Invitation to Purchase Dump Truck -Whitecone Chapter

INVITATION TO BID (ITB)
WHITECONE CHAPTER
DUMP TRUCK PURCHASE
REBID 25-11-3928SB
I. INTRODUCTION
The WHITECONE Chapter , located in AZ , is seeking to procure one (1) new, current-model Year
Dump Truck purchase. The Navajo Nation Capital Projects Management Department (CPMD) will serve
as the project managing entity for this procurement on behalf of the WHITECONE Chapter. CPMD
invites all qualified vendors to submit bids for the requested D UMP TRUCK. The Heavy Equipment will
be procured through a Purchase Order .
II. GENERAL REQUIREMENTS
All participating auto dealers must be authorized, fully certified, and licensed automotive dealerships that
meet all the requirements outlined in this ITB. All vehicles must be new, unused, and current model year.
Manufacturer's standard new vehicle warranty shall be included. Dealerships must arrange and pay for
transportation and delivery to the designated location.
CPMD will not accept bids from 3 r d Party Vendors.
III. BID SUBMITTAL REQUIREMENTS
1. Due Monday, May 18, 2026, at 4:00 p.m.
2. Include applicable sales tax in a separate line item (Navajo Nation Sales Tax is 6%).
3. Certified Priority Vendors must include a current Contract and Purchase Certification Certificate of
Eligibility from the Business Regulatory Department.
4. Signed and dated Affidavit of Non-Debarment and Non-Suspension (Attachment A).
5. Bid(s) are to be itemized and emailed to c leriacho@nndcd.org a nd copy s yazzie@nndcd.org
Subject Line: Bid Submission: Whitecone Chapter REBID 25-11-3928SB - Vendor Name
All documents must be submitted in a single combined PDF (clearly labeled as the subject line)
6. Request for Literature: Bidders are REQUIRED to attach the manufacturer's "Build Sheet," "Data
Sheet," or "Window Sticker" for the specific VIN or Stock Number being bid. This documentation
will be used to verify that the vehicle meets the minimum technical requirements listed in the ITB.
Bids not meeting the submittal requirements will be considered unresponsive and rejected. All Bids
submitted shall constitute t he submitting Party's acknowledgement and acceptance of all
requirements and conditions governing this procurement , including all applicable Navajo Nation laws
and regulations. Applicable State and Federal laws shall also apply to this procurement and any
agreement resulting from this procurement.
IV. INTERPRETATION AND CORRECTION OF BIDS DOCUMENTS
1. Bidders shall promptly notify the Project Manager of any ambiguity, inconsistency, or error,
which they may discover upon examination of the Bid Documents.
2. Bidders requiring clarifications or interpretation of the Bid Documents shall make a written request
to the Project Manager at least one (1) calendar day(s) prior to the date for the receipt of the Bids.
Requests for clarifications received less than one day before the date for the receipt of bids will not
be addressed by the Procurement Officer.
3. Any interpretation, correction or change of the Bid Documents will be made by Addendum.
Interpretations, corrections or changes of Bid Documents made in any other manner will not be
binding, and Bidders shall not rely upon such interpretations, corrections or changes.
May 8, 2026 Page 1 of 3
ITB# 2025-11-3928SB - WHITECONE Chapter Heavy Equipment Purchase

INVITATION TO BID (ITB)
WHITECONE CHAPTER
DUMP TRUCK PURCHASE
REBID 25-11-3928SB
V. ADDENDUM TO ITB
The CPMD reserves the right to issue written addendum to this ITB at any time as circumstances require.
1. All who are known by the Procurement Officer to have received a complete set of Bid Documents
will be notified of any Addenda, and issued one.
2. Each bidder shall ascertain, prior to submitting their bid, they have received all Addenda issued.
VI. WITHDRAWAL OF ITB
The Navajo Nation CPMD reserves the right to withdraw this ITB at any time, for any reason and is not
obligated to award a contract in response to this ITB. This ITB does not commit the Owner to reimburse
any costs incurred by the Bidder in the preparation of Bids or for procurement of supplies. The Owner
intends to award this project to the vendor whose bid represents the best value. The Owner reserves the
right to reject any and all bids, to waive any informalities or irregularities and to award the contract to the
Bidder whose bid it deems to be in the best interest of the Owner.
VII. SPECIFICATION OF HEAVY EQUIPMENT
DUMP TRUCK
(16' LONG, X, 44" HIGH. 1/4" HARDOX(R) 450. WHITE)
-26" RADIUS CORNERS
-HIGH-LIFT GATE, PNEUMATIC LATCHES
-FRONT MOUNT CYLINDER (DOG-HOUSE)
-ASPHALT APRON: 10" x 3/16", GRADE 50 STEEL
WITH A 2" ROUNDPIPE REINFORCEMENT
FIXED CAB GUARD: 80" HIGH x 24" FORWARD x
73" WIDE
-4" FABRICATED FRAME +4" x 3" x 1/4"
SUB-FRAME
-FULL FENDERS
-LED LIGHTS
WET KIT-27 GPM METARIS(R) HYDRAULIC PUMP -METARIS(R) PTO FOR MANUAL
TRANSMISSION
-CONTROL TOWER
-FRAME SIDE MOUNT OIL-TANK
-AUTOMATIC PTO CUT OFF SWITCH
-ELECTRIC FLIP TARPING SYSTEM WITH
ASPHALT TARP, SWITCHES INCLUDED
-10" FROM THE REAR HINGE POINT POSITION
-PTO/PUMP
-TOOLBOX
-STROBE LIGHT
-HITCH
-INSTALLATION
Note: Failure to adhere to the Technical Specifications may result in the bid being deemed
non-responsive.
May 8, 2026 Page 2 o f 3
ITB# 2025-11-3928SB - WHITECONE Chapter Heavy Equipment Purchase

INVITATION TO BID (ITB)
WHITECONE CHAPTER
DUMP TRUCK PURCHASE
REBID 25-11-3928SB
VIII. WARRANTY COVERAGE
MANUFACTURE STANDARD WARRANTY
IX. SCHEDULE OF PROCUREMENT EVENTS
Last Day for Inquiries - Thursday, May 14, 2026 @ 2:00 pm
Deadline for Submission of Bids - Monday, May 18, 2026 @ 4:00 pm
Bid Opening - Tuesday, May 19, 2026 In Window Rock AZ.
X. BID SELECTION
Notification of selection and non-selection will be sent out to all bidders
who submitted.
The Navajo Business Opportunity Act will be applied in the selection of
the vendor.
A W-9 will be requested of the selected vendor to complete purchase order
documents.
XI. PROCUREMENT OFFICER CONTACT
The Contact information is as follows for the Procurement Officer:
Selina Yazzie
Account Maintenance Specialists
Capital Projects Management Department
syazzie@nndcd.org
&
Charmayne Eriacho
Project Manager
Capital Projects Management Department
cleriacho@nndcd.org
All inquiries regarding this procurement are to be directed to the Procurement Officer only. Inquiries that
are made with other individuals regarding this procurement will be labeled as lobbying, and lobbying is
not allowable. Submittals from vendors who commit this infraction will be considered unresponsive. The
Owner(s) and Business Regulatory Department will be notified and it will be documented in the bid tally
sheet.
May 8, 2026 Page 3 o f 3
ITB# 2025-11-3928SB - WHITECONE Chapter Heavy Equipment Purchase

ATTACHMENT A
NAVAJO NATION CERTIFICATION
Regarding Debarment, Suspension, and
Contracting Eligibility
1. Applicant entity acknowledges that to the best of its knowledge that the Applicant entity,
either in its present form or in any identifiable capacity, has not, in accordance with 12
N.N.C. 361:
A. Been convicted of the commission of criminal offenses incident to obtaining or
attempting to obtain a public or private contract or subcontract, or in the
performance of any such contract or subcontract;
B. Been convicted of embezzlement, theft, forgery, bribery, falsification or
destruction of records, receiving stolen property, or other offenses indicating
a lack of business integrity or honesty, which currently, seriously, and
directly affect responsibility as a Navajo Nation contractor;
C. Been convicted under antitrust statutes arising out of the submission of
bids or proposals;
D. Violated contract provisions, including:
i. Deliberate failure, without good cause, to perform in accordance with
the contract specifications or within the time limit provided in the
contract,
ii. A recent record of failure to perform or of unsatisfactory performance
with the terms of any contract, or
iii. Any other cause so serious and compelling as to affect responsibility
as a Navajo Nation contractor, including debarment by another
governmental entity.
2. Applicant acknowledges that if the Navajo Nation determines that the executed
Certification provided herein is untrue or not wholly accurate, it shall be grounds for the
Navajo Nation to terminate the contract and pursue other legal remedies, at the Navajo
Nation's discretion.
3. Applicant certifies to the best of its knowledge that it is eligible to do business with the
Navajo Nation Debarment, Suspension, and Eligibility Form - NNDOJ/TFU.14Jul22
Page 1 of 2

Navajo Nation, in its present form or in any other identifiable capacity, pursuant to 12
N.N.C. 1501 and 5 N.N.C. 301. Applicant also acknowledges that per 12 N.N.C.
1505, it will not be eligible to contract with the Navajo Nation if deemed ineligible by the
appropriate department or entity of the Navajo Nation which receives the Applicant's
request for consideration for a business opportunity.
Applicant Name Name of individual signing on Applicant's behalf (print)
Applicant Address Title of individual signing on Applicant's behalf
Applicant Address Signature of individual signing on Applicant's behalf
Applicant Address Date
Navajo Nation Debarment, Suspension, and Eligibility Form - NNDOJ/TFU.14Jul22
Page 2 of 2

W-9
Request for Taxpayer
Form Identification Number and Certification Give form to the
(Rev. March 2024) requester. Do not
Department of the Treasury send to the IRS.
Go to www.irs.gov/FormW9 for instructions and the latest information.
Internal Revenue Service
Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below.
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1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner's name on line 1, and enter the business/disregarded
entity's name on line 2.)
2 Business name/disregarded entity name, if different from above.
3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1. Check 4 Exemptions (codes apply only to
only one of the following seven boxes. certain entities, not individuals;
see instructions on page 3):
Individual/sole proprietor C corporation S corporation Partnership Trust/estate
LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) . . . . Exempt payee code (if any)
Note: Check the "LLC" box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax
classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate Exemption from Foreign Account Tax
box for the tax classification of its owner. Compliance Act (FATCA) reporting
Other (see instructions) code (if any)
3b If on line 3a you checked "Partnership" or "Trust/estate," or checked "LLC" and entered "P" as its tax classification,
(Applies to accounts maintained
and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check
outside the United States.)
this box if you have any foreign partners, owners, or beneficiaries. See instructions . . . . . . . . .
5 Address (number, street, and apt. or suite no.). See instructions. Requester's name and address (optional)
6 City, state, and ZIP code
7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Social security number
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
- -
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
or
TIN, later.
Employer identification number
Note: If the account is in more than one name, see the instructions for line 1. See also What Name and
Number To Give the Requester for guidelines on whose number to enter. -
Part II Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign
Signature of
Here U.S. person Date
General Instructions New line 3b has been added to this form. A flow-through entity is
required to complete this line to indicate that it has direct or indirect
Section references are to the Internal Revenue Code unless otherwise foreign partners, owners, or beneficiaries when it provides the Form W-9
noted. to another flow-through entity in which it has an ownership interest. This
Future developments. For the latest information about developments change is intended to provide a flow-through entity with information
related to Form W-9 and its instructions, such as legislation enacted regarding the status of its indirect foreign partners, owners, or
after they were published, go to www.irs.gov/FormW9. beneficiaries, so that it can satisfy any applicable reporting
requirements. For example, a partnership that has any indirect foreign
What's New partners may be required to complete Schedules K-2 and K-3. See the
Partnership Instructions for Schedules K-2 and K-3 (Form 1065).
Line 3a has been modified to clarify how a disregarded entity completes
this line. An LLC that is a disregarded entity should check the Purpose of Form
appropriate box for the tax classification of its owner. Otherwise, it
should check the "LLC" box and enter its appropriate tax classification. An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS is giving you this form because they
Cat. No. 10231X Form W-9 (Rev. 3-2024)