BRUNSWICK COUNTY
Invitation to Bid
for
Mini Excavator
Issue Date: February 29, 2024
Due Date: March 19, 2024
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1. PROJECT FUNDING AND REQUIREMENTS
Brunswick County is a subrecipient of federal funds awarded by the United States
Department of Health and Human Services, Centers for Disease Control and Prevention
(hereinafter “CDC”) to the State of North Carolina Department of Health and Human
Services (hereinafter “NC DHHS”) as follows:
Award Number:
Unique Federal Award Identification Number (FAIN):
Award Date:
Assistance Listing:
Assistance Listing Program Title:
Notice of Funding Opportunity:
Period of Performance:
Budget Period:
Total Amount of Federal Funds Obligated:
Brunswick County Allocated Funding:
5 NU50CK000530-05-00
NU50CK000530
07/27/2023
93.323
Epidemiology and Laboratory
Capacity for Infectious Diseases
(ELC)
CK19-1904
08/01/2019 – 07/31/2024
08/01/2023 – 07/31/2024
$5,254,422.00
$550,000.00
Brunswick County’s allocation of funding pursuant to the aforementioned federal grant is
more particularly set forth in Division of Public Health Agreement Addendum AA910
(Hurricane Preparedness Mosquito Control) FY23-24 from NC DHHS.
The purpose of AA910 is to provide environmental health professionals the tools to identify
and control mosquitos in their jurisdiction, including funding for local health departments
to repair or renovate their mosquito control equipment, to purchase new equipment, and to
create a method to track mosquito populations as they emerge in the weeks following a
large storm.
The anticipated amount of this procurement is approximately $150,000.00. This project is
supported by the Centers for Disease Control and Prevention of the U.S. Department of
Health and Human Services (“HHS”) as part of a financial assistance award totaling
$550,000.00 with 100 percent funded by CDC/HHS. The contents are those of the author(s)
and do not necessarily represent the official views of, nor an endorsement by, CDC/HHS,
or the U.S. Government.
As a subrecipient of the aforementioned federal funds, Brunswick County must comply
with the provisions of AA910, as well as the CDC General Terms and Conditions for Non-
research Awards and all federal regulations and policies referenced therein. Additional
information is available here: https://www.cdc.gov/grants/federal-regulations-
policies/index.html and here: https://www.cdc.gov/grants/documents/General-Terms-and-
Conditions-Non-Research-Awards.pdf. In addition to the foregoing, Brunswick County
must comply with the Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards, 2 C.F.R. Part 200, which includes, without limitation,
applicable provisions described in Appendix II to 2 C.F.R. Part 200, and the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for HHS Awards,
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45 C.F.R. Part 75, each of which is contained in this Invitation to Bid or in the Supplier
Agreement in substantially the form attached hereto and incorporated herein by reference.
The AA910, the CDC General Terms and Conditions for Non-research Awards, and the
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards (including Appendix II) and HHS Awards are all referred to collectively
herein as the “Regulatory Requirements.”
Bidders interested in submitting a bid must agree to strictly adhere to all terms and
conditions of the Regulatory Requirements and the terms and conditions contained
in this Invitation to Bid and the Supplier Agreement, each of which may be amended
from time to time, as required by HHS, NC DHHS, and/or the CDC. Bidders not
agreeing to the Regulatory Requirements are expressly prohibited from submitting a
bid for consideration.
2. PROJECT OVERVIEW
Pursuant to N.C.G.S. § 143-129 and 2 C.F.R. § 200.320(b)(1), Brunswick County is
soliciting sealed bids for the purchase of one (1) mini excavator which meets or exceeds
the minimum specifications set forth herein. The mini excavator must be delivered to
Brunswick County in Bolivia, North Carolina no later than May 15, 2024.
Any changes to the specifications herein will be made in the form of an Addendum to this
Invitation to Bid and will be supplied to all known prospective bidders and posted on the
Brunswick County website. Notwithstanding the foregoing, bidders will be responsible for
ensuring that they have all addenda. Brunswick County may negotiate and refine final
specifications with the selected bidder.
The mini excavator must meet or exceed the following specifications. In addition to the
minimum specifications, the mini excavator must be compatible with multiple attachments,
including, without limitation, a tilt bucket, mulching brush cutter, and rotary brush cutter.
Notwithstanding the foregoing, Brunswick County is not soliciting pricing for any
attachments in this Invitation to Bid.
Minimum Specifications
• Enclosed cab with climate control system
• Hydraulic thumb
• Attachment quick coupler
• Safety cage/guard over front glass
• 36” bucket
• Hydraulic angle blade
• Automatic regeneration system
• Common Rail System and Diesel Particulate Filter (DPF) Muffler
• 2-pump load-sensing hydraulic system
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• Proportional flow control of auxiliary circuits (AUX1/2) and maximum oil flow
settings
• Digital panel with diagnosis function
• Weight-adjustable full suspension seat
• Retractable seat belt
• Hydraulic pilot control levers with wrist rests
• Travel levers with foot pedals
• Two pattern selection system
• 12V power source
• Cup holder
• Horn
• Double element air filter
• Auto idling system
• Water separator
• Dozer blade with float function
• 17.7" (450mm) rubber tracks
• 1 × upper track roller
• 5 lower track rollers on each side
• 2-speed travel switch on dozer lever
• 2-speed travel with auto-shift
• Pressure accumulator
• Hydraulic pressure checking port’s
• Third line hydraulic return
• 2-pump load sensing system
• Adjustable maximum oil flow on auxiliary hydraulic circuits 1 and 2
• Diesel engine horsepower: 62.3
• Displacement (cu. in.): 203.3
• Overall length: 21ft 1.9in (6450)
• Overall height: 8ft 4in (2450)
• Overall width: 7ft 2.6in (2200)
• Minimum ground clearance: 14.0in-15.4in (355-390)
• Crawler length: 9ft 6.2in (2900)
• Pump capacity (GPM): 19.0-22.3 (72.0-84.6) Variable x 2 / 17.6 (66.6) Gear x 1
• Auxiliary hydraulics flow rate (GPM): 26.4 (100) / 17.6 (66.6)
• Bucket breakout force (lbs.): 14660 (6650)
• Arm breakout force (lbs.): 8554 (3880)
• Traveling speed: High (mph): 1.7 (2.7)
• Traveling speed: Low (mph): 3.0-3.1 (4.8-5.0)
• Ground contact pressure (psi): Rubber: 5.23 (0.367), Angle blade rubber: 5.47 (0.385)
• Blade width: 7ft 2.6in (2200)
• Blade height: 1ft 7.7in (500), Angle Blade: 1ft 8.1in (510)
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• Hydraulic oil reservoir / system: 19.8 (75) / 35.7 (135)
• Fuel reservoir: 30.4 (115)
• Operating weight: 18,280 lbs.
• Maximum digging depth 15’ 1”
• Maximum digging radius @ Ground Level 23’ 6.3”
• Maximum vertical digging depth 12’ 7.6”
• Max dumping height 17’ 2.7”
3. BID DEADLINE AND SUBMISSION REQUIREMENTS
3.1 All sealed bids must be received by Brunswick County no later than March 19,
2024, at 4:00 PM ET, at which time they will be opened publicly and read aloud at
Building L, Brunswick County Government Center, 179 March 9, 1764 Drive NE
Bolivia, North Carolina 28422.
3.2 All bids must include the following:
▪ The bid title and due date and time.
▪ A cover letter/letter of intent on bidder’s letterhead, signed by an authorized
representative of bidder, expressly agreeing to Brunswick County’s terms and
conditions contained in this Invitation to Bid and its attachments.
▪ The bidder’s name or company name, address and telephone number.
▪ The name, address and telephone number of company representatives with the
authority to answer questions or provide clarification regarding the bid’s
contents.
▪ A detailed Bid Proposal Form in substantially the form attached hereto and
incorporated herein by reference.
▪ Any assistance requirements from Brunswick County.
▪ A detailed company description and history, including the areas of expertise
related to the project.
▪ The name and telephone number of a contract person for at least three (3)
references.
▪ Certificate of Insurance as evidence that bidder meets the County’s Minimum
Insurance Requirements attached hereto.
▪ Proof of active SAM.gov registration, as more particularly set forth below.
Bidders shall provide documentation sufficient to clearly demonstrate that their company
meets or exceeds the requirements set forth in this Invitation to Bid. Failure to provide such
documentation may result in the bid being deemed non-responsive.
In addition to the foregoing, Brunswick County reserves the right to request financial
information for any bidder, in order to support the viability of the bidder.
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