Invitation to Bid: 26-24014 Salem Ridge Culvert Repair Addendum 2

Agency:	Town of Holly Springs
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction
Posted Date:	Jul 10, 2026
Due Date:	Jul 27, 2026
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Town of Holly Springs, North Carolina

INVITATION TO BID

ITB 26-24014 Salem Ridge Culvert Repair

Issue Date: June 15, 2026

Due Date: July 27, 2026, at 2:00 PM

______________________________________________________________________________________________

1. GENERAL INFORMATION

1.1. Purpose

The Town of Holly Springs is seeking proposals from qualified and licensed contractors for installing Spray

Applied Mortar Lining (SAML) to the Salem Ridge Culvert in Holly Springs, Town project No. 24-014. The work

associated with this contract is anticipated to begin in August 2026, upon the Contractor’s receipt of the Notice

to Proceed. Qualified bidders are invited to submit bids for the project, in accordance with this solicitation, by

July 27, 2026, at 2:00 PM.

1.2. Background

A periodic inspection of the three 72” corrugated metal pipes (CMP) located on Salem Ridge Drive identified

issues with the invert of the culverts. Evaluation of repair or replacement was conducted to determine best

methods. SAML was selected as the method to repair the existing culverts. Installation of the SAML shall be in

accordance with ASTM std. F3706-24, “Standard Practice for in Field Spray Applied Mortar Lining for Large

Diameter Stormwater and Sewer Conduits.”

1.3. Minority Business Participation Goal

10% for construction projects in the amount of $300,000 or more.

2. PROCUREMENT PROCESS

2.1. Schedule

The following table shows the schedule of events for the conduct of this solicitation. Details for some of the

events are described in subsequent sections.

DATE / TIME

June 15, 2026

July 13, 2026, by 4:00 PM EST

July 17, 2026, by 4:00 PM EST

July 27, 2026 at 2:00 PM EST

On or after July 27, 2026

EVENT

Issuance of ITB by the Town.

Deadline for respondents to submit written questions.

Deadline for Town’s answers to question submissions.

Bids due from respondents.

Bid evaluation begins and award(s) and contract

negotiation(s) will follow

2.2. Questions

Respondents shall submit all questions, in writing, to the contact’s e-mail address listed below. When submitting

questions, please include reference to a page and section, if applicable. Question submissions are due by the date

and time listed in the “Schedule” table above. Questions submitted after the deadline do not require a response,

though the Town will make reasonable efforts to provide clarification before the bid deadline, if able.

Question Contact Information:

Darin Eyster, darin.eyster@hollyspringsnc.gov

ITB 26-24014 | TOHS # 24-014 Salem Ridge Culvert Repair

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Email Subject: 26-24014 ITB Salem Ridge Culvert Repair_[Vendor Name]

Apart from question submissions, respondents should refrain from contacting Town staff prior to the response

deadline.

2.3. Responses to Questions & Addenda

Responses to question submissions and addenda (if applicable) will be posted on the Department of

Administration’s Electronic Vendor Portal (eVP) under the referenced solicitation number/project, as well as the

Town of Holly Springs website at the following hyperlink: https://www.hollyspringsnc.gov/2456/Bids-Requests-

for-Proposals. It is suggested that you sign up for email updates at the bottom of the linked page to ensure you

receive all relevant information, as it is posted. It is the respondent’s responsibility to ensure they have

received, reviewed, and understand all posted addenda. Bidders are required to certify all Addenda were

received in their bid submission.

2.4. Bid Submission & Withdrawal

Bids must be submitted via email to the contact listed below and by the date and time listed in the “Schedule”

table. Bid content and format details are specified in the subsequent section of this solicitation. All submissions

become property of the Town and are subject to public record upon receipt. MWBE/HUB certified businesses

are encouraged to submit bids.

Submission Contact Information:

Purchasing Division, purchasing@hollyspringsnc.gov

Email Subject: 26-24014 ITB Salem Ridge Culvert Repair_[Vendor Name]

Any bid submitted will be binding for ninety (90) days after the bid submission deadline. No bid may be changed

or withdrawn after the bid submission deadline. Submitted bids may be withdrawn prior to the bid submission

deadline by contacting the Submission Contact named above.

2.5. Evaluation & Selection

Bids will be evaluated by determining the lowest responsive, responsible bidder and considering:

• Ability to meet project completion deadline and capacity to provide the designated materials.

• Price and warranties for services of base bid only.

• Character, integrity, reputation, judgment, experience, and efficiency of bidder.

• Licensure and insurance requirements: all contractors must be properly licensed under the laws

governing their respective trades and be able to obtain required insurance before contract award.

• Responsiveness to bidder instructions in bid submission

2.6. Contract and Award

The contract for this project will be a single-prime construction contract and is included, for review purposes

only, as Attachment A.

Upon completion of bid evaluations, if the Town has determined a suitable offer, it will enter into contract

negotiations with the apparent low responsible, responsive bidder.

Upon successful contract negotiations, the contract will be taken to Town Council, at the next scheduled

Business Meeting, to approve contract award.

Upon contract award approval, the awarded bidder will be issued the “Notice of Award”, included as Form 5.

Upon contractor’s acceptance of the “Notice of Award” and compliance with requirements thereof, once the

contract is fully executed, the contractor will be issued the “Notice to Proceed”, included as Form 6.

All bidders will be notified of the award decision via email, once council awards the contract.

ITB 26-24014 | TOHS # 24-014 Salem Ridge Culvert Repair

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3. BID SUBMISSION INSTRUCTIONS

To be deemed responsive to this solicitation and to facilitate the evaluation process, the Town requires all responses

to be organized per the content and format instructions in this section. Template forms are located in Section 4 of

the solicitation. If your response cannot be completed within the framework of the provided form(s), please attach

the continuation to the respective form and label as such.

3.1. Format

Bids shall be submitted in a single, PDF file type (or equivalent).

3.2. Content

All information below is required for the bid to be deemed responsive. The bid content should be labeled and

structured as follows:

1) Cover letter

2) General Information

3) Bid Proposal

4) HUB/MWBE Forms (if applicable)

Failure to provide the information requested in accordance with this section may result in the Town, at its sole

discretion, deeming the bid as non-responsive.

3.2.1. Cover Letter

Bid submissions must include a letter of transmittal attesting to its accuracy and signed by an individual

authorized to execute binding legal documents for the business. The cover letter shall provide the legal name,

address, and telephone number of the business along with the designated contact’s name, title, email address,

and telephone number.

3.2.2. General Information

Submit the following information with bid:

1) Acknowledge receipt of all posted addenda; signature of authorized individual required

2) Communicate understanding of the scope and describe your approach to performing the requested

services and bid information.

3) Include project milestones/Gantt chart for completion of work.

4) Identify subcontractors, if applicable. Note: Bidders must identify subcontractors in bid and may not

substitute or add subcontractors in future unless good cause is provided to and approved by the Town.

MWBE/HUB certified subcontractor contracts are encouraged.

5) Experience and References: Provide details for three (3) projects of similar scope and size completed

within the last 3 years. Include the following reference contact information: company’s name and

contact’s name, title, telephone and email address.

3.2.3. Bid Proposal – FORM 1

Located in Section 4. Complete per form instructions and submit with bid.

3.2.4. Historically Underutilized/Minority Business Participation (HUB/MWBE) Forms

Located in Section 4. Required for Bids over $300,000. Submit the following applicable forms with the bid.

FORM 2—Intent to perform the Contract with own workforce Affidavit

-OR-

FORM 3—Good Faith Efforts Affidavit and FORM 4—Identification of Minority Business Participation

4. FORMS

ITB 26-24014 | TOHS # 24-014 Salem Ridge Culvert Repair

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FORM 1 – submit with bid

BID PROPOSAL

Base Bid: The bidder, having carefully examined all requirements of the project, hereby agrees to furnish all material,

labor, equipment, and services necessary to complete the construction of the project for the stipulated sum(s) provided

below. Sales tax may be included but must be listed separately—all sums will be assumed not to include sales tax unless

provided appropriately.

COMPANY NAME: ___________________________________________________________

NORTH CAROLINA LICENSE NUMBER: ____________________________

Base Bid

Item

No.

Description

1 72” Spray Applied Mortar Lining, 1.5” Thick

Temporary Traffic Control

Injection Grouting

Invert Mortar Repair

Incidental Grading

Storm Sewer Cleaning

Mobilization

Unit

Estimated

Quantity

LF 282

GAL 395

Unit

Price

Extended

Price

Total of all extended prices for Estimated Quantities of Work

Base Bid:

$___________________

ITB 26-24014 | TOHS # 24-014 Salem Ridge Culvert Repair

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FORM 2 – Submit with bid if over $300,000 and the below applies. If below does not apply, submit forms 3 and 4.

Intent to Perform Contract with Own Workforce

County of ___________________________________

Affidavit of _____________________________________________________

(Name of Bidder)

I hereby certify that it is our intent to perform 100% of the work required for the following contract:

_________________________________________________________________________

(Name of Project)

In making this certification, the Bidder states that the Bidder does not customarily subcontract elements of this

project type and normally performs, has the capability to perform, and will perform all elements of the work on

this project with his/her own current work forces; and

The Bidder agrees to provide any additional information or documentation requested by the owner in support

of the above statement.

The undersigned hereby certifies that he or she has read this certification and is authorized to bind the Bidder

to the commitments contained herein.

Date: _________________ Name of Authorized Officer: ____________________________________

Signature: ___________________________________________________

Title: _______________________________________________________

Seal

State of _____________________, County of ________________________

Subscribed and sworn to before me this _________day of ________20____

Notary Public __________________________________________________

My commission expires __________________________________________

ITB 26-24014 | TOHS # 24-014 Salem Ridge Culvert Repair

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

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