Invitation to Bid, FS Bread Supply 2026-2027

Administration Offices
3115 Pole Line Road
Pocatello, Idaho
INVITATION TO BID
S P E C I F I C A T I O N S
2026-2027
BREAD SUPPLY
BIDS WITH CONDITIONS WILL NOT BE ACCEPTED
Proposals Due:
April 9, 2026
4:00 PM
Bid Opening:
April 10, 2026
10:00 AM

INVITATION TO BID
FOOD SERVICE
BREAD SUPPLY 2026-2027
Proposals for Food Service, Bread Supply Items for the 2026-2027 school year will be received by a
representative of the Board of Trustees of Pocatello/Chubbuck School District No.25, Bannock County,
Idaho, at 3115 Pole Line Road, Pocatello, Idaho 83201, until 10:00 AM on April 10, 2026.
Specifications or additional details, (including bid forms), may be secured at 3115 Pole Line Road,
Pocatello, Idaho, 83201. All bids must be on the forms furnished, all blank spaces filled in, and signed with
the name and address of the Bidder. No unqualified bids will be read
The Board of Trustees reserves the right to reject any or all bids or to waive any informalities, or to accept
the bid or bids deemed best for School District No. 25, Bannock County, Pocatello, Idaho.
Renae Johnson, Clerk
Pocatello/Chubbuck School District No. 25
To be published on the dates of:
March 17, 2026
March 24, 2026
IDAHO STATE JOURNAL
2026-2027 Food Service Bread Supply
Specifications, Page 2

GENERAL CONDITIONS
CONDITIONS OF CONTRACT:
Notices, conditions and specifications issued incident to the proposal to purchase Bread for the
2026-2027 school year, described herein, together with the purchase policies of
Pocatello/Chubbuck School District No. 25, are on file for examination in the Office of the
Director of Business Operations, shall form a part of the contract conditions.
NATURE OF CONTRACT:
Specifications are technical for purposes of establishing high standards of line item material
purchasing. Bidders shall indicate the manufacturer's brand names where specified in their
proposals. All items bid or under contract stipulate there is no guarantee, promise or
commitment to any quantity estimated or service to be rendered other than materials, supplies,
equipment or labor authorized by direct orders.
Contracts for purchase will be put into effect by means of a purchase order executed by the
Director of Business Operations after tabulations are compiled and approval is made by the
Board of Trustees. Contracts will be for the period July 1, 2026 through June 30, 2027. Summer
delivery will be required for the summer lunch program.
The bidder who is awarded the bid may, at his option, subcontract to other suppliers as he deems
necessary. All billing for all products awarded by this bid must be a single monthly billing from
the bidder who is awarded the bid. The successful bidder will be responsible for all actions of his
subcontractor.
The Buy American provision was added to the National School Lunch Act (NSLA) by Section
104(d) of the William F. Goodling Child Nutrition Reauthorization Act of 1998 (Public Law 105-
336). Section 12(n) to the NSLA (42 USC 1760(n)), requiring school food authorities (SFAs) to
purchase, to the maximum extent practicable, domestic commodity or product.
The Buy American provision (7 CFR Part 210.21(d)) is one of the procurement standards SFAs
must comply with when purchasing commercial food products served in the school meals
programs.
Where domestic products subject to the Buy American Provision are awarded but the awarded
bidder seeks to supply non-domestic product, the vendor must seek preauthorization from
School District No. 25, Food Services Department, for such items, including tan explanation
supporting the change or product. The District reserves the right to research all such requests
and approve or refuse the application for alternative products, and seek Provision-compliant
2026-2027 Food Service Bread Supply
Specifications, Page 1

supply otherwise. Awarded bidders who fail to perform under the supply agreement as
stipulated under Buy American requirements shall be considered in default of the agreement
and subject to penalties under default rules as specified herein.
The bidder who is awarded the bid may, at his option, subcontract to other suppliers as he
deems necessary. All billing for all products awarded by this bid must be single monthly billing
from the bidder who is awarded the bid. The successful bidder will be responsible for all
actions of his subcontractor.
QUALITY OF MATERIALS:
It is specifically understood that products offered at the time of bidding shall be equal to State
and Federal Lunch requirements. Substitutions or major alterations must be indicated upon the
proposal sheet at the time of bid submission.
All pricing will be priced to the unit of measurement specified herein or the bid will not be
considered.
SAMPLES must be submitted with the name of Company origin and/or Broker/Manufacturer
origin clearly marked on all samples for proper consideration. For best consideration, samples
should be submitted by April 3, 2026.
DISTRICT REPRESENTATIVE:
Refer all questions to Heather Canfield, Food Service Coordinator/Purchaser at (208) 235-3256
or e-mail at: canfiehe@sd25.us. Contact with other district staff, Board of Trustees, or
Administration will be by written permission only.
RESPONSIBILITY OF VENDOR:
Vendor must supply references as to service provided other institutions or must have a
satisfactory record as a previous supplier to Pocatello/Chubbuck School District No. 25.
Each contractor shall be responsible for the delivery of materials of such quality and in
quantities as is specified. Supplier quoting shall submit with their bid full nutritional
information, including all USDA mandated C/N labeling or signed manufacturer's formulation
statements. The bidder shall submit his bid on the proposal form furnished and shall plainly
mark on the envelope:
"BID - BREAD SUPPLY"
TO BE OPENED ON APRIL 10, 2026 AT 10:00 AM
Bids not delivered by Vendors at time of bid opening must be received by mail or in office no
later than 4:00 PM on April 9, 2026, the last working day before the bid opening to ensure receipt
prior to formal bid opening.
2026-2027 Food Service Bread Supply
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CONDITIONAL BIDS OR BIDS WITH STIPULATIONS WILL NOT BE ACCEPTED.
DELIVERY:
Delivery will be accepted on an "as needed" basis, according to orders placed by the School
Food Service Purchaser. No drop shipments will be accepted. All proposals must include the
F.O.B. cost of the transportation to the Warehouse of School District No. 25, 3115 Pole Line
Road, Pocatello, Idaho.
PAYMENTS:
Prices must remain firm as quoted by supplier for items procured July 1, 2026 through June 30,
2027. Vendor will be responsible for invoicing School Food Service. Application for payment on
or before the 25th of the month shall be paid by the 15th of the following month. Application for
payment dated after the 25th of the month shall be paid within 30 days of the following month.
OBJECTIONS:
Written objections to specifications or bid procedures must be received by the clerk, secretary,
or other authorized official of the District at least one (1) business day before the date and time
upon which bids are scheduled to be received, per Idaho Code Section 68-2806(c).
EVALUATION CRITERIA:
Vendor selection on this project will be evaluated based on the following:
1) Price
2) Vendor reputation for providing quality materials on a timely basis.
3) Vendor who best meets the specified item as listed will be given priority in bidding a
specific item.
4) Multiple vendors may be awarded individual products when it serves in the best
interest of the District.
5) Specifications must be submitted at the bid opening when any substitution is made,
or the bid will be considered non-responsive.
6) Samples must be submitted with the name of the Company origin and/or
Broker/Manufacturer origin clearly marked on all samples for proper consideration.
For best consideration, samples should be submitted by April 3, 2026.
The contract will be awarded to the lowest responsive and responsible bidder or bid/offer most
advantageous to the District with price and other factors considered.
2026-2027 Food Service Bread Supply
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REMINDER
1. All substitutions must be pre-approved by the Food Service Coordinator before product
is shipped.
2. There is no current conflict of interest with School District employees and shall not be
going forward with regard to manufacturers, vendors, or representatives of such
entities.
3. Any or all items subject to individual market price valuation may be accepted or rejected
at the District's discretion. A 30-day notice is to be given to the School Food
Coordinator.
4. The School Food Coordinator retains the right of refusal of products due to damage,
insufficient Use-By dates, non-approved substitutions or major alterations of items.
5. Keep in mind that there would be no service when there is no school, i.e. holidays,
teacher in-service days, etc. The district calendar is available by logging onto
http://sd25.us
USDA Nondiscrimination Statement
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights
regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in
or administering USDA programs are prohibited from discriminating based on race, color, national
origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public
assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program
or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint
filing deadlines vary by program or incident.
Persons with disabilities who require alternative means of communication for program information
(e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the State or local
Agency that administers the program or contact USDA through the Telecommunications Relay Service at
711 (voice and TTY). Additionally, program information may be made available in languages other than
English.
To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form,
AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or
write a letter addressed to USDA and provide in the letter all of the information requested in the form.
To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to
USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400
Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or
(3) email: program.intake@usda.gov.
USDA is an equal opportunity provider, employer, and lender.
2026-2027 Food Service Bread Supply
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NOTES CONCERNING BID PROPOSAL:
A whole grain food is defined as:
* Purchased Foods: the whole grain must be listed first in the ingredient list.
* Homemade Foods: more than 50% of the grains in the recipe must be whole grains.
What is a Whole Grain?
Whole grains consist of the entire grain seed or kernel. The kernel has three parts-the bran,
the germ, and the endosperm.
Terms that do not indicate whole grains:
* Flour * Rice
* Enriched flour * Rice flour
* Wheat flour * Couscous
* Bread flour * Pearled barley/pot barley
* Durum flour * Multi-grain
* Grits * Stone-ground
* Hominy * Seven-grain
* Semolina * Bran
* Cornmeal
* Degerminated cornmeal
* Corn flour
Sample Ingredient Label:
Terms that do indicate whole grains:
* Whole wheat * Whole grain barley
* Whole oats/oatmeal * Buckwheat
* Whole grain corn * Triticale
* Whole grain cornmeal * Bulgur
* Popcorn * Millet
* Brown rice * Quinoa
* Wild rice * Sorghum
* Whole rye
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BID PROPOSAL SHEET - 2026-2027 BREAD SUPPLY
Board of Trustees
Pocatello/Chubbuck School District No. 25 Date:
3115 Pole Line Road
Pocatello, ID 83201
We, the undersigned, propose to provide, in connection with Bread Supply Items, under the supervision
of the Food Service Coordinator and the Director of Business Operations, for the sums attached hereto:
Delivery will be accepted on an "as needed" basis, according to orders placed by the School Food Service
Purchaser. All proposals must include the F.O.B. cost of the transportation to the Warehouse of School
District No. 25, 3115 Pole Line Road, Pocatello, Idaho.
The Board of Trustees reserves the right to reject any/or all bids or to waive any informalities, or to
accept the bid or bids deemed best for Pocatello/Chubbuck School District No. 25, Bannock County,
Pocatello, Idaho.
2026-2027 Bread Supply
ITEM DESCRIPTION UNIT PRICE TOTAL QUOTE
BREAD, SANDWICH 51 % Minimum Whole Grain
15,300 loaves / 20 oz. USEABLE SLICES PER LOAF: 18
1 grain contribution per slice
BUNS, HOT DOG 51 % Minimum Whole Grain --- Must
27,000 BUNS meet 1.5 grain contribution/bun
51 % Minimum Whole Grain ---
BUNS, HAMBURGER
Must meet 2.0 grain
337,500 BUNS - 4" bun
contribution/bun
Respectfully submitted,
- Attached is Bidder Certification Form.
Company Name Authorized Signature / Date
Address Title
City, State, Zip Phone / Fax Number
Email
2026-2027 Food Service Bread Supply
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BIDDER CERTIFICATION FORM
1. Debarment and Suspension - In submitting this bid proposal, we hereby certify that we
have not been suspended or in any way excluded from Federal procurement actions by
any Federal Agency. We fully understand that if information contrary to this
certification subsequently becomes available, such evidence may be grounds for non-
award or nullification of a bid contract.
2. Anti-Collusion - In submitting this bid proposal, we hereby certify this proposal was
developed and prepared without any collusion with any competing bidder or District
employee. The content of this proposal has not been disclosed to any competing or
potentially competing bidder prior to the proposal due date and time. Furthermore, no
action to persuade any person, partnership or corporation to submit or withhold a bid
has been made.
3. Anti-Lobbying - In submitting this bid proposal, we hereby certify that to the best of our
knowledge and belief, no appropriated Federal funds have been paid or will be paid by
or on behalf of person associated with this proposal to any person for influencing or
attempting to influence and officer or employee of any agency, a member of Congress,
an office or employee of Congress or an employee of a member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant,
the making of any Federal loan, the entering into of any cooperative agreement and the
extension, continuation, renewal, amendment or modification of any Federal contract,
grant, loan or cooperative agreement.
4. National Sexual Offender Registry - In submitting this bid proposal, you certify to the
District that your company will prohibit any persons in your employ who are registered
or required to register under the Idaho Sex Offender Registration Act from participation
in company business with the District if such participation would require them to be
present on school property. You certify further that you have cross checked such
employees against the National Sex Offender Registry found at the following web link:
http://www.nsopr.gov/
Signed: Date:
Name & Title: Phone:
Company:
Address:
City/State:
2026-2027 Food Service Bread Supply
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