INVITATION TO BID BAXTER FAMILY HOUSING PHASE II FRAMING ITB# 26T-CN-104

BAXTER FAMILY
HOUSING PHASE II
FRAMING
INVITATION TO BID
26T-CN-104
March 2025
Cook Inlet Housing Authority
Procurement Department
3510 Spenard Road
Anchorage, Alaska 99503
Phone: (907) 793-3064
Email: procurement@cookinlethousing.org
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TABLE OF CONTENTS
Specified Dates .......................................................................................................................... 3
Advertisement ............................................................................................................................ 4
Invitation to Bid .......................................................................................................................... 6
Bidders Checklist ....................................................................................................................... 9
Bid Form.................................................................................................................10
Bid Bond................................................................................................................12
Previous Participation Certificate.................................................................................13
Form of Non-Collusive Affidavit...................................................................................18
Representations, Certifications, and Other Statement of Bidders.......................................19
AIA A105-2017 Sample Contract.................................................................................23
Lobbying Certificate and Disclosure Packet ............................................................................. .34
General Conditions for Construction Contracts .......................................................................... 39
Supplementary Conditions ........................................................................................................ 58
Indemnity and Insurance Requirements .................................................................................... 64
Section Requirements..............................................................................................69
Section 3 Reporting Sample Forms..............................................................................71
MBE WBE Requirements...........................................................................................79
MBE WBE Reporting Sample Forms............................................................................80
Wage Determination...................................................................................................84
Summary of Work .................................................................................................................. ...90
Project Management and Coordination ..................................................................................... 92
References ............................................................................................................................. 100
Product Requirements ............................................................................................................ 110
Closeout Procedures................................................................................................................. 116
ATTACHMENTS
Baxter Fourplexes Phase II Buildings D...............................................................65 Pages
Baxter Fourplexes Phase II Buildings E...............................................................65 Pages
Baxter Fourplexes Phase II Buildings F...............................................................65 Pages
Baxter Fourplexes Phase II Buildings G...............................................................61 Pages
Baxter Fourplexes Phase II Buildings H...............................................................61 Pages
Preliminary Construction Schedule......................................................................9 Pages
TABLE OF CONTENTS
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SPECIFIED DATES
BAXTER FAMILY HOUSING PHASE II - FRAMING
ITB # 26T-CN-104
Description Date and Time Location
1. Bid Packet Available March 19, 2026 via CIHA Website
2. Last Day for Questions March 27, 2026, 2:00 p.m. via email
3. Bid Due Date April 9, 2026, 2:00 p.m. CIHA Main Office
4. Public Bid Opening April 9, 2026, 2:30 p.m. via teleconference
Video Join:
https://teams.microsoft.com/meet/22081646848253?p=ybZf9atCaiiLn0I6hH
Meeting ID: 220 816 468 482 53
Passcode: LK9kQ9gP
OR
Call in: 1-907-215-4044
Phone Conference ID: 459332329#
SPECIFIED DATES
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ADVERTISEMENT FOR INVITATION TO BID
BAXTER FAMILY HOUSING PHASE II - FRAMING
ITB # 26T-CN-104
The scope of work for this project includes the contractor shall perform all framing activities
required to complete the Baxter Family Housing Phase II project as described in the contract
documents and in accordance with applicable local, state, and federal codes and standards.
Framing shall be completed in a workmanlike manner consistent with industry standards.
The framing contractor shall provide all labor, tools, equipment, forklifts, telehandlers, lifts,
staging, nails, fasteners, staples, adhesives, saw blades, and any other customary items typically
supplied by framing contractors as part of standard industry practice. All equipment and
material-handling machinery required to complete the framing work shall be supplied by the
contractor.
All framing materials, including dimensional lumber, engineered lumber, sheathing, and structural
connectors, will be furnished by the Owner as shown in the contract documents. The contractor
shall receive, stage, and verify materials delivered to the site and notify CIHA of any shortages or
damages.
Work includes building layout, wall framing, floor and roof framing, sheathing installation, stair
framing, temporary bracing, blocking, and fire stopping. The framing contractor shall complete all
work necessary to deliver the framing ready for inspection in accordance with the contract
documents.
The contractor shall coordinate with other trades, maintain jobsite safety, perform daily cleanup,
and comply with CIHA reporting requirements.
The anticipated start date is approximately August 1, 2026, and the building completion dates are
phased with two (2) buildings completed by July 31, 2027, two (2) buildings completed by August
31, 2027, and one (1) building completed by September 30, 2027.
A Preliminary Construction Schedule will be attached to this solicitation.
Bids must be hand-delivered or mailed to CIHA at 3510 Spenard Road, Anchorage, Alaska 99503
or emailed to procurement@cookinlethousing.org to be received by the deadline below. Bids
received after this deadline shall not be accepted. It is the bidder's responsibility to ensure its bid
is received at the specified location and time.
Specified Dates:
Bid Packet Available March 19, 2026
Last Day for Questions March 27, 2026, 2:00 p.m.
Bid Due Date April 9, 2026, 2:00 p.m.
Public Bid Opening April 9, 2026, 2:30 p.m.
https://teams.microsoft.com/meet/22081646848253?p=ybZf9atCaiiLn0I6hH
Meeting ID: 220 816 468 482 53 Passcode: LK9kQ9gP
Call in: 1-907-215-4004
Phone Conference ID:459332329#
ADVERTISEMENT FOR INVITATION TO BID
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Bid documents will be available on CIHA's website at www.cookinlethousing.org. Plan holders
are responsible to check the website for addenda.
Preference. Preference will be given to Minority- and Women-owned and Section 3 businesses.
Minority- and Women-owned and Section 3 businesses are encouraged to submit bids.
Contractors requesting a minority or woman owned preference must submit form HUD 5369-A
with its bid. Section 3 businesses requesting a preference must submit a Section 3 Business
Certification Form.
Equal Employment Opportunity. The Contractor may not discriminate against any employee or
applicant for employment because of race, religion, color, national origin, age, physical handicap,
sex, marital status, changes in marital status, pregnancy, or parenthood. The Contractor shall
post in conspicuous places, accessible to employees and applicants for employment, at the
location of the grant project, notices setting out the provisions of AS 18.80.220.
The Contractor shall state, in all solicitations or advertisements for employees to work on this
project, that the Contractor is an equal opportunity employer (EEO) and that all qualified
applicants will be considered for employment without regard to race, religion, color, national origin,
age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood.
The Contractor shall include the provisions of this EEO article in every subcontract relating to this
Contract and shall require the inclusion of these provisions in every agreement entered into by
any of its subcontractors, so that those provisions will be binding upon each subcontractor.
This Invitation to Bid is not to be construed as a commitment of any kind nor does it commit CIHA
to pay for any cost incurred in the submission of bids or any other incurred costs prior to the
execution of a contract.
Published March 18, 2025, through April 8, 2025, at www.cookinlethousing.org.
ADVERTISEMENT FOR INVITATION TO BID
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INVITATION TO BID
BAXTER FAMILY HOUSING PHASE II - FRAMING
ITB # 26T-CN-104
Cook Inlet Housing Authority (CIHA) is accepting sealed bids hand-delivered, mailed, or emailed
from responsible and responsive contractors for the Baxter Family Housing Phase II - Framing
project, located at 4230 Baxter Road, Anchorage, Alaska.
Sealed bids must be submitted, clearly marked: "Attn: Procurement, ITB # 26T-CN-104,
Baxter Family Housing Phase II - Framing - Do Not Open". Mailed bids must be received at
CIHA, Attention: Procurement, 3510 Spenard Road, Anchorage, Alaska 99503. Emailed bids
must be received by the Procurement Department at procurement@cookinlethousing.org. CIHA
will reject bids received after the Bid Due Date. Faxed bids will not be accepted. CIHA will open
and read accepted bids at the time stated in the Specified Dates.
Mailed and hand-delivered bids: Bids must be received no later than the deadline stated
in the Specified Dates according to the time clock located at CIHA's front desk.
Emailed bids: Bids must be received no later than the deadline, according to the time and
date received by CIHA's email server.
QUESTIONS
CIHA will not be bound by any oral interpretation of this ITB. Questions are encouraged and must
be sent in writing to Procurement by the deadline in the Specified Dates. Questions received
after the deadline will be disregarded. Substantive issues received by the deadline will be
answered by addendum to all plan holders.
Email: procurement@cookinlethousing.org
No questions shall be directed to any other CIHA employees or CIHA representatives.
SCHEDULE
The anticipated start date is approximately August 1, 2026, and the building completion dates
are phased with two (2) buildings completed by July 31, 2027, two (2) buildings completed
by August 31, 2027, and one (1) building completed by September 30, 2027.
A Preliminary Construction Schedule will be attached to this solicitation.
SCOPE OF WORK
The scope of work for this project includes the contractor shall perform all framing activities
required to complete the Baxter Family Housing Phase II project as described in the contract
documents and in accordance with applicable local, state, and federal codes and standards.
Framing shall be completed in a workmanlike manner consistent with industry standards.
The framing contractor shall provide all labor, tools, equipment, forklifts, telehandlers, lifts,
staging, nails, fasteners, staples, adhesives, saw blades, and any other customary items typically
supplied by framing contractors as part of standard industry practice. All equipment and
material-handling machinery required to complete the framing work shall be supplied by the
contractor.
All framing materials, including dimensional lumber, engineered lumber, sheathing, and
INVITATION TO BID
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structural connectors, will be furnished by the owner as shown in the contract documents. The
contractor shall receive, stage, and verify materials delivered to the site and notify CIHA of any
shortages or damages.
Work includes building layout, wall framing, floor and roof framing, sheathing installation, stair
framing, temporary bracing, blocking, and fire stopping. The framing contractor shall complete
all work necessary to deliver the framing ready for inspection in accordance with the contract
documents.
The contractor shall coordinate with other trades, maintain jobsite safety, perform daily cleanup,
and comply with CIHA reporting requirements.
Additionally, the contractor shall comply with all administrative requirements of the contract,
including the submission safety plan, schedule of values, daily reports, submittals, certified
payroll reports, Section 3 reports, MBE/WBE reports, lien releases and other tasks required
under the contract.
BID, PERFORMANCE AND PAYMENT BONDS
The Contractor will be required to submit 100% payment and performance bonds for the project
and shall submit with its bid a letter from its surety evidencing the bidder's ability to obtain this
bonding should it be awarded the project. A 5% bid bond must be submitted with the Contractor's
bid.
INDEMNITY AND INSURANCE REQUIREMENTS
See Insurance and Indemnity Requirements Form for details on the insurance requirements. No
Contract will be signed until the certificate(s) of insurance have been received and approved by
the CIHA Procurement Manager. If the insurance expires or is cancelled during the term of the
contract, progress payments will be suspended, and work must cease.
PREFERENCE
The work to be performed under this contract is subject to Minority Business Enterprise (MBE)
or Women's Business Enterprise (WBE) and Section 3 preference.
In order to be deemed a bona fide Minority Business Enterprise (MBE) or Women's
Business Enterprise (WBE) a firm must be an independent business concern which is at
least fifty-one percent (51%) owned and controlled by minority group members or women
(Refer to MBE WBE Requirements).
In order to be deemed a bona fide Section 3 Business, a firm must be at least 51% or more
owned by a Section 3 Resident, have 30% or more full-time workers who are Section 3
Residents, or commit to subcontract to at least 25% of all subcontracts to Section 3 businesses
(Refer to Section 3 Requirements).
Any firm stating a MBE or WBE preference or Section 3 preference must submit a certification
form (Refer to MBE WBE and Section 3 Requirements).
If comparable bids are submitted from a responsible minority-, woman-owned, or Section 3
enterprise and a responsible non-minority-, woman-owned, or Section 3 enterprise, CIHA will
award to the small, minority, women-owned, or Section 3 enterprise.
INVITATION TO BID
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SECTION 3 OF THE HOUSING & URBAN DEVELOPMENT ACT OF 1968
Contractor, to the greatest extent feasible, shall provide opportunities for training and
employment for lower income residents of the project area and to award subcontracts for work
in connection with the project to business concerns which are located in, or owned in substantial
part by persons residing in the area of the project, as described in 24 CFR Part 135, pursuant to
Section 3 of the HUD Act of 1968. This clause shall be included in every subcontract subject to
compliance with regulations in 24 CFR part 135.
WAGE DETERMINATION
Federal Davis-Bacon Wages are required for this project. All contractors for this project must
comply with all Federal Labor Standard Requirements and will require payment of the Federal
Davis-Bacon wage for the specific geographic region in which the project is located.
PAYMENT TERMS
See AIA Document A105-2017 Sample for payment terms.
BID SUBMITTAL
Bidder shall supply all information and submittals required by the ITB documents to constitute a
proper bid. The bid must clearly state the legal name, address, telephone number, and email
address of the bidder. The bid must be signed above the typed or printed name and title of the
signer. The signer shall have the legal authority to bind the bidder to the bid. Any changes that
are made to this bid using correction fluid, writing utensils, etc. before submission must be dated
and initialed in each area that a change was made. No bids may be withdrawn without the written
consent of CIHA for a period of ninety (90) days subsequent to the deadline date for receipt of
bids.
AWARD
Award of a total Lump Sum contract for the specified Work will be made in accordance with
CIHA's procurement policies to the lowest priced, responsive and responsible bidder consistent
with the terms of this ITB. CIHA reserves the right to reject any and all bids for this work and to
waive any technicality or informality in the procurement process that is deemed in the best
interest of CIHA. This Invitation to Bid is not to be construed as a commitment of any kind nor
does it commit CIHA to pay for any cost incurred in the submission of any bid or any other
incurred cost prior to the execution of a Contract.
Upon issuance of the Notice of Intent to Award, the successful contractor shall provide the
following within five (5) business days:
Insurance letter verifying limits can be met (per Indemnity and Insurance Requirements)
Subcontractor list along with any self-performed work per task
Detailed Schedule of Values for Owner approval
DISPUTES
In the event any dispute arises from this ITB, such dispute will be resolved in accordance with
CIHA's policies and procedures.
CLOSE OUT PROCEDURES
Closeout procedures and requirements can be found in the Closeout Procedures. Closeout
documents must be received before full and final payment will be made to the Contractor.
INVITATION TO BID
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BIDDERS CHECKLIST
BAXTER FAMILY HOUSING PHASE II - FRAMING
ITB # 26T-CN-104
NOTICE TO BIDDERS: REMOVE THIS SECTION AND SUBMIT WITH BID
All responsive Bids MUST contain the following:
1. Bid Form*
2. Bid Bond*
3. Lobbying Certificate and Disclosure Packet*
4. Form of Non-Collusive Affidavit*
5. Current State of Alaska Business License
6. Current State of Alaska Contractor's License
7. Current Municipality of Anchorage Contractor's License
8. Completed IRS form W9*
9. Representations, Certifications and Other Statements of Bidders* (if applicable)
10.HUD Form 2530 Previous Participation Certificate*
11.Acknowledgment of Addendums* (if applicable)
*All Bid documents requiring signature must be signed and dated.
Bids submitted without one or more requirements listed above are subject to
rejection.
BIDDERS CHECKLIST
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BID FORM
BAXTER FAMILY HOUSING PHASE II - FRAMING
ITB # 26T-CN-104
1) The undersigned, (Company
Name) on this date: , having familiarized itself with the local
conditions affecting the scope and cost of work, and with the Invitation to Bid (ITB),
including the Construction Drawings and Specifications, Bid Form, General Conditions,
Form of Contract, project drawings, and the Scope of Work, hereby proposes to furnish
all labor, material, equipment and services required to complete the Baxter Family
Housing Phase II - Framing project in accordance with all sections of this Invitation to
Bid.
Bidder to submit a Total Lump Sum bid to complete the work as described in the ITB.
Additionally, the bid shall include all administrative requirements of the contract, including
but not limited to the submission of a project schedule, safety plan, schedule of values,
daily reports, submittals as required, and other tasks required under the contract, as well
as ancillary and miscellaneous work as described or reasonably inferable from the ITB.
Building Name: Total Per Building:
Building D $
Building E $
Building F $
Building G $
Building H $
Total Lump Sum Bid $ _____ (Buildings D+E+F+G+H)
(Written Amount): ___________
2) The lowest bid shall be determined by the Total Lump Sum.
3) In submitting this bid, it is understood that the right is reserved by CIHA to reject any and
all bids at its sole discretion and for its convenience or benefit. The bidder agrees to
execute and deliver to CIHA a contract in the prescribed form and furnish the required
performance and payment bonds within five (5) days of contract execution.
4) I/We have submitted with this bid the following items:
a. Bid Form
b. Bid Bond
c. Lobbying Certificate and Disclosure
d. Form of Non-Collusive Affidavit
e. Current State of Alaska Business License
f. Current State of Alaska Contractor's License
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