2025-07 Invitation to Bid: 603 Commander Street Renovations

Agency:	City of Florence
State:	South Carolina
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction
Posted Date:	Feb 6, 2025
Due Date:	Feb 27, 2025
Solicitation No:	2025-07
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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INVITATION TO BID NO. 2025-07

603 Commander STREET RENOVATIONS

Sealed bids will be received in the office of Purchasing and Contracting in the City Center, 324 W.

Evans Street Florence, South Carolina, 29501 until February 27, 2025 at 2:00 pm from qualified

and licensed contractors to complete renovations at 603 Commander Street, Florence, SC.

Bids shall be opened promptly at the above stated time and date and their contents will be made

public for the information of the bidder and other interested parties. The bid will not be awarded until

the Purchasing Agent and the applicable Department Director have had ample time to review each

bid.

Bids must be submitted in a sealed envelope with “Bid No. 2025-07: 603 Commander Street.”

clearly marked on the outside of the envelope for easy identification by the City of Florence. The City

of Florence does not accept electronic or emailed bids. Any bids received later than the specified time

will not be accepted/considered. The City will not be responsible for late submission caused by the

postal service, other carriers, or any other delivery problems regardless of the reason. Bids submitted

by mail, Federal Express, United Parcel Service, etc. must meet these same requirements and should

be addressed to:

City of Florence

City Center

324 W. Evans Street

Florence, SC 29501-3431

This project will be funded by Housing and Urban Development (HUD) grants. It is subject to state

and federal rules & regulations pertaining to HUD as well as Minority Business Enterprise (MBE).

The City of Florence under Title VI of the Civil Rights Act of 1964 and related statutes ensures that no

person shall on the grounds of race, color, national origin, sex, disability, and age, be excluded from

participation in, be denied the benefits of, or be otherwise subjected to discrimination under any

program or activity it administers.

La ciudad de Florencia en el Título VI de la Ley de Derechos Civiles de 1964 y los estatutos, se

asegura de que ninguna persona por motivos de raza, color, origen nacional, sexo, discapacidad,

edad, ser excluido de participar en, ser negado los beneficios de, o ser de otra manera sujeto a

discriminación bajo cualquier programa o actividad que administra.

The City of Florence reserves the right to engage in discussions with any or all responsible bidders

who submit bids which appear to be eligible for award, for the purpose of clarification to assure full

understanding of and responsiveness to the Invitation to bid requirements herein.

This solicitation does not commit the City of Florence to award a contract/purchase order, to pay any

costs incurred in the preparation of a bid, or to procure or contract for services. The City of Florence

reserves the right to reject any and all responses, to cancel this solicitation, and to make an award

deemed in its own best interest.

Lynwood F. Givens

Purchasing Agent

EQUAL EMPLOYMENT OPPORTUNITY - NOTICE OF REQUIREMENT FOR

AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY

(EXECUTIVE ORDER 11246)

1) The Contractor's attention is called to the "Equal Opportunity Clause" and the Standard

Federal Equal Employment Opportunity Construction Contract Specifications" set forth

herein.

2) The goals and timetables for minority and female participation, expressed in

percentage terms for the Contractor's aggregate work force in each trade on all

construction work in the covered area, are as follows:

Goals for Minority Participation

For each trade 16%

Goals for female Participation in

each trade 6.9%

(3) These goals are applicable to all Contractors’ construction work (whether or not it is

federal or federally assisted) performed in the covered area. If the Contractor performs

construction work in a geographical area located outside of the covered area, he shall apply

the goals established in such geographical area where the work is actually performed. With

regard to this second area, the Contractor also is subject to the goals for both its federally

involved and non-federally involved construction.

(4) The Contractor's compliance with the Executive Order and the regulations in 41

CFR Part 60-4 shall be based on its implementation of the Equal Opportunity Clause,

specific affirmative action obligations required by the specifications set forth in 41 CFR

604.3 (a), and its efforts to meet the goals established for the geographical area where the

contract resulting from this solicitation is to be performed.

(5) Whenever the Contractor, or any subcontractor at any tier, subcontracts a portion of the

work involving any construction trade, it shall physically include in each subcontract in

excess of $10,000, the provision of these specifications and the Notice which

contains the applicable goals for minority and female participation and which is set forth in

the solicitations from which this contract resulted.

(6) As used in this Notice, and in the contract resulting from this solicitation, the

"covered area" is that area under the jurisdiction of the City of Florence Housing

Division.

(7) During the performance of this Contract, the Contractor agrees as follows:

a) The Contractor will not discriminate against any employee or applicant for employment

because of race, color, religion, sex, or national origin. The Contractor will take affirmative

action to ensure that applicants are employed, and that employees are treated during

employment, without regard to their race, color, religion, sex, or national origin. Such action

shall include, but not be limited to, the following: Employment, upgrading, demotion or

transfer, recruitment or recruitment advertising, layoff or

termination; rates of pay or other forms of compensation; and selection for training,

including apprenticeship. The Contractor agrees to post in conspicuous places, available

to employees and applicants for employment, notices to be provided by the contracting

officer setting forth the provisions of this nondiscrimination clause.

b) The Contract will, in all solicitations or advertisements for employees placed by or on

behalf of the Contractor, state that all qualified applicants will receive consideration for

employment without regard to race, color, religion, sex, or national origin.

c) The Contractor will comply with all provisions of Executive Order 11246 of September

24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

d) The Contractor will furnish all information and reports required by Executive Order

11246 of September 24, 1965 and by the rules, regulations, and order of the Secretary of

Labor, or pursuant thereto, and will permit access to his books, records and accounts by the

Department and Secretary of Labor for purposes of investigation to ascertain compliance

with such rules, regulations, and orders.

e) In the event of the Contractor's noncompliance with the nondiscrimination clauses of this

Contract or with any of such rules, regulations, or orders, this Contract may be cancelled,

terminated, or suspended in whole or part and the Contractor may be declared ineligible for

further Government Contracts or federally assisted construction contracts in accordance with

procedures authorized in Executive Order 11246.

INTEREST OF CERTAIN FEDERAL OFFICIALS

a) No Member of or delegate to the Congress of the United States and no Resident

Commission shall be admitted to any share of part of this Contract or to any benefit to

arise from same: Provided, that the foregoing provision of this section not be construed to

extend to this Contract if made with a corporation for its general benefit. The Contractor will

include the provision in every subcontract to that such provisions will be binding upon each

subcontractor.

MINORITY, WOMAN, AND VETERAN OWNED BUSINESS

The City of Florence welcomes and encourages submissions from minority, woman, and veteran

owned businesses. Please indicate that you are a minority or woman owned business with your

request for bid documents.

Minority Business Owners (minority, woman, and veteran owned businesses) will be afforded full

opportunity to submit proposals in response to this invitation and will not be discriminated against

on the grounds of race, color, creed, sex or national origin in consideration for an award. It is the

policy of the City that minority, woman, and veteran owned business enterprises (MBE/WBE/VBE)

have an opportunity to participate at all levels of contracting in the performance of City contracts to

the extent practical and consistent with the efficient performance of the contract.

The successful company must ensure that all subcontractors, agents, personnel assigned by or

employees of prime company and subcontractors are not discriminated against because of their

race, color, religion, sex or national origin. Bidders must make positive efforts to provide equal

employment opportunity for minority and women owned businesses.

LOCAL AND MINORITY BUSINESS ENTERPRISE PURCHASING PROGRAM:

When lowest bid is the principal determining factor in a bid selection process it is the intent of the

City of Florence to provide preference first to local businesses within the City or County of

Florence; however, if no local business is eligible or able to participate, preference shall then be

provided by the City to minority business enterprises based on the following guidelines:

a. For purposes of this policy, a “local business” is defined as a person, firm, contractor,

corporation, or other business entity offering the services and/or products being bid by

the City that maintain a place of business and have a physical business address located

and operating within the City or County of Florence. The business must have been

established for not less than one year within the City or County of Florence and have a

valid City of Florence Business License for a minimum of 12 months prior to the bid date.

b. For purposes of this policy, a minority business enterprise (MBE) is defined as an MBE

that is certified in accordance with South Carolina Regulations § 19-445.2160, as

authorized by §11-35-5270 the South Carolina Code of Laws, as amended.

c. When lowest bid is the principal determining factor in the selection process any “local

business” as defined in Subsection A above that submits a responsible and responsive

bid within 5% (if the business is located within the City of Florence) or 3% (if the business

is located within Florence County) of the non-local bidder who submitted the lowest bid

may match the bid submitted by the non-local bidder. A “local business” that is within the

percentage guidelines of the lowest bid received shall then be eligible for award of the

contract.

d. If the lowest bid is not a “local business” and a “local business” is within the percentage

guidelines of the lowest bid received, the “local business”, subject to the provision of

Subsection H below, shall be awarded the contract if it is willing to provide goods or

services at the same price of the lowest bid received.

e. If conditions of Subsections C above are met and the qualified “local business” declines

or is unable to match the lowest bid, then the option to do so moves to the next qualified

“local business”, if such business' bid is within the percentage guideline of the lowest bid,

and is similarly responsible and responsive.

f. In the event there is no “local business” eligible or willing to match the lowest bid, the

lowest responsible and responsive bid submitted by an MBE, if any, would be allowed the

opportunity to match the bid submitted by the non-local bidder and thereby be awarded

the contract when lowest bid is the primary determining factor in the bid selection

process.

g. If a procurement is to be made pursuant to state funding requirements, federal funding

requirements, bond covenants, or other outside funding source requirements which

prohibit or restrict local or MBE preference, then no local or MBE preference

consideration will be given.

h. The provisions for a local or MBE preference does not prohibit the right of the City to

compare quality of materials proposed for purchase and compare qualifications,

character, responsibility and fitness of all persons, firms, contractors, corporations, or

other business entities submitting bids. Accordingly, the local or MBE preference for a

particular procurement may be waived by the City Manager upon written recommendation

and justification by the Department Director.

INSTRUCTION TO BIDDERS

The successful bidder must have a South Carolina General Contractors License or South

Carolina Residential License and must be authorized to sell the stated product or perform

the services outlined in the specifications of this bid document.

All bids must be signed by an authorized officer or agent of the company submitting the bid.

The City will assume no responsibility for oral instructions or suggestions. All official correspondence

in regard to the specifications should be directed to and will be issued by the City Purchasing Agent.

DEFINITIONS: Responsible Bidder means a bidder who has the capability in all respects to fully

perform the stated requirements, and the integrity and reliability which will assure good faith

performance.

Responsive Bidder means a bidder who has submitted a bid which conforms in all material respects to

the Invitation to Bid.

PROTEST: Any actual or prospective vendor, bidder, or contractor who is aggrieved in connection

with the solicitation or award of a contract may formally protest to the Assistant City Manager. The

protest shall be submitted in writing within seven (7) days after such aggrieved person or party has

received the bid tabulation or the intent to award letter.

DISPUTES: In cases of disputes as to whether or not an item or service quoted or delivered meets the

specifications, the decision of the City of Florence shall be final and binding on all parties. The

Purchasing Agent may request in writing, the recommendation of the head of the City agency using the

item or other objective sources.

DEVIATIONS: Any deviations from the specifications contained herein must be noted in detail on the

bidder’s bid response for the City of Florence’s consideration. Failure to submit documentation of

deviations shall be grounds for rejection of the item offered to the City of Florence.

CHANGES: Any changes in this Invitation to Bid after the purchase order/contract agreement has

been awarded must be with the written consent of the Purchasing Agent or the City Manager;

otherwise, the responsibility for such changes lies with the vendor.

INQUIRIES: Questions concerning this invitation to bid should be directed to the City Purchasing

Agent, Lynwood F. Givens in writing by e-mail at lgivens@cityofflorence.com. The deadline for the

This page summarizes the opportunity, including an overview and a preview of the attached documents.

bid number	bid description	cloising date	bid file
2025-07 Invitation to Bid: 603 Commander Street Renovations	The City of Florence is accepting sealed bids from qualified and license contractor to complete renovations at 603 Commander Street, Florence, SC.	Thu, 02/27/2025	2025-07_invitation_to_bid.pdf 2025-07_603_n_commander_st_mold_inspection_report.pdf

2025-07 Invitation to Bid: 603 Commander Street Renovations

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