INVITATION TO BID 26T-CN-101 FLOORING TERM SERVICE

INVITATION TO BID
# 26T-CN-101
Flooring Term Service
March 2026
Prepared By:
Cook Inlet Housing Authority
Procurement Department
3510 Spenard Road
Anchorage, Alaska 99503
Terra Stowers Procurement Specialist
Phone: (907) 793-3030
Email: tstowers@cookinlethousing.org

FLOORING TERM SERVICE
COOK INLET HOUSING AUTHORITY
Contents
SPECIFIED DATES ................................................................................................................................. 3
INVITATION TO BID ............................................................................................................................... 4
BID SUBMITTALS ................................................................................................................................... 4
QUESTIONS ........................................................................................................................................... 4
BACKGROUND ...................................................................................................................................... 4
DOMESTIC PREFFERENCE FOR PROCUREMENTS ........................................................................... 5
CONTRACT TERM ................................................................................................................................. 5
SCOPE OF WORK .................................................................................................................................. 5
CONTRACTOR RESPONSIBILITIES ..................................................................................................... 6
ADDITIONAL SERVICES........................................................................................................................ 7
EQUAL EMPLOYMENT OPPORTUNITY ............................................................................................... 7
PREFERENCE STATEMENT ................................................................................................................. 7
PREFERENCE FACTOR ........................................................................................................................ 7
WAGE DETERMINATION ....................................................................................................................... 8
INVOICING ............................................................................................................................................. 8
INDEMNITY AND INSURANCE REQUIREMENTS.................................................................................. 8
BID SUBMITTAL ................................................................................................................................... 11
AWARD ................................................................................................................................................ 11
DISPUTES ............................................................................................................................................ 11
LIST OF ATTACHMENTS ..................................................................................................................... 11
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FLOORING TERM SERVICE
COOK INLET HOUSING AUTHORITY
SPECIFIED DATES
ITB # 26T-CN-101
Description Date and Time Locations
1. Bid Packet Available March 9, 2026 CIHA Website
2. Questions Due Date March 16, 2026, 2:00PM* Email
3. Proposal Due Date March 25, 2026, 2:00PM* Email/Mail/Hand Delivery
*All times stated in Alaska Standard Time
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COOK INLET HOUSING AUTHORITY
INVITATION TO BID
FLOORING TERM SERVICE
ITB # 26T-CN-101
Cook Inlet Housing Authority (CIHA) is a state-chartered Housing Authority primarily funded by
the Department of Housing and Urban Development, with other State and private grant fund
sources. CIHA is accepting bids from responsive and responsible Contractors for Flooring Term
Service across Anchorage, Eagle River, Wasilla, and Palmer.
Bid documents will be available for download at www.cookinlethousing.com. Bid packets will not
be available until after the time and date specified on the Specified Dates page.
BID SUBMITTALS
Sealed bids must be submitted, clearly marked: "Attn: Procurement ITB # 26T-CN-101,
Flooring Term Service - Do Not Open". CIHA will reject bids received after the deadline. Faxed
bids will not be accepted.
* Mailed or hand-delivered bids: Bids must be received at CIHA, Attention: Procurement,
3510 Spenard Road, Anchorage, Alaska 99503 no later than March 25, 2026, at 2:00PM
according to the time clock located at CIHA's front desk.
* Emailed bids: Bids must be received no later than March 25, 2026, at 2:00PM
according to the time and date received by CIHA's email server. Emailed bids may be
submitted to Procurement@cookinlethousing.org.
QUESTIONS
CIHA will not be bound by any oral interpretations of this Invitation to Bid (ITB). Questions are
encouraged and should be sent in writing to CIHA's Procurement Manager via email by the
deadline in the Specified Dates.
Email: Procurement@cookinlethousing.org
No communication is to be directed to any other CIHA employees or CIHA representative.
Substantive issues will be answered in writing in the form of an Addendum to this ITB. If
determined necessary by CIHA, the proposal submittal due date may be extended and will be
stated as such in the Addendum form.
BACKGROUND
CIHA is an Alaska regional housing authority established by state statute for the purpose of
providing affordable housing opportunities for eligible participants in the Cook Inlet region. The
mission of CIHA is "To create housing opportunities that empower our people and build our
community." CIHA administers Indian Housing Block Grant funds awarded under NAHASDA and
other federal, state and local funds, develops and manages properties built with investor proceeds
from the sale of Low-Income Housing Tax Credits, federal, state and local funds, and operates
affordable housing programs through the parent corporation and its subsidiaries.
Our goals are to enhance the image of a quality institution by maintaining a high standard of care
and to provide a safe, functional, and attractive environment.
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COOK INLET HOUSING AUTHORITY
DOMESTIC PREFFERENCE FOR PROCUREMENTS
As appropriate, and to the extent consistent with law, Contractor should, to the greatest extent
practicable, provide a preference for the purchase, acquisition, or use of goods, products, or
materials produced in the United States. This includes, but is not limited to iron, aluminum, steel,
cement, and other manufactured products. For purposes of this Section, "Produced in the United
States" means, for iron and steel products, that all manufacturing processes, from the initial
melting stage through the application of coatings, occurred in the United States. "Manufactured
products" mean items and construction materials composed in whole or in part of non-ferrous
metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe;
aggregates such as concrete; glass, including optical fiber; and lumber.
CONTRACT TERM
Award of a goods/services contract for the specified work will include an initial two (2) one (1) year
terms with an option to extend for no more than three (3) additional (1) one-year terms based on
available funding, satisfactory performance, agreed upon pricing and mutual consent. The yearly
contract extension shall be automatically renewed for one year unless either party gives written
notice of thirty (30) days prior to the expiration thereof. The cost portion of your bid submittal should
include the initial 2-year term and the extension option years.
SCOPE OF WORK
In accordance with the construction drawings, locally adopted building code and other authorities
having jurisdiction supply all materials, labor, tools, equipment and supervision required to provide
a complete luxury vinyl plank (LVP) and carpet per the provided flooring layout. The work shall
include, but not necessarily be limited to, the following:
Floor Preparation:
Prep all joints and low spots on the subfloor or existing substrate (installed by others) using a
lightweight, self-leveling Ardex product (or approved equal). Perform all necessary surface
preparation, including sanding ridges, grinding high spots, removing, grinding, or setting
protruding fasteners, floating low areas, scraping and removing foreign debris, and applying
cement-based self-leveling compound as required. Provide all labor, materials, and methods
necessary to ensure the substrate is smooth, level, clean, structurally sound, and satisfactory to
deliver a high-quality finished flooring installation free from defects.
Underlayment Installation:
The Contractor shall install one underlayment thickness, either 1/4 inch or 3/8 inch, as required
by site conditions. The Contractor shall assess existing substrates and recommend the
appropriate thickness for approval.
* 1/4-inch underlayment:
Code-approved, certified, or ASTM-compliant. Installed in accordance with the
manufacturer's specifications, glued and stapled.
Price per square foot.
* 3/8-inch underlayment:
Code-approved, certified, or ASTM-compliant. Installed in accordance with the
manufacturer's specifications, glued and stapled.
Price per square foot.
Only one thickness will be authorized for installation unless the Owner provides written direction
to do otherwise
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COOK INLET HOUSING AUTHORITY
Luxury Vinyl Plank (LVP) Installation:
Provide and install one Luxury Vinyl Plank (LVP) flooring system- either glue-down or floating
click-together- based on site conditions and the Contractor's recommendation, subject to owner
approval.
* Glue-down LVP:
Provide LVP with a minimum 12-mil wear layer suitable for residential use. Install using
full-spread adhesive in accordance with the manufacturer's written instructions.
* Floating click-together LVP:
Provide click-together LVP with a minimum 12-mil wear layer. Install as a floating system per
manufacturer instructions, including required expansion allowances.
* LVP Layout Requirements:
Install planks with a minimum 6-inch offset between end joints in adjacent rows. Use a
random stagger pattern. Avoid H-joints, step patterns, and repeating layouts.
* Transitions and Protection:
Provide matching transition strips at all locations where LVP meets other finished floor
surfaces. After installation, sweep floors and cover with protective paper supplied by the
general contractor.
* Warranty:
Provide the manufacturer's standard residential warranty applicable to the specified wear
layer
Carpet Installation:
* Provide carpet with a minimum face weight of 30oz/ yd2 and a minimum density rating of 2,800
* Fiber shall be solution-dyed nylon or polyester (PET), or approved equal
* Provide 8lb rebond carpet pad at all carpeted areas, including bedrooms and stairs
* Install carpet in accordance with the manufacturer's written instructions
* Stair treads shall be installed in an upholstered (Hollywood/fitted) method
* Provide matching transition strops where carpet meets other finished floor surfaces
* Vacuum carpet immediately after installation
Vinyl Base:
* Provide Roppe, Pinnacle 4" base, color to be determined (or approved equal)
* Install at all bathrooms
CONTRACTOR RESPONSIBILITIES
* Ensure all carpet and LVP installations are completed in a neat and workmanlike manner,
producing high-quality finish with a minimal number of carpet seams and plank joints.
* Correct all deficiencies identified during any CIHA inspection within 48 hours of notification by
CIHA.
* Maintain job site cleanliness: Use CIHA-provided dumpsters when available, when no
dumpster is available, the Contractor shall remove all crew-generated debris from the site
each day.
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FLOORING TERM SERVICE
COOK INLET HOUSING AUTHORITY
* Provide adequate crew supervision to ensure workmanship, code compliance, and adherence
to construction documents.
* Maintain worker safety in accordance with applicable regulations and best practices.
ADDITIONAL SERVICES
Any additional services outside the scope of the contract will require the Contractor to submit a
quote or proposal and a signed amendment to the agreement in place before the work is initiated.
EQUAL EMPLOYMENT OPPORTUNITY
The Contractor may not discriminate against any employee or applicant for employment because
of race, religion, color, national origin, age, physical handicap, sex, marital status, changes in
marital status, pregnancy, or parenthood. The Contractor shall post in conspicuous places,
accessible to employees and applicants for employment, at the location of the project, notices
setting out the provisions of AS 18.80.220.
The Contractor shall state, in all solicitations or advertisements for employees to work on this
project, that the Contractor is an equal opportunity employer (EEO) and that all qualified
applicants will be considered for employment without regard to race, religion, color, national origin,
age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood.
The Contractor shall include the provisions of this EEO article in every subcontract relating to this
Contract and shall require the inclusion of these provisions in every agreement entered into by
any of its subcontractors, so that those provisions will be binding upon each subcontractor.
PREFERENCE STATEMENT
The work to be performed under this contract is subject to Section 7(b) of the Indian Self-
Determination and Education Assistance Act (25 U.S.C. 450e (b)). In accordance with 25 U.S.C.
450e(b) and 24 CFR 1000.52, To the greatest extent feasible: (i) preferences and opportunities
for training and employment shall be given to American Indians/Alaska Natives (AIAN); and (ii)
preferences in the award of contracts and subcontracts shall be given to AIAN-owned economic
enterprises. The Contractor shall include this Indian Preference Statement, in its entirety, in every
subcontract in connection with the awarded Contract, and shall, at the direction of CIHA, take
appropriate action pursuant to the subcontract upon finding by recipient or HUD that the
subcontract has violated 25 U.S.C. 450(e).
Preference will be given to American Indian/Alaska Native (AIAN), Small-, Minority- and Women-
owned businesses. AIAN, Small-, Minority- and Women-owned businesses are encouraged to
submit bids.
PREFERENCE FACTOR
Alaska Native/American Indian (AIAN), Small-, Minority- and Women-owned preference in
contracting is applicable to this ITB and any contractor/firm/vendor stating a preference must
submit a signed HUD 5369-A Certification Form (Attachment E) with their submitted bid to qualify
for a preference; ownership must be a minimum of 51% and be active in the day-to-day control
and operation of the business. CIHA shall reserve fifteen percent (15%) of the total of available
rating points for qualified AIAN-owned organizations or economic enterprises and five percent
(5%) for Small-, Minority- and Women-owned businesses.
The prospective contractor must provide, to the greatest extent feasible, preference in
employment and training opportunities created as a result of a contract awarded as a result of the
ITB.
When the lowest responsive, responsible bid is: X = lesser of:
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FLOORING TERM SERVICE
COOK INLET HOUSING AUTHORITY
Less than $100,000 10% of that bid, or $9,000
At least $100,000, but less than $200,000 9% of that bid, or $16,000
At least $200,000, but less than $300,000 8% of that bid, or $21,000
At least $300,000, but less than $400,000 7% of that bid, or $24,000
At least $400,000, but less than $500,000 6% of that bid, or $15,000
At least $500,000, but less than $1,000,000 5% of that bid, or $40,000
At least $1,000,000, but less than $2,000,000 4% of that bid, or $60,000
At least $2,000,000, but less than $4,000,000 3% of that bid, or $80,000
If comparable bids are submitted from a responsible non-American Indian/Alaska Native and a
responsible small, minority-, or women-owned enterprise, CIHA will award to the small, minority,
or women-owned enterprise assuming no responsible qualified American Indian/Alaska Native
source provides a bid considered comparable.
WAGE DETERMINATION
The wage rates paid to your employees, and used to prepare your bid, must be based on CIHA
Tribally Designated Wage rate (TDW) (Attachment G) included with this Contract). Submittal of
certified payroll reports will not be required for this Contract; however, payrolls records should be
maintained for three (3) years and are subject to prevailing wage compliance review by CIHA. The
TDW must be posted at all times at the site of the work, in a prominent and accessible location,
where it can easily be seen by all workers. Wage rates are subjected to change; awarded
Contractor will accept updated wage rates when they become available.
INVOICING
Invoices for services performed will be submitted monthly to CIHA. Payment of invoices is due and
owing thirty (30) days from the receipt of the invoice. Contractor shall keep an accurate record of
all hours worked and shall include an accurate accounting of it on each monthly invoice. In
addition, a written monthly report shall be attached, describing program activities for the month.
Invoices shall reference CIHA's contract control number and the name of the CIHA employee
requesting services.
Invoices shall be sent by mail to CIHA's Accounts Payable Department, 3510 Spenard Road,
Anchorage, Alaska 99503, by fax to (907) 793-3077, or by email to cihaap@cookinlethousing.org.
INDEMNITY AND INSURANCE REQUIREMENTS
Indemnification
To the fullest extent permitted by law, Contractor shall release, defend, indemnify and hold CIHA,
its subsidiaries, directors, officers, agents, officials, employees and consultants (collectively,
"Indemnified Parties") harmless from and against all claims or loss, including without limitation any
and all demands, suits, expenses, damages, fines, charges, liens, actions or liability of any nature,
kind or character whatsoever, and including without limitation, claims or loss resulting from injury,
death, economic loss, violation of statutes, ordinances, constitutions or other laws, rules or
regulations, contractual claims, attorneys' fees, costs or expenses or any other kind of loss
(collectively, "claims or loss"), related to, resulting from or arising directly or indirectly out of the
activities of Contractor, the performance, failure of performance or breach of any term of this
Contract by Contractor, or by any person or entity employed by Contractor in the performance of
this Contract, regardless of whether such claim or loss is caused in part by Indemnified Parties.
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FLOORING TERM SERVICE
COOK INLET HOUSING AUTHORITY
Contractor's responsibility for defense and indemnification extends to and includes any claim or
loss alleging acts or omissions by Indemnified Parties that are said to have contributed to the
claim or loss. However, Contractor shall not be required to indemnify an Indemnified Party for any
claim or loss that results from the sole negligence or willful misconduct of the Indemnified Party.
In any and all claims against the Indemnified Parties by any employee of Contractor, anyone
directly employed by Contractor or anyone for whose acts the Contractor may be liable, the
indemnification obligation shall not be limited in any way by any limitation on the amount or type
of damages, compensation or benefits payable by or for Contractor under workers' compensation
acts, disability benefit acts or other employee benefit acts.
Contractor agrees that as part of any subcontract, its subcontractor shall provide assurance of
defense and indemnity in CIHA's favor that are identical in scope as those assumed by Contractor
under the terms of this Contract.
The requirement of any insurance required of Contractor under this Contract shall not limit
Contractor's indemnification responsibilities under this section in any way.
Insurance
Without limiting the Contractor's indemnification responsibilities, it is agreed that Contractor shall
purchase, at its own expense, and maintain in force at all times during the performance of services
under this agreement the following policies of insurance. Such policies shall be primary to any
policies held by CIHA.
Where specific limits are shown, it is understood that they shall be the minimum acceptable limits.
If the Contractor's policy contains higher limits, CIHA shall be entitled to coverage to the extent of
such higher limits. Certificates of Insurance must be furnished to the Manager of Procurement
prior to fully executing the Contract, and as a condition of payment, Contractor shall purchase and
maintain insurance that will protect it from the claims arising out of its operations under the
Contract, whether the operations are by Contractor, or any of its consultants or subcontractors or
anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them
may be liable. This includes Worker's Compensation Insurance, Employer's Liability Insurance,
Comprehensive General Liability Insurance and Automobile Liability Insurance.
Contractor's insurance shall name CIHA as additional insured, except for Worker's
Compensation. All insurance policies shall comply with and be issued by insurers licensed to
transact the business of insurance under Alaska Statutes Title 21.
Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of
this Contract and shall be grounds for termination of the Contractor's services. All insurance
companies obligated under the following described policies must have a best rating of "A - VII" or
better as identified in the A.M. Best Insurance Rating Guide, most recent edition.
Minimum Limits of Liability
Contractor shall maintain with a company satisfactory to CIHA at least the limits of liability set
forth below. The requirements of this section shall not limit Contractor's indemnification
responsibilities as provided in the Contract.
a. Worker's Compensation and Employers' Liability: The Contractor shall provide and
maintain, for all employees engaged in work under this Contract, coverage as required by
AS 23.30.045; and, where applicable, any other statutory obligations including but not
limited to Federal U.S.L. & H. and Jones Act requirements. This policy must waive
subrogation against CIHA.
i. Workers Compensation - Statutory limits
ii. Employers Liability - $1,000,000 Each Accident, $1,000,000 Disease - Each
Employee; $1,000,000 Disease - Policy Limits
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FLOORING TERM SERVICE
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b. Commercial General Liability Insurance: Covering all business premises used by and
operations conducted by the Contractor in the performance of services under this Contract
with minimum coverage limits of $1,000,000 combined single limit per occurrence. This
policy must waive subrogation against CIHA.
i. $1,000,000 Each Occurrence
i. $2,000,000 General Aggregate
ii. $2,000,000 Products/Completed Operations Aggregate
iii. $1,000,000 Personal and Advertising Injury
iv. $50,000 Fire Damage Legal Liability (any one fire)
v. $5,000 Medical Expense (any one person)
c. Commercial Automobile Liability Insurance: Covering all vehicles, owned, hired or non-
owned, used by the Contractor in the performance of services under this Contract with
minimum coverage limits of $1,000,000 combined single limit of bodily and property
damage. This policy must waive subrogation against CIHA.
CANCELLATION, RENEWAL AND MODIFICATION
Contractor shall maintain in effect all insurance coverages required under the Contract at
Contractor's sole expense and with insurance companies acceptable to CIHA. All policies shall
contain a provision that coverage will not be modified, cancelled or not renewed until at least thirty
(30) days prior written notice has been given to CIHA. Certificates of insurance showing required
coverage to be in force pursuant to this Section shall be filed with CIHA prior to commencement
of the Work. In the event Contractor fails to obtain or maintain insurance coverage required under
the Contract, CIHA may purchase such coverage as desired for CIHA's benefit and charge the
expense to Contractor or terminate the Contract for default.
CONTINUATION OF COVERAGE
If any of the required liability insurance is on a claims made basis, "tail" coverage will be required
at the completion of this contract for twelve (12) months, or the maximum time period reasonably
available in the marketplace. Contractor shall furnish certification of "tail" coverage as described
or continuous "claims made" liability coverage for twelve (12) months following Contract
completion. Continuous "claims made" coverage will be acceptable in lieu of "tail" coverage
provided its retroactive date is on or before the effective date of this Contract. If Continuous
"claims made" coverage is used, Contractor shall be required to keep the coverage in effect for
not less than twelve (12) months from the end of the Contract. This will be a condition of the final
acceptance of work or services.
CERTIFICATES OF INSURANCE
Certificates of insurance and copies of all insurance policies and endorsements if requested by
CIHA required by this section shall be delivered to the Procurement Manager prior to
commencement of the Work, or as soon thereafter, as is practicable. Renewable certificates shall
be delivered to the Procurement Manager no later than thirty (30) days subsequent to the
certificate's expiration date. No contract will be signed until the certificate of insurance has been
received and approved by the Procurement Manager.
If the insurance expires or is cancelled during the term of the contract, services and related
payments will be suspended. Certificates shall be addressed to Cook Inlet Housing Authority,
ATTN: Procurement, 3510 Spenard Road, Anchorage, AK 99503.
ADDITIONAL INSURED
Cook Inlet Housing Authority, ATTN: Procurement, 3510 Spenard Road, Anchorage, Alaska
99503
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