2024-101 Invitation to Bid: Gymnastics Center Renovations

Agency:	City of Florence
State:	South Carolina
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction
Posted Date:	Jan 16, 2025
Due Date:	Feb 11, 2025
Solicitation No:	2024-10
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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INVITATION TO BID NO. 2024-101

GYMNASTICS CENTER RENOVATIONS

Sealed bids will be received in Council Chambers of the City Center, 324 W. Evans Street

Florence, South Carolina, 29501 until January 16, 2025 at 2:00 pm from Licensed Contractors

to complete renovations to the lobby and restroom at the Freedom Florence Gymnastics Center

located at 1515 Freedom Blvd, Florence, SC 29501.

Bids shall be opened promptly at the above stated time and date and their contents will be made

public for the information of the bidder and other interested parties. The bid will not be awarded until

the Purchasing Agent and the applicable Department Director have had ample time to review each

bid.

Bids must be submitted in a sealed envelope with “Bid No. 2024-101 Gymnastics Center”

clearly marked on the outside of the envelope for easy identification by the City of Florence. The

City does not accept electronic/emailed bids. Any bids received later than the specified time will

not be accepted/considered. The City will not be responsible for late submission caused by the

postal service, other carriers, or any other delivery problems regardless of the reason. The City

does not accept email/electronic bids. Bids submitted by mail, Federal Express, United Parcel

Service, etc. must meet these same requirements and should be addressed to:

City of Florence

City Center

324 W. Evans Street

Florence, SC 29501-3430

The City of Florence under Title VI of the Civil Rights Act of 1964 and related statutes ensures that

no person shall on the grounds of race, color, national origin, sex, disability, and age, be excluded

from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any

program or activity it administers.

La ciudad de Florencia en el Título VI de la Ley de Derechos Civiles de 1964 y los estatutos, se

asegura de que ninguna persona por motivos de raza, color, origen nacional, sexo, discapacidad,

edad, ser excluido de participar en, ser negado los beneficios de, o ser de otra manera sujeto a

discriminación bajo cualquier programa o actividad que administra.

The City of Florence reserves the right to engage in discussions with any or all responsible bidders

who submit bids which appear to be eligible for award, for the purpose of clarification to assure full

understanding of and responsiveness to the Invitation to bid requirements herein.

This solicitation does not commit the City of Florence to award a contract/purchase order, to pay any

costs incurred in the preparation of a bid, or to procure or contract for services. The City of Florence

reserves the right to reject any and all responses, to cancel this solicitation, and to make an award

deemed in its own best interest.

Lynwood F. Givens

Purchasing Agent

MINORITY, WOMAN, AND VETERAN OWNED BUSINESS

The City of Florence welcomes and encourages submissions from minority, woman, and veteran

owned businesses. Please indicate that you are a minority or woman owned business with your

request for bid documents.

Minority Business Owners (minority, woman, and veteran owned businesses) will be afforded full

opportunity to submit proposals in response to this invitation and will not be discriminated against

on the grounds of race, color, creed, sex or national origin in consideration for an award. It is the

policy of the City that minority, woman, and veteran owned business enterprises

(MBE/WBE/VBE) have an opportunity to participate at all levels of contracting in the performance

of City contracts to the extent practical and consistent with the efficient performance of the

contract.

The successful company must ensure that all subcontractors, agents, personnel assigned by or

employees of prime company and subcontractors are not discriminated against because of their

race, color, religion, sex or national origin. Bidders must make positive efforts to provide equal

employment opportunity for minority and women owned businesses.

LOCAL AND MINORITY BUSINESS ENTERPRISE PURCHASING PROGRAM:

When lowest bid is the principal determining factor in a bid selection process it is the intent of the

City of Florence to provide preference first to local businesses within the City or County of Florence;

however, if no local business is eligible or able to participate, preference shall then be provided by

the City to minority business enterprises based on the following guidelines:

a. For purposes of this policy, a “local business” is defined as a person, firm, contractor,

corporation, or other business entity offering the services and/or products being bid by the

City that maintain a place of business and have a physical business address located and

operating within the City or County of Florence. The business must have been established

for not less than one year within the City or County of Florence and have a valid City of

Florence Business License for a minimum of 12 months prior to the bid date.

b. For purposes of this policy, a minority business enterprise (MBE) is defined as an MBE that

is certified in accordance with South Carolina Regulations § 19-445.2160, as authorized by

§11-35-5270 the South Carolina Code of Laws, as amended.

c. When lowest bid is the principal determining factor in the selection process any “local

business” as defined in Subsection A above that submits a responsible and responsive bid

within 5% (if the business is located within the City of Florence) or 3% (if the business is

located within Florence County) of the non-local bidder who submitted the lowest bid may

match the bid submitted by the non-local bidder. A “local business” that is within the

percentage guidelines of the lowest bid received shall then be eligible for award of the

contract.

d. If the lowest bid is not a “local business” and a “local business” is within the percentage

guidelines of the lowest bid received, the “local business”, subject to the provision of

Subsection H below, shall be awarded the contract if it is willing to provide goods or

services at the same price of the lowest bid received.

e. If conditions of Subsections C above are met and the qualified “local business” declines or

is unable to match the lowest bid, then the option to do so moves to the next qualified “local

business”, if such business' bid is within the percentage guideline of the lowest bid, and is

similarly responsible and responsive.

f. In the event there is no “local business” eligible or willing to match the lowest bid, the

lowest responsible and responsive bid submitted by an MBE, if any, would be allowed the

opportunity to match the bid submitted by the non-local bidder and thereby be awarded the

contract when lowest bid is the primary determining factor in the bid selection process.

g. If a procurement is to be made pursuant to state funding requirements, federal funding

requirements, bond covenants, or other outside funding source requirements which prohibit

or restrict local or MBE preference, then no local or MBE preference consideration will be

given.

h. The provisions for a local or MBE preference does not prohibit the right of the City to

compare quality of materials proposed for purchase and compare qualifications, character,

responsibility and fitness of all persons, firms, contractors, corporations, or other business

entities submitting bids. Accordingly, the local or MBE preference for a particular

procurement may be waived by the City Manager upon written recommendation and

justification by the Department Director.

INSTRUCTION TO BIDDERS

The successful bidder must have a South Carolina General Contractors License or a South

Carolina Residential License and must be authorized to sell the stated product or perform the

services outlined in the specifications of this bid document.

All bids must be signed by an authorized officer or agent of the company submitting the bid.

The City will assume no responsibility for oral instructions or suggestions. All official correspondence

in regard to the specifications should be directed to and will be issued by the City Purchasing Agent.

DEFINITIONS: Responsible Bidder means a bidder who has the capability in all respects to fully

perform the stated requirements, and the integrity and reliability which will assure good faith

performance.

Responsive Bidder means a bidder who has submitted a bid which conforms in all material respects

to the Invitation to Bid.

PROTEST: Any actual or prospective vendor, bidder, or contractor who is aggrieved in connection

with the solicitation or award of a contract may formally protest to the Chief Financial Officers (CFO).

The protest shall be submitted in writing within seven (7) days after such aggrieved person or party

has received the bid tabulation or the intent to award letter.

DISPUTES: In cases of disputes as to whether or not an item or service quoted or delivered meets

the specifications, the decision of the City of Florence shall be final and binding on all parties. The

Purchasing Agent may request in writing, the recommendation of the head of the City agency using

the item or other objective sources.

CHANGES: Any changes in this Invitation to Bid after the purchase order/contract agreement has

been awarded must be with the written consent of the Purchasing Agent or the City Manager;

otherwise, the responsibility for such changes lies with the vendor.

INQUIRIES: Questions concerning this invitation to bid should be directed to the City Purchasing

Agent, Lynwood F. Givens in writing by e-mail at lgivens@cityofflorence.com. The deadline for

the submission of all inquiries is January 9, 2025 at 5:00 pm. Any changes to the

specifications in the bid package shall be in writing in an addendum. All Addendums will

be posted on the City of Florence website at www.cityofflorence.com. It will be the

responsibility of bidders to periodically check the website for addendums.

OWNERSHIP OF MATERIAL: Ownership of all data, material and documentation originated and

prepared for the City of Florence pursuant to this contract/purchase order shall belong exclusively to

the City of Florence.

A complete copy of the City of Florence purchasing policies and procedures manual can be

downloaded from the City of Florence website at www.cityofflorence.com

The City determined that according to the South Carolina Code of Law Title 40 Chapter 11 and

the South Carolina Code of Regulations Chapter 29, a General Contractor’s License will be

needed to perform this type of work. The successful vendor must have a general contractor’s

license.

SCOPE OF WORK

The City of Florence is seeking bids from qualified General Contractors to make renovations to lobby

and restrooms at the Freedom Florence Gymnastics Center located at 1515 Freedom Blvd.,

Florence, SC.

This project must be completed within 30 consecutive calendar days from the date of the

notice to proceed. A penalty of $250.00 per day may be withheld for non-completion within

the time specified.

The respondent shall perform or provide any and all professional services related to the project and

obtain all required permits and licenses. Respondent represents that all tasks will be performed in

accordance with generally acceptable professional standards and further represents that the advice

and consultation provided shall be within its authority and capacity as a professional. Respondent

will comply with the regulations, laws, ordinances and requirements of all governmental impact

applicable to assigned project.

SPECIFICATIONS

1. Lobby

a. Replace Flooring Approximately 1,147 Square Feet

b. Replace base molding – 183 Linear Feet

c. Remove Wood Desk

2. Women’s Restrooms

a. Replace Flooring – Approximately 167 Square Feet

b. Replace Base Molding – 54 Linear Feet

c. Replace Partitions

3. Men’s Restroom

a. Replace Flooring – Approximately 82 Square Feet

b. Replace Base Molding – 37 Linear Feet

c. Replace Partitions

MANDATORY PRE-BID Meeting

The pre-bid meeting will be held on January 2, 2025 at 10:00 am at 1515 Freedom Blvd. The

purpose of the pre-bid Meeting is to review the scope of work, specifications, and to receive

questions from interested general contractors. Attendance by a responsible representative of

the firm is required at the pre-bid meeting. Firms not properly represented at the pre-bid

meeting will not be considered for evaluation.

BID RESPONSE

1. Bid price should include all costs for preparation, material, equipment, labor and

supervision to for the construction of a single-family residence pursuant to the Invitation to

Bid

2. Work Schedule

3. Proof of South Carolina General Contractor’s License

CRITERIA FOR AWARD

Firms are requested to submit two (2) copies of the bid on the City of Florence Bid sheet

included in this invitation to bid. The bid will be awarded to the lowest responsible/responsive

bidder that best meets the City of Florence’s specification/scope of work, taking into consideration

but not limited to the following:

1. Price

2. Experience of the Company

3. Quality of Service

The City shall have sole discretion in evaluating the bids. The City reserves the right to select

the bid that it may determine to be in the best interest of the City. The City also reserves the

right to reject any and all bids, including that of the selected Contractor if satisfactory contract

negotiations cannot be concluded.

Bid tabulations will be sent to all bidders via email and posted on the City of Florence website at

www.cityofflorence.com.

Before the award of contract/purchase order, any respondent may be required to show that they

have the necessary license, facilities, experience, ability, and financial resources to perform the work

in a satisfactory manner. Respondents may be required to furnish the City with sworn statements

as to their experience. No contract/purchase order will be awarded except to responsible offerors

capable of performing the class and type of work required.

TAXES

The City of Florence pays SC Sales Taxes in the amount of 8%. However, the City of Florence is

exempt from Federal Excise Taxes and will issue exemption certificates, if requested. INCLUDE

ALL APPLICABLE TAXES IN YOUR PROPOSAL COSTS.

PERFORMANCE/PAYMENT BONDS

A performance and payment bond, each in the amount of 100% of the final contract price of the

construction portion of this project will be required of the successful firm. The successful firm will be

required to furnish the required performance and payment bonds within ten (10) business days after

written notice of formal award of contract. Work will be required to commence within ten (10) days of

written notice to proceed by the Purchasing Agent.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

bid number	bid description	cloising date	bid file
2024-101 Invitation to Bid: Gymnastics Center Renovations	The City of Florence is accepting sealed bids from qualified and licensed contractors to complete renovations to the lobby area of the Gymnastics Center.	Tue, 02/11/2025	2024-101_invitation_to_bid.pdf 2024-101_bid_tabulation.pdf

2024-101 Invitation to Bid: Gymnastics Center Renovations

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