Invitation to Bid - Mayor's Office Alteration at City Hall

PROJECT MANUAL
PADUCAH CITY HALL
MAYOR'S OFFICE ALTERATIONS
500 CLARK STREET, PADUCAH, KY
i5 design group, inc.
401 BROADWAY | PADUCAH, KY
270.444.0305
i5designgroup.com
STATEMENT OF COMPLIANCE
I HEREBY CERTIFY THAT THESE PLANS AND SPECIFICATIONS, DATED MARCH 05, 2026
FOR THE PADUCAH CITY HALL - MAYOR'S OFFICE, LOCATED IN PADUCAH, KENTUCKY
WERE PREPARED UNDER MY SUPERVISION AND TO THE BEST OF MY KNOWLEDGE
COMPLY WITH KENTUCKY CODE, PART 180, NFPA 13, AND THE 2015 INTERNATIONAL
BUILDING CODE.
SIGNATURE:________________________________
DATE SIGNED: 03/05/2026

Paducah City Hall
Mayor's Office Alterations
03/05/2026
SECTION 00 01 10
TABLE OF CONTENTS
VOLUME 1
DIVISION 00 & 01 - PROCUREMENT AND CONTRACTING REQUIREMENTS
00020 Invitation to Bid..................................................................................03/05/2026
00100 Information for Bidders......................................................................03/05/2026
00310 Bid Proposal - Items..........................................................................03/05/2026
00320 City Certifications..............................................................................03/05/2026
00500 Agreement.........................................................................................03/05/2026
00600 Bid Bond............................................................................................03/05/2026
00602 Labor and Material Bond...................................................................03/05/2026
01003 Progress and Completion of Work....................................................03/05/2026
01005 Specifications and Related Data.......................................................03/05/2026
01006 Architect-Owner-Contractor Relations...............................................03/05/2026
01007 Responsibilities of Contractor............................................................03/05/2026
01008 Materials and Workmanship..............................................................03/05/2026
01009 Measurement and Payment..............................................................03/05/2026
DIVISION 02 - EXISTING CONDTITIONS (not Included)
02 41 00 Demolition.........................................................................................03/05/2026
Division 06 - WOOD, PLASTICS, AND COMPOSITES
06 10 53 Miscellaneous Rough Carpentry............................................................03/05/2026
06 40 23 Plastic Laminate.....................................................................................03/05/2026
06 41 00 Architectural Wood Casework................................................................03/05/2026
06 61 19 Quartz Surfacing Fabrications
Division 08 - OPENINGS
08 34 53 Bullet Resistant Door and Frame Assembly Wood Core Level 3...........03/05/2026
08 71 00 Door Hardware.......................................................................................03/05/2026
Division 09 - FINISHES
09 21 16 Gypsum Board Assemblies....................................................................03/05/2026
09 51 00 Suspended Acoustical Ceilings..............................................................03/05/2026
09 91 00 Painting..................................................................................................03/05/2026

Paducah City Hall
Mayor's Office Alterations
03/05/2026
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00020
INVITATION TO BID
PAGE 1 OF 1
INVITATION TO BID
RECEIPT OF PROPOSALS
i5 design group, inc. is accepting proposals on behalf of The City of Paducah, Public Works
Department for the Mayor's Office Alteration on April 02, 2026, at 2 p.m. CST. All Bids received will be
publicly opened and read aloud in the Commission Chambers, Second Floor, City Hall, 300 South 5th
Street, Paducah, Kentucky.
A MANDATORY PRE-BID MEETING will be held at the Paducah City Hall building located at 300
South 5th Street on March 23, 2026 at 2:30 p.m. CST.
Two site visits are scheduled and as follows
Site Visit #1 - 3/12/2026 - 2:00pm
Site Visit #2 - 3/19/2026 - 10:30am
Site visits must be completed at one of the above dates and times, they are not mandatory but
recommended to attend at least one:. Non-scheduled site visits will not be allowed.
PROJECT DESCRIPTION
This Project will consist of demolition and removal of two doors, existing coffee bar, existing closet, and
existing entry door, creating closet in new location, infill of two doors, new bulletproof aluminum entry
system with wood door, minimal electrical updates, new ceiling tile in full accordance with the
Specifications.
OBTAINING CONTRACT DOCUMENTS
Copies of specifications may be obtained at:
River City Printing
222 Kentucky Ave, Paducah, Kentucky 42001
270-557-7837
www.rivercityprintingllc.com/
There is a Non-Refundable Deposit required per set.
BID SECURITY
A satisfactory Bid Bond executed by the bidder or a certified bank cashier's check in an amount
equal to five percent (5%) of the bid shall be submitted with each bid. No other forms of security will be
accepted. Failure to submit a bid bond or certified bank cashier's check will result in disqualification of the
bid. This Security is furnished to the Owner as a guarantee that the agreement will be executed and all
bonds required shall be furnished within ten (10) days after award of the Contract to the undersigned.
BONDS
A Performance Bond and a Labor and Material Payment Bond each in the amount of 100% of the
Contract will be required in accordance with the Specifications.
CERTIFICATE OF INSURANCE
A Certificate of Insurance showing that the required insurance as set forth in the specifications
will be required in accordance with the Specifications.
CONTRACT TIME
The work that the Contractor is required to perform under this Contract shall be commenced at
the time stipulated by the Owner in the Notice to Proceed to the Contractor and be fully completed within
the contractor provided, owner approved schedule.

00020
INVITATION TO BID
PAGE 1 OF 1
PREFERENCE TO KENTUCKY BIDDERS
In accordance with KRS 45A.365, prior to a contract being awarded, a resident bidder of the
Commonwealth shall be given a preference against a non-resident bidder registered in any state that
gives or requires a preference to bidders from that state. The preference shall be equal to the preference
given or required by the state of the non-resident bidder.
EQUAL EMPLOYMENT OPPORTUNITY
The Contractor shall ensure that employees and applicants for employment are not discriminated
against because of their race, religion, color, sex national origin, age or disability.
OWNER'S RIGHTS RESERVED
No bid shall be withdrawn for a period of Sixty (60) days subsequent to the opening of bids. The City
reserves the right to reject any and all bids in accordance with the City of Paducah's Code of Ordinances
and the Project Specifications.

00100
INFORMATION FOR BIDDERS
PAGE 1 of 6
INFORMATION FOR BIDDERS
BIDS
All competitive sealed bids and purchasing procedures shall be in accordance with the City of
Paducah's Code of Ordinances Chapter 2 Procurement, KRS 45A.345 - 45A.460, and the specifications
contained herein.
All bids shall be submitted on forms supplied by the City of Paducah. Wording of the Bid Form or
Bid Proposal shall not be altered, changed and/or modified. Bids submitted showing any alterations,
changes, and/or modifications to the Bid Proposal shall be rejected. Unauthorized conditions, limitations,
or provision attached to the proposal shall be cause for rejection of the proposal. Alterations by erasure
or interlineations must be explained or noted in the bid over the signature of the bidder.
Bid Documents including the Bid Guaranty, shall be enclosed in an envelope clearly labeled with
the words "Bid Documents, Name of Project, Name of Bidder, and Date and Time of Bid Opening,"
in order to guard against premature opening of the bid.
Each bid shall be addressed to i5 design group, inc, 401 Broadway, Paducah KY 42001, on or
before the day and hour set for opening of bids. It is the sole responsibility of the bidder to see that the
bid is received on time and is properly labeled. The Owner will not be responsible for premature opening
of a bid not properly addressed and identified.
No electronic bid, faxed bid, telegraphic bid or telegraphic modifications of bid will be considered.
No bids received after the time fixed for receiving bids will be considered. Late bids will be returned to
the sender unopened.
INTERPRETATIONS
All Requests for Information regarding any portion of the specifications, doubt as to the true
meaning of any part of the specifications, or discrepancies in or omissions from any part of the
specifications should be presented via email no later than 4pm CST on Wednesday, March 25th, 2026
and directed to the attention of Michael Campbell at michael@i5designgroup.com. RFIs will not be
accepted via phone. Final Addendum will issued by Friday, March 27th, 2026
PRE-BID MEETING
A MANDATORY PRE-BID MEETING will be held at the Paducah City Hall building located at
300 South 5th Street on March 23th, 2026 at 2:30 p.m. CST.. All interested prospective bidders are
required to attend due to the complexity of this project. Solicitation documents, scope of work along with
the project details will be discussed at this meeting. Bidders may openly discuss concerns and questions
regarding the Project at this meeting.
ADDENDUM
All clarifications addressed during the Pre-Bid meeting along with requests for written
interpretations received will be formally addressed by Addendum. The Addendums will be e-mailed to
each Official Plan Holder of record, with the Bidder being required to acknowledge receipt.
Any Addendum that may be issued to amend and or clarify the Plans and/or Specifications must
be applied when calculating the Bid and certified by the Bidder on the Bid Proposal. Failure to use the
correct and most recent addenda may result in the bid being rejected. When the Addendum conflicts with
the Original Specifications, the Addendum shall govern.
BIDDER'S QUALIFICATIONS
The City of Paducah (hereinafter referred to as Owner) shall have the right to take such steps
necessary to determine the ability of the bidder to perform his obligations under the Contract. Any Bidder
may be required to furnish evidence satisfactory to the Owner that he and his any proposed

00100
INFORMATION FOR BIDDERS
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subcontractors have sufficient means and experience in the types of work called for to assure completion
of the Contract in a satisfactory manner.
The Owner reserves the right to inspect the plant facilities and place of business of any Bidder
participating in this bid. The right is reserved to reject any bid where an investigation of the available
evidence or information does not satisfy the Owner that the bidder is qualified to properly carry out the
terms of the Contract.
KENTUCKY REQUIRED BIDDER'S CERTIFICATIONS
The Certifications required by the laws of the Commonwealth of Kentucky as contained within
Section 00320 of these Specifications shall be signed, notarized and submitted with the Bid Proposal.
Failure of the Bidder to comply with these provisions will make the Bid Non-Responsive and shall
result in disqualification of the submitted Bid Proposal.
SUBCONTRACTORS
A list of subcontractors who the bidder proposes to use on the project shall be listed on the Bid
Proposal. Once the bidder's proposal has been accepted, there shall be no deviations from the list,
except as requested by, or upon approval of, the Owner.
CONFLICTS, GRATUITIES AND KICKBACKS
The Owner shall adhere to the provision of KRS 45A.455 relative to conflicts of interests,
gratuities, kickbacks, and use of confidential information in all bid offerings. During the bid process,
Bidders shall not contact any employee of the Owner in reference to this Bid, with the exception of the
Owner's designee(s). Failure to abide by this provision may serve as grounds for disqualification for
award of this contract to the firm.
BID PRICES - UNIT PRICES
Each Bidder shall include its pro-rata share of overhead and profit in the Bid unit price and/or
lump sum price for each of the items in the Bid Proposal.
Bid Prices shall also include any and all sales tax, delivery transportation charges, handling
charges, FOB destination, fees, taxes, labor, materials, equipment, tools and services necessary for
complete manufacture and delivery.
Special attention of all bidders is called to this provision, for should conditions make it necessary
to revise the quantities, no limit will be fixed for such increased or decreased quantities, nor extra
compensation allowed, provided the net monetary value of all such additive and subtractive changes in
quantities of such items of work (i.e. difference in cost) does not increase or decrease the original
contract amount by more than fifty percent (50%) except for work not covered in the Drawings and/or
Technical Specifications.
EXAMINATION OF SPECIFICATIONS AND PROJECT SITE
Before submitting a bid, each bidder shall carefully examine the specifications and visit the
project site. Each bidder shall fully inform himself prior to bidding as to all existing conditions and
limitations under which the work is to be performed, and shall include in his bid a sum to cover all costs of
all items necessary to complete the project as set forth in the plans and specifications. No allowance will
be made to any bidder due to lack of such examination or knowledge. The submission of a bid will be
construed as conclusive evidence that the bidder has made such examination.
BID SECURITY
A properly completed Satisfactory Bid Bond or a Certified Bank Cashier's Check in an amount
equal to Five Percent (5%) of the bid shall be submitted with each bid. No other forms of security will be
accepted. A satisfactory Bid Bond shall be issued by an authorized representative of a Surety Company
and shall be accompanied by a certified power of attorney dated on or before the date of bid. The Bid
Bond shall include language, which assures that the bidder/principal shall give a bond or bonds as may

00100
INFORMATION FOR BIDDERS
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be specified in the bidding or contract documents, with good and sufficient surety for the faithful
performance of the contract.
Failure to submit a Bid Bond or a Certified bank cashier's check will result in disqualification of the bid.
The successful bidder's security will be retained until a contract has been signed and the required Labor and
Materials Payment and Performance Bond submitted as specified. If any bidder refuses to enter into a contract,
the owner will retain the Bid Bond as liquidated damages, but not as a penalty. The Bid Security of the remaining
bidders will be returned as soon as practical. However, the Owner reserves the right to retain the security of the
remaining bidders until 60 days after the bid opening.
OPENING OF BIDS
At the time and place fixed for the opening of bids, bids will publicly open and read aloud,
irrespective of any irregularities therein. Bidders and other persons properly interested may be present in
person or by representative. The time of bid opening shall be in accordance with the time stated in the
Advertisement and Invitation to Bid. The official time set for the opening of the Bids shall be
established by the City of Paducah's synchronized computer time as shown digitally on the City
Clerk's computer.
WITHDRAWAL OF BIDS
Any Bidder may withdraw his submitted bid by written request 24 hours or more prior to the
scheduled time for opening bids. No bidder may withdraw his bid for a period of 60 days after the date
set for opening thereof, and all bids shall be subject to acceptance by the Owner during this period.
However, under justifiable circumstances, the Owner may release a bid if the Bidder can demonstrate
from worksheets or other documents that an obvious error was made while preparing the bid.
PREFERENCE TO LOCAL MATERIALS AND LABOR
Preference will be given to local resident bidders for the purchase of local materials and to the
employment of local labor if price and other factors within the bids received are equal.
PREFERENCE TO KENTUCKY BIDDERS
In accordance with KRS 45A.365, prior to a contract being awarded, a resident bidder of the
Commonwealth shall be given a preference against a non-resident bidder registered in any state that
gives or requires a preference to bidders from that state. The preference shall be equal to the preference
given or required by the state of the non-resident bidder. The bidder shall indicate the state of
residence on the Bid Proposal. The non-resident bidder shall indicate also if any preference is
given by the Bidder's state. The determination of state residency of the non-resident Bidder, according
to Kentucky Administrative Regulations:
* The state of residency shall be the principal office as identified in the Bidder's Certificate of
Authority to transact business in Kentucky as filed with the Commonwealth of Kentucky,
Secretary of State
* If the Bidder is not required to obtain a Certificate of Authority (by the Secretary of State) to
transact business in Kentucky, the state of Residency shall be the mailing address provided
in the Bid Proposal.
BID EVALUATION - AWARD OF CONTRACT
After reasonable consideration of all bids received, a Notice of Award will be given to the responsible
bidder who submits the responsive bid of the best value in accordance with the specifications.
The responsible bidder shall have the capability in all respects to perform fully the contracts
requirements, and the moral integrity and reliability of which to assure good faith performance. The
responsive bidder shall submit a bid that conforms in all material respects to the specifications without
any deviations of the invitation for bids.

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INFORMATION FOR BIDDERS
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BONDS AND EXECUTION OF AGREEMENT
Subsequent to Notice of Award, and within ten (10) days after the prescribed forms are
presented for signature, the successful bidder shall execute and deliver to the Owner:
1. A Contract Agreement in the form included in the specifications, in such number of copies as
the Owner may require.
2. A Performance Bond and a Labor and Material Payment Bond each in the amount of 100% of
the Contract as awarded. The bonds shall be used as security for the faithful performance of
the Contract and shall be in the form included in the specifications.
3. A Certificate of Insurance showing that the required insurance as set forth in the
specifications is in force and shall contain appropriate wording to the effect that the policies
described cover the Contractor's operations under this contract.
The failure of the successful bidder to execute such Agreement and to supply the required Bonds
& Insurance within ten (10) days after the prescribed forms are presented for signature or within such
extended period as the Owner may grant, based upon reasons determined sufficient by the Owner, shall
constitute a default, and the Owner may either award the contract to the next lowest responsible bidder or
re-advertise for bids, and may charge against the bidder the difference between the amount of the bid
and the amount for which a contract for the work is subsequently executed provided that the amount thus
due shall be limited to the amount of the Bid Bond. If a more favorable bid is received by re-advertising,
the defaulting bidder shall have no claim against the Owner for any refund of the bid security or expense
the Bidder incurred to develop the bid.
NOTICE TO PROCEED
Following the execution of the Contract by the Owner and submittal of all required documents, a
written Notice to Proceed will be given to the Contractor. The Contractor shall begin and shall prosecute
the Work regularly and uninterruptedly thereafter (unless otherwise directed in writing by the Owner) with
such force as to secure the completion of the work in a responsible and timely manner.
PRE-CONSTRUCTION CONFERENCE
Prior to issuance of the Notice to Proceed, a Pre-Construction conference will be held with
representatives of the Contractor, Sub-Contractors and Owner/Architect in attendance. Discussion will
center on each party's responsibility towards the other, the Contractor's plans for prosecution of the work
and subcontracting.
CONTRACT TIME
The work that the Contractor is required to perform under this Contract shall be commenced at
the time stipulated by the Owner in the Notice to Proceed to the Contractor and be fully completed within
180 days. Every calendar day, except as provided herein, shall be counted as a working day.
LICENSE REQUIREMENT
All firms doing business in the City of Paducah are required to be licensed in accordance with the
City of Paducah Code of Ordinances. The successful Bidder shall be required to obtain a City of
Paducah Business License at the time of Notice of Award. Information regarding business license can be
obtained at the City's website: www.paducahky.gov.
PERMITS, CERTIFICATES, LAWS, ORDINANCES, AND CODES
The Contractor shall, at his own expense, procure all permits, certificates and licenses required
by the law for the execution of this project. The Contractor shall comply with all federal, state and local
laws, ordinances or rules and regulations relating to the performance of the work. In case of difference
between building codes, specifications, state laws, local standards and ordinance, industry standards,
utility company regulations and the Contract Documents, the most stringent shall govern.
EQUAL EMPLOYMENT OPPORTUNITY
The Contractor must ensure that employees and applicants for employment are not discriminated
against because of their race, religion, color, sex national origin, age or disability.

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INFORMATION FOR BIDDERS
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DRUG FREE WORKPLACE
The City of Paducah has adopted a Drug and Alcohol Free Workplace Policy in compliance with
803 KAR 25.280, in which drug and alcohol use and abuse in the workplace is prohibited. All contractors
and subcontractors doing business for the City of Paducah shall adhere to this policy.
HEALTH AND SAFETY STANDARDS IN CONSTRUCTION CONTRACTS
It is a condition of this Contract, and shall be made a condition of each subcontract entered into
pursuant to this Contract, that the Contractor and any subcontractor shall not require any laborer or
mechanic employed in performance of the contract work in surroundings or under working conditions
which are unsatisfactory, hazardous, or dangerous to his health or safety, as determined under
Construction Safety and Health Standards Title 29, CFR Part 1518, 36FR 7340, promulgated by the U.S.
Secretary of Labor, in accordance with Section 107 of the Contract Work Hours and Safety Standards
Act, 82 Stat. 96. Additionally, the Contractor shall comply with all OSHA requirements in accordance with
23 CFR 634 and KRS 338.
REQUESTS FOR PAYMENT
The Contractor may submit a Request for Payment subsequent to satisfactory performance of the
required Work in accordance with all of the provisions thereof and upon approval by the Architect and
Owner. The Owner agrees to make Payment to the Contractor within Thirty (30) days after receipt of a
properly completed invoice. The Owner reserves the right to withhold any of all payments or portions
thereof if the Contractor fails to perform in accordance with the provisions of the contract.
REJECTION OF BIDS
The Owner reserves the right to reject any and all bids in accordance with the City of Paducah's
Code of Ordinances and the Specifications.
OWNER'S RIGHTS RESERVED
The City reserves the right to reject any and all bids in accordance with the City of Paducah's
Code of Ordinances and the Project Specifications. Additionally, any Award may be made to the lowest
Bidder for all items, groups of items or on an individual item basis, whichever is deemed to be in the best
interest of the City.