to be in breach of the contract to the extent
that performance of its obligations is delayed, restricted, or prevented by reason of any act
of God, natural disaster, act of government, or any other act or condition beyond the
reasonable control of the party in question.
36. Governing Law: This agreement shall be governed in accordance with the laws of the State of
Georgia. The parties agree to submit to the jurisdiction in Georgia, and further agree that any
cause of action arising under this agreement shall be required to be brought in the appropriate
venue in Fayette County, Georgia.
37. Open Records Act: In the event that the Contractor receives, and responds to, a request for
information as provided in Georgia's Open Records Act (O.C.G.A. 50-18-70 et seq.), the
Contractor shall promptly provide the County the same information provided to the initiator
of the request for information. Contractor shall email such information to the county's
Custodian of Records at tsmith@fayettecountyga.gov.

Fayette County, Georgia
Checklist of Documents to Return
(Please return this checklist and the documents listed below with your submittal)
ITB 26050-B: Fayette Senior Center - Renovation and Construction
Company Information - {form provided} __________
Contractor Affidavit under O.C.G.A. 13-10-91(b)(1) {form provided} __________
Bid Bond* __________
Base Bid Summary* {form provided} __________
Bid Form* {form provided} __________
Exceptions to Specifications, if any {form provided} __________
References {form provided} __________
Addenda Acknowledgement {form provided} __________
Schedule of Phasing Requirements (Introduction, 2nd paragraph) __________
Georgia-issued General Contractor or Qualifier Agent License __________
*FAILURE TO INCLUDE THESE ITEMS WITH YOUR BID WOULD BE CONSIDERED A
MATERIAL DEVIATION FROM THE SOLICATION, AND WILL RESULT IN
DISQUALIFICATION
COMPANY NAME: ______________________________________________________

COMPANY INFORMATION
ITB #26050-B: Fayette Senior Center - Renovation and Construction
A. COMPANY
Company Name: _________________________________________________
Physical Address: ________________________________________________
_______________________________________________________________
Mailing Address (if different): ______________________________________
_______________________________________________________________
Website (if applicable): ____________________________________________
B. AUTHORIZED REPRESENTATIVE
Signature: _______________________________________________________
Printed or Typed Name: ____________________________________________
Title: ___________________________________________________________
E-mail Address: __________________________________________________
Phone Number: __________________________________________________
C. PROJECT CONTACT PERSON
Name: _________________________________________________________
Title: __________________________________________________________
E-mail Address: __________________________________________________
Phone Number: __________________________________________________