ITB 717-26-756 Athletic Air Charter Travel Services

Agency:	Texas Southern University
State:	Texas
Type of Government:	State & Local
NAICS Category:	481211 - Nonscheduled Chartered Passenger Air Transportation 481219 - Other Nonscheduled Air Transportation 561510 - Travel Agencies
Posted Date:	May 26, 2026
Due Date:	Jun 18, 2026
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INVITATION TO BID (ITB)

Athletic Air Charter Travel

ITB #717-26-756

DEADLINE FOR SUBMITTAL:

1:00 p.m. Central time, Thursday, June 18, 2026

(Proposals received after the date and time specified will not be accepted)

Texas Southern University

PROCUREMENT SERVICES

Attention: Sceffers Ward

3100 Cleburne Street

Mack O. Hannah Hall, Suite 333

Houston, Texas 77004 -4598

Texas Southern University

Procurement Services – Purchasing

3100 Cleburne Street, Room HH333

Houston, TX 77004

Texas Vendor ID or FEI No.

COMPANY NAME

ADDRESS

ITB Number: 717-26-756 Athletic Air Charter Travel Services

Date of Issuance: Tuesday, May 26, 2026

Deadline: Thursday, June 18, 2026

1:00 p.m. Central Time

Under Section 231.006, Family Code, the

Vendor certifies that the individual or business

entity named in this contract, offer, or

application is not ineligible to receive the

specified grant, loan, or payment and

acknowledges that this contract may be

terminated and payment may be withheld if

this certification is inaccurate.

CITY

PHONE NUMBER

STATE

ZIP

EMAIL ADDRESS

AUTHORIZED SIGNATURE

DATE

TYPE OR PRINT NAME OF SIGNER

E-MAIL ADDRESS ___________________________________

QUOTE F.O.B. DESTINATION PREPAID & ALLOWED

DELIVERY TIME

DAYS

TERMS OF PAYMENT: NET____DAYS

FREIGHT CHARGES:

If quoting other than F.O.B. Destination Prepaid and

Allowed, indicate all freight charges.

TOTAL AMOUNT OF BID:

If the paragraph above is applicable, provide

names and social security number of each

person with at least 25% ownership. Vendors

that pre-registered this information on the

Texas Procurement and Support Services Centralized

Master Bidders List have satisfied

This Vendor agrees to comply with all conditions

shown on this form.

FAILURE TO MANUALLY SIGN WILL

DISQUALIFY BID

Check below if preference is claimed under

Rule 1 TAC 113.8

[ ] Produced in Texas and/or Texas bidder

[ ] Texas agricultural products

[ ] USA produced supplies, materials or

Equipment

[ ] Historically Underutilized Business Certified

by the TX Procurement and Support Services

[ ] Products of persons with mental or physical

Disabilities

[ ] Products made of recycled materials

[ ] Energy efficient products

Sceffers Ward

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sceffers.ward@tsu.edu

713-313-1963

Texas Southern University desires to enter a contract awarded to the company(s) offering the most advantageous

proposition to the institution. Bids must be plainly marked on the envelope container or package, with the offer number

and opening date.

BID DELIVERY

Bid packets are commonly submitted to TSU by one of the following methods: (1) U.S. Postal Service overnight, (2)

Fed Ex overnight / Express Mail, and/or (3) Hand Deliver (recommended). Regardless of how you deliver your

proposals response please note:

Campus Map:

http://www.tsu.edu/about/campus/pdf/tsu-campus-map.pdf

TSU Post Office, 3100 Cleburne St, Houston, TX 77004

**Please instruct your courier NOT to go the Warehouse nor Central Receiving as this could delay delivery and could

ultimately result in your response being late and rejected. All solicitation responses must be delivered to TSU’s Post

Office or TSU’s Purchasing Office

ADDITIONAL COPIES

Texas Southern University requests that bidders submit one (1) original, one (1) copy of bid your response, and a flash

drive with a copy of the bid response. Please clearly mark the original copy of your offer.

EQUAL OPPORTUNITY

Contractor represents and warrants that it shall not discriminate against any person on the basis of race, color, national

origin, creed, religion, political belief, sex, sexual orientation, age, and disability in the performance of this Contract.

PUBLIC INFORMATION

TSU considers all information, documentation and other materials requested to be submitted in response to this

solicitation to be of a non-confidential and/or non-proprietary nature, and therefore shall be subject to public disclosure

under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after a contract is

awarded. Respondents are hereby notified that the University strictly adheres to all statutes, court decisions, and

opinions of the Texas Attorney General with respect to disclosure of ITB information.

WAIVER OF INCONSISTENCIES:

The University reserves the right to waive any and all minor technical inconsistencies in evaluating the proposal

responses.

INCURRED EXPENSES

Any and all expenses incurred in response to this proposal are entirely the responsibility of the contractor. Neither the

University, nor the State of Texas, is liable in any manner.

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PRE-BID MEETING / WALKTHROUGH:

The Pre-bid meeting / Walkthrough will not be held.

INQUIRIES

All inquiries regarding this Invitation to Bid must be submitted via email by Thursday, June 4, 2026, by 12:00 p.m.

Central Time. The University will not accept questions after this date. All inquiries may result in written responses

posted to the Electronic State Business Daily, available at https://www.txsmartbuy.com/esbd Questions must be emailed to

Sceffers Ward at sceffers.ward@tsu.edu in Word format for ease of cutting and pasting.

ADDENDA, CHANGES AND MODIFICATIONS TO THIS BID

It is the bidder's responsibility to periodically check the Electronic State Business Daily Website

https://www.txsmartbuy.com/esbd up until the offer opening time for any changes, modifications or addenda to this

offer. Receipt of all addenda to this ITB should be acknowledged by returning a signed copy of each addendum with

the submitted Bid. Failure to do so could result in an offer submission that cannot be considered

REFERENCES

Vendors responding to this bid must be prepared, if asked pre-award, to submit a list of at least three references your

company has successfully provided products for projects of this type and magnitude. The list must include the client’s

name, address, telephone number, a contact person, and a brief description of the project completed. The University

shall not be confined to this list if it deems further reference investigation necessary.

SUBCONTRACTORS

Subcontractors providing services under a Contract shall meet the same requirements and level of experience as required

of Respondent. No subcontract under the Contract shall relieve Respondent of responsibility for ensuring the requested

services are provided. Respondents planning to subcontract all or a portion of the work to be performed shall identify the

proposed subcontractors

AWARD

Texas Southern University intends to award in such a way as to gain the greatest benefit to the result of this project

and therefore the University. Texas Southern University will be the sole judge of what constitutes the most

advantageous proposition to the University. An award to multiple vendors is reserved by the university if so chosen.

CRITERIA FOR AWARD

The evaluation of the bid will include the overall response to the bid, and will include, but is not limited to the “Best Value

Standard for Purchase of Goods or Services” and any other factor Texas Southern University deems relevant. The

University must be confident that their needs can be met. The University will evaluate and make the award on the offer

that is determined to be the best value to the University based on the criteria listed below. All bids must be complete and

convey all the information requested to be considered responsive.

Considerations for award of this contract will include the factors in accordance with Government Code 2155.074. Best

Value Standard for Purchase of Goods or Services are as follows:

(a) For a purchase of goods and services under this chapter, each state agency, including Texas Southern University

and shall purchase goods and services that provide the best value for the state.

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(b) In determining the best value for the state, the purchase price and whether the goods or services meet specifications

are the most important considerations. However, the Texas Procurement and Support

Services or other state agency may, subject to Subsection (c) and Section 2155.075, consider other relevant factors,

including:

(1) Proposed costs

(2) Stability and success of contractor’s business

(3) Quality and reliability of the goods and services

(4) Delivery terms and proposed transition plan

(5) Indicators of probable contractor performance under the contract such as past contractor performance, the

contractor's financial resources and ability to perform, the contractor's experience or demonstrated capability and

responsibility, and the contractor's ability to provide reliable maintenance agreements and support

(6) Other factors relevant to determining the best value for the state in the context of a particular purchase

Added by Acts 1997, 75th Leg., ch. 1206, § 6, eff. Sept. 1, 1997.

Amended by Acts 2001, 77th Leg., ch. 1422, § 14.16, eff. Sept. 1, 2001.

PUBLICITY

Contractor agrees that it shall not publicize this Contract or disclose, confirm or deny any details thereof to third parties

or use any photographs or video recordings of the University's employees or use the University's name in connection

with any sales promotion or publicity event without the prior express written approval of the University.

BID TABULATION

Electronic copy of the submittal tabulation sheet will be made available after the scheduled public bid opening per

request through Purchasing. Only names of respondents and total bid price will be released to the public at the public

bid opening. All other information will be kept confidential until after successful contract award.

SEVERABILITY

In case any provision hereof, or of any resulting agreement or purchase order, shall, for any reason, be held invalid or

unenforceable in any respect, such invalidity or unenforceability shall not affect any other provision thereof, and this

Contract shall be construed as if such invalid or unenforceable provision had not been included herein.

GOVERNING LAW

This Contract, including, without limitation, this ITB and any resulting agreement or purchase order, shall be construed

and governed by the laws of the State of Texas.

HOUSE BILL 1295

The awarded vendor may be required to submit the State of Texas House Bill 1295, Certificate for Interested Parties, if

your bid response is over $100,000; unless you are a publicly traded company. If your price is over $100,000 you must

complete the 1295 form and include it in your response. Mr. Britt is the contact person. The bid number is the contract

number.

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

ITB 717-26-756 Athletic Air Charter Travel Services

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