ITB 25-028 Automatic Sampler
| Agency: | City of Bristol |
|---|---|
| State: | Tennessee |
| Type of Government: | State & Local |
| Posted Date: | Jun 9, 2025 |
| Due Date: | Jun 24, 2025 |
| Solicitation No: | 25-028 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
25-028
|
| Bid Title: |
ITB 25-028 Automatic Sampler
|
| Category: | Bid Postings |
| Status: | Open |
|
Attachment Preview
THE CITY OF BRISTOL, TENNESSEE
Invitation to Bid
Automatic Samplers
ITB # 25-028
Bid Due Date/Time
June 24, 2024, at 3:00 p.m. EST
Department of Finance
Purchasing Division
801 Anderson Street
Bristol, Tennessee 37621-1189
purchasing@bristoltn.org
ITB 25-028
City of Bristol, Tennessee
June 9, 2025
I. INTRODUCTION
The City of Bristol Tennessee (“City”) is soliciting bids for specialized monitoring equipment used
in its water filtration plant operations. Please reference specifications in this bid document for
equipment requirements.
II. PROJECT SCHEDULE
Invitation to Bid Advertised
ITB Questions submittal deadline
Responses to questions by
Sealed Bids Due
Anticipated Award
June 9, 2025
June 16, 2025 at 3:00 p.m.
June 17, 2025 at 5p.m.
June 24, 2025 at 3 p.m.
July/Aug 2025
All written questions related to this bid should be emailed to purchasing@bristoltn.org. No phone call
questions will be accepted. Answers to questions will be posted on the City website as an addendum to this
bid. Information related to this bid obtained from other sources may not be accurate and will not be
considered binding. Contact with City personnel other than the staff person listed above regarding this bid
may be grounds for elimination from the bid process.
III. SPECIFICATIONS
Automatic Samplers, Quantity 4
Teledyne ISCO Model 5800 (685800303) Sampler should include a control panel, refrigeration
unit, sample pump, distributor arm, tubing with strainer, and 5.5 gallon collection bottle. The
enclosure should be NEMA 4X/6 (IP67). Sampler should be programmable for composite
sampling of 1 – 999 samples. Flow meter inputs should be compatible with Teledyne ISCO flow
meters and 4-20 mA inputs.
IV. BID SUBMISSION INSTRUCTIONS
• Seal bid response in an envelope plainly identified on the outside in the lower left corner of your
envelope with the Bid Name and Number. The Vendor is responsible for insuring delivery on or
before the bid opening date and time to City of Bristol Tennessee Purchasing Department, Attn:
Alex Ortiz, Purchasing Agent, 801 Anderson Street, Finance Conf Room 202, Bristol, TN 37620.
• At bid closing, bids will be opened and recorded publicly.
• Please submit one (1) original complete bid
• No oral, telephonic, telegraphic, electronic (E-Mail) or facsimile proposals will be considered.
Late proposals will not be considered. It is the responsibility of the bidder to ensure that the
bid arrives at the correct location by the correct time.
1
ITB 25-028
City of Bristol, Tennessee
Bid Packet must include:
1. Signed Cost Sheet
2. Signed General Conditions to the bid
3. Completed W-9
June 9, 2025
2
ITB 25-028
City of Bristol, Tennessee
June 9, 2025
Instruction to Bidders
1. Each bid must be signed by the bidder with his/her original signature on the Bid Pricing Sheet for consideration. Bids by
a Partnership must be signed with the partnership name by one of the members of the partnership, or by an authorized
representative, followed by the signature and title of the person signing. Bids by Corporations must be signed with the
name of the corporation, followed by the signature and designation of the president, secretary, or person authorized to
legally bind the corporation.
2. Bids must be received prior to the specified time of closing as designated in the invitation. Bids received late will be
returned unopened to the bidder.
3. Envelopes must be sealed when submitted and must be properly noted with the bid reference number and the
description of the bid item. Separate bids must be submitted for each reference number. The City will not be held
responsible for the premature opening of unmarked envelopes if sent through regular mailing system. Facsimile
transmissions of bidding documents will not be accepted.
4. Bids containing erasures or corrections thereon will be rejected unless said erasures or corrections are noted over the
initials or signature of the bidder.
5. Bids may be submitted on any one item or any group of items unless otherwise stated herein. The unit price must be
shown for each item or group of items as requested.
6. All prices quoted shall be United States currency. Prices shall be stated in units of quantities specified.
7. Prices quoted, unless otherwise stated by bidder, will be considered as being based on delivery to destination as designated
and to include any charges for packing, crating, containers, etc., and being in strict accordance with specifications as shown.
8. Samples, when requested, must be furnished free of expense prior to the opening of bids and if not destroyed will, upon
request, be returned at the bidder’s expense.
9. References in the Description of Requirements and Specifications describing the material, supplies, or services required
of a particular trade name, catalog or model number are made for descriptive purposes to guide the bidder in
interpreting the type of material or supplies or nature of the work described. They should not be construed as excluding
offers on other type of materials and supplies or of performing the work in a manner other than specified. However, the
bidders attention is called to Paragraph 6 of the General Conditions which must be strictly adhered to.
10. All bids shall remain valid for a period of sixty (60) days after bid opening unless a longer period is otherwise stated
herein.
11. Bids are to be mailed to or delivered to the Purchasing Department, Bristol City Hall, 801 Anderson Street, Room 204,
Bristol, Tennessee 37620. One original and one copy of each bid proposal must be submitted for review, unless
otherwise stated.
12. The City of Bristol is tax-exempt and sales taxes are not to be included on the bid. Any bid including sales taxes will be
adjusted at the time of the bid opening. The City’s sales tax exemption number will be provided to the successful bidder.
13. In the event bidder fails to honor bid, they will be declared non-responsible and removed from future bid opportunities.
If bidder is submitting equipment from current inventory, the bid must be valid for a period of sixty (60) days after bid
opening and cannot be subject to prior sale provisions.
- End of Section -
3
ITB 25-028
City of Bristol, Tennessee
June 9, 2025
General Conditions of the Bid
1. The City of Bristol reserves the right to reject any and all bids or parts thereof, and unless otherwise specified by the
bidder, to accept any item in the bid. In case of error in extending the total amount of the bid, the unit price will
govern. Bid pricing should be stated in both words and numbers. In the case of a discrepancy, the price in words will
govern. The City also reserves the right to waive informalities on all or any part of any bid as deemed to be in the
best interests of the City.
2. Whenever a reference is made in the specifications or in describing the materials, supplies or services required, or a
particular trade name, manufacturer’s catalog, or model number, the bidder, if awarded a contract, will be required
to furnish the particular item referred to in strict accordance with the specifications or description unless a departure
or substitution is clearly noted and described in the proposal by the bidder.
3. Where the bid includes goods, it is the intent of these specifications to secure and to insure the delivery of the
specified unit(s) complete and ready to withstand the service and continuous use encountered by the City in the
course of the work for which the unit(s) is/are intended. Omission of any essential detail from these specifications
does not relieve the supplier from furnishing such unit.
4. All parts not specifically mentioned herein, but which are necessary in order to furnish complete materials and
installation shall be supplied by the bidder. Each product furnished to the City shall conform to the best-known
practices for the most recent unit.
5. If a bidder has any exceptions to these specifications, such exceptions must be stated in writing and describe in detail
what is proposed to be furnished in lieu of the specified requirements. When the detailed specifications require
specific brand names, model numbers, dimensions or capacities of components, it is because they have been carefully
selected and specified for the intended service due to their reliability and/or availability of replacement parts on a
local basis.
6. All federal, state, and local law requirements must be followed.
7. Special Conditions, if any, are enclosed and listed in the Table of Contents. A conflict between Special Conditions and
General Conditions shall be construed in favor of the Special Conditions.
8. The Description of Requirements and Specifications for the procurement are enclosed herewith.
9. The specifications set forth are the minimum that are acceptable.
10. REQUIREMENTS OF THE IRAN DIVESTMENT ACT: By submission of this bid, each bidder and each person signing on
behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,
under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the Iran investment
activities list created pursuant to T.C.A. § 12-12-106.
11. DRUG FREE WORKPLACE REQUIREMENTS: Private employers with five or more employees desiring to contract for
construction services attest that they have a drug free workplace program in effect in accordance with TCA 50-9-112.
12. NON-BOYCOTT OF ISRAEL CERTIFICATION: The Contractor certifies that it is not currently engaged in, and will not for
the duration of the contract engage in, a boycott of Israel as defined by Tenn. Code Ann. § 12-4-119. This provision
shall not apply to contracts with a total value of less than two hundred fifty thousand dollars ($250,000) or to
contractors with less than ten (10) employees.
4
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
Sign-up for a Free Trial, Government Bid Alerts
With Free Trial, you can:
You will have a full access to bids, website, and receive daily bid report via email and web.
See Also
Follow Light Scattering Instrument and Supporting Components Active Contract Opportunity Notice ID PR389499
ENERGY, DEPARTMENT OF
Bid Due: 7/23/2025
Follow PMI chamber Pyrometers Active Contract Opportunity Notice ID PR384442 Related Notice Department/Ind.
ENERGY, DEPARTMENT OF
Bid Due: 7/18/2025
Follow High Temperature X-ray Diffractometer Active Contract Opportunity Notice ID PR389704 Related Notice
ENERGY, DEPARTMENT OF
Bid Due: 7/21/2025
Follow Notice of Intent to Sole Source - Fourier Transform Infrared (FTIR) Multigas
DEPT OF DEFENSE
Bid Due: 7/31/2025