2024-86 Invitation to Bid: Demolition Services

Agency:	City of Florence
State:	South Carolina
Type of Government:	State & Local
NAICS Category:	238910 - Site Preparation Contractors
Posted Date:	Oct 9, 2024
Due Date:	Oct 28, 2024
Solicitation No:	2024-86
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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INVITATION TO BID NO. 2024-86

DEMOLITION SERVICES

Sealed bids will be received in the office of Purchasing and Contracting in the City Center, 324

W. Evans Street Florence, South Carolina, 29501 until October 28, 2024 at 2:00 pm from

qualified vendors to provide demolition services to the property located 925 S. Church Street,

Florence, South Carolina 29506.

Bids shall be opened promptly at the above stated time and date and their contents will be made

public for the information of the bidder and other interested parties. The bid will not be awarded until

the Purchasing Agent and the applicable Department Director have had ample time to review each

bid.

Bids must be submitted in a sealed envelope with “Bid No. 2024-86 Demolition” clearly marked on

the outside of the envelope for easy identification by the City of Florence. The City does not accept

electronic/emailed bids. Any bids received later than the specified time will not be

accepted/considered. The city will not be responsible for late submission caused by the postal

service, other carriers, or any other delivery problems regardless of the reason. Bids submitted by

mail, Federal Express, United Parcel Service, etc. must meet these same requirements and should

be addressed to:

City of Florence

324 W. Evans Street

Florence, SC 29501-3430

The City of Florence under Title VI of the Civil Rights Act of 1964 and related statutes ensures that

no person shall on the grounds of race, color, national origin, sex, disability, and age, be excluded

from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any

program or activity it administers.

La ciudad de Florencia en el Título VI de la Ley de Derechos Civiles de 1964 y los estatutos, se

asegura de que ninguna persona por motivos de raza, color, origen nacional, sexo, discapacidad,

edad, ser excluido de participar en, ser negado los beneficios de, o ser de otra manera sujeto a

discriminación bajo cualquier programa o actividad que administra.

The City of Florence reserves the right to engage in discussions with any or all responsible bidders

who submit bids which appear to be eligible for award, for the purpose of clarification to assure full

understanding of and responsiveness to the Invitation to bid requirements herein.

This solicitation does not commit the City of Florence to award a contract/purchase order, to pay any

costs incurred in the preparation of a bid, or to procure or contract for services. The City of Florence

reserves the right to reject any and all responses, to cancel this solicitation, and to make an award

deemed in its own best interest.

Lynwood F. Givens

Purchasing Agent

MINORITY, WOMAN, AND VETERAN OWNED BUSINESS

The City of Florence welcomes and encourages submissions from minority, woman, and veteran

owned businesses. Please indicate that you are a minority or woman owned business with your

request for bid documents.

Minority Business Owners (minority, woman, and veteran owned businesses) will be afforded full

opportunity to submit proposals in response to this invitation and will not be discriminated against

on the grounds of race, color, creed, sex or national origin in consideration for an award. It is the

policy of the City that minority, woman, and veteran owned business enterprises

(MBE/WBE/VBE) have an opportunity to participate at all levels of contracting in the performance

of City contracts to the extent practical and consistent with the efficient performance of the

contract.

The successful company must ensure that all subcontractors, agents, personnel assigned by or

employees of prime company and subcontractors are not discriminated against because of their

race, color, religion, sex or national origin. Bidders must make positive efforts to provide equal

employment opportunity for minority and women owned businesses.

LOCAL AND MINORITY BUSINESS ENTERPRISE PURCHASING PROGRAM:

When lowest bid is the principal determining factor in a bid selection process it is the intent of the

City of Florence to provide preference first to local businesses within the City or County of

Florence; however, if no local business is eligible or able to participate, preference shall then be

provided by the City to minority business enterprises based on the following guidelines:

a. For purposes of this policy, a “local business” is defined as a person, firm, contractor,

corporation, or other business entity offering the services and/or products being bid by

the City that maintain a place of business and have a physical business address

located and operating within the City or County of Florence. The business must have

been established for not less than one year within the City or County of Florence and

have a valid City of Florence Business License for a minimum of 12 months prior to the

bid date.

b. For purposes of this policy, a minority business enterprise (MBE) is defined as an MBE

that is certified in accordance with South Carolina Regulations § 19-445.2160, as

authorized by §11-35-5270 the South Carolina Code of Laws, as amended.

c. When lowest bid is the principal determining factor in the selection process any “local

business” as defined in Subsection A above that submits a responsible and responsive

bid within 5% (if the business is located within the City of Florence) or 3% (if the

business is located within Florence County) of the non-local bidder who submitted the

lowest bid may match the bid submitted by the non-local bidder. A “local business” that

is within the percentage guidelines of the lowest bid received shall then be eligible for

award of the contract.

d. If the lowest bid is not a “local business” and a “local business” is within the percentage

guidelines of the lowest bid received, the “local business”, subject to the provision of

Subsection H below, shall be awarded the contract if it is willing to provide goods or

services at the same price of the lowest bid received.

e. If conditions of Subsections C above are met and the qualified “local business” declines

or is unable to match the lowest bid, then the option to do so moves to the next qualified

“local business”, if such business' bid is within the percentage guideline of the lowest

bid and is similarly responsible and responsive.

f. In the event there is no “local business” eligible or willing to match the lowest bid, the

lowest responsible and responsive bid submitted by an MBE, if any, would be allowed

the opportunity to match the bid submitted by the non-local bidder and thereby be

awarded the contract when lowest bid is the primary determining factor in the bid

selection process.

g. If a procurement is to be made pursuant to state funding requirements, federal funding

requirements, bond covenants, or other outside funding source requirements which

prohibit or restrict local or MBE preference, then no local or MBE preference

consideration will be given.

h. The provisions for a local or MBE preference does not prohibit the right of the City to

compare quality of materials proposed for purchase and compare qualifications,

character, responsibility and fitness of all persons, firms, contractors, corporations, or

other business entities submitting bids. Accordingly, the local or MBE preference for a

particular procurement may be waived by the City Manager upon written

recommendation and justification by the Department Director.

The successful firm must ensure that all subcontractors, agents, personnel assigned by or

employees of prime firm and subcontractors are not discriminated against because of their race,

color, religion, sex or national origin. Bidders must make positive efforts to provide equal

employment opportunity for minority and women owned businesses.

INSTRUCTION TO BIDDERS

The successful bidder must be authorized to sell the stated product or perform the services outlined

in the specifications of this bid document.

All bids must be signed by an authorized officer or agent of the company submitting the bid.

The City will assume no responsibility for oral instructions or suggestions. All official correspondence

regarding the specifications should be directed to and will be issued by the City Purchasing Agent.

DEFINITIONS: Responsible Bidder means a bidder who has the capability in all respects to fully

perform the stated requirements, and the integrity and reliability which will assure good faith

performance.

Responsive Bidder means a bidder who has submitted a bid which conforms in all material respects

to the Invitation to Bid.

PROTEST: Any actual or prospective vendor, bidder, or contractor who is aggrieved in connection

with the solicitation or award of a contract may formally protest to the Chief Financial Officer. The

protest shall be submitted in writing within seven (7) days after such aggrieved person or party has

received the bid tabulation or the intent to award letter.

DISPUTES: In cases of disputes as to whether an item or service quoted or delivered meets the

specifications, the decision of the City of Florence shall be final and binding on all parties. The

Purchasing Agent may request in writing, the recommendation of the head of the City agency using

the item or other objective sources.

DEVIATIONS: Any deviations from the specifications contained herein must be noted in detail on

the bidder’s bid response for the City of Florence’s consideration. Failure to submit documentation

of deviations shall be grounds for rejection of the item offered to the City of Florence.

CHANGES: Any changes in this Invitation to Bid after the purchase order/contract agreement has

been awarded must be with the written consent of the Purchasing Agent or the City Manager;

otherwise, the responsibility for such changes lies with the vendor.

INQUIRIES: Questions concerning this invitation to bid should be directed to the City Purchasing

Agent, Lynwood F. Givens in writing by e-mail at lgivens@cityofflorence.com. The deadline for

the submission of all inquiries is October 22, 2024 at 5:00 pm. Any changes to the

specifications in the bid package shall be in writing in an addendum. All Addendums will

be posted on the City of Florence website at www.cityofflorence.com. It will be the

responsibility of bidders to periodically check the website for addendums.

A complete copy of the City of Florence purchasing policies and procedures manual can be

downloaded from the City of Florence website at www.cityofflorence.com

SCOPE OF WORK

The City of Florence is seeking bids from qualified companies to provide demolition services at 925

S. Church Street, Florence, SC 29506.

The City anticipates a thirty (30) day period in which this project should be completed

after a Notice to Proceed is issued. Liquidated damages of $100.00 per day will be

assessed for failure to complete all work within 60 days.

The respondent shall perform or provide any and all professional services related to the project and

obtain all required permits. Respondent represents that all tasks will be performed in accordance

with generally acceptable professional standards and further represents that the advice and

consultation provided shall be within its authority and capacity as a professional. Respondent will

comply with the regulations, laws, ordinances, and requirements of all governmental impact

applicable to assigned project.

ASBESTOS SURVEY

An asbestos survey was conducted by the City of Florence and no asbestos was detected at 925 S.

Church Street, Florence, SC 29506.

SPECIFICATIONS

This property is no longer utilized by the City of Florence for Public Works Department

Operations. The remaining structures shall be demolished and removed from lot. All utilities are

to be disconnected. All overgrown brush is to be removed. Dead trees and/or fallen limbs

removed. All remaining trees are to be removed and stumps ground. All saplings are to be

removed. All fencing shall be removed. All storage sheds and pads are to be removed. All trash

is to be disposed of. The lot shall be graded for positive drainage and seeded. Erosion control

will need to be placed as and where needed. The lot shall also be made ready for new

construction upon completion prior to invoicing.

The Demolition contractor shall be responsible for the following:

1. Verify address and size of property, check the map, block and parcel numbers for size

and shape of the parcel, review and inspect site prior to bidding.

2. Comply with all applicable laws, ordinances and codes of the federal, state, and local

governments and shall commit no trespass on any public or private property in

performing any of the work as outlined. Obtain all required City, County, State, Federal

and/or permits, clearances, inspections, and licenses prior to work.

3. Provide the City a copy of permit prior to any work being performed.

4. The debris shall be hauled to an approved landfill as required by local codes and law. All

dump fees/receipts for this demolition project shall be turned into the City along with

invoices.

5. All work shall encompass all of the property and to the edge of the street and/or streets.

6. Remove all vegetation, downed trees, rubbish and/or debris from the property.

7. Neatly trim all mature trees, all limbs shall be cut, trimmed, or removed so the lowest limb

hanging shall be no less than 12 feet above the ground. All trees which measure up to

and including 36 inches around at any point from ground level up to 48 inches above

ground shall be removed. All trees removed if cut shall be 6 inches below the finished

ground level.

8. Completely demolish and remove all structure(s) including all related and unrelated,

attached and detached, surface and subsurface structural systems, materials, fixtures

and utility systems, all pavement, concrete slabs, piers, foundations, poles, posts, and all

other improvements including all related and unrelated as described, all stumps, specified

trees, shrubs and vegetation. Dust control shall be provided by contractor.

9. Completely remove all tanks, tires, septic systems, glass, metal, wood, and all other

debris.

10. The bid should include all necessary fill dirt to achieve even ground and positive grade.

The lot shall have erosion control used where and as needed. The lot shall be seeded

and straw over the seed to protect from erosion and burning. The lot shall be construction

ready prior to invoicing.

11. Water/sewer utilities shall be located, marked, and capped off (inspection required)

12. Site shall be disked, raked, seeded, and uniformly graded and with straw to provide proper surface

drainage away from the surrounding properties, leaving all surfaces clear, clean and

uniformly smooth, but never less than 1 inch above the top curb or street center line

13. Contractor shall employ standard practices in compliance with all applicable requirements regarding

excavation, trenching, backfilling, cleaning, and leveling. All areas of soil

disturbance, cuts and fills shall be properly prepared, and all back fills and imported fills shall be

properly installed utilizing approved compaction methods as required.

14. Locating, termination, removal and protection of utilities, services, curbs, gutters,

sidewalks, streets, and roadways shall be the responsibility of the contractor. All damages

shall be immediately repaired by the contractor, at the contractor’s expense. The

contractor shall cap off the existing sewer service at the street right of way.

15. Contractor shall notify utility provider to remove their respective service if required. Progress

Energy, AT & T, Time Warner Cable, SC Electric & Gas and City of Florence.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

bid number	bid description	cloising date	bid file
2024-86 Invitation to Bid: Demolition Services	The City of Florence is accepting sealed bids from qualified contractors to provide demolition services at 925 S. Church Street, Florence, SC.	Mon, 10/28/2024	2024-86_invitation_to_bid.pdf 2024-86_aerial_view.pdf 2024-86_addendum_no._1.pdf

2024-86 Invitation to Bid: Demolition Services

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