Invitation for Bids - Scratch Gravel Transfer Sit

Project Manual
Lewis & Clark County
Scratch Gravel Transfer Site
Bid Bond
Bid Sheets and Signature Page
Acknowledgement of Addenda
Certification of Nondiscrimination Against Firearm Entities
September 2026
Prepared by:
Set No.: ____________
Project #1-20258

PROJECT MANUAL
Scratch Gravel Transfer Site
LEWIS & CLARK COUNTY
September 2026
Prepared by:
Stetson Ratzlaff, EI
QAQC by:
Travis Craig, PE
Stephanie Wilke, PE

TABLE OF CONTENTS
MONTANA PUBLIC WORKS STANDARD SPECIFICATIONS
The Montana Public Works Standard Specifications, Seventh Edition, April 2021 is incorporated herein
by reference and shall be subject to the modifications and additions provided in the following
Specifications.
DIVISION 0 - BIDDING AND CONTRACTING REQUIREMENTS
Section Title
WHITE SECTION
00100 Invitation to Bid
00200 Instructions to Bidders
PINK SECTION
00410 Bid Form
C-430 Bid Bond Form (EJCDC No. C-430 (Penal Sum Form))
Certification of Nondiscrimination Against Firearms Entities
WHITE SECTION
C-510 Notice of Award
C-520 Agreement Form
C-550 Notice to Proceed
C-610 Performance Bond
C-615 Payment Bond
C-620 Application for Payment
C-625 Substantial Completion
C-940 Work Change Directive
C-941 Change Order
C-942 Field Order
Request for Information (RFI)
BLUE SECTION
00700 Standard General Conditions (EJCDC No. C-700 (2018))
GREEN SECTION
00800 Supplementary Conditions to the General Conditions
GOLD SECTION
00910 Special Provisions
WHITE SECTION
00950 Standard Modifications to MPWSS
YELLOW SECTION
Wage Rates

DIVISION 1 - GENERAL REQUIREMENTS
Division Title
01010 Summary of Work
01050 Field Engineering
GREEN SECTION
01275 Measurement and Payment
WHITE SECTION
01300 Submittals
01320 Construction Progress Documentation
01340 Requests for Information (RFI)
01400 Quality Control and Quality Assurance
01600 Product Requirements
01700 Contract Closeout
01730 Execution Requirements
DIVISION 2 - SITE CONSTRUCTION
Section Title
02232 Site Clearing
02300 Earthwork
02536 Grinder Pump Stations
02821 Chain-Link Fence and Gate
DIVISION 5 - METALS
Section Title
05500 Metal Fabrications and Miscellaneous Metal
DIVISION 7 - THERMAL AND MOISTURE PROTECTION
Section Title
07411 Metal Siding
DIVISION 10 - SPECIALTIES
Section Title
10881 Vehicle Scale
DIVISION 13 SPECIAL CONSTRUCTION
Section Title
133000 Modular Buildings
APPENDIX A - GEOTECHNICAL EVALUATION LEWIS AND CLARK COUNTY LANDFILL
TRANSFER SITE BY SK GEOTECHNICAL, AUGUST 20, 2026
APPENDIX B - LEWIS AND CLARK COUNTY HAZARD COMMUNICATION POLICY,
FEBRUARY 12, 2026

INVITATION TO BID

SECTION 00100
INVITATION TO BID
Notice is hereby given that the Board of County Commissioners of Lewis and Clark County, Montana are
soliciting competitive bids from interested parties for the construction of the Lewis and Clark County
Scratch Gravel Transfer Site. The project generally consists of constructing a new transfer site on Deal
Lane to include, scales, a scale house, an access road, a recycling area, a z-wall and additive alternates.
All Bids must be in accordance with the contract documents. The complete solicitation is available online
at https://www.lccountymt.gov/Government/Grants-and-Purchasing/Bids-and-Proposals-Current.
Questions related to this solicitation must be directed only to the designated point of contact for this
solicitation: Travis Craig, tcraig@greatwesteng.com, in accordance with Article 7.02 of Instructions to
Bidders. All questions about the meaning or intent of the Bidding documents are to be submitted to the
designated point of contact in writing and must be received no later than 4:00 p.m. local time on October
9, 2026. A cone of silence is established for this solicitation which prohibits any bidder, or entity with
financial interest in the bid award, from communicating regarding the solicitation with any Lewis and Clark
County elected official, employee, or agent other than the designated point of contact. Contractors are
encouraged to check for any addenda issued prior to submitting a bid.
There will be a pre-bid conference on Tuesday, October 6, 2026, at 10:00 a.m. at the Lewis and Clark
County Landfill, located at 4075 Deal Lane, Helena, MT. Interested bidders are encouraged to attend.
The deadline for bids to be delivered to the Lewis and Clark County Commissioner's Office, located at the
City-County Administrative Building, 316 North Park Avenue, Room 345, Helena, MT is on or before
4:00 PM local time on October 19, 2026. The sealed envelope containing the bid must be labeled, "Scratch
Gravel Transfer Site Bid Enclosed." Bids received by this deadline will be unsealed publicly on October 20,
2026 beginning at 9:00 AM local time in Room 330 of the City-County Administrative Building. Late bids
are not accepted.
All bids must be accompanied by a bid bond or other form of security as specified in Montana Code
Annotated 18-1-203, payable to Lewis & Clark County, in an amount not less than ten percent (10%) of
the total amount of the bid. Successful Bidders shall furnish an approved Performance Bond and a Labor
and Materials Payment Bond, each in the amount of one hundred percent (100%) of the contract
amount. Insurance, as required, shall be provided by the successful Bidder(s) and a certificate(s) of that
insurance shall be provided.
Contractor and any of the Contractor's Subcontractors bidding or doing work on this project will be
required to be registered with the Montana Department of Labor and Industry (DLI). Forms for
registration are available from the Department of Labor and Industry, PO Box 8011, 1805 Prospect,
Helena MT 59604-8011. Information on registration can be obtained by calling (406) 444-7734. All
laborers and mechanics employed by Contractor or Subcontractors in performance of the construction
work shall be paid wages at rates as required by Montana Prevailing Wage Rates for Heavy Construction
Services 2026. The Contractor must ensure that employees and applicants for employment are not
discriminated against because of their race, color, religion, sex or national origin.
Bids may only be withdrawn as provided in Section 15 of the Instructions to Bidders. The right is
reserved to reject any or all proposals received, to waive informalities, to postpone the award of the
contract for a period not to exceed sixty (60) days, and to accept the lowest responsive and responsible
SECTION 00100
INVITATION TO BID
PAGE 1 OF 2

bid that is in the best interest of the Owner.
Lewis & Clark County is an Equal Opportunity Employer.
Publication Dates:
- Saturday, September 19, 2026
- Saturday, September 26, 2026
- Saturday, October 3, 2026
END OF SECTION
SECTION 00100
INVITATION TO BID
PAGE 2 OF 2

INSTRUCTIONS TO BIDDERS

INSTRUCTIONS TO BIDDERS FOR CONSTRUCTION CONTRACT
TABLE OF CONTENTS
Page
Article 1- Defined Terms ............................................................................................................................. 1
Article 2- Bidding Documents ..................................................................................................................... 1
Article 3- Qualifications of Bidders ............................................................................................................. 2
Article 4- Pre-Bid Conference ..................................................................................................................... 2
Article 5- Site and Other Areas; Existing Site Conditions; Examination of Site; Owner's Safety Program;
Other Work at the Site .................................................................................................................................. 3
Article 6- Bidder's Representations and Certifications .............................................................................. 5
Article 7- Interpretations and Addenda ..................................................................................................... 6
Article 8- Bid Security ................................................................................................................................. 7
Article 9- Contract Times ............................................................................................................................ 7
Article 10- Substitute and "Or Equal" Items ............................................................................................... 8
Article 11- Subcontractors, Suppliers, and Others ..................................................................................... 8
Article 12- Preparation of Bid ..................................................................................................................... 9
Article 13- Basis of Bid .............................................................................................................................. 10
Article 14- Submittal of Bid ....................................................................................................................... 10
Article 15- Modification and Withdrawal of Bid ....................................................................................... 11
Article 16- Opening of Bids ....................................................................................................................... 11
Article 17- Bids to Remain Subject to Acceptance ................................................................................... 11
Article 18- Evaluation of Bids and Award of Contract .............................................................................. 11
Article 19- Bonds and Insurance ............................................................................................................... 12
Article 20- Signing of Agreement .............................................................................................................. 13
Article 21- State Laws and Regulations .................................................................................................... 13
Article 22- Wage Requirements ............................................................................................................... 13
Article 23- Notice of Extended Payment Provision .................................................................................. 14
Article 24- Debarment Certification ......................................................................................................... 14
SECTION 00200 - INSTRUCTIONS TO BIDDERS
This ducment is a MODIFIED version of EJCDC(R) C-200 Copyright(C) 2018 National Society of Professional Engineers, American
Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.
TOC Page1 of 1

ARTICLE 1-DEFINED TERMS
1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions
and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the
meanings indicated below:
A. Issuing Office-The office from which the Bidding Documents are to be issued, and which
registers plan holders.
ARTICLE 2-BIDDING DOCUMENTS
2.01 Bidder shall obtain a complete set of Bidding Requirements and proposed Contract Documents
(together, the Bidding Documents). See the Agreement for a list of the Contract Documents. It is
Bidder's responsibility to determine that it is using a complete set of documents in the preparation
of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use
of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.
2.02 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of
the Project and permission to download or distribution of the Bidding Documents does not confer
a license or grant permission or authorization for any other use. Authorization to download
documents, or other distribution, includes the right for plan holders to print documents solely for
their use, and the use of their prospective Subcontractors and Suppliers, provided the plan holder
pays all costs associated with printing or reproduction. Printed documents may not be re-sold
under any circumstances.
2.03 Owner has established a Bidding Documents Website as indicated in the Advertisement or
invitation to bid. Owner recommends that Bidder register as a plan holder with the Issuing Office
at such website, and obtain a complete set of the Bidding Documents from such website. Bidders
may rely that sets of Bidding Documents obtained from the Bidding Documents Website are
complete, unless an omission is blatant. Registered plan holders will receive Addenda issued by
Owner.
2.04 Bidder may register as a plan holder and obtain complete sets of Bidding Documents, in the
number and format stated in the Advertisement or invitation to bid, from the Issuing Office.
Bidders may rely that sets of Bidding Documents obtained from the Issuing Office are complete,
unless an omission is blatant. Registered plan holders will receive Addenda issued by Owner.
2.05 Plan rooms (including construction information subscription services, and electronic and virtual
plan rooms) may distribute the Bidding Documents, or make them available for examination.
Those prospective bidders that obtain an electronic (digital) copy of the Bidding Documents from
a plan room are encouraged to register as plan holders from the Bidding Documents Website or
Issuing Office. Owner is not responsible for omissions in Bidding Documents or other documents
obtained from plan rooms, or for a Bidder's failure to obtain Addenda from a plan room.
2.06 Electronic Documents
A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding
Documents are available, such documents will be made available to the Bidders as Electronic
Documents in the manner specified.
1. Bidding Documents will be provided in Adobe PDF (Portable Document Format) (.pdf)
that is readable by Adobe Acrobat Reader. It is the intent of the Engineer and Owner
Section 00200 - INSTRUCTIONS TO BIDDERS
This document is a MODIFIED version of EJCDC(R) C-200 Copyright(C) 2018 National Society of Professional Engineers, American
Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.
Page 1 of 14