Invitation to Bid – Central Landfill Cell Pump Station Upgrades

Worcester County Administration
1 West Market Street, Room 1103
Snow Hill, Maryland 21863
INVITATION FOR BID
PROJECT: Central Landfill
Cell 1 Pump Station Upgrades
DEPARTMENT: Public Works
VENDOR:
NAME:
ADDRESS:
BID OPENING:
DATE: April 30, 2026
TIME: 2:00 p.m.
1

TABLE OF CONTENTS
SECTION I: INTRODUCTION ................................................................................................................................................................................. 3
A. PURPOSE .................................................................................................................................................................................................... 3
B. CLARIFICATION OF TERMS ................................................................................................................................................................ 3
C. QUESTIONS AND INQUIRES ................................................................................................................................................................. 3
D. FILLING OUT BID DOCUMENTS ......................................................................................................................................................... 3
E. SUBMISSION OF BID DOCUMENTS.................................................................................................................................................... 4
F. OPENING OF BIDS ................................................................................................................................................................................... 4
G. ACCEPTANCE OR REJECTION OF BIDS .......................................................................................................................................... 4
H. QUALIFICATIONS ................................................................................................................................................................................... 5
I. DESCRIPTIVE LITERATURE ................................................................................................................................................................ 5
J. NOTICE TO VENDORS ........................................................................................................................................................................... 6
K. PIGGYBACKING ...................................................................................................................................................................................... 6
SECTION II: GENERAL INFORMATION ............................................................................................................................................................ 7
A. ECONOMY OF BID ................................................................................................................................................................................... 7
B. PUBLIC INFORMATION ACT (PIA) .................................................................................................................................................... 7
C. CONTRACT AWARD ............................................................................................................................................................................... 7
D. AUDIT .......................................................................................................................................................................................................... 7
E. NONPERFORMANCE .............................................................................................................................................................................. 7
F. MODIFICATION OR WITHDRAWL OF BID...................................................................................................................................... 8
G. DEFAULT .................................................................................................................................................................................................... 8
H. COLLUSION/FINANCIAL BENEFIT .................................................................................................................................................... 8
I. TAX EXEMPTION..................................................................................................................................................................................... 8
J. CONTRACT CHANGES ........................................................................................................................................................................... 9
K. ADDENDUM ............................................................................................................................................................................................... 9
L. EXCEPTIONS/ SUBSTITUTIONS .......................................................................................................................................................... 9
M. APPROVED EQUALS ............................................................................................................................................................................. 10
N. DELIVERY ................................................................................................................................................................................................ 10
O. INSURANCE ............................................................................................................................................................................................. 10
P. BID EVALUATION ................................................................................................................................................................................. 10
SECTION III: GENERAL CONDITIONS ............................................................................................................................................................. 11
A. DRAWINGS AND SPECIFICATIONS ................................................................................................................................................. 11
B. MATERIALS, SERVICES AND FACILITIES .................................................................................................................................... 11
C. INSPECTION AND TESTING ............................................................................................................................................................... 11
D. APPROVAL OF SUBSTITUTION OF MATERIALS......................................................................................................................... 12
E. PROTECTION OF WORK, PROPERTY AND PERSONS ............................................................................................................... 12
F. BARRICADES, DANGER, WARNING AND DETOUR SIGNS ....................................................................................................... 12
G. LICENSES AND PERMITS .................................................................................................................................................................... 12
H. SUPERVISION ......................................................................................................................................................................................... 13
I. CLEAN UP ................................................................................................................................................................................................ 13
J. CHANGES IN WORK ............................................................................................................................................................................. 13
K. TIME FOR COMPLETION .................................................................................................................................................................... 13
L. LIQUIDATED DAMAGES ..................................................................................................................................................................... 14
M. CORRECTION OF WORK .................................................................................................................................................................... 14
N. CONSTRUCTION SAFETY AND HEALTH STANDARDS ............................................................................................................. 14
O. PERFORMANCE AND PAYMENT BONDS ....................................................................................................................................... 14
P. GUARANTEE ........................................................................................................................................................................................... 15
SECTION IV: BID SPECIFICATIONS .................................................................................................................................................................. 16
A. SCOPE ....................................................................................................................................................................................................... 16
B. CONTRACT PRICING ........................................................................................................................................................................... 16
C. SUMMARY ............................................................................................................................................................................................... 16
D. GENERAL REQUIREMENTS ............................................................................................................................................................... 16
E. ATTACHMENTS ..................................................................................................................................................................................... 16
F. PRE-BID CONFERENCE ....................................................................................................................................................................... 16
G. PAYMENT ................................................................................................................................................................................................. 16
H. QUESTIONS ............................................................................................................................................................................................. 16
I. AWARD ..................................................................................................................................................................................................... 16
REFERENCES ............................................................................................................................................................................................................ 17
EXCEPTIONS ............................................................................................................................................................................................................. 18
INDIVIDUAL PRINCIPAL ....................................................................................................................................................................................... 19
VENDOR'S AFFIDAVIT OF QUALIFICATION TO BID .................................................................................................................................. 20
NON-COLLUSIVE AFFIDAVIT .............................................................................................................................................................................. 21
EXHIBIT A .................................................................................................................................................................................................................. 22
2

SECTION I: INTRODUCTION
A. PURPOSE
1. The purpose of this Invitation for Bid Document is for Worcester County ("County") to contract
for the furnishing of all labor, materials, transportation, tools, supplies, equipment, electrical
work, and appurtenances necessary for the complete, and in-place, satisfactory construction, and
testing of all work shown on the Contract Drawings and requirement by the Contract for
Worcester County Department of Public Works Central Landfill Cell 1 Pump Station Upgrades
project in conformity with the requirements contained herein ("Bid Document(s)").
B. CLARIFICATION OF TERMS
1. Firms or individuals that submit a bid for award of a contract ("Contract") are referred to as
vendors ("Vendors") in this document. The Vendor that is awarded the Contract is herein
referred to as the ("Successful Vendor").
C. QUESTIONS AND INQUIRES
1. Questions must be addressed in writing to the Worcester County Procurement Officer at
purchasing@worcestermd.gov.
2. The last date to submit questions for clarification will be 12:00pm (noon) EST on Tuesday, April
21, 2026.
3. Addenda are posted on the County website at https://www.co.worcester.md.us/ under County
Info: Bid Board: at https://www.co.worcester.md.us/commissioners/bids at least five calendar
days before bid opening.
4. It is the Vendor's responsibly to make sure all addenda are acknowledged in their bid. Failure to
do so could result in the bid being disqualified.
D. FILLING OUT BID DOCUMENTS
1. Use only forms supplied by the County.
2. One unbound original and two bound copies of the bid form and any required attachments must
be submitted in the solicitation and can be submitted in the same envelope unless otherwise
instructed.
3. Bid Documents should be compiled as follows: (1) Cover letter, (2) Form of Bid, (3) References,
(4) Exceptions Document and Signed addenda, if necessary (5) Individual Principal Document,
(6) Vendor's Affidavit of Qualification to Bid, and (7) Non-Collusive Affidavit
4. Where so indicated by the make-up of the Bid Documents, sums will be expressed in both words
and figures, and in the case of a discrepancy between the two, the amount written in words will
govern. In the event there is a discrepancy between the unit price and the extended totals, the unit
prices will govern.
5. Any interlineation, alteration, or erasure will be initialed by the signer of the Bid Documents.
6. Each copy of the Bid Documents will be signed by the person(s) legally authorized to bind the
Vendor to a contract, using the legal name of the signer. Bid Documents submitted by an agent
will have a current Power of Attorney attached certifying the agent's authority to bind the
Vendor.
7. Vendor will supply all information and submittals required by the Bid Documents to constitute a
proper and responsible completed Bid Document package.
3

8. Any ambiguity in the Bid Documents as a result of omission, error, lack of clarity or non-
compliance by the Vendor with specifications, instructions, and/or all conditions of bidding will
be construed in the light most favorable to the County.
E. SUBMISSION OF BID DOCUMENTS
1. All copies of the Bid Documents and any other documents required to be submitted with the Bid
Documents will be enclosed in a sealed envelope. The envelope will be addressed to the
Worcester County Commissioners and will be identified with the project name: CENTRAL
LANDFILL CELL 1 PUMP STATION UPGRADES and the Vendor's name and address. If
the Bid Documents are sent by mail, the sealed envelope will be enclosed in a separate mailing
envelope with the notation "SEALED BID DOCUMENTS ENCLOSED" on the face thereof.
2. Bids must be mailed or hand carried to the Worcester County Administration Office, 1 West
Market Street, Room 1103, Snow Hill, MD 21863, in order to be received prior to the
announced bid deadline. Bids received after said time or delivered to the wrong location will be
returned to the Vendor unopened.
3. Bids are due and will be opened at the time listed on the front of this Bid Document.
4. If you are delivering a bid in person please keep in mind to allow time to get through security and
into the Administration Office. It is fully the responsibility of the Vendor to ensure that the bid is
received on time.
5. The County will not speculate as to reasonableness of the postmark, nor comment on the apparent
failure of a public carrier to have made prompt delivery of the bid.
6. Vendors, or their authorized agents, are expected to fully inform themselves as to the conditions,
requirements, and specifications before submitting Bid Documents; failure to do so will be at the
Vendor's own risk.
7. A fully executed Affidavit of Qualification to Bid will be attached to each Bid Document.
8. Minority vendors are encouraged to participate.
9. All Vendor submitted Bid Documents will be valid for a minimum of sixty days from the date of
Bid Document opening.
10. Electronically mailed bids are not considered sealed bids and will not be accepted.
F. OPENING OF BIDS
1. Bid Documents received on time will be opened publicly and Vendors' names and total costs will
be read aloud for the record.
2. The Contract will be awarded or all Bid Documents will be rejected within sixty days from the
date of the Bid Document opening.
G. ACCEPTANCE OR REJECTION OF BIDS
1. Unless otherwise specified, the Contract will be awarded to the most responsible and responsive
Vendor complying with the provisions of the Bid Documents, provided the bid does not exceed
the funds available, and it is in the best interest of the County to accept it. The County reserves
the right to reject the Bid Documents of any Vendor who has previously failed to perform
properly in any way or complete on time contracts of a similar nature; or a Bid Document from a
Vendor who, investigation shows, is not in a position to perform the Contract; or Bid Documents
from any person, firm, or corporation which is in arrears or in default to the County for any debt
or contract.
2. Completed Bid Documents from Vendors debarred from doing business with the State of
Maryland or the Federal Government will not be accepted.
4

3. In determining a Vendor's responsibility, the County may consider the following qualifications,
in addition to price:
a. Ability, capacity, and skill to provide the commodities or services required within the
specified time, including future maintenance and service, and including current financial
statement or other evidence of pecuniary resources and necessary facilities.
b. Character, integrity, reputation, experience and efficiency.
c. Quality of past performance on previous or existing contracts, including a list of current
and past contracts and other evidence of performance ability.
d. Previous and existing compliance with laws and ordinances relating to contracts with the
County and to the Vendor's employment practices.
e. Evidence of adequate insurance to comply with Contract terms and conditions.
f. Statement of current workload and capacity to perform/provide the Goods and/or
Services.
g. Explanation of methods to be used in fulfilling the Contract.
h. The Vendor, if requested, will be prepared to supply evidence of its qualifications, listed
above, and its capacity to provide/perform the Goods and/or Services; such evidence to
be supplied within a specified time and to the satisfaction of the County.
4. In determining a Vendor's responsiveness, the County will consider whether the Bid Document
conforms in all material respects to the Bid Documents. The County reserves the right to waive
any irregularities that may be in its best interest to do so.
5. The County will have the right to reject any and all Bid Documents, where applicable to accept in
whole or in part, to add or delete quantities, to waive any informalities or irregularities in the Bid
Document received, to reject a Bid Document not accompanied by required Bid security or other
data required by the Bid Documents, and to accept or reject any Bid Document which deviates
from specifications when in the best interest of the County. Irrespective of any of the foregoing,
the County will have the right to award the Contract in its own best interests.
H. QUALIFICATIONS
1. The Vendor must be in compliance with the laws regarding conducting business in the State of
Maryland.
All Vendors shall provide a copy Certificate of Status from the Maryland Department of
Assessments and Taxation, evidencing the Vendor is in good standing with the State of Maryland.
See https://sdatcert1.resiusa.org/certificate_net/ for information on obtaining the Certificate of
Status. Certificates of status are not available for trade names, name reservations, government
agencies, sole proprietorships, and some other accounts as these are not legal entities and thus
are not required for these categories of Vendors. For more information on the Certificate of
Status please see http://www.dat.state.md.us/sdatweb/COSinfo.html .
2. Worcester County reserves the right, at its sole discretion, to extend the date this documentation
must be provided. The Vendor's inability to provide this documentation could result in the bid
being rejected.
I. DESCRIPTIVE LITERATURE
1. The proposed descriptive literature fully describing the product bid is what is intended to be
included as the price. Failure to do so may be cause for rejection of the bid.
2. Any items, systems or devices supplied in this bid that are proprietary in nature relative to
maintenance, repair, servicing or updating must be disclosed on the bid form.
5

J. NOTICE TO VENDORS
1. Before a Vendor submits the Bid Documents it will need to become fully informed as to the
extent and character of the Goods and/or Services required and are expected to completely
familiarize themselves with the requirements of this Bid Document's specifications. Failure to do
so will not relieve the Vendor of the responsibility to fully perform in accordance therewith. No
consideration will be granted for any alleged misunderstanding of the material to be furnished or
the Services to be performed, it being understood that the submission of a Bid Document is an
agreement with all of the items and conditions referred to herein.
K. PIGGYBACKING
1. Worcester County may authorize, upon request, any governmental entity (hereafter Authorized
User) within the County to purchase items under the contract awarded pursuant to this bid
solicitation.
2. All purchase orders issued against the contract by an authorized User shall be honored by the
Successful Vendor in accordance with all terms and conditions of this contract.
3. The issuance of a purchase order by an Authorized User pursuant to this provision shall constitute
an express assumption of all contractual obligations, covenants, conditions and terms of the
contract. A breach of the contract by any particular Authorized User shall neither constitute nor
be deemed a breach of the contract as a whole which shall remain in full force and effect, and
shall not affect the validity of the contract nor the obligations of the Successful Vendor
thereunder respecting the County.
4. The County specifically and expressly disclaims any and all liability for any breach by an
Authorized User other than the County and each such Authorized User and Successful Vendor
guarantee to save the County, its officers, agents and employees harmless from any liability that
may be or is imposed by the Authorized User's failure to perform in accordance with its
obligations under the contract.
END OF SECTION
6

SECTION II: GENERAL INFORMATION
A. ECONOMY OF BID
1. Bid Documents will be prepared simply and economically, providing straightforward and concise
description of the Vendor's capabilities to satisfy the requirements of the Bid Documents.
Emphasis should be on completeness and clarity of content. Elaborate brochures and other
representations beyond that sufficient to present a complete and effective Bid Document are
neither required nor desired.
B. PUBLIC INFORMATION ACT (PIA)
1. Worcester County is subject to the Maryland Public Information Act and may be required to
release bid submissions in accordance with the Act.
2. Any materials the Vendor deems to be proprietary or copyrighted must be marked as such;
however, the material may still be subject to analysis under the Maryland Public Information Act.
a. The Vendor may invoke proprietary information or trade secret protection for submission
of any data/material by (1) identifying the data/material in a written description, (2)
clearly marking the data/material as proprietary, and (3) providing a written statement
detailing the reasons why protection is necessary. The County reserves the right to ask for
additional clarification prior to establishing protection.
C. CONTRACT AWARD
1. A written award by the County to the Successful Vendor in the form of a Purchase Order or other
contract document will result in a binding Contract without further action by either party. If the
Successful Vendor fails or refuses to sign and deliver the Contract and the required insurance
documentation, the County will have the right to award to the next responsible and responsive
Vendor. Contract will be executed by the Successful Vendor within fourteen calendar days of
receipt of the Contract.
2. Bid Documents and Contracts issued by the County will bind the Vendor to applicable conditions
and requirements herein set forth, unless otherwise specified in the Bid Documents, and are
subject to all federal, state, and municipal laws, rules, regulations, and limitations.
3. County personal property taxes ("Taxes") must be on a current basis; if any such Taxes are
delinquent, they must be paid before award of Contract. Failure to pay will result in the award of
Contract to another Vendor.
4. The County reserves the right to engage in individual discussions and interviews with those
Vendors deemed fully qualified, responsible, suitable and professionally competent to provide the
required Goods and/or Services should the project size warrant it. Vendors will be encouraged to
elaborate on their qualifications, performance data, and staff expertise.
D. AUDIT
1. The Successful Vendor agrees to retain all books, records, and other documents relative to the
awarded Contract for five years after final payment, or until audited. The County, its authorized
agents, and/or State auditors will have full access to and the right to examine any of said materials
during said period.
E. NONPERFORMANCE
1. The County reserves the right to inspect all operations and to withhold payment for any goods not
performed or not performed in accordance with the specifications in this Bid Document. Errors,
omissions or mistakes in performance will be corrected at no cost to the County. Failure to do so
7

will be cause for withholding of payment for that Goods and/or Services. In addition, if
deficiencies are not corrected in a timely manner, the County may characterize the Successful
Vendor as uncooperative, which may jeopardize future project order solicitations.
F. MODIFICATION OR WITHDRAWL OF BID
1. A Bid Document may not be modified, withdrawn, or cancelled by the Vendor during the
stipulated time period following the time and date designated for the receipt of Bid Documents,
and each Vendor so agrees in submitting Bid Documents.
G. DEFAULT
1. The Contract may be cancelled or annulled by the County in whole or in part by written notice of
default to the Successful Vendor upon non-performance, violation of Contract terms, delivery
failure, bankruptcy or insolvency, any violation of state or local laws, or the making of an
assignment for the benefit of creditors. An award may then be made to the next most highly rated
Vendor, or when time is of the essence, similar commodities and/or service may be purchased on
the open market. In either event, the defaulting Vendor (or his surety) will be liable to the County
for cost to the County in excess of the defaulted Contract price.
2. If a representative or warranty of either Party to the Contract is false or misleading in any
material respect, or if either Party breaches a material provision of the Contract ("Cause"), the
non-breaching Party will give the other Party written notice of such cause. If such Cause is not
remedied within fifteen calendar days ("Cure Period") after receipt of such notice, (unless, with
respect to those Causes which cannot be reasonably corrected or remedied within the Cure
Period, the breaching Party will have commenced to correct or remedy the same within such Cure
Period and thereafter will proceed with all due diligence to correct or remedy the same), the Party
giving notice will have the right to terminate this Contract upon the expiration of the Cure Period.
H. COLLUSION/FINANCIAL BENEFIT
1. The Vendor certifies that his/her Bid is made without any previous understanding, agreement, or
connection with any person, firm, or corporation making a Bid Document for the same project;
without prior knowledge of competitive prices; and is in all respects fair, without outside control,
collusion, fraud, or otherwise illegal action.
2. Upon signing the Bid Document, Vendor certifies that no member of the governing body of the
County, or members of his/her immediate family, including spouse, parents or children, or any
other officer or employee of the County, or any member or employee of a Commission, Board, or
Corporation controlled or appointed by the County Commissioners has received or has been
promised, directly or indirectly, any financial benefit, related to this Bid Document and
subsequent Contract.
I. TAX EXEMPTION
1. In buying products directly from a Vendor, Worcester County is exempt from being directly
charged Federal excise and Maryland sales tax. A copy of an exemption certificate shall be
furnished upon request.
2. According to the Office of the Comptroller of Maryland, a Contractor is responsible for paying
sales tax on his/her purchases relating to any projects or services and should incorporate it into
their bid.
3. Successful Vendors cannot use the County tax exemption to buy materials or products used on
County projects.
8

J. CONTRACT CHANGES
1. No claims may be made by anyone that the scope of the project or that the Vendor's Goods
and/or Services have been changed (requiring changes to the amount of compensation to the
Vendor or other adjustments to the Contract) unless such changes or adjustments have been made
by an approved written amendment (Change Order) to the Contract signed by the Chief
Administrative Officer (and the County Commissioners, if required), prior to additional Goods
and/or Services being initiated. Extra Goods and/or Services performed without prior, approved,
written authority will be considered as unauthorized and at the expense of the Vendor. Payment
will not be made by the County.
2. No oral conversations, agreements, discussions, or suggestions, which involve changes to the
scope of the Contract, made by anyone including any County employee, will be honored or valid.
No written agreements or changes to the scope of the Contract made by anyone other than the
Procurement Officer (with the Chief Administrative Officer and/or County Commissioners
approval, if required) will be honored or valid.
3. If any Change Order in the Goods and/or Services results in a reduction in the Goods and/or
Services, the Vendor will neither have, nor assert any claim for, nor be entitled to any additional
compensation for damages or for loss of anticipated profits on Goods and/or Services that are
eliminated.
K. ADDENDUM
1. No oral statements of any person will modify or otherwise affect or interpret the meaning of the
Contract specifications, or the terms, conditions, or other portions of the Contract. All
modifications and every request for any interpretation must be addressed to Worcester County's
Procurement Officer and to be given consideration, must be received no later than the last day for
questions listed in Section I, Subsection C.2.
2. Any and all interpretations, corrections, revisions, and amendments will be issued by the
Procurement Officer to all holders of Bid Documents in the form of written addenda. Vendors
are cautioned that any oral statements made by any County employee that materially change any
portion of the Bid Documents cannot be relied upon unless subsequently ratified by a formal
written amendment to the Bid Document.
3. All addenda will be issued so as to be received at least five days prior to the time set for receipt of
Bid Documents, and will become part of the Contract and will be acknowledged in the Bid
Document form. Failure of any Vendor to receive any such addenda will not relieve said Vendor
from any obligation under the Bid Document as submitted.
4. Vendors are cautioned to refrain from including in their Bid Document any substitutions which
are not confirmed by written addenda. To find out whether the County intends to issue an
amendment reflecting an oral statement made by any employee, contact Worcester County's
Procurement Officer during normal business hours.
5. The Worcester County Procurement Officer reserves the right to postpone the Bid Document
opening for any major changes occurring in the five-day interim which would otherwise
necessitate an Addendum.
L. EXCEPTIONS/ SUBSTITUTIONS
1. Any exceptions or substitutions to the specifications requested should be marked on the bid form
and listed on a separate sheet of paper attached to the bid.
9

2. An exception to the specifications may disqualify the bid. The County will determine if the
exception is an essential deviation or a minor item.
3. In the case of a minor deviation, the County maintains the option to award to that Vendor if it
determines the performance is not adversely affected by the exception.
M. APPROVED EQUALS
1. In all specifications where a material or article is defined by describing a proprietary product or
by using the name of a Vendor or manufacturer, it can be assumed that an approved equal can be
substituted.
2. The use of a named product is an attempt to set a particular standard of quality and type that is
familiar to the County. Such references are not intended to be restrictive.
3. However, the County shall decide if a product does in fact meet or exceed the quality of the
specifications listed in the solicitation. It shall be the responsibility of the Vendor that claims his
product is an equal to provide documentation to support such a claim.
N. DELIVERY
1. All items shall be delivered F.O.B. destination and delivery costs and charges included in the bid
unless otherwise stated in the specifications or bid form.
O. INSURANCE
1. If required by the General Conditions or Terms and Conditions, the Successful Vendor shall
provide the County with Certificates of Insurance within ten calendar days of bid award
notification evidencing the required coverage.
2. Successful Vendor must provide Certificates of Insurance before commencing work in
connection with the Contract.
P. BID EVALUATION
1. Bid tabulations will be posted on the County website at
https://www.co.worcester.md.us/commissioners/bids. Click on the Expired Bids & Results tab
and find the bid tabulation for the bid you are interested in. Bid tabulations will be posted as soon
as reasonably possible after the Bid opening.
END OF SECTION
10