ITB 6930 Alarm System Monitoring/Maintenance Service Contract

INVITATION TO BID
CITY OF JOHNSON CITY, TENNESSEE
PURCHASING DEPARTMENT
WWW.JOHNSONCITYTN.ORG/PURCHASING 423/975-2711
Bid Name / Number Alarm System Monitoring/Maintenance Service Contract / #6930
Due Day / Date / Time Thursday /Oct. 22, 2026 / 10:30 AM ET (at which time it will be opened publicly)
Bid Location / Mail Address Johnson City Purchasing Department, Debbie Dillon-Director,
209 Water Street, Johnson City, TN 37601
Bid Contact / Telephone Brian Ross, bross@johnsoncitytn.org or purchasing@johnsoncitytn.org
Bid Issue Date October 8, 2026
Project Location Jobsites per bid documents,
FOB Destination, freight prepaid and allowed - Johnson City, TN
Payment Terms Net 30
Anticipated Award Date: November 5, 2026
Bidder is responsible for completing the remaining portion of this bid document
DESCRIPTION
Alarm monitoring & maintenance contract for various City locations as per the attached bid documents
which are an integral part of this bid.
COMPLETE & RETURN THE FOLLOWING WITH THE SIGNED BID COVER SHEET:
Price sheets
Insurance Checklist & General Insurance Appendix
Proof of technician certification
Reference List
State Contractor's Envelope Form & Copy of license
Drug Free Workplace Affidavit
Vendor's past performance will be taken into consideration in the contract award.
Any exceptions to the services requested must be indicated, otherwise full compliance is understood.
Solicitations will be opened publicly via a simultaneous virtual and in-person meeting.
Join Zoom Meeting: ITB 6930 Alarm Monitoring Maintenance Services Contract Virtual Bid Opening; Meeting
ID: 817 7457 2759; Passcode: 264657. If you do not have access to a webcam, or you have no audio with your
system, you may call this number to join: (646) 518-9805. For any issues accessing the zoom web meeting, please
call 423.975.2715 for direct assistance.
Bidder's Reminder: Bid to be signed by authorized company representative; Verify prices, extensions and total as correct
By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Sealed Solicitation
General Terms & Conditions and the City's Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other
Parties and the Requirements of the Iran Divestment Act and Non-Boycott of Israel Act (Sealed Solicitations General Terms & Conditions #16 & #19)
contained in this bid and associated documents relating to this bid and will furnish items as specified if this bid is accepted. By submission of this bid,
each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,
under penalty of perjury, that to the best of its knowledge and belief that each bidder complies pursuant to T.C.A. 12-12-106 & T.C.A. 12-4-119.
SUBMITTAL INSTRUCTIONS: Firm Name______________________________________________
Submit electronically per link below or place
signed bid response in a sealed envelope By________________________________________________
plainly identified on the outside with vendor PRINTED & SIGNED
name and bid name and number. Vendor Address_______________________________________________
responsible for delivery to Johnson City
Purchasing Dept., Debbie Dillon- Director, 209 ________________________________________________
Water Street, Johnson City, TN 37601 on or
before the bid opening date and time. Telephone_____________________________________________
ELECTRONIC RESPONSES: CLICK HERE E-Mail________________________________________________
THIS SHEET MUST BE SIGNED AND RETURNED WITH BID PACKAGE TO BE CONSIDERED

Alarm System Monitoring/Maintenance Services
ITB# 6930
Purpose:
Establish a contract for Alarm System Monitoring/Maintenance Services for various City locations. The resulting
contract is to obtain the services of a qualified, licensed vendor to provide monitoring, annual testing, and/or
maintenance and repair services for burglar and fire alarm systems at various City locations on a term contract.
Pricing shall be calculated based on the current inventory of locations, system types and equipment as provided in
this solicitation. However, Contractor shall extend the same terms, conditions and pricing for any future properties
or interests for the City of Johnson City.
Scope of Contract:
All services shall be based on Priority 24-hour/365 day per year basis. Any equipment references (type/make/model)
is subject to vendor verification. The types of alarm systems vary with each location. The purpose of this solicitation
is to issue one contract to a single vendor to monitor and/or service on a continuing basis. However, the City reserves
the right to consider a separate contract for Fire Alarm annual testing if in the City's best interest.
You must provide a list of technicians and proof of state certification for anyone who will be servicing this contract
for the City. If the technicians change, we must be notified immediately.
Cost:
Monitoring (monthly cost) and maintenance (parts at cost plus).
Service shall include the following:
All maintenance: repair or replacement if under Manufacturer's warranty will be at no extra charge. Non-
warranty items will be repaired (labor is included in this contract) or replaced at parts cost plus specified
percentage (an estimate must be given on any required parts and approved by the using department -
unreasonable estimates shall be deemed cause to terminate the contract). Original invoices for parts shall
be made available to City upon request. All service calls are included in this contract regardless of the
reason for the service call. The use of proprietary equipment is not allowed for any equipment/work
installed completed.
Annual Testing - Complete security system (cost included in maintenance) and fire system(priced
separately) check shall be done annually with a copy of the inspection report submitted to each location
contact person along with a list of repairs that need to be made within ten (10) days of inspection.
Sensitivity of smoke detectors and single- and multiple-station smoke alarms shall be tested in accordance
NFPA 72 -2016 edition. Inspection reporting shall specifically identify each device inspected/tested,
including type and location. Electronic reporting preferred.
Site Inspection:
Vendors are responsible for working with existing conditions. Site visits are encouraged in order to familiarize
themselves with the equipment and services needed, prior to submitting a bid. To make an inspection
appointment - contact the service location rep listed for each location.
Contract Period:
This is a five (5) year contract subject to annual renewal provided all terms, conditions and prices remain unchanged
and vendor is in agreement. Prices contained herein are to be firm for each renewal term of the contract. The City
reserves the right to re-bid at the end of any (1) one year period.
Terms and Method of Payment:
Invoicing will be done on a MONTHLY BASIS. Invoices should be sent to the contact person for each location.
Payment will be made NET 30 days following the receipt of an approved invoice.

Liability and Insurance:
The attached Insurance Checklist (which includes a section for the insurance agent to fill out) and General
Insurance Appendix must be completed and returned with the bid package. Successful vendor shall provide
certificate of insurance, as specified, prior to contract release by Purchasing. Insurance must remain in effect
throughout the duration of this contract.
Property Damages Caused by the Contractor:
Should the Contractor or his employees cause any damage to public or private property, the Contractor will be
required to make repairs immediately. The City may, however, elect to make repairs or replacements of damaged
property and deduct the cost of such from moneys due or to become due the Contractor under this contract with
the City.
Cancellation:
Right is reserved by each party to cancel the contract provided that thirty (30) days written notice is given prior to
the cancellation date. Contract will be subject to immediate cancellation if either product or service does not comply
with specifications as stated herein.
Assignment:
Neither party to the contract shall assign the contract or subcontract it as a whole without the written consent of
the other, nor shall the contractor assign any monies due or to become due to him/her hereunder, without the
previous written consent of the City.
State Contractors License:
Bidder must be a licensed contractor in the State of Tennessee, as required by the Contractor's Licensing
Act of 1994, State of Tennessee and must be a licensed Alarm Contracting Company. ATTACHED BID ENVELOPE
FORM MUST BE COMPLETED AND ATTACHED TO THE OUTSIDE OF THE BID ENVELOPE. Include a photo copy of
license in the bid submittal package.
Drug free workplace:
All bidders must execute the enclosed Drug Free Workplace Affidavit to verify compliance with TCA 50-
9-113 and return same with bid response. Failure to comply with this requirement will declare that bid
non-responsive.
SECTION I - PURPOSE OF THE DRUG & ALCOHOL TESTING PROGRAM
The City of Johnson City recognizes its responsibility to provide safe and efficient operations for our employees, our
citizens and the general public. Our commitment to provide safe and efficient operations is shown by the
implementation of programs and procedures which ensure compliance with appropriate safety measures, as well as
the letter and intent of all applicable laws and regulations. There is sufficient evidence to conclude that the use of
illegal drug/alcohol; drug/alcohol dependence and drug/alcohol abuse seriously impairs an employee's performance
and general physical and mental health. The illegal possession and use of drugs, alcohol and/or narcotics by
employees of the City is a crime in this jurisdiction and is clearly unacceptable. Therefore, the City of Johnson City
has adopted this written policy to ensure an employee's fitness for duty as a condition of employment; to ensure
the drug tests and alcohol tests are conducted on safety-sensitive positions in the categories of: pre-employment,
random testing, suspicion testing, and return-to-duty testing.
To comply with TCA Title 50 Chapter 9 Part 1, all bidders and/or those proposing to do service with the City must
have a testing program of the same or better than the requirements of the City of Johnson City.
Requirements For Bids, Request For Proposals and Contracts and the Solicitation General Terms &
Conditions.
This bid, and any response to it, also includes the City's "Requirements For Bids, Requests For Proposals, and
Contracts, etc." and "Solicitation Terms and Conditions" attached hereto and set forth herein as if verbatim.

ITB 6930 Alarm Monitoring/Maintenance Services Contract
Service Locations, Class of monitoring and Contact Person
Facility Name Address Panels Type Contact Phone
Ashe Street Courthouse 401 Ashe St, Johnson City TN 37601 1 Fire Perry Canter (423) 483-5927
Harris Tarkett Office 333 E Main St, Johnson City TN 37601 1 Burg/Fire Combo Perry Canter (423) 483-5927
Municipal & Safety Building 601 E Main St, Johnson City TN 37601 1 Fire Perry Canter (423) 483-5927
Visitor Center 302 Buffalo Street, Johnson City TN 37604 1 Fire Perry Canter (423) 483-5927
Freedom Hall - Admin Office 1320 Pactolas Rd, Johnson City TN 37604 2 Burg + Fire Mark Stone (423) 461-4855
Freedom Hall - Outside Ticket Office 1320 Pactolas Rd, Johnson City TN 37604 1 Burg Mark Stone (423) 461-4855
Freedom Hall - Ticket Office 1320 Pactolas Rd, Johnson City TN 37604 1 Burg Mark Stone (423) 461-4855
Juvenile Court 607 E Myrtle Ave, Johnson City TN 37601 2 Burg + Fire Aaron Ensor (423) 434-6200
Pierce Building 14115 E Main St, Johnson City TN 37601 2 Burg + Fire Perry Canter (423) 483-5927
Transit Center 137 W Market St, Johnson City TN 37604 1 Burg/Fire Combo Lisa Townsend (423) 434-6283
Carver Recreation 322 W Watuaga Ave, Johnson City TN 37604 2 Burg + Fire Herb Greenlee (423) 461-8830
Keystone Community Center 601 Bert St, Johnson City TN 37601 2 Burg + Fire Perry Canter (423) 483-5927
Langston Community Center 315 Elm St, Johnson City TN 37601 2 Burg + Fire Adam Dickson (423) 434-5792
Memorial Park Community Center 510 Bert St, Johnson City TN 37605 2 Burg + Fire Cameron Clark (423) 557-8967
Park Services Office 2216 Eddie Williams Rd, Johnson City TN 37601 1 Burg/Fire Combo Roger Cox (423) 440-0958
Pine Oaks Golf Course 1709 Buffalo Rd, Johnson City TN 37604 1 Burg/Fire Combo Bryan Bentley (423) 434-6250
Pine Oaks Golf Course - Cart Shed 1709 Buffalo Rd, Johnson City TN 37604 1 Burg Bryan Bentley (423) 434-6250
TVACU Ball Park - Clubhouse 129 Legion St, Johnson City TN 37604 1 Burg Roger Cox (423) 440-0958
Winged Deer Park - Athletics 4137 Bristol Hwy, Johnson City TN 37601 1 Burg Cameron Clark (423) 557-8967
Winged Deer Park - Maintenance 4137 Bristol Hwy, Johnson City TN 37601 1 Burg + Fire Cameron Clark (423) 557-8967
Winged Deer Park - White House 4137 Bristol Hwy, Johnson City TN 37601 2 Burg + Fire Cameron Clark (423) 557-8967
Fire Station #1 2238 Watauga Rd, Johnson City TN 37601 1 Fire David Bell (423) 975-2852
Fire Station #2 702 Cherokee Rd, Johnson City TN 37604 1 Fire David Bell (423) 975-2852
Fire Station #3 505 E Main St, Johnson City TN 37601 1 Fire David Bell (423) 975-2852
Fire Station #4 800 W Main St, Johnson City TN 37604 1 Fire David Bell (423) 975-2852
Fire Station #5 205 Broyles Dr, Johnson City TN 37601 1 Fire David Bell (423) 975-2852
Fire Station #6 4501 Browns Mill Blvd, Johnson City TN 37604 1 Fire David Bell (423) 975-2852
Fire Station #7 2830 W Walnut St, Johnson City TN 37604 1 Fire David Bell (423) 975-2852
Fire Station #8 105 Gray Commons Circle, Gray TN 37615 1 Fire David Bell (423) 975-2852
Fire Station #9 105 Carroll Creek Rd, Johnson City TN 37601 1 Fire David Bell (423) 975-2852
Fire Training Center 2832 W Walnut St, Johnson City TN 37604 1 Fire David Bell (423) 975-2852
Police Training Center 899 Riverview Rd, Johnson City TN 37601 2 Burg + Fire Nate Carman (423) 434-6140
City Garage - Fleet Management 209 Water St, Johnson City TN 37601 2 Burg Chris Whitaker (423) 975-2751
Public Works - Bolton Block #100 1715 E Main St Unit 100, Johnson City TN 37601 1 Fire Tony Haynes (423)268-0623
Public Works - Bolton Block #200 1715 E Main St Unit 200, Johnson City TN 37601 1 Fire Tony Haynes (423)268-0623
Public Works - Landscaping 150 Ham Rd, Johnson City TN 37601 1 Burg/Fire Combo Alan Markland (423)268-0623
Water & Sewer Services - Building 100 2250 Eddie Williams Rd, Johnson City TN 37601 1 Fire Tim Proffitt (423)-426-7920
Water & Sewer Services - Building 300 2250 Eddie Williams Rd, Johnson City TN 37601 1 Fire Tim Proffitt (423)-426-7920
Water & Sewer Services - Building 500 2250 Eddie Williams Rd, Johnson City TN 37601 1 Fire Tim Proffitt (423)-426-7920
Water & Sewer Services - Building 600 2250 Eddie Williams Rd, Johnson City TN 37601 1 Fire Tim Proffitt (423)-426-7920
Brush Creek Wastewater 857 Riverview Dr, Johnson City TN 37601 1 Fire Tim Proffitt (423)-426-7920
Chinquapin Water Plant 715 Sky Wa Mo Rd, Bluff City TN 37618 1 Burg Tim Proffitt (423)-426-7920
Knob Creek Booster Station 2434 Knob Creek Rd, Johnson City TN 37604 1 Fire Tim Proffitt (423)-426-7920
Unicoi County Spring House 1900 Hwy 107, Unicoi TN 37692 1 Burg Tim Proffitt (423)-426-7920
Unicoi Water Treatment Plant 950 Hwy 107, Unicoi TN 37692 2 Burg + Fire Tim Proffitt (423)-426-7920
W Walnut Booster Station 1930 W Walnut St, Johnson City TN 37601 1 Fire Tim Proffitt (423)-426-7920
Watauga River Raw Water Intake 3351 Steamplant Rd, Watauga TN 37694 2 Burg + Fire Tim Proffitt (423)-426-7920
Watauga Water Treatment Plant 203 Dalewood Dr, Johnson City TN 37601 1 Fire Tim Proffitt (423)-426-7920

ITB 6930 Alarm Monitoring and Maintenance Services Contract Price Sheet
Fire Alarm Annual
Facility Name Panels Monitoring Maintenance Testing
Ashe Street Courthouse 1 $________________/month $________________/month $______________
Harris Tarkett Office 1 $________________/month $________________/month $______________
Municipal & Safety Building 1 $________________/month $________________/month $______________
Visitor Center 1 $________________/month $________________/month $______________
Freedom Hall - Admin Office 2 $________________/month $________________/month $______________
Freedom Hall - Outside Ticket Office 1 $________________/month $________________/month $______________
Freedom Hall - Ticket Office 1 $________________/month $________________/month $______________
Juvenile Court 2 $________________/month $________________/month $______________
Pierce Building 2 $________________/month $________________/month $______________
Transit Center 1 $________________/month $________________/month $______________
Carver Recreation 2 $________________/month $________________/month $______________
Keystone Community Center 2 $________________/month $________________/month $______________
Langston Community Center 2 $________________/month $________________/month $______________
Memorial Park Community Center 2 $________________/month $________________/month $______________
Park Services Office 1 $________________/month $________________/month $______________
Pine Oaks Golf Course 1 $________________/month $________________/month $______________
Pine Oaks Golf Course - Cart Shed 1 $________________/month $________________/month $______________
TVACU Ball Park - Clubhouse 1 $________________/month $________________/month $______________
Winged Deer Park - Athletics 1 $________________/month $________________/month $______________
Winged Deer Park - Maintenance 1 $________________/month $________________/month $______________
Winged Deer Park - White House 2 $________________/month $________________/month $______________
Fire Station #1 1 $________________/month $________________/month $______________
Fire Station #2 1 $________________/month $________________/month $______________
Fire Station #3 1 $________________/month $________________/month $______________
Fire Station #4 1 $________________/month $________________/month $______________
Fire Station #5 1 $________________/month $________________/month $______________
Fire Station #6 1 $________________/month $________________/month $______________
Fire Station #7 1 $________________/month $________________/month $______________
Fire Station #8 1 $________________/month $________________/month $______________
Fire Station #9 1 $________________/month $________________/month $______________
Fire Training Center 1 $________________/month $________________/month $______________
Police Training Center 2 $________________/month $________________/month $______________
City Garage - Fleet Management 2 $________________/month $________________/month $______________
Public Works - Bolton Block #100 1 $________________/month $________________/month $______________
Public Works - Bolton Block #200 1 $________________/month $________________/month $______________
Public Works - Landscaping 1 $________________/month $________________/month $______________
Water & Sewer Services - Building 100 1 $________________/month $________________/month $______________
Water & Sewer Services - Building 300 1 $________________/month $________________/month $______________
Water & Sewer Services - Building 500 1 $________________/month $________________/month $______________
Water & Sewer Services - Building 600 1 $________________/month $________________/month $______________
Brush Creek Wastewater 1 $________________/month $________________/month $______________
Chinquapin Water Plant 1 $________________/month $________________/month $______________
Knob Creek Booster Station 1 $________________/month $________________/month $______________
Unicoi County Spring House 1 $________________/month $________________/month $______________
Unicoi Water Treatment Plant 2 $________________/month $________________/month $______________
W Walnut Booster Station 1 $________________/month $________________/month $______________
Watauga River Raw Water Intake 2 $________________/month $________________/month $______________
Watauga Water Treatment Plant 1 $________________/month $________________/month $______________
TOTALS $________________/month $________________/month $______________
Parts: Cost+ _________________%
Labor Rates for systems not covered under maintenance contract -include any minmimsums $___________________HR
Labor Rates for repairs made after hours/weekend/holidays $___________________HR

REFERENCES
Please list at least three (3) companies or governmental agencies (preferably a municipality) where the
same or similar services as contained in this specification package were recently provided.
THIS FORM MUST BE RETURNED WITH YOUR BID.
REFERENCE ONE
Government/Company Name:
Address:
Contact Person and Title:
Phone: Fax:
Contract Period: Scope of Work:
REFERENCE TWO
Government/Company Name:
Address:
Contact Person and Title:
Phone: Fax:
Contract Period: Scope of Work:
REFERENCE THREE
Government/Company Name:
Address:
Contact Person and Title:
Phone: Fax:
Contract Period: Scope of Work:
COMPLETE AND RETURN WITH BID PACKAGE

DRUG FREE WORKPLACE AFFIDAVIT
All vendors with five (5) or more employees must execute the attached Drug Free Workplace
Affidavit to verify compliance with TCA 50-9-113 and return same with response. Failure to
comply with this requirement will declare that submittal non-responsive.
City Of Johnson City, Tennessee - Policy No. HR-131
SECTION I - PURPOSE OF THE DRUG & ALCOHOL TESTING PROGRAM
The City of Johnson City recognizes its responsibility to provide safe and efficient operations for
our employees, our citizens and the general public. Our commitment to provide safe and
efficient operations is shown by the implementation of programs and procedures which ensure
compliance with appropriate safety measures, as well as the letter and intent of all applicable
laws and regulations. There is sufficient evidence to conclude that the use of illegal
drug/alcohol; drug/alcohol dependence and drug/alcohol abuse seriously impairs an employee's
performance and general physical and mental health. The illegal possession and use of drugs,
alcohol and/or narcotics by employees of the City is a crime in this jurisdiction and is clearly
unacceptable. Therefore, the City of Johnson City has adopted this written policy to ensure an
employee's fitness for duty as a condition of employment; to ensure the drug tests and alcohol
tests are conducted on safety-sensitive positions in the categories of: pre-employment, random
testing, suspicion testing, and return-to-duty testing.
To comply with TCA Title 50 Chapter 9 Part 1, all bidders and/or proposers of construction
services to the City must have a testing program of the same or better than the requirements of
the City of Johnson City.
Revised 10/6/2025

DRUG-FREE WORKPLACE AFFIDAVIT
State of __________________________
County of _________________________
I, ________________________________, being duly sworn, depose, and say that:
1) I am a principal officer of ____________________________, the firm that has
submitted the attached or enclosed bid or proposal, my title being
_________________________ of the firm; and
2) I have personal knowledge of the policies of the above-named firm with respect to
the maintenance of a drug-free workplace; and
3) I certify that all provisions and requirements of the Tennessee Drug-Free Workplace
Program, as established by Tennessee Code Annotated 50-9-113 have been
met and implemented.
(Signed) __________________________
(Title) ____________________________
Subscribed and sworn to before me this _____ day of __________________, _______.
_________________________________
_________________________________
Title
My Commission expires _____________________
Complete and return with response package

INSURANCE CHECKLIST
(Security/Alarm Monitoring Service)
REQUIRED COVERAGE (marked by "x") MINIMUM LIMITS
X 1. Worker's Compensation (proprietor/partners/executive officers exclusion not allowed) . . . . . . . . . . . . . . Statutory limits of Tennessee
and Employer's Liability . . . . . . . . . . . . . . . . . . . . . . $100,000/accident, $100,000/disease, $500,000/disease policy limit
X 2. Commercial General Liability (including Premises/Operations) . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million
Annual aggregate
X 3. Automobile Liability & Owned/Hired/Non-Owned Vehicles . . . . . . . . . $1,000,000 BI/PD each accident, Uninsured Motorist
X 4. Independent Contractors . . . . . . . . . . . . . . . . . . . . .$1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate
X 5. Products/Completed Operations . . . . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate
X 6. Contractual Liability . . . . . . . . . . . . . . . . . . . . . . . . .$1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate
X 7. Personal and Advertising Injury Liability . . . . . . . . . . . . . . . . . . . . . $1,000,000 each offense, $1 Million annual aggregate
X 8. Umbrella Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million Bodily Injury, Property Damage and Personal Injury
9. Per Project Aggregate
10. Professional Liability
a. Architects and Engineers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim
b. Asbestos Removal Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$2 Million per occurrence/claim
c. Medical Malpractice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim
d. Medical Professional Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim
X 11. Miscellaneous E & O . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim
12. Motor Carrier Act End. (MCS-90) . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million BI/PD each accident, Uninsured Motorist
13. Motor Cargo Insurance
14. Garage Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million Bodily Injury, Property Damage per occurrence
15. Garagekeepers Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $500,000 Comprehensive, $500,000 Collision
16. Inland Marine-Bailee's Insurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $_______________
17. Moving and Rigging Floater . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Endorsement to CGL
18. Dishonesty Bond . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $_______________
19. Builder's Risk/Installation Floater . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Provide coverage in the full amount of contract
20. XCU Coverage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Endorsement to CGL
X 21. Carrier Rating shall be Best's Rating of B++V or better or its equivalent
X 22. Notice of cancellation, non-renewal or material change in coverage shall be provided to City at least 30 days prior to
action. Worker's Compensation and/or non-payment of premium - notification may be 10 days prior to action.
X 23. The City of Johnson City shall be named as Additional Insured on all policies except Worker's Compensation and
Professional Liability. Per Acord 25 (2009/01), policies must be endorsed to incl. on-going & completed operations;
must submit copy of endorsement(s). (Cert. Holder: City of Johnson City, Attn: Purchasing, P.O. Box 2150, Johnson
City, TN 37605. Email: purchasing@johnsoncitytn.org.)
X 24. Certificate of Insurance shall show project number or other contract identifier used by the City.
X 25. OTHER INSURANCE REQUIRED: __CYBER LIABILITY $1 MILLION PER OCCURRENCE_____________________
INSURANCE AGENT'S STATEMENT:
I have reviewed the above requirements with the bidder named below. The bidder has coverage with this agency for all of the
areas marked with the exception of the following numbers:
_____ _____ _____ _____ _____ _____ Comments: _______________________________________________
Is Professional Liability excluded under General Liability? Yes_____ No_____
Is Contractual Liability excluded under Comm. General Liability? Yes_____ No_____
Is Independent Contractors excluded under Comm. General Liability? Yes_____ No_____
Is XCU excluded under Comm. General Liability? Yes_____ No_____
Carrier ratings: Insurer A________; Insurer B________; Insurer C________; Insurer D________
AGENCY NAME: ________________________________ AUTHORIZED SIGNATURE: ______________________________
Date: ______________________________
CONTRACTOR'S STATEMENT:
I have reviewed the above requirements with my insurance agent(s) and, if awarded a contract, will provide all coverage marked.
CONTRACTOR'S NAME: ______________________________ AUTHORIZED SIGNATURE: ___________________________
Date: _____________________________
Bid Number: ________________
Bid or Project Name: _____________________________________________
This form and the General Insurance Appendix must be signed and returned with the bid package (if
applicable). The Certificate of Insurance must be provided to Purchasing prior to contract award.

GENERAL CONTRACT FORM
The General Insurance Appendix is included in every solicitation requiring insurance. The
general requirements of the contract form are supplemented by items checked on the
Insurance Checklist that identify specific requirements for the bid or project.
INSURANCE
Review this section carefully with your insurance agent or broker prior to submitting a bid or
proposal. See Insurance Checklist (part of the Bid Forms) for specific coverage applicable to
this contract. The term "Contract" as used in this section shall mean the Agreement covering
the work that is entered into between the City of Johnson City, Tennessee and the Vendor.
1. General Insurance Requirements:
1.1 The Vendor shall not start work under this contract until the Vendor has obtained at its
own expense all of the insurance called for hereunder and such insurance has been approved
by the City; nor shall the Vendor allow any subcontractor to start work on any subcontract
until all insurance required of the subcontractor has been so obtained and approved by the
Vendor. Approval of insurance required of the Vendor will be granted only after submission
to the Director of Purchasing of original, signed Certificate(s) of Insurance, General Insurance
Appendix, and Insurance Checklist or, alternately, at the City's request, certified copies of the
required insurance policies.
1.2 No acceptance and/or approval of any insurance by the City shall be construed as
relieving or excusing the Vendor, or the surety, or its bond, from any liability or obligation
imposed upon either or both of them by the provisions of the Contract Documents.
1.3 The City of Johnson City (including its elected and appointed officials, agents, and
employees) is to be named as an additional insured under all coverage except
Worker's Compensation and Professional Liability and the Certificate of Insurance or
the certified policy, if requested, must so state. Coverage afforded under this paragraph
shall be primary as respects the City, its elected and appointed officials, agents and
employees. The following definition of the term "City" applies to all policies issued under the
contract:
"The City of Johnson City, Tennessee together with all of its various
departments, bureaus, and agencies, as well as any affiliated or subsidiary
board, committee, or authority, including but not limited to the City of Johnson
City, Dept. of Education (A.K.A "Johnson City Schools")."
1.4 The Vendor shall provide insurance as specified in the Insurance Checklist contained in
this document. In the event that Vendor obtains insurance coverage that is broader than the
minimum required by this Agreement, this Agreement shall be deemed to require the broader
coverage, including but not limited to any greater limits and any excess or umbrella
coverages.
1.5 The Vendor covenants to save, defend, hold harmless and indemnify the City of Johnson
City, Tennessee together with its various departments, elected or appointed officials,
Insurance Guide - Prof. Lia.
Revised 3/17/2026