Invitation to Bid Excavation-Drainage 2026

Agency:	Town of East Lyme
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	237110 - Water and Sewer Line and Related Structures Construction 237310 - Highway, Street, and Bridge Construction 237990 - Other Heavy and Civil Engineering Construction 238910 - Site Preparation Contractors
Posted Date:	Feb 9, 2026
Due Date:	Feb 25, 2026
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Bid Documents:	Please Login to View Page

Invitation to Bid Excavation-Drainage 2026 (pdf)

Town of East Lyme On-Call Excavation & Drainage Services - 2026

Sealed bids will be received at the Public Works Office, Town Hall, 108 Pennsylvania Ave, Niantic, CT, until 2:00 PM, Wednesday, February 25, 2026 and will be publicly opened and read at that time. This bid entails providing unit cost prices for performing on call excavation and drainage repair and construction work including replacing existing and/or installing new catch basins, replacing catch basin tops and installing new drainage pipe, water pipe, and other work, as described in these contract specifications.

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OFFICIAL BID ADVERTISEMENT

TOWN OF EAST LYME

Town of East Lyme On-Call Excavation & Drainage Services - 2026

Sealed bids will be received at the Public Works Office, Town Hall, 108 Pennsylvania Ave, Niantic,

CT, until 2:00 PM, Wednesday, February 25, 2026 and will be publicly opened and read at that time.

This bid entails providing unit cost prices for performing on call excavation and drainage repair and

construction work including replacing existing and/or installing new catch basins, replacing catch

basin tops and installing new drainage pipe, water pipe, and other work, as described in these contract

specifications.

The specifications for the above contract are available free of charge at the East Lyme Town Hall

Engineering Office. Addendums may also be posted on this contract. Inclusion of potential

addendums with the bid package may be required. To be on a bidders list call (860) 691-4112 or email

akloset@eltownhall.com; any questions regarding this bid should be emailed no later than the close of

business on Wednesday, February 18, 2024 in the event an addendum needs to be sent to prospective

bidders. To ensure inclusion on the bidders list, request a response email.

The Town of East Lyme reserves the right to accept or reject any or all bids; to waive any informality,

or; to accept any bids deemed in the best interests of the Town of East Lyme.

This is a multiple award contract bid solicitation, where the Town of East Lyme shall utilize their own

personnel and estimating resources to arrive at the lowest cost qualified Contractor based on the

project type, material types and quantities, urgency and additional services and equipment required for

the project.

The Town shall issue a Purchase Order for services to the lowest cost qualified Contractor per project.

TOWN OF EAST LYME

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration and not be discriminated against on the

grounds of race, color, religion, sex, national origin, age, or handicap.

MBE/WBE AND SBE’s are encouraged to bid

Bid: Town of East Lyme On-Call Excavation & Drainage Services - 2026

Page 1

INSTRUCTIONS TO BIDDERS

1. RECEIPT AND OPENING OF BIDS:

The Town of East Lyme, hereinafter referred to as the Town, invites bids on the form attached

hereto. All blanks must be appropriately filled in. Bids will be received by the Town in the Public

Works Office, Town Hall, 108 Pennsylvania Ave, Niantic, CT, until 2:00 PM, Wednesday,

February 25, 2026, and then publicly opened and read aloud. The envelopes containing the bids

must be sealed, addressed to Town of East Lyme, CT and designated as Bid for “Town of East

Lyme On-Call Excavation & Drainage Services - 2026”

The Town may accept or reject any or all bids or any or all portions of bidders and take any

action deemed to be in its best interest.

2. PREPARATION OF BID:

Each bid must be submitted on the prescribed form. All blank spaces for bid items must be filled

in, in ink or typewritten. If you do not wish to submit a bid for an item, write “No Bid”. For that

item’s unit price and total.

Each bid must be submitted in a sealed envelope bearing on the outside, the name of the bidder,

address, and the name of the project for which the bid is submitted. If forwarded by mail, the

sealed envelope containing the bid must be enclosed in another envelope addressed as specified

in the paragraph above.

Documents to be submitted with the Bid:

a. Bid Form

3. QUALIFICATIONS OF BIDDER:

The Town may make whatever investigations it deems necessary to determine the ability of the

bidder to perform the work, and the bidder shall furnish to the Town all information and data for

this purpose as the Town may request. The Town reserves the right to reject any bid if the

evidence submitted by, or investigation of, the bidder fails to satisfy the Town that the bidder is

properly qualified to carry out the obligations of the contract and to complete the work

contemplated therein. Conditional bids will not be accepted.

4. CONTRACTOR AVAILABILITY & NOTIFICATION

The Contractor will conform to the Public Works Department’s schedule. It will be the

contractor’s responsibility to be available to commence working upon five (5) business days from

notice to proceed from the Town. In emergencies the Contractor will make every effort to be

available immediately.

The Town will attempt to contact the Contractor for a period of two (2) consecutive business

days if the Contractor is deemed to be the lowest qualified Contractor for a particular project. If

the Contractor cannot be reached or does not respond within the notice timeframe, the next

lowest Contractor will be contacted to perform the work. The availability of a Contractor to start

work within five (5) business days will be considered when selecting the “lowest available

qualified” Contractor. The availability of required equipment to perform a particular project is

Bid: Town of East Lyme On-Call Excavation & Drainage Services - 2026

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another factor that may be considered. The work described on all purchase orders will not start

until ordered by the Town. Following receipt of notice to proceed, Contractor shall begin

construction within five (5) working days. Working days will be considered as Monday through

Friday. Failure to start construction by 8:00 a.m. on the morning of the sixth working day

following receipt of notice to proceed, either by agreement or by default, will be considered as

approval of the Town to cancel the purchase order and award such work to the next qualified

Contractor submitting the next lowest bid.

5. CONTRACT DURATION

The term of this contract will be from the time the contractor initially signs the contract until

December 31, 2026. The Town reserves the right to extend the contract for one year until

December 31, 2027 at the same unit prices so long as both parties mutually agree to this

extension.

6. DAMAGE TO ABUTTING PROPERTIES

The Contractor shall be responsible for, and reimburse the Town, adjacent property owners

and/or others for, any and all losses, damage or expense which the Town or those others may

suffer, either directly or indirectly or through any claims of any person or party, for any trespass

outside the spaces and rights of way provided by the Town to the Contractor, or any violation or

disregard of the terms and conditions established for the use or occupancy of those rights or for

negligence in the exercise of those rights. The Town may retain or deduct, or invoice the

Contractor, from any sum or sums due or to become due to the Contractor such amount or

amounts as may be proper to insure the Town against loss or expense, by reason of the failure of

the Contractor to observe the limits and conditions of the rights of way, rights of access, etc.,

provided by the Town.

7. INSURANCE REQUIREMENTS

The successful bidder shall secure and maintain general liability insurance covering injury, death

and/or property damage which may arise from performance of work under this contract in the

amount of at least:

1. Commercial General Liability:

•

General Aggregate: $2,000,000

•

Products/Completed Operations Aggregate: $2,000,000

•

Each Occurrence: $1,000,000

2. Automobile Liability:

•

Each Accident: $1,000,000

3. Excess (umbrella Liability) Liability: $5,000,000

4. Workers’ Compensation and Employer’s Liability:

•

Statutory Workers Compensation

•

$1,000,000 each accident / $1,000,000 disease-policy limit / $1,000,000 disease-each

employee

The Contractor shall designate the Town of East Lyme and the State of Connecticut as additional

insureds for general liability and products-completed operations hazard, auto liability, excess

liability, employer’s liability, professional liability, and pollution liability. The successful bidder

Bid: Town of East Lyme On-Call Excavation & Drainage Services - 2026

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shall furnish the Town with proof of the required insurance and coverage limits. The provisions

of these requirements shall apply to and be incorporated into any subcontracts regarding this

project between the successful bidder and his subcontractors.

Work adjacent to and within State roads may require contractors to carry additional insurance

according to pertinent State requirements. The Town will be responsible for CT DOT

Encroachment Permits & fees. Contractor must be insured to work in the State Right-of-Way. CT

DOT must have a valid insurance certificate on file or Contractor must provide one to them.

8. INDEMNIFICATION

The Contractor shall indemnify and hold harmless the Town against any and all damages to

property or injuries to or death of any person or persons, including property and employees or

agents of the Town and shall defend suits, actions or proceedings of any kind or nature including

workmen’s compensation claims, of or by anyone whomsoever in any way resulting from or

arising out of the operations of the contractor. Insurance coverage specified herein constitutes the

minimum requirements and said requirements shall in no way lessen or limit the liability of the

Contractor under the terms of the contract. The Contractor shall procure and maintain, at his own

cost and expense, any additional kinds and amount of insurance which in his own judgment, may

be necessary for his proper protection in the execution of his work. The Contractor agrees to well

and truly save and indemnify and hold harmless the Town of East Lyme against all liability,

judgments, costs and expenses which may in any way come against the Town or which may in

any way result from carelessness, omission or neglect of the Contractor or its agent, employees or

workmen in any way arising or resulting from the operation in connection herewith.

In addition to the Contractor’s obligation to indemnify the Town, the Contractor specifically

acknowledges and agrees that it has an immediate and independent obligation to defend the

Town from any claim which actually or potentially falls within this indemnification provision,

even if the allegations are or may be groundless, false or fraudulent; such obligation arises at the

time such claim is given to the Contractor by the Town and continues at all times thereafter

through disposition of the claim. The Contractor’s insurance policies will respond on a primary

and noncontributory basis; that they are primary and will not seek contribution from any other

insurance available to the additional insured. The Contractor waives their right to recovery and

waives their right to subrogate in favor of the Town of East Lyme.

9. ESTIMATED QUANTITIES/BALANCED BIDS

The quantities that are included in the attached Bid Form are estimated quantities. The Town

reserves the right to increase and/or decrease the quantities as they see fit. Therefore, the bidder

should bid on each item with reasonable relation to the probable cost of doing that work. The

attention of the bidder is called to the fact that unbalancing a bid may adversely affect the

contractor if certain portions of the work are increased or decreased as provided in the contract

documents. All mobilization and demobilization shall be included in the unit prices bid.

10. SAFETY

The Contractor shall comply with all requirements of the Occupational Safety and Health Act

(OSHA) including wearing appropriate traffic safety vests as needed; while performing work in

and/or adjacent to the right-of-way. It is the Contractor’s responsibility to set up a safe traffic

work zone pursuant to the latest edition of the Manual of Uniform Traffic Control (MUTCD).

Bid: Town of East Lyme On-Call Excavation & Drainage Services - 2026

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The cost of setting up the work zone safety pattern shall be incorporated into the unit price for the

drainage installation work. This includes, at no additional cost, all signs, cones, barrels, etc.

Additionally, the Contractor is responsible for letting the Town know in advance its work

schedule. The Town will provide certified flaggers for traffic control when necessary, but the

Contractor will be responsible for scheduling them.

11. PROJECT AREAS

The Town is intending on using this contract to install, repair, and/or replace storm drain and

public water appurtenances pipe and other structures on Town owned roads and properties;

including but not limited to storm drain pipe and catch basin, manhole, drywell, headwall, flared

end section structures, water mains and valves. Since this is an on-call bid for services, the

Contractor won’t always know the extent of each project; therefore, the bid form reflects a short

list of the various types of replacement and repair projects that may be considered. Prior to the

work being completed, the Town will meet with the Contractor to discuss the work in detail and

determine the unit price to use based on the criteria of each individual project as needed.

Additional ancillary work at certain project locations may be required and may be negotiated

with the successful bidders.

12. INTERPRETATION OF FORM 818

The State of Connecticut, Department of Transportation, Standard Specifications for Roads,

Bridges, Facilities and Incidental Construction, Form 818 is used as a reference for projects.

Whenever the specifications in Form 818, read “Commissioner” it shall be construed to mean

“East Lyme First Selectmen”. Wherever the specifications read “State” it shall be construed to

mean “Town of East Lyme”.

SECTION 1.01 – DEFINITION OF TERMS AND PERMISSIBLE ABBREVIATIONS

Under the following Article replace the definitions with the following:

Article 1.01.01 – Definitions:

COMMISSIONER: Shall mean the Town of East Lyme, First Selectman or his//her agents.

DEPARTMENT: Shall mean the Town of East Lyme.

ENGINEER: Shall mean the Town of East Lyme Town Engineer or his/her agents.

MANAGER OF CONTRACTS: Shall mean the Town of East Lyme Public Works Director or his/her/her

agents.

STATE: Shall mean the Town of East Lyme.

13. FINISHING AND CLEANING UP

In completing their operations, the Contractor shall immediately remove all surplus material,

tools, and other property belonging to them, leaving the entire site & street or surroundings free

and clean and in good order, at no additional expense to the Owner. The Contractor shall exercise

special care in keeping the right-of-way and private lands upon which work is performed free and

clean of all debris, and shall remove all tools and other property when they are not in use. The

Town will be responsible for temporary and final bit. paving associated with these bid items.

Bid: Town of East Lyme On-Call Excavation & Drainage Services - 2026

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Invitation to Bid Excavation-Drainage 2026

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