Invitation to Bid - 863 Cahoon Circle, New Home Construction (Closes 06-10-2026)

REQUEST FOR QUALIFICATIONS
(RFQu)
OGDEN REGIONAL AIRPORT (OGD)
Airport Planning - Submission of the OGD Airport Layout Plan
Prepared by Bryant Garrett
CED / Airport
June 3, 2022

REQUEST FOR QUALIFICATIONS
OGDEN REGIONAL AIRPORT (OGD)
Airport Planning - Submission of the OGD Airport Layout Plan
Ogden City Corporation is requesting statement of qualifications (SOQs) from qualified airport
planning consultants with experience and knowledge in airport planning and airport layout plans
(ALP). The selected planning consultant would be responsible for responding to the FAA-
Denver ADO on several edits and questions from the Airport's draft submission of the OGD
ALP. This is a single project selection process.
The site is located at Ogden Regional Airport (OGD), 3909 Airport Road, Ogden, Utah 84405
Request for Qualifications: Interested firms may obtain the RFQu packets by downloading
from the Ogden City website at https://www.ogdencity.com/264/Purchasing
Firms are responsible for securing any and all addenda issued.
SOQs Due: Statement of Qualifications shall be submitted in a sealed envelope to the
Purchasing Office, c/o the 1st Floor Information Desk at 2549 Washington Blvd, Ogden, UT, no
later than 1 PM, June 14, 2022. LATE SUBMITTALS WILL NOT BE ACCEPTED.
The City reserves the right to accept or reject any proposal, as it best serves its convenience
and/or is found to be in the best interest of the City. The City reserves the right to issue
contracts to multiple vendors.
Ogden City encourages and welcomes responses from local, women and minority owned
businesses and other disadvantaged business enterprises.
Published: June 4 & 11, 2022
RFQu Airport Planning Services, OGD Airport Layout Plan | 2

REQUEST FOR QUALIFICATIONS
(OGDEN REGIONAL AIRPORT (OGD)
Airport Planning - Submission of the OGD Airport Layout Plan
I. INTRODUCTION
The Ogden City Airport was constructed in the 1940's. For much of the past, the
airport has been a significant private aircraft base along with flight training and many
private hangars. Over the past decade, the airport has introduced commercial airline
service.
In August of 2018, the Ogden Regional Airport received FAA-AIP grant No. 3-49-
0024-047-2018 to conduct a Master Plan Update for the Ogden Airport (OGD). An
airport planning firm was selected by Ogden City as the on-call firm for the Ogden Airport
and entered into a five-year agreement on January 23, 2015. On May 4th, 2018, the
selected on-call planning firm provided a scope of work needed to conduct a Master Plan
Update.
The Master Plan was adopted by Ogden City Council in June of 2020. However,
the Airport Layout Plan (ALP) was not submitted at that time. Due to issues with the
COVID pandemic, the selected on-call planning firm dropped out of communications for
the next nine months. When communications were re-established in March of 2021, it
was urgent that the ALP be completed and submitted to the FAA-ADO for their approval.
The draft ALP was sent to the FAA-ADO on June 1st, 2021, but it had runway
coordinates issues that did not match the AGIS survey. Those problems were corrected,
and the ALP was resubmitted to the FAA-ADO. This was reflected in the attached email
from December 7th, 2021.
The FAA-ADO made their review of the submitted OGD ALP draft, and they had
three requirement / edits that were needed. Without the original AutoCAD drawings,
these edits cannot be made.
RFQu Airport Planning Services, OGD Airport Layout Plan | 3

This project is to recreate the AutoCAD drawings needed to make the edits
required by the FAA-ADO, and then resubmit the OGD ALP for approval by the FAA-
ADO.
Project delivery: OGD ALP submission to the FAA-Denver Airports District Office
responding to their edits & questions. Submission will be in layered PDF format with the
CAD originals being provided to the OGD Airport Manager.
II. SCOPE OF WORK - Refer to Exhibit A
III. STATEMENT OF QUALIFICATIONS
The SOQ must include, as a minimum the following information:
A. Executive Summary
A maximum of four pages that highlights the major features of the
proposed firm's qualifications.
B. Firm Information & Experience
Name of firm, location of its office and firm size. List of relevant projects the
firm has completed and the involved personnel. Must indicate the firm's
ability to meet the required schedule / deadlines for this project.
C. Individual Experience
Provide the names of assigned staff and their respective qualifications and
experience.
D. References
Provide the names and phone numbers and e-mail addresses for (3)
clients for completed work, that may be contacted for verification of your
past performance.
RFQu Airport Planning Services, OGD Airport Layout Plan | 4

Note: SOQs submitted to Ogden City are considered public records, unless protected
by Utah Code 63G-2-1.
IV. EVALUATION OF SUBMITTALS
A team consisting of three or more representatives from Ogden City will perform
evaluations of SOQs. Evaluation will be based on Best Value.
Responsiveness - 10% Provide all information required by the RFP.
Firm Experience - 20% Types of work the firm considers themselves
most qualified.
Individual Experience - 20% Experience of personnel that will be assigned
to this project.
Specific ALP Abilities - 20% Firm's capability of meeting schedule
commitments, coordination with consultants and quality of deliverables.
Provide a preliminary schedule for this project.
References - 20% Provide names of (3) clients who may be
contacted regarding work done in the last 5 years.
Consultants - 10% Provide names, qualifications, and experience
of the consultants / subcontractors that your firm plans to use for this project.
Incorrect information or reference will be taken into consideration when proposals are
evaluated.
The selection committee will primarily be composed of City employees. On occasion,
consultants may be invited to participate in the review.
Note that submittals that are received after the deadline or not conforming to the RFQ
requirements may be deemed non-responsive and eliminated. Each firm bears sole
responsibility for the items included or not included in the response submitted by that firm.
SOQs will be evaluated in a manner consistent with the Ogden City policies and
procedures. Ogden City reserves the right to disqualify any proposal that includes
RFQu Airport Planning Services, OGD Airport Layout Plan | 5

significant deviations or exceptions to the terms, conditions and/or specifications in this
RFQ.
In the initial phase of the evaluation process, the selection committee will review all
responsive proposals in a cursory manner to eliminate from further consideration
proposals which in the judgment of the evaluation committee fail to offer sufficient and
substantive provisions to warrant further consideration.
At the conclusion of this initial phase, finalists will be selected for detailed review and
evaluation.
Ogden City may require an in-person presentation by the firm to supplement their written
SOQ.
Being selected and entering into an agreement does not guarantee the offeror will be
extended any specific amount of work.
V. INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property, which may arise from or in
connection with the performance of this agreement. The Contractor shall pay the cost
of such insurance.
a. The amount of insurance shall not be less than:
i) Commercial General Liability: Minimum of $3,000,000 commercial
general liability coverage with $1,000,000 for each
occurrence. Policy to include coverage for operations, contractual
liability, personal injury liability, products/completed operations
liability, broad-form property damage (if applicable) and independent
contractor's liability (if applicable) written on an occurrence form.
RFQu Airport Planning Services, OGD Airport Layout Plan | 6

ii) Business Automobile Liability: $1,000,000 combined single limit per
occurrence for bodily injury and property damage for owned, non-
owned and hired autos.
iii) Workers' Compensation and Employer's Liability: Worker's
Compensation limits as required by the Labor Code of the State of
Utah and employer's liability with limits of $1,000,000 per accident.
iv) Professional Liability: Minimum of $1,000,000 aggregate with
$500,000 per occurrence
b. Each insurance policy required by this Agreement shall contain the following
clauses:
i) "This insurance shall not be suspended, voided, canceled, reduced in
coverage or in limits except after thirty days prior written notice by
certified mail, return receipt requested, has been given to the Ogden
City Corporation".
"It is agreed that any insurance or self-insurance maintained by Ogden City Corporation,
its elected or appointed officials, employees, agents and volunteers shall be excess of
Contractor's insurance and shall not contribute with insurance provided by this policy."
c. Each insurance policy required by this Agreement, excepting policies for
Workers' Compensation, shall contain the following clause in a separate
endorsement:
i) "Ogden City Corporation, its elected and appointed officials,
employees, volunteers and agents are to be named as additional
insureds in respect to operations and activities of or on behalf of, the
named insured as performed under Agreement with Ogden City
Corporation."
d. Insurance is to be placed with insurers acceptable to and approved by
Ogden City Corporation. Contractor's insurer must be authorized to do
business in Utah at the time the license is executed and throughout the
time period the license is maintained, unless otherwise agreed to in
RFQu Airport Planning Services, OGD Airport Layout Plan | 7

writing by Ogden City Corporation. Failure to maintain or renew
coverage or to provide evidence of renewal will be treated as a material
breach of contract.
e. City shall be furnished with original certificates of insurance and
endorsements effecting coverage required within, signed by a person
authorized by that insurer to bind coverage on its behalf. All certificates
and endorsements are to be received by the City before work begins on
the premises.
f. City reserves the right to require complete, certified copies of all required
insurance policies at any time.
g. Any deductibles or self-insured retentions must be declared to and approved
by the City. At the option of the City, either: the insurer shall reduce or
eliminate such deductibles or self-insured retentions as respect to the City,
their elected and appointed officials, employees, agents and volunteers; or
Contractor shall provide a financial guarantee satisfactory to the City
guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
h. Contractor shall include all of its contractors as insured under its policies
or shall furnish separate certificates and endorsements for each
contractor. All coverages for Contractor's contractors shall be subject to
all of the requirements stated herein.
i. Nothing contained herein shall be construed as limiting in any way the extent to
which Contractor may be held responsible for payments of damages to
persons or property resulting from the activities of Contractor or its agents,
employees, invitees, or contractors upon the Premises during the License
Period.
RFQu Airport Planning Services, OGD Airport Layout Plan | 8

VI. ADDITIONAL INFORMATION
Equal Opportunity - Ogden City will make every effort to ensure all offerors are
treated fairly and equally throughout the entire advertisement, review and
selection process. The procedures established herein are designed to give all
parties reasonable access to the same basic information.
Cost of Developing Submittals - All costs related to the preparation of the SOQ
and any related activities are the sole responsibility of the offeror. Ogden City
assumes no liability for any costs incurred by offerors throughout the entire
selection process.
Submittal Ownership - Once submitted, the SOQ including attachments,
supplementary materials, addenda, etc. become the property of Ogden City and
will not be returned to the offeror.
Conflict of Interest - No member, officer, or employee of Ogden City, during his
or her tenure shall have any interest, direct or indirect, in this contract or the
proceeds thereof, except as permitted by Ogden City policy.
Non-Collusion - The offeror guarantees the proposal is not a product of collusion
with any other offeror and no effort has been made to fix the proposal price or
any offeror or to fix any overhead, profit of cost estimate of any proposed price.
Award of Contract - The selection of the company will be made by a selection
committee comprised of city employees. The selected company shall enter into
a written agreement with Ogden City. Ogden City reserves the right to cancel
this RFQ. Ogden City reserves the right to reject any or all proposals received.
Furthermore, Ogden City shall have the right to waive any informality or
technicality in proposals received, when in the best interest of Ogden City.
Ogden City reserves the right to segment or reduce the scope of services and
enter into contracts with more than one vendor.
RFQu Airport Planning Services, OGD Airport Layout Plan | 9

Confidentiality - To request a confidential bid, a request for business
confidentiality must be submitted to the Ogden City Recorders Office at the time
of bid submission.
VII. GOVERNING INSTRUCTIONS
This Request for Qualifications will constitute the governing document for
submitting SOQs and will take precedent over any oral representations.
VIII. CONTACT PERSON
For any questions related to this RFQ, please contact the Ogden City Purchasing
office via email purchasing@ogdencity.com or at (801) 629-8742.
The question-and-answer period ends on June 9, 2022 at 3 PM.
IX. SUBMISSION OF STATEMENT OF QUALIFICATIONS
Firms shall submit five (5) hard copies of the SOQ no later than 1 PM, June 14,
2022.
On the sealed envelope, indicate your company's name and the RFQu name
"Airport Planning - OGD Airport Layout Plan"
If the SOQ is submitted by mail or other delivery service, it must be addressed to
the Purchasing Office, 2549 Washington Blvd, Suite 510, Ogden UT 84401.
Reference the RFQu name outside the shipping envelope. Note that the submittal
must be received prior to the submission deadline.
The SOQ may also be hand-carried to the 1st Floor Information Desk (west
entrance of the building) at the same address.
LATE PROPOSALS WILL NOT BE ACCEPTED.
RFQu Airport Planning Services, OGD Airport Layout Plan | 10