INVITATION TO BID - City of Selma RFQ Department of Planning and Development Contrator Services ITB LHRP HHP, AND CDBG PROGRAMS BID NO. 2026-LHRP HHP CDBG

CITY OF SELMA
INVITATION TO BID
FOR CONTRACTOR SERVICES
ITB LHRP HHP, AND CDBG PROGRAMS
RELEASED ON APRIL 16, 2026
OFFICE OF PLANNING & DEVELOPMENT
DANIELLE WOOTEN, DIRECTOR
Email: dwooten@selma-al.gov
Phone: (334) 876-1239
222 BROAD STREET | SELMA, ALABAMA 36702

INVITATION TO BID
LHRP, HHP, AND CDBG PROGRAMS
The City of Selma will receive sealed bids until 4:00 PM CST on April 27, 2026. The
bid opening will occur in the Selma City Hall Council Chamber at 222 Broad
Street, Selma, Alabama 36701, beginning at 10:00 AM CST on April 28, 2026.
IMPORTANT SOLICITATION DATES
PRE-BID
CONFERENCE ITB DUE DATE ITB OPENING DATE
April 20, 2026, at April 27, 2026, April 28, 2026,
11:00 a.m. CST by 4:00 p.m. CST at 10:00 AM. CST
A. Purpose
The City of Selma is seeking bids from qualified bidders, hereinafter referred to as
contractors, to provide lead abatement activities, rehabilitation, urgent home repairs,
interim controls, and associated health and safety repairs to residential properties
identified under the City's Lead Hazard Reduction (LHRP), Healthy Homes (HHP), and
Community Development Block Grant (CDBG) programs.
Contractors submitting bids will qualify to submit pricing for additional properties
added during program implementation. Funding is provided by the U.S. Department
of Housing and Urban Development (HUD) and/ or the Alabama Dept. of Economic
and Community Affairs (ADECA).
The City of Selma anticipates providing services to approximately 191 homes in
scattered sites. Work orders for each property are structured to address housing
hazards based on reasonable estimates while ensuring the allowable grant amounts
are not exceeded.
The City will exercise full discretion in awarding bids to maximize outcome. The
properties are generally located within neighborhoods bounded by the following
census tracts: 9564, 9565, 9566.
Selected bidders agree to furnish all necessary labor, equipment, tools, materials,
containment systems and other services required to perform and complete all work in
full accordance with HUD, EPA, state, and local lead & safety regulations
specifications, terms, and conditions included herein in this Invitation to Bid.
B. Pre-Bid Conference
April 20, 2026, at 11:00 AM CST - Selma City Hall Council Chambers. Attendance
encouraged. Bidders will better understand the project and associated requirements,

which will result in the successful execution of the project. The session will give
bidders an opportunity to have their questions answered.
C. Questions/Clarifications
Bidders with questions or need clarifications may direct their inquiries to Nikki
Washington at (334) 327-1710 or Katrice Salone at (334) 431-4185. The city will
transmit any material changes to specifications or bidding procedures resulting from
such inquiries through a written addendum.
D. Scope of Work
The selected contractors shall furnish all labor, materials, equipment, and
supervision necessary to perform lead hazard and housing repair, rehabilitation, and
related construction tasks as identified in each Individual Property Task Order
(Appendix C and subsequent Addenda).
E. Work may include, but is not limited to:
* Lead-based paint abatement
* Interim controls and paint stabilization
* Component replacement (doors, windows, trim) containing lead hazards
* Enclosure of lead-painted surfaces
* Dust containment and cleanup
* Clearance preparation and coordination
* Soil hazard mitigation
* Friction and impact surface correction
* Health and safety repairs necessary to control lead hazards
* Limited repairs necessary to maintain safe occupancy after abatement
* Asbestos and Radon abatement
* Roof repair or replacement
* HVAC replacement or repair
* Electrical and plumbing corrections
* Carbon monoxide alarm installation or gas leak repairs
* Window and door replacement
* Structural stabilization
* Accessibility modifications
* Health and safety hazard abatement
F. Contract Structure
This procurement will result in multiple Indefinite Delivery/Indefinite Quantity (IDIQ)
awards. Contractors determined to be responsive and responsible may receive a

Master Contractor Agreement with task orders issued for individual properties as
funding and priorities allow.
The City may issue multiple task orders throughout the contract term, each specifying
the property location, defined scope of work, and not-to-exceed amount.
G. All awards will be made in accordance with:
* 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards)
* 24 CFR Part 35 (Lead Safe Housing Rule)
* 24 CFR Part 570 (CDBG Regulations)
* Code of Alabama 41-16-50 et seq. (Competitive Bid Law)
* HUD Procurement Handbook 7460.8 REV 2 (where applicable)
H. Bid Documents
Bidders must review and include acknowledgment of the following documents with
their submission:
* Appendix A - Completed and signed Bid Form
* Appendix B - Contractor's submission package
* Appendix C - General Repair Rate Sheet (unit price schedule for standard repair
tasks)
* Appendix D- LHRP Rate Sheet
* Appendix E - Completed HUD and ADECA Certification Forms
* Appendix F - Technical Specifications for LEAD Hazard Reduction
* Appendix G - Sample Individual Property Task Orders (scope templates for specific
sites)
* Appendix H- Lead Based Paint Inspection and Risk Assessments
Additional property-specific work orders may be issued during the program term
and incorporated by reference as amendments to this solicitation.
I. Bidders Qualifications
1. Statement of Construction Experience
The Statement of Construction Experience is included in Appendix A of this RFQ. All
items on the Statement of Construction Experience must be filled in completely.
This form must be included with the submittal.
2. Financial Capability
Present evidence of financial capacity to meet all requirements for the proposed
services. Such evidence should include banking and credit references and a
statement of bonding capacity. The City may request further financial information
after review and submittal. All information relative to financial statements will
remain confidential.

3. Performance Record
Provide a list of at least three (3) references for projects completed in the past
two years.
4. Proposal Letter
Include a signed letter of interest expressing intent to participate in the program.
5. Lead-Based Paint Certification
Provide evidence of EPA-approved Lead-Based Paint Safe Work Practices training
and clearance testing accreditation.
6. Insurance Documentation
Commercial General Liability Insurance
$1,000,000 minimum
Comprehensive Form including Premises/Operation,
Products/Completed Operations, Contractual, Independent contractors,
Broad Form property damage and personal injury.
Automobile Liability:
$250,000 minimum + $2,500 medical payment
Workers Compensation and Employers Liability:
$100,000 - Limit each occurrence
Umbrella Coverage:
$25,000 - Each occurrence
$25,000 - Aggregate
7. Pricing Structure and Allowable Negotiations
Unit prices submitted shall serve as the maximum, not-to-exceed rates for
individual repair tasks under the CDBG Urgent Housing Repair Program.
The City may, at its discretion, negotiate reduced or bulk pricing with the contractor
for:
a. Repetitive tasks
b. Multiple quantities of the same material or installation
c. Grouped or bundled scopes of work
d. Multiple property assignments issued during the same period
Contractors may offer discounted rates for volume or repeated tasks, and such
reductions shall not require a rebid as long as:
e. The reduced rate is below the approved unit price
f. The rate is documented in the task order

g. The rate complies with HUD cost reasonableness requirements
No negotiated rate may exceed the contractor's submitted unit price schedule.
Negotiated bulk rates shall be applied consistently and documented per property-
specific work order.
8. Compliance
Contractors must comply with all applicable federal, state, and local laws and
regulations.
J. Bid Submission
Bids must be submitted on the prescribed form, completed in ink or typewritten, and
sealed in an envelope marked "BID NO. 2026-LHRP HHP CDBG". The State of
Alabama Contractor's License number shall be listed along with the Company's name
clearly identified on the outside of the envelope. Bids submitted by express or
overnight services must be in a separate envelope or package sealed and identified
as stated above and shall be received within the designated time. Respondents shall
submit one certified hard copy and one electronic copy of the qualification response
including any supporting documentation addressed as follows:
City of Selma
Co: Ivy Harrison, City Clerk 222 Broad Street Selma, AL 36701
Email: iharrison@selma-al.gov
CC: Katrice Salone Housing Programs Manager Planning & Development
housingprograms@selma-al.gov
CC: Nikki Washington Lead Hazard Reduction Program Manager Planning &
Development leadprograms@selma-al.gov
The subject line must clearly state:
ITB for LHRP, HHP, & CDBG
K. Bidders shall submit:
* Appendix A - Completed and signed Bid Form
* Appendix B - Contractor's submission package
* Appendix C - General Repair Rate Sheet (unit price schedule for standard repair
tasks)
* Appendix D- LHRP Rate Sheet
* Appendix E - Completed HUD and ADECA Certification Forms
* Appendix F - Technical Specifications for LEAD Hazard Reduction
* Appendix G - Sample Individual Property Task Orders (scope templates for specific
sites)
* Appendix H- Lead Based Paint Inspection and Risk Assessments

* Evidence of current Alabama Home Builders License or General Contractor
License
* Proof of Liability and Workers' Compensation Insurance
* References for at least three similar federally funded housing rehabilitation
projects
L. Contractor's Performance
The awarded bidders must be able to provide the services required in this Invitation.
Failure by the successful bidders to perform services as prescribed herein may result
in the termination of the remaining contract. If this happens, the city reserves the
right to obtain these services through other means.
M. Timing
The contractor shall complete full services within 60 days following the official notice
to proceed for each work order and/or task order. The city may assess the liquidated
damage of $50 per day for delays beyond 60 days pending unanticipated weather or
legitimate causes. If so, the city and the contractor may mutually agree to an
extension.
N. Pricing
The total price quoted by the bidders shall remain firm for the full scope of services.
No additional costs are anticipated. However, if there are any additional costs, the
City must approve any additional costs resulting from unanticipated events as a
change order. Should the city not be able to agree to additional costs and the matter
cannot be resolved, the city can terminate the contract upon giving ten (10) days
written notice to the contractor.
The City will exercise full discretion in awarding bids to maximize outcome. The
qualifying bidders in this round may also be asked to provide pricing when other
properties are added to the list of properties for repairs. The City intends to select the
lowest bidders, however, subject to the overall maximum benefit to the program.
O. Bulk Pricing and Multiple-Task Discounts
* Because this solicitation will result in multiple IDIQ task orders, the City may
request or negotiate lower unit pricing than the amounts listed in the contractor's
rate sheet when:
* Multiple homes are assigned simultaneously,
* Larger quantities of materials are required, or
* Tasks are repeated across multiple projects.
Contractors are encouraged to propose tiered or volume discount pricing where
applicable.
P. Evaluation and Award
Bids will be evaluated on the basis of:

* Reasonableness and competitiveness of unit prices
* Contractor experience and past performance
* Compliance with all required certifications and documentation
* Capacity to complete multiple small-scale residential projects within required
timeframes
Q. The City reserves the right to:
* Make multiple awards
* Reject any and all bids
* Issue task orders to one or more contractors as determined to be in the best
interest of the City and program beneficiaries
The City of Selma reserves the right to waive any informalities or minor defects or
reject any and all bids. While the city intends to award the lowest bidders, the actual
award will consider maximizing the program's benefit. No bidders may withdraw its
bid within thirty (30) days after the actual date of the bid opening.
R. Contract Term
The initial term of the Master Contractor Agreement shall be one (1) year from the
date of execution, with the option to renew annually for up to three (3) additional one-
year terms subject to satisfactory performance and continued program funding.
S. Invoicing
The contractor shall invoice the city no more than once a week. The payment will be
approved only upon verification of services completed. Due to the nature of the
program, the contractor may expect a payment delay of 1-2 weeks. Before the final
payment, the contractor must sign a Mechanics Lien Waiver and submit a work
guarantee of one year from the date of acceptance and the manufacturer's standard
warranty for materials and equipment.
T. Contractor Responsibilities
The contractor shall exercise due care in performing all activities to avoid damaging
trees, shrubs, landscaping, and property under repairs as well as adjacent properties.
The contractor shall be responsible for damages caused by its equipment or workers
at no expense to the city. The city of Selma shall be notified immediately upon the
occurrence of such event.
Prior to starting work, the contractor shall photograph structures to evidence existing
conditions. Likewise, the contractor shall photograph upon completion to evidence
the completed work. The contractor shall take all precautions to promote the safety of
the occupants and not allow the accumulation of scrap, debris, waste material, and
other items not required for repairs.

The contractor shall be responsible for all corrective actions required, including fines,
in response to any notice of violations by any federal, state, or local agency because
of the contractor's actions while conducting activities on behalf of the city.
Contractor must:
* Install containment and protection systems
* Protect occupants and workers from lead exposure
* Conduct daily cleaning and final cleaning
* Coordinate clearance inspections
* Maintain safe occupancy condition
U. Indemnification
The contractor agrees to protect, defend, indemnify, and hold harmless the City of
Selma and its officers, employees, and agents from and against all losses, penalties,
damages, settlements, claims, costs, charges, or liabilities of any and every kind
including attorney fees in connection with or arising directly or indirectly out of the
work agreed to or performed by the contractor under this contract.
V. Specifications
The work items and pricing for each property are provided as an attachment to this
bid package. Bidders may elect to submit bids for one or all properties. Use of
specific brand names and numbers is not intended to restrict the bidding of any
seller and manufacturer but is solely to indicate the type, size, and quality of
materials, products, services, or other equipment considered acceptable to the city's
program.
All demolition and repairs involving painted surfaces must comply with:
* HUD Lead Safe Housing Rule
* EPA Lead Abatement Standards
* EPA RRP Rule
* OSHA worker protection standards
a. Demolition - All parts to be removed shall be done in a safe, orderly fashion,
taking care to avoid damage to parts that are to be left in place. All debris should
be removed from the premises as it is generated.
b. Carpentry - Framing lumber shall be no less than new #2 yellow pine material
unless otherwise specified. Finish lumber shall be of a species and grade
suitable for its intended use, kiln-dried, and free of objectionable defects.
c. Electrical, Plumbing, and Heating - All equipment and materials shall comply with
and be installed in accordance with Selma Building Codes.
W. Permits
The contractor must apply for, pay for, and obtain all permits required to perform the
above work. All work must comply with the requirements of issuing agencies, and the
contractor will be responsible for fees and fines due to violations.
X. Laws/Rules/Requirements

The contractor shall comply with all federal, state, and local laws, rules, and
requirements that apply to this project, more specifically:
* Title 2 CFR Part 200
* 41 CFR Part 60-1.4 Equal Opportunity Clause
* 29 CFR 5.5(b) Contract Work Hours and Safety Standards Act
* Clean Air Act and Federal Water Pollution Control Act
* 2 CFR Part 180 and 2 CFR Part 3000 Suspension and Debarment Compliance
* 31 USC 1352 and 44 CFR Part 18 Byrd Anti Lobbying Amendment (as amended)
Section 6002 Solid Waste Disposal Act
* State of Alabama E-Verify Requirements
* 24 CFR Part 35
* 40 CFR Part 745
* OSHA Lead in Construction Standard (29 CFR 1926.62)