Islandora Software
| Agency: | Iowa State University |
|---|---|
| State: | Iowa |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jan 16, 2024 |
| Due Date: | Feb 9, 2024 |
| Solicitation No: | RFQ-1000927 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
|
Contact Information
|
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RFQ-1000927
Islandora Software
Issue Date: 1/16/2024
Questions Deadline: 1/26/2024 12:00 PM (CT)
Response Deadline: 2/9/2024 12:00 PM (CT)
Contact Information
Contact: Jason Utz
Address: Procurement Services
1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004
Phone: (515) 294-5641
Email: utz@iastate.edu
Page 1 of 22 pages
Deadline: 2/9/2024 12:00 PM (CT)
RFQ-1000927
Event Information
Number:
RFQ-1000927
Title:
Islandora Software
Type:
Request for Proposal (Public)
Issue Date:
1/16/2024
Question Deadline: 1/26/2024 12:00 PM (CT)
Response Deadline: 2/9/2024 12:00 PM (CT)
Notes:
Iowa State University of Science and Technology (ISU) is soliciting information from
qualified contractors to provide the goods and/or services described herein.
Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid
opportunity.
Bid responses will ONLY be accepted online via ISUBid. Please allow adequate
time to review and submit your response prior to the deadline.
You must register in ISUBid to download all related requirements and documents.
Bid Attachments
ISU Instructions.pdf
Download
Review the instructions for important information. REVISED APRIL 2022
ISU General Terms & Conditions.pdf
Download
Review the general terms and conditions carefully and any exceptions should be listed in the "Attributes" section.
REVISED APRIL 2022
hecvat304.xlsx
Download
Higher Education Community Vendor Assessment Toolkit (HECVAT) Download, complete and attach under the
"Response Attachments" tab with your proposal.
hecvatlite304.xlsx
Download
Higher Education Community Vendor Assessment Toolkit (HECVAT) Lite Version Download, complete and attach under
the "Response Attachments" tab with your proposal.
Insurance Language - Professional Services & Software Dev (Off Campus) 09-
2021.pdf
Download
Insurance Requirements - Professional Services & Software Dev (Off Campus) 09-2021
Requested Attachments
Detailed Quote
(Attachment required)
Provide a line item detailed quote, including total cost of ownership to ISU for a three year term (broken down
annually). Be sure to clarify one-time and ongoing costs as well as any annual % increase caps after initial term.
Training and Support
(Attachment required)
Provide training and support information including any related Service Level Agreements (SLAs) information.
Implementation Plan
(Attachment required)
Provide an example implementation plan for this project or from a past project.
Page 2 of 22 pages
Deadline: 2/9/2024 12:00 PM (CT)
RFQ-1000927
Terms and Conditions - Word Format
(Attachment required)
Attach any related terms and conditions that would apply to this purchase in editable word format including an EULA,
terms of service, implementations statements of work, etc. If there are links to other terms within the document, those
terms must be attached as well. It is preferred to use ISU General Terms and Conditions for anything that is not
specifically related to the product or services.
Technical Documentation
(Attachment required)
Provide any diagrams, screen shots or other related technical documentation to help the team understand how your
solution works.
HECVAT OR SOC I Report OR SOC 2 Type II Report
(Attachment required)
If you do not already have one completed, please download and complete from the "Attachments" tab.
Bid Attributes
1 Overview
Iowa State University (ISU) is an R1 land-grant university located in Ames, Iowa. ISU serves communities throughout
the state and beyond. As of Fall 2023, over 30,000 students, who came from all 50 states and 117 countries, are
pursuing higher education at ISU. The ISU Library provides world-class collections, services, and technologies to
meet the dynamic needs of faculty, staff, students, and users in our local and global communities. The ISU Library's
digital collections (https://digitalcollections.lib.iastate.edu/) currently reside on an Islandora Legacy dual-site setup
hosted by another institution. Beginning in 2024, ISU will migrate our digital collections to Islandora 2. ISU puts forth
this RFP to find a vendor that will assist ISU librarians with setting up and maintaining our own Islandora 2 instance.
Read and understood
(Required: Check if applicable)
2 Implementation Timeline
Briefly describe your implementation and training provided including approximate timelines for completion. If
additional space is needed, attach under "Response Attachments" tab. Desired milestone dates can be found
below:
Desired implementation start date of 04/01/2024
Start of data ingestion on or before 07/01/2024
All collections available online by 10/31/2024
Full frontend and backend functionality on or before 12/31/2024
(Required: Maximum 1000 characters allowed)
3 Supplier Presentations
Representatives from your company will be available for a virtual presentation if requested the week of
02/19/2024?
Yes, we will be available.
(Required: Check only one)
Page 3 of 22 pages
No, we will not be available.
Deadline: 2/9/2024 12:00 PM (CT)
RFQ-1000927
4 Evaluation Criteria
The evaluation of this RFP/RFQ may be based upon, but not limited to:
Total Cost for Iowa State University
Ability to Meet Required Specifications
Support and Maintenance
Training and Knowledge Transfer
Vendor Experience and Specialization (experience with Islandora, portfolio of similar projects)
Ability to Meet Preferred Specifications
Customization and Innovation
Client Testimonials and References
Read and understood
(Required: Check if applicable)
5 Scope of Work
The scope of this work will include the installation of an Islandora 2 instance along with training of library personnel
from the Library's Digital Scholarship and Initiatives, IT, and Metadata Services departments with regards to
configuring Islandora and its collections to include creating, uploading, editing, and deleting digital collections
metadata and objects. Also included in the scope is customization of our instance to fit ISU's unique institutional
context, following the specifications listed in this document. Where available, ISU will prefer solutions that are
already available within the Islandora community. However, if functionality that does not already exist is developed
for our context, we expect it will be shared, where applicable, with the Islandora community under an Open-Source
license. Not included in the scope of this RFP is the system-to-system migration of our digital collections from our
current Islandora Legacy version to Islandora 2; ISU will manage the data ingestion into Islandora 2
independently. ISU's new Islandora 2 repository will house approximately 24,000 objects (including compound
objects and metadata-only records) across 93 collections, with intention to grow.
Read and Understood
(Required: Check if applicable)
6 REQUIRED SPECIFICATIONS
7 USER EXPERIENCE
8 Solution provided uses an intuitive and logically structured user interface?
Yes No
(Required: Check only one)
9 Solution is capable of browsing related resources through linked metadata?
Yes No
(Required: Check only one)
1 Solution is capable of managing and facilitating user-friendly display and navigation of complex
0 formats?
Complex formats may include multi-page objects, books, newspapers, periodicals, and more.
Yes No
(Required: Check only one)
Page 4 of 22 pages
Deadline: 2/9/2024 12:00 PM (CT)
RFQ-1000927
1 Solution can accurately render Unicode/UTF-8 characters, ensuring texts and metadata in various
1 languages and scripts are maintained and displayed correctly?
Yes No
(Required: Check only one)
1 Solution is mobile-responsive?
2
Yes No
(Required: Check only one)
1 Solution has the option for users to download collection metadata in bulk?
3
Yes No
(Required: Check only one)
1 Solution has the ability to set customizable permissions for public downloads of all digital assets, no
4 matter the viewer or object type?
Yes No
(Required: Check only one)
1 Solution provides user-friendly downloading of AV transcripts, aiding in accessibility and research?
5
Yes No
(Required: Check only one)
1 Solution provides user-friendly display of AV transcripts, aiding in accessibility and research?
6
Yes No
(Required: Check only one)
1 Solution is compatible with standard items viewers known to work within Islandora such as
7 OpenSeadragon, Mirador, and pdf.js?
Yes No
(Required: Check only one)
1 USER EXPERIENCE SPECIFICATION COMMETS
8 If you cannot meet one of the above requirements, briefly explain if needed. Be specific to which requirements you
are referring to.
(Optional: Maximum 4000 characters allowed)
1 SYSTEM MANAGEMENT (ADMINISTRATION)
9
2 Solution includes granular asset permissions and role definitions?
0 This functionality is critical for managing access rights at various levels, including but not limited to staff, external
collaborators, and other stakeholders.
Yes No
(Required: Check only one)
Page 5 of 22 pages
Deadline: 2/9/2024 12:00 PM (CT)
RFQ-1000927
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See Also
State of Iowa Bid Opportunities Bid Information Bid Number JUV-25-TR-08-003 Solicitation Tracking, Monitoring
State Government of Iowa
Bid Due: 5/15/2024
Bid Number Agency Contact Title Effective Date Expiration Date 0224-281-01 Chief Information Officer,
State Government of Iowa
Bid Due: 5/11/2024
Open Notice of Intent to Release - Parent Partners The Iowa Department of
Iowa Department of Administrative Services
Bid Due: 8/31/2025