Invitation to Bid, Security Cameras 2026-27

Administration Office
3115 Pole Line Road
Pocatello, Idaho
SPECIFICATIONS FOR
2026 Security Camera Replacement At:
Replacement of All Cameras Indoor and Outdoor
PROJECT NO. SCHOOL ADDRESS
No. 1 Highland High School 1800 Bench Rd.
No. 2 Alameda Middle School 845 McKinley Ave.
No. 3 Irving Middle School 911 N. Grant
No. 4 Indian Hills Elementary 666 Cheyenne Ave.
No. 5 Tendoy Elementary 957 E. Alameda Rd.
No. 6 Tyhee Elementary 12743 W. Tyhee Rd.
BIDS WITH CONDITIONS WILL NOT BE ACCEPTED
BID OPENING
APRIL 9, 2026
10:00 AM
POCATELLO/CHUBBUCK SCHOOL DISTRICT NO. 25
INVITATION TO BID
Security Camera Replacement
Specifications 2026, Page 1

Sealed bids will be received by a Representative of the Board of Trustees of Pocatello/Chubbuck School
District No.25, Bannock County, Idaho at 3115 Pole Line Road, Pocatello, Idaho, 83201, until 10:00 am,
MST on April 9, 2026 for the following:
Security Camera Replacement at Various District Locations
A mandatory pre-bid conference and walk-thru to review the project will be held at The District office,
3115 Pole Line Road, Pocatello, Idaho, on April 1, 2026 at 10:00 AM.
Specifications or additional details, (including bid forms), may be secured at the Business Office, 3115 Pole
Line Road, Pocatello, Idaho, 83201. Each bid shall be accompanied by a certified check, cashier's check,
or a bidder's bond, (executed by a qualified surety company with the power to do business in the State of
Idaho) in the sum of not less than five percent, (5%) of the total bid, made payable to School District No.
25, Bannock County, Pocatello, Idaho. This surety shall be forfeited by the bidder in the event of failure
to enter into a contract. Personal or company checks will not be accepted. Compliance with Idaho Public
Works Law is required.
All bids shall be in a sealed envelope and clearly marked: Security Camera Replacement; To Be Opened
at 10:00 am MST on April 9, 2026.
The Board of Trustees reserves the right to reject any or all bids or to waive any informalities, or to accept
the bid or bids deemed best for Pocatello/Chubbuck School District No. 25, Bannock County, Pocatello,
Idaho.
Renae Johnson, Clerk
Pocatello/Chubbuck School District No. 25
Published dates:
March 20, 2026
March 27, 2026
IDAHO STATE JOURNAL
Security Camera Replacement
Specifications 2026, Page 2

REQUIREMENTS FOR REPLACEMENT OF SECURITY EQUIPMENT AT VARIOUS BUILDINGS
1. A Design will be provided.
2. Minimum camera specifications to include but are not limited to the following:
Resolution: 4MP (1440p) or higher
Low Light/Night Vision: IR with at least 100 ft range
Field of View: Minimum 90 degrees
Weatherproof rating: IP66 or higher (for outdoor use)
Power: PoE (Power over Ethernet) preferred
Storage: Compatible with NVR, cloud optional with minimum storage for 30 days.
Frame Rate: 10 fps minimum at full resolution
Motion Detection: Built-in with smart alerts
ONVIF Compliance: For compatibility with different systems
Warranty: At least 3 years
3. Acceptable camera views for the auditorium are side and rear views. There is not a need for
cameras to be facing the crowd.
GENERAL NOTES THAT APPLY TO ALL OF THE BID ITEMS
1. Contractor is responsible for the removal of all existing security cameras, which includes patch
and repair and restoration of the areas in the building affected by the project to pre-project
condition.
2. Details for the camera system being proposed must be listed on the updated bid sheet, including,
but not limited to, the quantity and type of camera, for comparison purposes.
INSTRUCTIONS TO BIDDERS
BIDS:
Sealed "BIDS" will be received on or before the time and date set forth under "INVITATION TO BID".
Security Camera Replacement
Specifications 2026, Page 3

The owner reserves the right to accept or reject any part or all bids.
Bidders submitting a "Bid" on this work will be required to figure and furnish everything as called for by
these specifications and the requirements of the "Bid" sheet.
All bids shall be in a sealed envelope addressed: Business Office, 3115 Pole Line Road, Pocatello, Idaho,
83201. The following shall be written on the exterior of the envelope:
"BIDS FOR Security Camera Replacement
TO BE OPENED ON APRIL 9, 2026 AT 10:00 AM"
Bids not delivered by contractors at time of bid opening must be received in mail no later than 4:00 PM
MST on April 8, 2026, the day before the bid opening.
EXAMINATION OF THE SITE AND DOCUMENTS:
Refer all questions to Kevin Chatfield, Technology Coordinator, (208) 235-3295. Contact with other
district staff, Board of Trustees, or Administration, will be by written permission only.
A mandatory pre-bid conference and walk-thru to review projects will be held at 10:00 AM MST on
April 1, 2026 at the District office,3115 Pole Line Road, Pocatello, Idaho.
Before submitting a proposal, the bidder shall:
1. Carefully examine the specifications.
2. Visit the worksite.
3. Be fully informed of existing conditions and limitations.
4. Include in the bid, sums sufficient to cover all items required by the contract, and shall
rely entirely upon his own examinations in making his proposal.
INTERPRETATIONS:
Should a bidder find discrepancies in or omissions from the specifications, or be in doubt as to their
meaning, he should at once notify the Owner, who will send written instructions or addenda to all
bidders. The owner will not be responsible for oral interpretations. Questions received less than 48
hours before time for bid opening cannot be answered. All addenda issued during the time of bidding
will be incorporated in the contract.
BID GUARANTEE:
As a guarantee that, if awarded the contract, the bidder will execute same and furnish bond. Each bid
will be accompanied by a Certified check, Cashier's Check, or Bid Bond for not less than five percent (5%)
of the base bid payable to the Owner. NO PERSONAL OR COMPANY CHECKS WILL BE ACCEPTED.
OBJECTIONS:
Security Camera Replacement
Specifications 2026, Page 4

Written objections to specifications or bid procedures must be received by the clerk, secretary, or other
authorized official of the District at least one (1) business day before the date and time upon which bids
are scheduled to be received, per Idaho Code Section 68-2806(c).
LAWS AND ORDINANCES:
The contractor hereby binds himself to protect and save harmless the owner from all damages arising
from the violation of any and all Federal, State, County, City, and all other laws, rules, regulations, in the
performance of the terms of the contract.
HOLD HARMLESS AGREEMENTS:
The District expects your work to conform to professional standards. The contractor is expected to hold
the District harmless for all damages or claims arising out of the work performed by the contractor. The
District will not agree to hold the contractor harmless for damages or claims.
EQUIPMENT:
The contractor shall provide all labor, materials, tools, and equipment, etc. necessary for the complete
and substantial execution of everything described in the specifications.
STORAGE OF MATERIALS:
The contractor shall make arrangement and coordinate with the Maintenance Department for storage
of materials. Any damages of life or property caused by storage of materials on the above indicated
place shall be paid for by the contractor, who shall hold the owner harmless for any damages concerning
the same.
SUPERVISION:
The supervision of this work will be done by Pocatello/Chubbuck School District No. 25 Technology
Department.
Security Camera Replacement
Specifications 2026, Page 5

EVIDENCE OF QUALIFICATIONS:
Upon request of the owner, a bidder whose bid is under consideration for award of the contract shall
submit, promptly, satisfactory evidence of his financial resources, his experiences, and the organization
and equipment he has available for performance of the contract.
EMPLOYMENT OF RESIDENTS OF IDAHO:
In compliance with Idaho Laws, Section 44-1001 and 44-1002 Idaho Code, the contractor must employ
ninety-five percent 95% bona fide Idaho residents as employees on any such contracts except where
under such contracts fifty (50) or less persons are employed the contractor may employ ten percent
(10%) nonresidents, provided however, in all cases such employers must give preference to the
employment of bona fide Idaho residents in the performance of such work.
CONTRACTOR'S LICENSE:
In compliance with Idaho Laws, the contractor must be registered with the State of Idaho, and hold the
required Public Works Contractor's License before obtaining the contract documents and before
submitting a bid for this work.
INSURANCE:
All contractors who provide goods or services to the District are required to provide the District with
certificates of insurance for General Liability, Auto Liability, Workers Compensation, and Professional
Liability if applicable.
The General Liability and/or Professional Liability certificate must name the District as an additional
insured under the contractor's policy. Certificates are to be provided to the District prior to any work
commencing on District property. This would include the placement of any equipment or materials at
the work site
Minimum Insurance Limits
General Liability $1,000,000 per occurrence
$1,000,000 products and completed operations
$1,000,000 annual aggregate
Auto Liability $1,000,000 per occurrence
Worker' Compensation Statutory
Professional Liability $1,000,000 per occurrence
$1,000,000 annual aggregate
Security Camera Replacement
Specifications 2026, Page 6

OWNER/CONTRACTOR AGREEMENT:
The Agreement for the work will be written on a District provided Form of Agreement between Owner
and Contractor where the basis of payment is a stipulated sum.
PERFORMANCE BOND:
The successful bidder will be required to furnish a 100% performance bond when entering into the
contract work, per Idaho Code Section 54-1926, "...conditioned upon the faithful performance of the
contract in accordance with the plans, specifications and conditions thereof."
PAYMENT BOND:
The successful bidder will be required to furnish a 100% payment bond when entering into the contract
work, per Idaho Code Section 54-1926, "solely for the protection of persons supplying labor or materials,
or renting, leasing, or otherwise supplying equipment to the contractor or his subcontractors in the
prosecution of the work provided for in such contract."
5% RETAINAGE:
The Owner will retain 5% of the Contractor's earned sum to ensure faithful performance. This 5% will be
released to the Contractor upon receipt of approval from State of Idaho.
LIQUIDATED DAMAGES:
Contractor shall be required to pay Owner as liquidated damages the sum of $500 for each day, after the
scheduled completion date, that the project is unfinished.
CHANGES IN THE WORK:
The owner, without invalidating the contract, may order extra work or make changes by altering, adding
to, or deducting from the work; the contract sum being adjusted accordingly. All such work shall be
executed under the conditions of the original contract, except that any claim for extension of the time
caused thereby shall be adjusted at the time of ordering such change.
The total allowance for combined overhead and profit for changes shall be included in the total cost to
the owner and shall be based on the following schedule:
a) For the Contractor, 10% over cost;
b) For the Sub-Contractor, 15% over cost to be divided 10% for Sub-Contractor and 5% for
Contractor; and
c) For any Sub-Subcontractor, 15% over cost to be divided 5% for Contractor, 5% for Sub-
Contractor, and 5% for Sub-Subcontractor.
FORM WH5:
Per Idaho Code Section 54-1904A, within thirty (30) days of award of bid, the contractor shall file with
the State Tax Commission a form WH-5, Public Works Contract Report.
Security Camera Replacement
Specifications 2026, Page 7

INSPECTION OF WORK:
The representative of the owner shall at all times have access to the work wherever it is in preparation
or progress and the contractor shall provide facilities for such access and for inspection.
WARRANTY:
Manufacturer shall warrant products under normal use and service to be free from defects in materials
and workmanship for a period of one year from date of delivery.
Warranty shall cover repair or replacement of such parts determined defective upon inspection.
Warranty does not cover any product or part of a product subject to accident, negligence, alteration,
abuse or misuse. Warranty does not cover any accessories or parts not supplied by the manufacturer.
Warranty shall not cover any labor expended or materials used to repair any equipment without
manufacturer's prior written authorization.
CLEAN UP:
The contractor shall at all times keep the premises free from accumulations of waste material or rubbish
caused by his employees or work, and at the completion of the work he shall remove all his rubbish from
and about the building and all tools and surplus materials and shall leave his work clean. In case of
dispute, the owner shall remove the rubbish and surplus materials and charge the cost to the contractor.
IDAHO EMPLOYER ALCOHOL AND DRUG-FREE WORKPLACE ACT: Include with your bid sheet a
contractor's affidavit pursuant to Idaho Code Section 72-1717.
BIDDER CERTIFICATION FORM: All bidders must complete and submit the Bidder Certification Form
included with this bid request.
PAYMENT:
Prices must remain firm as quoted by supplier until quantity awarded is received. Application for
payment dated on or before the 25th of the month, shall be paid by the 15th of the following month.
Application for payment dated after the 25th of the month, shall be paid within 30 days.
Delivery may be accepted any time, however, payment for the 2026-2027 fiscal year cannot be made
until after July 1, 2026 when those funds have been released.
Security Camera Replacement
Specifications 2026, Page 8

BID:
The following universal specifications are being used as a guideline. Alternate bids for equal equipment
will be considered. Substitutions or major alternations must be indicated upon the proposal sheet at the
time of the bid submission. Bids must be based upon conditions at the site and these specifications.
Bids shall be submitted in accordance with the requirements shown on the bid form.
BID EVALUATION CRITERIA:
Contractor selection on this project will be evaluated based on the following:
1) Price
2) Contractor reputation for quality of work with current customers or past performance with
Pocatello/Chubbuck School District No. 25. (Please list all jobs/contracts greater than $10,000
performed in the past two years if contractor has not performed one for the District in the
past 5 years).
3) Vendor ability to best match the listed criteria as specified.
DELIVERY AND START OF WORK:
The time frame for the replacement Security Camera Replacement to be completed is between June 9,
2026 and August 8, 2026. Any work beyond August 8th will need to be completed using a swing shift
schedule, in order to accommodate school being in session.
REQUIREMENT FOR REPLACEMENT OF SECURITY EQUIPMENT AT VARIOUS BUILDINGS
BID OPTIONS:
* Create design for various buildings achieving at least 90% coverage.
* Remove all existing security cameras.
* Install OpenEye only.
* Pull ethernet drops to every camera.
* Install cameras at every drop.
GENERAL NOTES THAT APPLY TO ALL OF THE ABOVE BID ITEMS:
1. Contractor will submit equipment, materials and/or design submittals to the District for approval
prior to ordering equipment.
Security Camera Replacement
Specifications 2026, Page 9

2. New installation shall meet all Federal, state and local code requirements. The contractor will be
responsible for obtaining any required permits and/or jurisdictional approvals. The contractor is
responsible for providing any and all drawings and specifications that are required by governmental
agencies. The contractor will be required to provide proof of final approval from all governmental
agencies having jurisdiction over this work once the installation is complete.
3. Contractor is responsible for verifying existing electrical loads and notifying the District if electrical
service modifications might be required. The Contractor is responsible for making all electrical
connections necessary unless directed differently in individual item descriptions.
4. The Contractor is responsible for providing any changes or modifications required to the building
(drywall, painting, roofing, insulation, etc.) so as to provide a complete, finished product.
5. Contractor will provide industry standard warrantee for this application.
6. Contractor will provide operation and maintenance training of O&M personnel once the installation
is complete. Completed operation & maintenance manuals are to be turned into the District
Maintenance and Technology Departments.
BID SHEET
2026 Security Camera Replacement At
Various District Locations
Board of Trustees Date:
Pocatello/Chubbuck School District No. 25
3115 Pole Line Road
Pocatello, ID 83201
We, the undersigned, propose to furnish all labor, materials, tools, and equipment and complete all
Security Camera Replacement
Specifications 2026, Page 10