ITB 2602 - Annual Water & Wastewater Chemicals

Agency:	Augusta Water
State:	Virginia
Type of Government:	State & Local
NAICS Category:	221310 - Water Supply and Irrigation Systems 221320 - Sewage Treatment Facilities 237110 - Water and Sewer Line and Related Structures Construction 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing
Posted Date:	Nov 22, 2025
Due Date:	Dec 1, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

18 Government Center Ln, PO Box 859, Verona, VA 24482 Phone: (540) 245-5670 AugustaWater.com

REQUEST FOR SEALED BIDS

Annual Water & Wastewater Chemicals

ITB No. 2602

Issue Date: October 17, 2025

Sealed Bids for water & wastewater chemicals, subject to the conditions and instructions attached hereto, will be received at the

above office until, but not later than 2:00 o’clock p.m. local Verizon time, December 1, 2025, then publicly opened, for

furnishing the itemized chemicals, delivery/transportation to be F.O. B., to the water & wastewater treatment plants for Augusta

County Service Authority, dba Augusta Water (OWNER).

ITB questions:

Brent Canterbury, Purchasing Officer - 540-245-5672 - email bcanterbury@augustawater.com

Technical questions: Ronald Elkins, Director of Treatment Operations– 540-487-8263 - email relkins@augustawater.com

Notes: 1. Bids are to include delivery, F.O.B. delivery site in Augusta County.

2. Multiple awards may be made under this ITB for individual line items on the bid sheet.

3. EMAIL or FAX Bids will NOT be accepted.

Terms: ________% _________days

Company:

Address:

City:

Phone No:

Official Signature:

Printed Name:

Title:

Date:

Email Address:

***THIS COMPLETED PAGE MUST BE INCLUDED WITH YOUR BID SUBMITTAL***

INSTRUCTIONS

• All Bids must be submitted in accordance with the General and Special Conditions. If more space is required to

furnish a description of the goods offered, unit prices, or performance terms, the bidder may attach a letter hereto

which will be made a part of the bid.

• Bids may be submitted by one of the following methods:

In person

or by courier,

UPS, FEDEX, etc.

– to receptionist:

ATTN: ITB#2602

Brent Canterbury

Augusta Water

PO Box 859

Verona, VA 24482

or by USPS mail

– addressed to:

ATTN: ITB#2602

Brent Canterbury

Augusta Water

PO Box 859

Verona, VA 24482-0859

In accordance with Virginia Code 2.2‐4303, electronic proposals may be submitted via eVA.

If submitting electronically, paper copies are still required to be submitted by the bid due date.

• Bids received after the date and time specified for the opening will not be considered. It will be the responsibility

of the bidder to see that their bid is in this office by the specified time and date. There will be no exceptions. Date

of postmark will not be considered. Local Verizon time will determine the time of day.

• Prices must be stated in units (gallons or pounds) in addition to the total price.

• Any chemical proposed in the bid response not equaling the specified chemical must be successfully tested and

determined to be in the best interest of Augusta Water prior to award.

• All Bids must include the company name and be signed by a responsible officer or employee. Obligations assumed

by such signatory must be fulfilled.

• The term of any awarded contract(s) under this ITB will be for a one (1) year period with the option (upon mutual

agreement) to renew for up to four (4) additional one-year terms.

• Successful bidder(s) must be properly licensed to provide and deliver their product in the Commonwealth of

Virginia.

• Specification documentation (Safety Data Sheets and material specification), for the items being bid must be

included in the bid submission. If the documentation is available online, please include a list of hyperlinks in lieu

of physical copies (preferred method). Failure to provide such documentation will cause your bid to be rejected

as non-responsive.

ITB 2602 Annual Water & Wastewater Chemicals

PAGE 2

GENERAL TERMS AND CONDITIONS

1. DEFINITIONS: The terms “Bid” and “Proposal” shall be deemed equivalent. The term “Bidder” shall include

proposers responding to a Request for Proposals (RFP).

2. PRECEDENCE OF TERMS: In the event there is a conflict between the general terms and conditions and any

special terms and conditions which may be included in this solicitation, the special terms and conditions shall apply.

3. CLARIFICATION OF TERMS: If any prospective Bidder has questions about the specifications or other

solicitation documents, the prospective Bidder should contact the Technical person whose name appears on the first

page of the Invitation to Bid. Any revisions to the solicitation will be made only by addendum, issued by OWNER.

4. ADDENDA: In the event there are any addenda, they will be posted to the OWNER’s website at

www.augustawater.com/bids. It is the Bidder’s responsibility to check the website prior to the submittal deadline to

ensure the Bidder has a complete, up-to-date package.

5. PAYMENT TERMS: Payments will be made upon verification of delivery and receipt of materials. All pay requests

and supporting documentation must be approved by OWNER and will be submitted for payment in accordance with

OWNER’s payment policies. Approvals for payment under this procurement will be by the OWNER’s designated

technical representative, or their designee, as noted on Page 1 of this solicitation.

6. QUALIFICATIONS OF BIDDERS: OWNER may make such reasonable investigations as deemed proper and

necessary to determine the ability of the Bidder to perform the work and the Bidder shall furnish to OWNER all such

information and data for this purpose as may be requested. OWNER reserves the right to inspect Bidder’s physical

facilities prior to award to satisfy questions regarding the Bidder’s capabilities. OWNER further reserves the right to

reject any proposal if the evidence submitted by, or investigations of, such Bidder fails to satisfy OWNER that such

Bidder is properly qualified to carry out the obligations of the contract and to complete the work/furnish the item(s)

contemplated therein.

7. ASSIGNMENT OF CONTRACT: A contract shall not be assignable by the Bidder in whole or in part without the

written consent of OWNER.

8. INDEPENDENT CONTRACTORS: The parties hereto are independent contractors and are not agents, partners, or

joint ventures. Neither party shall have the ability to bind the other to any contract with a third party and neither party

shall hold itself out to any third party as having the right to bind the other party to any contract.

9. ANTITRUST: By entering into a contract, Contractor conveys, sells, assigns, and transfers to Owner all rights, title

and interest in and to all causes of action you may now have or hereafter acquire under the antitrust laws of the United

States and the Commonwealth of Virginia, relating to the particular goods or services purchased or acquired by Owner

under this contract.

10. SCC REGISTRATION: Pursuant to Virginia Code § 2.2-4311.2, the Contractor must be registered with the State

Corporation Commission if so required by Title 13.1 or Title 50 of the Virginia Code or otherwise required by law.

11. ESCROW: In accordance with Virginia Code §2.2-4334, for bids of $200,000 or more for construction of highways,

roads, streets, bridges, parking lots, demolition, clearing, grading, excavating, paving, pile driving, miscellaneous

drainage structures, and the installation of water, gas, sewer lines and pumping stations, the Bid Form will include a

space for the bidder to indicate an option to use the escrow account procedure in order to have retained funds paid to

an escrow agent.

12. SUBROGATION: Any and all waivers of subrogation by Owner contained in the Contract Documents, including

without limitation the General Conditions, are hereby deleted. Any and all binding arbitration provisions contained

in the Contract Documents are hereby deleted.

13. GOVERNING LAW: This Contract shall be governed in all respects by the laws of the Commonwealth of Virginia

and any litigation between the parties arising under this Contract shall be brought in a court of competent jurisdiction

in Augusta County, Virginia. The Contractor shall comply with all applicable federal, state and local laws, codes, rules

and regulations.

ITB 2602 Annual Water & Wastewater Chemicals

PAGE 3

14. ANTI-DISCRIMINATION: By submitting their proposals, all Bidders certify to OWNER that they will conform to

the provisions of the Presidential Order #11246, the Federal Civil Rights Act of 1964, as amended, as well as the

Virginia Fair Employment Act of 1975, as amended, where applicable, and Section 2.2-4311 of the Virginia Public

Procurement Act and that during the performance of this contract, the Bidder agrees as follows:

The Bidder will not discriminate against any employee or applicant for employment because of race, religion, color,

sex, national origin, age, disability, or any other basis prohibited by the state law relating to discrimination in

employment, except when there is bona fide occupational qualification reasonably necessary to the normal operation

of the Bidder. The Bidder agrees to post in conspicuous places, available to employees and applicants for employment,

notices setting forth the provisions of this nondiscrimination clause.

Notices, advertisements and solicitations placed by or on behalf of the Bidder will state that such contractor is an equal

opportunity employer. Notices, advertisements and solicitations placed in accordance with federal law, rule or

regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

The Bidder will include the provisions of the foregoing paragraphs in every subcontract or purchase order of over

$10,000, so that the provisions will be binding upon each subcontractor or vendor.

15. NONDISCRIMINATION AGAINST FAITH-BASED ORGANIZATION: In accordance with the Personal

Responsibility and Work Opportunity Reconciliation Act of 1996, P.L. 104-193, the OWNER will not discriminate

against faith-based organizations. The bidder also agrees to abide by § 2.2-4343.1 of the Virginia Public Procurement

Act.

16. MINORITY AND WOMEN-OWNED BUSINESSES: In accordance with Presidential Executive Orders #12138

& #11625 OWNER actively solicits both minority and women-owned businesses to respond to all Invitations to Bid

and Requests for Proposal, and if not already on the Owner’s mailing list, you may request application for inclusion

on the list. Should you be interested, please contact the Augusta Water at (540) 245-5670 and request information.

Disadvantaged business enterprises (DBE), as defined in 49 CFR 23, shall have equal opportunity to compete for and

perform subcontracts which the contractor enters into pursuant to this contract. The contractor will use his best efforts

to solicit bids from and to utilize DBE subcontractors or subcontractors with meaningful minority group and female

representation among their employees.

17. DRUG-FREE WORKPLACE: During the performance of this contract, the Bidder agrees to (i) provide a drug-free

workplace for the Bidder’s employees; (ii) post in conspicuous places, available to employees and applicants for

employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation,

possession, or use of a controlled substance or marijuana is prohibited in the contractor’s workplace and specifying

the actions that will be taken against employees for violation of such prohibition; (iii) state in all solicitations or

advertisements for employees placed by or on behalf of the Bidder that the Bidder maintains a drug-free workplace;

and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that

the provisions will be binding upon each subcontractor or vendor.

For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection

with a specific contract awarded to a Bidder in accordance with this chapter, the employees of whom are prohibited

from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled

substance or marijuana during the performance of the contract.

18. ETHICS IN PUBLIC CONTRACTING: By submitting their proposals, all Bidders certify that their proposals are

made without collusion or fraud and they have not offered or received any kickbacks or inducements from any other

Bidder, supplier, manufacturer or subcontractor in connection with their proposal.

19. DEBARMENT: By submitting a proposal the Bidder certifies neither it (nor he or she) nor any person or firm which

has an interest in the Bidder’s firm is disbarred or suspended from bidding or working on a state or federally funded

project. No part of this contract will be subcontracted to any person or firm who has been debarred or suspended from

bidding or working on a state or federally funded project.

20. PUBLIC INSPECTION OF PROCUREMENT RECORDS: Proposals submitted shall be subject to public

inspection only in accordance with Virginia Code § 2.2-4342.

ITB 2602 Annual Water & Wastewater Chemicals

PAGE 4

21. COSTS OF PROPOSAL PREPARATION: Any costs incurred by the Bidders in preparing or submitting proposals

are the Bidders’ responsibility. OWNER will not reimburse any Bidder for any costs incurred as a result of a response

to this Invitation to Bid.

22. OWNERSHIP OF MATERIAL: Ownership of all data, material and documentation originated and prepared for

OWNER, including any electronic media, shall belong exclusively to OWNER and be subject to public inspection in

accordance with the Virginia Freedom of Information Act. Trade secrets or proprietary information submitted by a

Bidder shall not be subject to public disclosure under the Virginia Freedom of Information Act; however, the Bidder

must invoke the protection of this section prior to, or upon submission of, the data or other materials, and must identify

the data or other materials to be protected and state the reasons why protection is necessary to the extent that such

protected material is separately packaged and so identified in the Bid Submittal envelope.

23. CANCELLATION OF CONTRACT: Unless otherwise specified in the RFP/ITB, the OWNER may terminate the

resulting contract for its convenience upon thirty (30) days written notice to the Bidder. The Bidder shall not be paid

for any service rendered or expense incurred after receipt of such notice except such fees and expenses incurred prior

to the effective date of termination that are necessary for curtailment of the Bidder’s work under this contract.

24. OBLIGATION OF BIDDER: By submitting a proposal, the Bidder covenants and agrees he has satisfied himself,

from his own investigation of the conditions to be met, he fully understands his obligation and he will not make any

claim for, or have right to cancellation or relief from the contract because of any misunderstanding or lack of

information.

25. UNAUTHORIZED ALIENS: In accordance with Virginia Code § 2.2-4311.1. Compliance with federal, state, and

local laws and federal immigration law requires that the Bidder does not, and shall not during the performance of any

awarded contract, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control

Act of 1986.

26. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that OWNER shall be bound

hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this

agreement. Unless canceled or rejected, a responsive bid from the lowest responsible bidder shall be accepted as

submitted, except that, if the bid from the lowest responsible bidder exceeds available funds, the OWNER may

negotiate with the apparent low bidder to obtain a contract price within available funds in accordance with General

Condition Section “NEGOTIATION WITH THE LOWEST BIDDER.”

27. NEGOTIATION WITH THE LOWEST BIDDER: Unless all bids are cancelled or rejected, OWNER reserves the

right granted by § 2.2-4318 of the Code of Virginia to negotiate with the lowest responsive, responsible bidder to

obtain a contract price within the funds available to the OWNER whenever such low bid exceeds OWNER’S available

funds. For the purpose of determining when such negotiations may take place, the term “available funds” shall mean

those funds which were budgeted by OWNER for this contract prior to the issuance of the written Invitation to Bid.

Negotiations with the low bidder may include both modifications of the bid price and other items required to be

performed. The OWNER shall initiate such negotiations by written notice to the lowest responsive, responsible bidder

that its bid exceeds the available funds and that the OWNER wishes to negotiate a lower contract price. The times,

places, and manner of negotiating shall be agreed to by OWNER and the lowest responsive, responsible bidder(s).

28. INSURANCE COVERAGE: Unless otherwise specified in the RFP/ITB, the Bidder shall maintain the following

insurance to protect it from claims under the Workmen’s Compensation Act, and from any other claims for personal

injury, including death, and for damage to property that may arise from operations under the Contract, whether such

operations be by itself or by any subcontractor, or anyone directly or indirectly employed by either of them.

TYPE OF COVERAGE

Workers’ Compensation and

Employer’s Liability including

coverage under United States

Longshoremen’s and Harbor Worker’s

Act where applicable

LIMITS

Statutory, including Employer’s

Liability of

$100,000.00 Each Accident

$500,000.00 Disease-Policy Limit

$100,000.00 Disease-Each Employee

ITB 2602 Annual Water & Wastewater Chemicals

PAGE 5

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Name of Project	Release Date	Bid Due Date	Status
ITB 2602 - Annual Water & Wastewater Chemicals	10/17/25	12/1/25	Out for Bid

ITB 2602 - Annual Water & Wastewater Chemicals

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also