Invitation to Bid: 27-26001 NMAC Parking Lot Rehabilitation

INVITATION TO BID
ITB# 27-26001 CONSTRUCTION SERVICES
FOR THE
TOWN OF HOLLY SPRINGS
NORTH MAIN ATHLETIC COMPLEX
PARKING LOT REHABILITATION PROJECT
TOHS PROJECT NO. 26-001
July 2026
MAYOR: MIKE KONDRATICK
TOWN CLERK: LINDA MCKINNEY
TOWN MANAGER: RANDY HARRINGTON
ASST. TOWN MANAGER: DANIEL WEEKS
ASST. TOWN MANAGER: J. SCOTT CHASE
EXEC. DIR. OF U&I DEPT.: KENDRA D PARRISH, P.E. CFM
ASST. DIR. TRANSPORATION: CARRIE MITCHELL, P.E. CFM
MANAGER - ENGINEERING: MICHAEL LEONAS
ENGINEER III, U&I DEPT.: DIRK SIEBENBRODT, P.E.
ENGINEER OF RECORD: JACQUELINE THOMPSON, P.E.
BOLTON & MENK

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SECTION 00100
CERTIFICATION
I HEREBY CERTIFY THAT THE SPECIFICATIONS CONTAINED HEREIN AND THE
ACCOMPANYING PLANS WERE PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION.
SIGNED, SEALED, AND DATED THIS 29 th DAY OF Jun e , 2026.
SEAL
BY
Jacqueline Thompson, PE
Project Name: Town of Holly Springs North Main Athletic Complex Parking Lot Rehabilitation
Project No.: 26-001
Project No. 26-001 00100-1 Town of Holly Springs
North Main Athletic Complex Parking Lot Rehabilitation

SECTION 00150
TABLE OF CONTENTS
GENERAL REQUIREMENTS
Section 00100 CERTIFICATION 00100-1
Section 00150 TABLE OF CONTENTS 00150-1
Section 00200 INVITATION TO BID 00200-1 - 00200-2
Section 00250 INSTRUCTIONS TO BIDDERS 00250-1 - 00250-5
Section 00300 BID PROPOSAL 00300-1 - 00300-21
Section 00500 AGREEMENT (CONTRACT) 00500-1 - 00500-18
Section 00510 ITEMIZED BID PROPOSAL 00510-1 - 00510-2
Section 00700 STANDARD GENERAL AND SPECIAL CONDITIONS 00700-1 - 00700-62
Section 00900 APPLICATIONS FOR PROGRESS PAYMENT FORMS 00900-1 - 00900-15
Section 00905 DISADVANTAGED BUSINESS ENTERPRISES SPECIAL 00905-1 - 00905-15
PROVISION
Section 00910 CERTIFICATE OF TOWN ATTORNEY & FINANCE 00910-1 - 00910-2
OFFICER
E-VERIFY AFFIDAVIT
TECHNICAL SPECIFICATIONS
Section 01000 DEFINITIONS, ABBREVIATIONS AND REFERENCE 01000-1 - 01000-5
STANDARDS
Section 02000 SUBMITTALS 02000-1 - 02000-3
Section 04000 EARTHWORK 04000-1 - 04000-5
Section 05000 ASPHALT CONCRETE 05000-1 - 05000-10
Section 06000 CAST IN PLACE CONCRETE 06000-1 - 06000-5
Section 07000 PIPE TRENCHES 07000-1 - 07000-2
Section 09000 STORM DRAINAGE 09000-1 - 09000-2
Section 16000 SOIL EROSION AND SEDIMENTATION CONTROL 16000-1 - 16000-4
Section 17000 ENGINEERING FABRIC 17000-1 - 17000-2
Section 18000 PAVEMENT MARKINGS 18000-1
Section 20000 CONSTRUCTION TRAFFIC CONTROL 20000-1 - 20000-3
Section 40000 SPECIAL CONSTRUCTION 40000-1 - 40000-5
Section 41000 APPENDIX 41000-1
Project No. 26-001 00150-1 Town of Holly Springs
North Main Athletic Complex Parking Lot Rehabilitation

SECTION 0200
INVITATION TO BID
TOWN OF HOLLY SPRINGS
Holly Springs, North Carolina
Sealed bids in response to the ITB# 27-26001 Construction Services for the Town of Holly Springs
North Main Athletic Complex Parking Lot Rehabilitation will be received by the Town of Holly
Springs until July 22, 2026 at 2:00 PM and thereafter immediately opened and read publicly in the
Town of Holly Springs Town Council Chambers, located on the 2nd floor in the Town of Holly
Springs Town Hall building, 128 South Main Street, Holly Springs, NC 27540.
The project is generally described as follows:
The work for the North Main Athletic Complex Parking Lot Rehabilitation Project includes
pavement repair and resurfacing, including full-depth reclamation, concrete pedestrian ramp
removal and replacement, utility adjustments, installation of a French drain system and
pavement markings for the east section of the North Main Athletic Complex parking lot. An
environmental and dust control plan will be required as part of the project due to the adjacent
recreational facilities and equipment.
Plans, Specifications, and Contract documents are posted on the Town's website at
https://www.hollyspringsnc.gov/2456/Bids-Requests-for-Proposals.
Plan holders are responsible for signing up for "Construction Bids" notifications at
www.hollyspringsnc.us/bids.aspx for further project notifications/addenda.
The project will be funded by public funds from a Wake County Capital Funding Grant and the Town
of Holly Springs, therefore; bidding, contract award and bonding requirements shall conform to N.C
Statutes for public facilities construction. Minority firms are encouraged to submit proposals.
Award will be made to the lowest, responsive, responsible bidder unless all bids are rejected. The
Town of Holly Springs reserves the right to reject any or all bids.
Contractors offering a proposal on this project must be licensed to do the specified type of contracting
in the State of North Carolina. The use of any sub-contractor on this project must be approved by the
Engineer. Any bidder that is currently in litigation with the Town will be disqualified from bidding.
A non-mandatory pre-bid meeting for explanation of the project requirements will be conducted at
2:00 PM on July 8, 2026 via a virtual Microsoft Teams meeting, please see the information below:
North Main Athletic Complex Parking Lot Rehabilitation - Virtual Pre-Bid Meeting
Microsoft Teams Meeting
Join: https://teams.microsoft.com/meet/274735980538733?p=PMaBaqtUMsc0NV5zjG
Meeting ID: 274 735 980 538 733
Passcode: Y6sB2Ej6
Respondents shall submit all questions via email to the contacts listed below. When submitting
questions, please reference the solicitation name and number, as well as the page and section, if
applicable. The deadline to submit questions is July 13, 2026 at 2:00 PM.
Project No. 26-001 00200-2 Town of Holly Springs
North Main Athletic Complex Parking Lot Rehabilitation

Jacqueline Thompson
Jacqueline.thompson@bolton-menk.com
CC:
Dirk Siebenbrodt, PE, Engineer III
Dirk.siebenbrodt@hollyspringsnc.gov
CC:
Michael Leonas, Manager Engineering U&I
Michael.leonas@hollyspringsnc.gov
Questions submitted after the July 13, 2026 deadline might not be responded to. It is highly
encouraged to attend the pre-bid meeting with any questions. Responses to question submissions will
be posted via an addenda on the Town of Holly Springs website at the following hyperlink:
https://www.hollyspringsnc.gov/2456/Bids-Requests-for-Proposals
It is suggested that you sign up for email updates at the bottom of this page to ensure you receive all
relevant information, as it is posted. It is the respondent's responsibility to ensure they have received,
reviewed, and understood all posted addenda.
The TOWN OF HOLLY SPRINGS reserves the right to waive any informality, to reject any and all
BIDS, and to award a contract which, in its judgment, is in the best interest of the Town of Holly
Springs.
The BIDDER to whom a contract may be awarded shall fully comply with the requirements of all
North Carolina General Statutes governing the practice of general contracting and the procedures for
letting of public contracts.
All bids shall include the entire contract document bound as it was presented for bid, with applicable
bidding information filled out. Do not remove sections and resubmit. Each proposal shall be
accompanied by a certified check or bid bond in the amount of not less than five percent (5%) of the
amount of the total of the itemized bid in the form and subject to the conditions provided in the
Instruction to Bidders.
Withdrawal of bid: A formal bid can be withdrawn without penalty (meaning the bid deposit is not
forfeited) at any time before the bid opening. However, after bids have been opened, a bidder can
withdraw his bid without penalty only if the bid price was based on a substantial error or omission
that was clerical (not a judgment error), and the bid was submitted in good faith. The bidder must
submit a written request to withdraw the bid within 72 hours after the bid opening. The Town will
review the request to withdraw and issue a written decision within 5 days. Any bidder who withdraws
may not rebid on the project or provide materials, equipment, or labor to a contractor or subcontractor
performing on the contract from which the bidder withdrew without the written permission of the
Town; a violation of this prohibition is a Class 1 misdemeanor.
The project will begin on or about September 21, 2026 and the substantial completion date is
November 20, 2026. Construction is permitted from 7 AM to 6 PM on weekdays. Work can occur on
Saturday between 8 AM to 6 PM with approval on or before Wednesday the week before. A pre-
construction meeting is to be held within 14 days of project start.
Kendra D. Parrish, PE, CFM
Executive Director of Utilities and Infrastructure
Project No. 26-001 00200-2 Town of Holly Springs
North Main Athletic Complex Parking Lot Rehabilitation

SECTION 00250
INSTRUCTIONS TO BIDDERS
Each proposal shall be submitted in a sealed envelope on the printed form, or exact copies thereof,
contained in the Contract Documents. These proposals shall be plainly marked:
"ITB# 27-26001 Construction Services for the Town of Holly Springs North Main Athletic
Complex Parking Lot Rehabilitation Project"
The envelope shall also be marked with the Bidder's name, address, North Carolina contractor
license number, and name and phone number of a contact person. All bids shall include the entire
contract document bound as it was presented for bid, with applicable bidding information filled
out. Do not remove section and resubmit.
If mailed or delivered, the envelope shall show the date and time of the Bid Opening in order to guard
against premature opening of the Bid. Addresses for Delivery of Bids:
US Postal Service Delivery
Attn: Brettany DeVolld Attn: Brettany DeVolld
Town of Holly Springs Town of Holly Springs
Finance Department Finance Department
P.O. Box 8 P.O. Box 8
Holly Springs, NC 27540 Holly Springs, NC 27540
Bids submitted by facsimile shall not be accepted.
The Owner may consider non-responsive any Bid not prepared and submitted in accordance with the
provisions hereof and may waive any informalities or reject any and all Bids.
Each proposal shall be accompanied by a Bid Bond payable to the Town of Holly; or in lieu of the
Bid Bond, the bidder may offer a certified check. The Bids and bidder's bond or checks of all bidders
may be held for a period of ninety (90) days pending award of the contract. Notification of award of
contract shall be evidence of intent to contract and shall extend time for holding the contractor's bid
surety for a time mutually agreed between the Town of Holly Springs and the bidder.
Each proposal is required to have a page providing references to include the company name, address,
phone number, e-mail and contact name and position and the type of work completed.
Project No: 26-001 00250- 1 Town of Holly Springs
North Main Athletic Complex Parking Lot Rehabilitation

AWARDING CONTRACT
"The Town of Holly Springs, in accordance with the provisions of Title VI of the Civil Rights Act of
1964 (78 Stat. 252) and the Regulations of the Department of Transportation (49 C.F.R., Part 21),
issued pursuant to such act, hereby notifies all bidders that it will affirmatively insure that the contract
entered into pursuant to this advertisement will be awarded to the lowest responsible bidder without
discrimination on the ground of race, color, or national origin".
Award will be made to the lowest responsible and responsive Bidder for each Contract as soon as
practicable, provided that in the selection of equipment or materials, a Contract may be awarded to a
responsible Bidder other than the lowest in the interest of standardization or if ultimate economy is
clearly evident.
Evaluation of Bids
1. All spaces for lump sum and unit prices in the Bid Form shall be filled in with a number.
Spaces left blank will be evaluated as zero ($0.00).
2. Discrepancies between the multiplication of units of Work and Unit Prices will be
resolved in favor of the Unit Prices.
3. Discrepancies between the indicated sum of any column of figures and the correct sum
thereof will be resolved in favor of the correct sum.
4. Discrepancies between words and figures will be resolved in favor of the words.
The award of the Contract, if it is awarded, will be to the lowest responsive, responsible bidder on the
base bid whose qualifications indicate the award will be in the best interest of the Town of Holly
Springs. The Town of Holly Springs reserves the right to waive technicalities and/or reject any or all
bids.
The Owner will not consider any bid or award of Contract to any person, firm, or corporation who has
defaulted in any obligation to the Owner or who, in the opinion of the Owner, failed to perform their
work satisfactorily, either as to character or time.
Any bidder that is currently in litigation with the town will be disqualified from bidding.
A conditioned or qualified bid will not be accepted.
Requirements for the submittal information will vary based on the complexity and importance of the
product to the project as a whole. Submittals should be prepared in a concise and straightforward
manner. Submittals shall clearly identify variances from the specifications. Products that clearly do
not meet the requirements of the specifications and plans should not be submitted. Unless noted,
products shall be the manufacturer's standard offering, with standard options.
Incomplete submittals, or submittals received after the deadline, shall not be considered.
Pre-approval of materials or equipment does not, in any manner, preclude the manufacturer from
meeting the full requirements of the specifications, including any performance guarantees required,
unless specific exceptions are noted in the pre-approval.
No Post-Bid substitutions shall be permitted except as herein provided.
A Performance Bond and a Payment Bond, each in the amount of one hundred percent (100%) of the
contract price, with a corporate surety approved by the Town of Holly Springs, will be required for
Project No: 26-001 00250- 2 Town of Holly Springs
North Main Athletic Complex Parking Lot Rehabilitation

the faithful performance of the contract. Bidders shall provide certification that performance and
payment bond sureties are licensed in North Carolina.
Minority Business participation must be documented and submitted with bids, please see Section
00905 in the contract documents for further direction.
Project No: 26-001 00250- 3 Town of Holly Springs
North Main Athletic Complex Parking Lot Rehabilitation

REFERENCE SHEET
(To be filled out with each submittal package)
Company Address Phone E-mail Contact Contact Type of
Name person Person Work
Name Position Completed
ADDITIONAL INSTRUCTIONS
All bids shall be prepared and submitted in accordance with the following requirements.
Failure to comply with any requirement shall cause the bid to be considered irregular and shall
be grounds for rejection of the bid.
1. The bid form furnished by Town of Holly Springs with the proposal shall be used and shall not be
altered in any manner.
2. All entries on the bid form, including signatures, shall be written in ink.
3. The Bidder shall submit a unit price for every item on the bid form. The unit prices for the various
contract items shall be written in figures. ***Unit prices must be limited to TWO decimal
places.***
4. An amount bid shall be entered on the bid form for every item. The amount bid for each item shall
be determined by multiplying each unit bid by the quantity for that item, and shall be written in
figures in the "Amount Bid" column of the form.
5. The total amount bid shall be written in figures in the proper place on the bid form. The total
amount shall be determined by adding the amounts bid for each item.
6. Changes in any entry shall be made by marking through the entry in ink and making the correct
entry adjacent thereto in ink. A representative of the Bidder shall initial the change in ink. Do not use
"White Out" or similar product to make corrections.
7. The bid shall be properly executed. All bids shall show the following information:
a. Name of individual, firm, corporation, partnership, or joint venture submitting bid.
b. Name of individual or representative submitting bid and position or title.
c. Name, signature, and position or title of witness.
d. Federal Identification Number
e. Contractor's License Number (If available)
8. Bids submitted by corporations shall bear the seal of the corporation.
Project No: 26-001 00250- 4 Town of Holly Springs
North Main Athletic Complex Parking Lot Rehabilitation