Invitation for Bids: Hillsdale WTP Waste and Residuals Basin Cleanout

Issue Date: February 10, 2026
Bid Deadline and Opening:  February 27, 2026 at 11:00 AM
City of Gardner- Utilities Department
1150 E Santa Fe Street, Gardner, KS 66030
Contact:  Jeff LeMire, Utilities Manager
Phone: 913-856-0980
Email: jlemire@gardnerkansas.gov
Description:
The City of Gardner is seeking bid proposals from qualified Contractors for the purpose of providing the removal and disposal of wasted water and residuals from the existing holding basins located at the Hillsdale Water Treatment Plant, 22705 Moonlight Road, with the intent to enter into a four year contract beginning in 2026 through 2029.

Contractor shall provide all equipment and labor costs required for up to four basin cleanouts each year of the contract.  Removal of wasted water and residual material shall be accomplished using pumping equipment into vehicles suitably equipped to handle the material without leakage.  If land application process is used for the disposal of residuals, the Contractor shall provide required permits and report complying with KDHE and USEPA regulations for land application of residuals to the City of Gardner.

For each basin cleanout in the initial and subsequent contract years, the City will coordinate with the Contractor when the basin is ready for cleanout.  Contractor shall have work completed within 45 days after issuance of each written cleanout request from the City of Gardner.

Proposals for the Hillsdale WTP Waste and Residuals Basin Cleanout will be accepted until 11:00 A.M. (local time) Wednesday, February 27, 2026 , at which time the proposals will be taken under advisement, and the names of respondents will be made available for public record; all other information is confidential until contract negotiations are completed.

Any Bid received after the designated closing time will be returned to Bidder unopened .

The City reserves the right to accept or reject any and all Bids and to waive any technicalities or irregularities therein.  Bids may only be withdrawn or corrected pursuant to the provisions of K.S.A. 75-6902, as amended, et seq.  Bids may be modified or withdrawn by written request of the Bidder if such requests are received in the office of the City Clerk, prior to the time and date for Bid opening.

The project qualified for sales tax exemption for purchasing materials and supplies.