ITB 26-25-214742 ARRC Clear SFS Paving

ARRC C SFS P
LEAR AVING
(ITB)
INVITATION TO BID
#26-25-214742
J 26, 2026
UNE
A R C
LASKA AILROAD ORPORATION
327 W S C A
EST HIP REEK VENUE
A , A 99501
NCHORAGE LASKA

ALASKA RAILROAD CORPORATION
327 W. Ship Creek Ave.
Anchorage, AK 99501
Wallaces@akrr.com
Phone 907.265.2425
Cell 907.744.0031
June 26, 2026
INVITATION TO BID (ITB)
#26-25-214742
ARRC CLEAR SFS PAVING
Response Required: This page must be completed and returned to ensure receipt of future
addenda or additional information. Please e-mail this form to wallaces@akrr.com. All addenda
will be forwarded to the contact name and number listed below.
Firms that have not returned the cover sheet will not be informed of addendums and will
only be alerted to addendums by checking with the ARRC procurement officer or by
checking ARRC's internet site: www.alaskarailroad.com , select Procurement and then
Solicitations.
Bidders must acknowledge the receipt of all issued addendums in their proposal/bid
submittal.
Company ______________________________________________________
Address ______________________________________________________
______________________________________________________
Contact ______________________________________________________
Phone ______________________________________________________
Email _____________________________________________________
Website: www.alaskarailroad.com

ALASKA RAILROAD CORPORATION
THIS IS NOT AN ORDER 327 W. Ship Creek Ave.
Anchorage, AK 99501
wallaces@akrr.com
Phone: 907-265-2425
Mobile: 907-744-0031
June 26, 2026
INVITATION TO BID (ITB) 26-25-214742
ARRC CLEAR SFS PAVING
The Alaska Railroad Corporation (ARRC) is soliciting bids from interested offerors for the following
contractor support for traffic control, grading, paving, and striping within its Right-of-Way (ROW) at the Clear
Space Force Station crossing (ARRC MP 392.9). Construction is anticipated to begin in early August 2026.
SEALED BIDS WILL BE RECEIVED AT Alaska Railroad Corporation
Attn: Sarah Wallace
327 West Ship Creek Avenue
Anchorage, AK 99501
Until 3:00 P.M. July 15, 2026, AT WHICH TIME BIDS WILL BE PUBLICLY OPENED
The envelope used in submitting your offer shall be plainly marked with the following information:
1. Offeror's Name -
2. ITB# 26-25-214742
3. Date and Time Scheduled for Receipt of Offers.
4. Sealed Offer: ARRC CLEAR SFS PAVING
Funding: ARRC/Federal funding.
Site Visit: A non-mandatory site visit will be held at 2:00 p.m., July 08, 2026. The meeting location will
be at Clear Highway Crossing located at ARRC MP 392.9. in Clear, Alaska. Attendees will be responsible
for their own transportation to the meeting location. Attendees should plan on being at the meeting
location by 1:45 p.m. A representative of ARRC will conduct a safety briefing and will provide an escort
onto ARRC property for the site visit (no base access required for this visit). Hardhats, safety vests,
protective footwear, and safety glasses will be required, and must be supplied by attendees. This is not
a mandatory meeting, although interested firms are encouraged to participate. Interested parties should
pre-register by July 7, 2026. Please contact Sarah Wallace at wallaces@akrr.com to register.
Return your bid in a sealed envelope on which the Solicitation number appears. Bids reecived by e-mail
or facsimile transmission will not be considered for award. Bids shall be submitted on the forms furnished
herein. Hand-delivered bids, amendments, or withdrawals must be rec eived by ARRC's Contracts

Section prior to the scheduled time of bid opening.
Your bid must be complete. See instructions and conditions enclosed.
An Alaska Business license is not a prerequisite to bid. Bidders who possess an Alaska Business license
and also meet the other criteria of an Alaska Bidder shall receive a preference per the "Alaska bidder
preference".
ARRC shall not be held responsible for bidder's lack of understanding of what is required by this bid.
Should a bidder not understand any aspect of this bid, or require further explanation, or clarification
regarding the intent or requirements of this bid, it shall be the responsibility of the bidder to seek guidance
from the ARRC.
ARRC reserves the right to reject any and all bids, or any part thereof, negotiate changes in bids, accept
any bids or any part thereof, waive minor informalities or defects in any bids, and not to award the
proposed contract if it is in the best interest of the ARRC.
ARRC may award a contract resulting from this solicitation to the responsive offeror whose offer
conforming to this solicitation will be the most advantageous to the ARRC. ARRC may reject any or all
offers if such action is in the best interest of ARRC and waive informalities and minor irregularities in
offers received. Any resulting contract from this solicitation shall incorporate the Standard Instructions,
and General Terms and Conditions for Construction incorporated in this solicitation.
This solicitation is not to be construed as a commitment of any kind nor does it commit the ARRC to pay
for any costs incurred in the submission of an offer or for any other incurred cost prior to the execution of
a formal contract
BIDDER/VENDOR TERMS AND CONDITIONS: PROSPECTIVE BIDDERS ARE CAUTIONED TO PAY
PARTICULAR ATTENTION TO THIS CLAUSE. Bidder/contractor imposed terms and conditions which
conflict with this Invitation for Bid terms and conditions are considered counter offers and, as such, will
cause the Alaska Railroad Corporation to consider the bid non-responsive.
If a bidder attaches additional terms and conditions as part of the bid, such attachments must be
accompanied by a disclaimer stating that in the event of conflict between the terms and conditions of this
Invitation for Bid and the terms and conditions of the bidder/contractor, the terms and conditions of the
Invitation for Bid will prevail.

ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity
corporation that encourages the participation of DBEs as prime contractors and subcontractors on its
contracts funded in whole by the Alaska Railroad Corporation. ARRC has a race neutral DBE Program
and does not set DBE goals on individual solicitations. Nonetheless, the ARRC aspires to achieve an
overall DBE participation of 4.0% in federal fiscal years 2025-2027 on contracts funded by agencies
within the U.S. Department of Transportation.
The Alaska Railroad is a member of Green Star (http://www.greenstarinc.org/). ARRC earned
an initial Green Star Award in 1994 and a Green Star Air Quality Award in 2007. The Alaska
Railroad considers Green Star membership to be a positive business attribute and regards a
Green Star award as a tangible sign of an organization's commitment to environmental
stewardship and continual improvement within its operations.
Please direct all responses and/or questions concerning this invitation to bid in writing to Sarah Wallace,
Alaska Railroad Corporation, Supply Management, 327 W. Ship Creek Avenue, Anchorage, AK 99501,
telephone number 907-265-2425, email address Wallaces@akrr.com.
Sincerely,
Sarah Wallace
Contract Administration Specialist
Alaska Railroad Corporation

SOLICITATION CONTENTS
SECTION A REQUIRED DOCUMENTS
SECTION B BIDDERS INSTRUCTIONS & SPECIAL REQUIREMENTS
SECTION C SCOPE OF WORK
SECTION D GENERAL TERMS AND CONDITIONS (CONSTRUCTION)
SECTION E FORMS:
CONSTRUCTION BID FORM
CONTRACTOR RESPONSIBILITY QUESTIONAIRE
SUBCONTRACTOR LIST
SAMPLE CONSTRUCTION CONTRACT
PAYMENT BOND
PERFORMANCE BOND
SECTION F SPECIAL PROVISIONS
SECTION G COST SCHEDULE
SECTION H FEDERAL TERMS & CONDITIONS
ATTACHMENTS
1) Minimum Rates of Pay for Laborers and Mechanics, Effective April 1, 2026, issue 52
File name: Pamphlet_600_Issue_52
2) Clear SFS Vicinity Map
3) Precast Concrete Modular Crossing Standard Plans

SECTION A
REQUIRED DOCUMENTS
REQUIRED FOR BID Bids will not be considered if the following documents are not completely filled
out and submitted at the time of bidding:
1. Construction Bid Form - [Form 395-0121]
2. Bid Bond - [Form 395-0120]
3. Contractors Responsibility Questionnaire
4. Cost Schedule - Section G
5. Federal Certifications: Section H:
# 25. Certification Regarding Use of Contract Funds for Lobbying
REQUIRED AFTER NOTICE OF APPARENT LOW BIDDER The apparent low bidder is required to
complete and submit the following documents within Five (5) Working Days after receipt of written
notification:
1. Subcontractor List - [Form 395-0131]
3. Contractor's Site Health & Safety Plan
REQUIRED FOR AWARD In order to be awarded the contract, the successful bidder must completely
fill out and submit the following documents within the time specified in the intent to award letter:
1. Certificate of Insurance - [from Insurance Carrier]
2. Payment Bond - [Form 395-0126]
3. Performance Bond - [Form 395-0127]
4. Contract and Notice to Proceed, ARRC Generated
5. Contractor's Business License and Contractors License
6. State of Alaska Department of Labor - Notice of Work
POST AWARD DOCUMENTATION
1. Weekly Certified Payrolls
2. State of Alaska, DOL Notice of Completion

SECTION B
BIDDERS INSTRUCTIONS & SPECIAL REQUIREMENTS
(CONSTRUCTION)
To be considered for award, Bids must be made in accordance with the following requirements:
Duty to Seek Clarification: ARRC shall not be held responsible for a Bidder's lack of understanding of
what is required by the Invitation to Bid. Should a Bidder not understand any aspect of the Invitation to
Bid, or require further explanation or clarification regarding the intent or requirements of the same, it shall
be the responsibility of the Bidder to seek clarification from ARRC prior to submitting his or her Bid.
Terms and Conditions: Any resulting contract from this Invitation to Bid shall incorporate the general
terms and conditions contained in this bid package.
Contract Documents: Bidders shall familiarize themselves with the requirements of all of the Contract
Documents which include, but are not limited to the "Bidders Instructions & Special Requirements", the
Invitation to Bid, Bid and Contract Forms, General Conditions, Special Conditions, Specifications, Plans,
any Addenda issued prior to the receipt of Bids, and any other documents referenced or incorporated
therein.
Examination and Interpretation of Documents: Each Bidder shall examine the Contract Documents
carefully and shall make written requests to ARRC prior to Bid submission for interpretation or correction
of any ambiguity, inconsistency, discrepancy, omission, or error therein which the bidder may discover.
Any interpretation or correction will be issued in an Addendum by ARRC. Only a written interpretation or
correction shall be binding. No Bidder shall rely on any interpretation or correction given by any other
method.
Addenda: ARRC may modify the Invitation to Bid prior to the date fixed for opening of Bids by issuance
of an Addendum to all parties who have been furnished the Bid Package for bidding purposes. Bidders
must acknowledge receipt of all Addenda on the Construction Bid Form [Form 395-0121].
Qualification of Bidders: Pursuant to ARRC Procurement Rule 1600.3, before a Bid is considered for
award, ARRC may request a Bidder to submit information regarding the Bidder's capability in all respects
to fully perform the contract requirements or the individual integrity and reliability which will assure good
faith performance. Such information shall include the Bidder's prior experience in performing comparable
Work, the availability of necessary financing, equipment, facilities, expertise and personnel to perform
the Work and whether he or she has ever been terminated or defaulted on construction work.
Bid Forms: Bids must be submitted on the forms provided by ARRC, completed in all respects as
required by the Bid Forms and other Contract Documents and manually signed by an authorized official
of the Bidder. Bidders may make copies of the Bid Forms for submission of Bids.
Submission of Bids: Bids must be sealed, marked, and addressed as directed in the Invitation to Bid
and must be delivered to the office designated in the Invitation to Bid prior to the exact time set for opening
bids. Late bids will not be considered.
Modification, Correction, Withdrawal of Bids: Modification, correction or withdrawal of Bids will be
allowed only as provided in ARRC Procurement Rule 1200.8.

Bid Opening: Bids will be opened in public at the time set forth in the Invitation to Bid in accordance with
ARRC Procurement Rule 1200.6. The contents of the Bids will be open for public inspection after the
notice of intent to award a contract is given.
Evaluation of Bids: Bids will be evaluated in accordance with the provisions of ARRC Procurement Rule
1200.7. Alternative bids, if called for, are intended to provide ARRC a range of comparative costs which
will allow identification of the combinations most responsive to ARRC's need. The order in which the
alternatives are listed or set out in the Invitation to Bid should not be taken as any indication as to the
order in which ARRC may elect to select the alternatives, if any. Bidders shall submit bid prices for all
alternatives stated in the Invitation to Bid and are advised that the order in which the alternatives, if any,
are chosen by ARRC, may affect which Bidder is the lowest responsive and responsible Bidder.
Bid Security: In accordance with ARRC Procurement Rule 1200.4, all Bids shall be accompanied by bid
security in the form of a cashier's check or an acceptable Bid Bond, a form of which is provided herein,
in the amount of five percent (5%) of the Bid price.
Rejection of Bids: ARRC reserves the right to waive minor defects or informalities in a Bid in accordance
with the provisions of ARRC Procurement Rule 1200.8, or to reject any or all Bids in accordance with the
provisions of ARRC Procurement Rule 1600.2.
Aggrieved Bidder/Offeror: An aggrieved bidder/offeror may protest an ARRC procurement action by
filing a written protest with the procurement officer in accordance with the procedures and time limits
specified in ARRC Procurement Rules 1800.1-1800.11
Award of Contract: Unless the Invitation to Bid is canceled or all bids are rejected, the procurement
officer shall award a contract based on the solicited bids with reasonable promptness by written notice to
the lowest, responsible and responsive Bidder whose bid conforms in all material respects to the
requirements and criteria set out in the Invitation to Bid.
Execution of Contract: A written contract must be signed by the Bidder to whom an award is made and
returned to ARRC within ten (10) calendar days, together with all required performance and payment
bonds, and certificate(s) of insurance in the amounts required by the Invitation to Bid. The Bidder to
whom award is made shall not be permitted to occupy the project site until he has first obtained the
required insurance and submitted to ARRC proof of such insurance together with a statement certifying
that said insurance conforms to requirements set forth in the Invitation to Bid.
Failure to Execute Contract: If the Bidder to whom the Contract is awarded refuses or neglects to
execute it, or fails to furnish the required bonds and insurance within the time specified, the amount of
his bid security may be retained by ARRC as liquidated damages.
Government Contract Requirements: If Federal funds will be used to pay for any part of the project
described in the Invitation to Bid, any contract awarded hereunder will contain provisions requiring the
successful Bidder to comply with all pertinent provisions, agreements, and clauses of the subject federal
grant and all pertinent laws, regulations, Presidential directives, and executive orders to the extent they
apply to the subject matter of the contract.
Drug and Alcohol-Free Workplace: Safety is paramount at ARRC. For that reason, ARRC maintains
an alcohol and drug-free workplace and requires that the Contractor do the same. At all times during the
performance of this contract, the Contractor shall have in place a written drug and alcohol program that
includes, at a minimum, the following:

a. a requirement that all applicants present a negative pre-employment drug screen prior to being
hired by the Contractor;
b. a requirement that employees submit to a "reasonable suspicion" drug and/or alcohol test when
showing signs and symptoms of drug and/or alcohol influence on duty;
c. a requirement that employees submit to "reasonable cause/post-accident" drug and alcohol
tests following certain accidents or incidents (with the threshold level triggering testing to be
determined by the Contractor);
d. a provision defining a positive alcohol test as one that reveals a breath alcohol level of .02 or
greater;
e. a provision defining a positive drug test as one that reveals concentrations at the levels set forth
in 49 C.F.R. 40.87(b)(screening test) and 49 C.F.R. 40.87(c)(confirmatory test) or greater;
f. a provision that outlines the consequences of a positive drug or alcohol test and the
consequences of an employee's refusal to submit to drug/alcohol testing; and
g. a provision that establishes the conditions under which an employee may return to work
following a positive drug and/or alcohol test, which at a minimum include an evaluation by a
substance abuse professional and compliance with a recommended treatment program.
The Contractor agrees that at any time during the performance of this contract, if an ARRC employee
reports to the Contractor that an employee of the Contractor or its subcontractor is showing signs and
symptoms of drug/alcohol influence on duty, the Contractor shall remove the employee from ARRC
property immediately and shall have the employee tested for drug/alcohol influence. If the employee
tests positive, the Contractor shall ensure that the employee is not returned to work on the project until
he/she has met the return to work requirements contained in the Contractor's written program.
All contractors and subcontractors providing Roadway Worker services for ARRC will be required to
register with Avetta, a third-party verification company that ARRC has engaged to verify and track
contractor compliance with 49 C.F.R. Part 219 as well as other contractor responsibilities. The cost for
each contractor to register will vary based on the services provided and will be paid by the contractor
directly to Avetta.
Resources to assist with registration: Avetta https://www.avetta.com/
Avetta team at 800-506-7427.
Part 219 questions: ARRC Compliance Manager at 907-265-2533.
Offer Acceptance Period: For the purpose of award, offers made in accordance with this ITB shall be
good and firm for a period of thirty (30) days from the date of bid opening.
Site-Safety Plan Requirement: Before the contractor or any subcontractor begins any construction
related work under this contract including but not limited to mobilization, equipment setup, storage, etc.,
taking place on sites under Alaska Railroad Corporation (ARRC) control, they will submit a site Health
and Safety Plan to ARRC for compatibility acceptance.
The plan must be compatible with ARRC Safety Policies, including On-Track Safety, ARRC on-site
employee safety including safety for Project Managers, Construction Managers, Flaggers, Visitors, Safety
personnel, Quality Assurance staff, vendors, and the public. The plan must outlines procedures for first