Invitation for Bids - Gasoline and Diesel # 60550-2026-0007

CITY OF MILLEDGEVILLE, GEORGIA
INVITATION TO BID
BID #60550-2026-0007
Gasoline & Diesel
For all questions about this BID contact:
Jacque Huley, CPPB, Procurement Manager/Deputy Clerk
(478) 414-4009 phone
(478) 414-4418 fax
jhuley@milledgevillega.us
Deadline:
Wednesday, June 24, 2026 @ 3:30 p.m.

1.0 INTRODUCTION
The Invitation for Bid is intended to provide interested vendors with sufficient
information to guide them through the development of their proposed bid to provide
gasoline & diesel fuel to the City of Milledgeville.
In responding to this bid, it is important that all vendors follow the prescribed format so
that each vendor will be providing comparable data to that submitted by other vendors
and thus be assured of fair and objective treatment in the City's review and evaluation
process.
1.2 Schedule of Events
This Invitation for Bid will be governed by the following schedule:
DATES
Release of Bid Saturday, May 23, 2026
Deadline for written questions Friday, June 12, 2026
Answers to written questions Tuesday, June 16, 2026
Proposals due Wednesday, June 24, 2026 at 3:30 PM
1.3 Restrictions on Communications with Staff
All questions about this bid must be submitted in the following format:
Company Name
1. Question
Citation of relevant section of the bid
Questions must be in writing to the Purchasing Coordinator:
Address: Jacque Huley, CPPB
Procurement Manager/Deputy Clerk
City of Milledgeville
P. O. Box 1900, Milledgeville, GA 31059
127 E. Hancock Street, Milledgeville, GA 31061
E-mail: jhuley@milledgevillega.us
Fax: 478.414.4418
No questions other than written will be accepted. No response other than written will be
binding upon the City of Milledgeville. Questions will be combined into one list of
questions and responses and will be sent to all vendors who have received the bid
document.
2.0 COMPANY BACKGROUND & EXPERIENCE
2.1 Experience
The vendor will provide a list of all clients for whom similar services, as detailed in this
Bid #60550-2026-0007 Gasoline & Diesel Page 2

bid, have been provided during the past 5 years. The list must include:
* Dates of service
* Name of contact person
* Title of contact person
* Phone number of contact person
The vendor will also disclose any services terminated by the client(s) and the reason(s)
for termination.
Failure to provide this information will disqualify the bid submission.
3.0 BID
3.1 Packaging of Bid
Submissions must be by the following method:
Hard copies in a sealed package containing three (3) signed copies. The sealed
package must be labeled as follows:
(Vendor Name)
BID #60550-2026-0007
Gasoline & Diesel
Vendor response to this bid must consist of the following documents:
* Bid Sheet.
* Documented experience including Letters from three (3) references or list of
three references.
3.2 Submission of Bid
The original and two (2) copies of the bid response must be delivered no later than
3:30 P.M. on Wednesday, June 24, 2026.
Proposals must be submitted to:
City of Milledgeville
127 E. Hancock Street
Milledgeville, GA 31061
Attention: Mrs. Jacque Huley, CPPB, Procurement Manager/Deputy Clerk
Any proposal received after the due date and time will not be evaluated.
3.3 Rejection of Bid/Cancellation of Bid
The City of Milledgeville reserves the right to reject any or all bids, to waive any
Bid #60550-2026-0007 Gasoline & Diesel Page 3

irregularity or informality in a bid, and to accept or reject any item or combination of
items, when to do so would be to the advantage of the City. It is also within the right of
the City to reject bids that do not contain all elements and information
requested in this document. The City reserves the right to cancel this bid at any
time.
4.0 TERMS AND CONDITIONS
4.1 Bid Amendments
The City of Milledgeville reserves the right to amend this bid prior to the proposal due
date. All amendments and additional information will be sent to all vendors who have
received the bid document.
4.2 Bid Withdrawal
A submitted proposal may be withdrawn prior to the due date by a written request to
the Purchasing Coordinator. A request to withdraw a proposal must be signed by an
authorized individual.
4.3 Bid Costs
The cost for developing the bid or the submission of the bid is the sole responsibility of
the vendor. The City of Milledgeville will not provide reimbursement for such costs.
4.4 Responsibilities of Prime Contractor
The successful vendor will be considered as the prime contractor and will be required to
assume total responsibility of services offered in the proposal whether or not the
company is the manufacturer, producer, value added reseller, author, or supplier of the
items. The City of Milledgeville will consider the successful vendor to be the sole point
of contact with regard to all contractual matters, including performance or service
unless otherwise stated.
Prior to final selection, vendors may be required to submit additional information that
the City of Milledgeville may deem necessary to determine the vendor's qualifications.
4.5 Firm Price
Mark-up Price offered by the vendors will be firm and not subject to increase during the
term of any agreement between the City of Milledgeville and the successful vendor.
4.6 Execution of Agreement
Upon evaluation and acceptance of a bid, successful bidder will have to complete
vendor application documentation before purchase order will be executed. Only after
purchase order has been signed by the City Manager, can delivery begin. In the event
that the successful vendor fails, neglects or refuses to execute the purchase order
within ten (10) days after the mailing of said purchase order, the City of Milledgeville
may at its option terminate and cancel its action in awarding the bid and the purchase
order shall become null and void and of no effect. Incorporated by reference into the
Bid #60550-2026-0007 Gasoline & Diesel Page 4

purchase order will be all of the information presented in or with this bid and the
vendor's response thereto, and all written communications between the City of
Milledgeville, its agents, and the successful vendor whose bid response is accepted.
4.7 Insurance
Vendor shall purchase and maintain such insurance as is appropriate for the service
being performed and as will provide protection from claims which may arise out of or
result from vendor's performance of the service and other obligations under this
agreement, whether it is to be performed by vendor, any subcontractor or supplier, or
by anyone directly or indirectly employed by them to perform any of the service, or by
anyone for whose acts any of them may be liable. Before commencement of product
delivery, vendor shall deliver to the city certificates of insurance and other evidence of
insurance which city may reasonably request.
4.8 Exemption from Federal Excise & Sales Tax
The City of Milledgeville is exempt from federal excise tax and sales tax. Delivered
price shall be exclusive of such taxes.
4.9 Statement of Time
Time, when stated as a number of days, shall include Saturdays, Sundays, and legal
holidays.
4.10 Conflict of Interest
If a vendor has any existing client relationship that involves the City of Milledgeville, the
vendor must disclose each relationship.
5.0 SPECIFICATIONS
PRODUCTS:
* Unleaded Gasoline (100% ethanol free)
* Diesel - Low Sulfur
Bid shall be vendor's mark-up net of taxes and include delivery, freight, and all
applicable product margins. Do NOT include state or federal taxes.
The Vendor's invoiced price to the City shall be the prevailing Oil Price Information
Service (OPIS) terminal rack price for the most proximate available terminal location to
the City of Milledgeville, plus the Bid Margin, plus state and federal taxes as applicable.
No additional charges outside the OPIS price, Bid Margin, and applicable taxes will be
allowed for the life of the contract. Invoice pricing shall be itemized, showing the OPIS
price, markup, taxes and composite price. City, at its discretion, may require vendor to
provide for viewing copies of OPIS price documentation at no cost for any and all dates
of delivered product.
Bid #60550-2026-0007 Gasoline & Diesel Page 5

Renewal Option: Option to re-new after a one (1) year period.
Estimated Delivery: Approximately 5,100 gallons of the gasoline and 2,200 gallons of
the Low Sulfur Diesel are delivered to the City of Milledgeville Central Garage every 3rd
and 5th week respectively (or as needed) between the hours of 8:00 a.m. and 5:00 p.m.
Unleaded Gasoline Diesel
(Mid-Grade)
Estimated Annual Usage 90,000 22,200
Estimated Monthly Usage 7,500 1,850
Foregoing quantities are not guaranteed and do not constitute a contractual minimum
quantity requirement.
The City of Milledgeville reserves the right to review the invoices up to 10 business days
before release of payment.
In accordance with Ordinance 0-1102-001, Local Vendor Preference Provisions may
apply if a local vendor is within prescribed margin of non-local low bidder.
Bid #60550-2026-0007 Gasoline & Diesel Page 6

BID SHEET
IFB #60550-2026-0007
Net Mark-Up ($ per Gallon)
Unleaded Regular (Min. 87 Octane)
Unleaded Mid-Grade (Min. 89 Octane)
Unleaded Premium (Min. 92 Octane)
Low Sulfur Diesel
Note: Bid shall be vendor's mark-up net of taxes and include delivery, freight, and all
applicable product margins. Do NOT include state or federal taxes.
Total price invoiced shall include vendor's bid margin (net mark-up) plus prevailing OPIS
rack price for the most proximate available terminal location at the time of delivery, plus
applicable state and federal taxes.
********************PRINT OR TYPE********************
COMPANY NAME : ________________________________________________
MAILING ADDRESS:_______________________________________________
____________________________________________________________
TELEPHONE # :______________________ FAX # :______________________
EMAIL :_______________________________________________________
__________________________ ________________________________
SIGNATURE TYPED NAME/TITLE
Bid #60550-2026-0007 Gasoline & Diesel Page 7

BID RESPONSE SIGNATURE PAGE
If the Vendor is : A SOLE OWNER OR PARTNERSHIP (Please Indicate Which):
Execute this part of the Bid:
DATE: __________________________
________________________________
(Signature of Owner or Partner)
________________________________ ________________________________
(Business Name or Bidder) (Print Name and Title)
_______________________________________________________________________
(Address) (City) (State) (Zip) (Telephone Number)
If the Vendor is: A CORPORATION execute this part of the Bid. If not executed by the
Corporation (i.e., required signatures as seen below and Corporate Seal affixed), a
certified Corporate Resolution authorizing the form of execution used must be attached
to and made part of this Bid Response.
DATE: _____________________________
________________________________
(Corporate or Business Name of Bidder)
_______________________________________________________________________
(Address) (City) (State) (Zip) (Telephone Number)
________________________________ ________________________________
(Signature of President or Vice-Pres.) (Signature of Secretary, Asst. Sec.,
Treasurer or Asst. Treasurer)
________________________________ ________________________________
(Print Name and Title) (Print Name and Title)
CORPORATE SEAL
Bid #60550-2026-0007 Gasoline & Diesel Page 8

Georgia Security & Immigration Compliance (GSIC) Act
CONTRACTOR AFFIDAVIT AND AGREEMENT
The City of Milledgeville and Contractor agree that compliance with the requirements of O.C.G.A. 13-10-91 and
Rule 300-10-1-.02 of the Rules of the Georgia Department of Labor are conditions of this Agreement for the
physical performance of services.
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating
affirmatively that the individual, firm, or corporation which is contracting with the City of Milledgeville has
registered with and is participating the federal work authorization program known as "E-Verify", web address
https://e-verify.uscis.gov/enroll/ operated by the United States Citizenship and Immigration Services Bureau of the
United States Department of Homeland Security to verify information of newly hired employees, pursuant to the
Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions
and deadlines established in O.C.G.A. 13-10-91. The undersigned Contractor also verifies that he/she/it is using
and will continue to use the federal work authorization program throughout the contract period.
The undersigned Contractor agrees that, should it employ or contract with any subcontractor(s) in connection with
the physical performance of services pursuant to the contract with the City of Milledgeville, Contractor will secure
from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor
Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees the Contractor
will advise the City of Milledgeville of the hiring a new subcontractor and will provide the City of Milledgeville
with a Subcontractor Affidavit attesting to the Subcontractor's name, address, user identification number, and date
of authorization to use the Federal Work Authorization Program within five (5) days of the hiring before the
Subcontractor begins working on the Project. Contractor also agrees to maintain all records of such compliance for
inspection by the City of Milledgeville at any time and to provide a copy of each such verification to the City of
Milledgeville at the time the subcontractor(s) is retained to perform such services.
______________________________________________________________________________
E-Verify Employment Eligibility Verification User Identification Number
______________________________________________________________________________
Date of Authorization to Use Federal Work Authorization Program
______________________________________________________________________________
NAME OF CONTRACTOR
______________________________________________________________________________
Title of Authorized Officer or Agent of Contractor
______________________________________________________________________________
Signature and Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _____ DAY OF______________, 20____
_____________________________________________________________________________
Notary Public
My Commission Expires: __________________________________________________
* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the "EEV / Basic Pilot Program"
operated by the U. S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social
Security Administration (SSA).
Authority O.C.G.A. Sec. 13-10-91. History. Original Rule entitled "Contractor Affidavit and Agreement" adopted. F. May 25, 2007; eff. June
18, 2007, as specified by the Agency.
Bid #60550-2026-0007 Gasoline & Diesel Page 9