3. #24-1020 - Invitation for Bids - Brookstone Subdivision Road Improvement Project

Agency:	Catawba County
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction
Posted Date:	Mar 13, 2024
Due Date:	Apr 10, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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INVITATION FOR BIDS

BROOKSTONE SUBDIVISION

ROAD IMPROVEMENT PROJECT

IFB NO: 24-1020

Date of Issue: March 13, 2024

Pre-Bid Meeting: March 27, 2024

Bid Due Date: April 10, 2024

Time: 3:30 PM ET

Issued for:

Catawba County Utilities & Engineering Department

25 Government Drive

Newton, North Carolina 28658

Issued by:

Catawba County Purchasing Manager

25 Government Drive

Newton, North Carolina 28658

(828) 465-8224

SCOPE OF WORK

Catawba County (hereinafter “County”) is requesting bids from qualified Contractors to

provide road repairs to Brookstone Drive, Tuscany Court, Windsor Court, Carriage Lane,

Waterford Drive and Cottingham Drive, located within the Brookstone Subdivision in

Catawba County. A Brookstone Subdivision Road Improvement Project Map is attached

to this Invitation for Bids as Attachment A.

Project Summary:

Brookstone is a subdivision located off of Zion Church Road, in Hickory, North Carolina,

that consists of approximately 91 homes or lots. The roads in the subdivision were

constructed in or about 1997 and have been privately maintained. The subdivision

residents have petitioned the County to finance road repairs to bring the neighborhood

roads up to North Carolina Department of Transportation (NCDOT) standards with the

goal that the roads will be accepted into NCDOT’s secondary road maintenance program.

The roads are in poor condition and need repairs throughout. The main access road into

the subdivision is Brookstone Drive and is approximately 4775 feet long. There are four

(4) Cul-De-Sacs that access Brookstone Drive, Tuscany Court, Windsor Court, Carriage

Lane, and Waterford Drive. Also included in this project is the relatively short section of

Cottingham Drive, which can be accessed by Waterford Drive. Brookstone Drive,

Waterford Drive, and Cottingham Drive have a 50-foot Right-of-Way. Tuscany Court and

Windsor Court have a 45-foot Right-of-Way. Carriage Lane is not a part of this repaving

project.

Road Improvements:

The majority of the subdivision roads surface will require milling 1.5 inches down and

overlaying 1.5 inches of Asphalt (Design mix S9.5C). Some sections will have to be milled

2 inches and the gravel base will have to be reconditioned, where wheel ruts and pot holes

will be filled with gravel (type ABC) and the entire base will be compacted and must pass

a proof roll before being overlaid with 1.5 inches of asphalt (Design mix S9.5C). On

Waterford Drive from station mark 20+53 up to and including the Cul-De-Sac, recondition

base and add crown. On Windsor Court from station mark 4+33 up to and including the

Cul-De-Sac, recondition base and add crown. On Brookstone Drive from station mark

9+15 to 10+40, from station mark 24+57 to 24+93, and from station mark 27+35 to 28+00

recondition base and add back the crown. There is a pothole that will need to be patched

at 1534 Brookstone Drive and at 4200 Windsor Court.

The Contractor will be responsible for providing all tools, equipment and materials to

complete the work. Proper traffic control measures and signage will be necessary to

control access during construction. Access to all houses and active construction sites will

be maintained throughout the duration of the project. The Contractor will be responsible

for having the gravel density tests performed by a qualified and certified testing firm and

for coordinating with County staff to witness proof rolls. The Contractor is also

responsible for pulling asphalt cores every 1,000 feet of travel lane and tested per NCDOT

specifications as presented in NCDOT Quality Control Manual (NCDOT QMS Manual

Section 10).

Right-of-Way Obstructions:

There are thirteen (13) masonry or stone mailboxes and or columns located within the

right-of-way throughout Brookstone Subdivision. These structures will have to be

removed from the right-of-way per NCDOT rules. If the property owner wants to retain the

column materials they can be left with the home owner, otherwise they will be removed.

Any mailbox removed from the right-of-way will need to be replaced with mailbox

equivalent to Item #380351, Model #8710B-10 and mailbox post equivalent to Item

#965130, Model #7511B-10. Replacement mailboxes will need correct house number and

will need to be sufficiently stabilized. Of the 13 structures in total: 6 are located on

Brookstone Drive, 1 is located on Waterford Drive, 1 is located on Cottingham Drive, 1 is

located on Tuscany Court, and 4 are located on Windsor Court. At 1059 Waterford Drive

there is a brick headwall culvert on the driveway that will need to be saw cut and reduced

in height to driveway level. 4155 Tuscany Court has wooden panel fence that will need to

be removed from the right-of-way.

Drainage Improvements:

The drainage system associated with Brookstone Subdivision Road will also have to be

modified to meet NCDOT standards. At 4185 Windsor Court, there is a pipe clogged with

debris that will need to be cleared to allow proper flow.

There are a number of drop inlet box and frames that will need to be replaced with DOT

approved Stormwater catch basin box and at-grade inlets (DOT Std. 840.05 and 840.03).

There are 5 drop inlet box and frames in total: 2 are located on Waterford Drive, 1 is

located on Brookstone Drive, and 2 are located on Windsor Court.

The shoulders will need to be graded at three locations on Brookstone Drive to allow

positive drainage and stop puddling on road surface. One of these locations is near 4155

Brookstone Drive from station mark 9+15 to 10+40. Another location is near 1316

Brookstone Drive from station mark 24+57 to 24+93. The last location is near 1448

Brookstone Drive from station mark 27+35 to 28+00. After the shoulder have been

regraded, they will be grassed.

IFB SCHEDULE

The table below shows the intended schedule for this IFB. Catawba County will make

every effort to adhere to this schedule.

Event

Issue IFB

Pre-Bid Meeting

Submit Written Questions

Provide Responses to Questions

Submit Bid Response

Contract Award

Contract Effective Date

Responsibility

County

County/Contractor

Contractor

County

Contractor

County

Date and Time

March 13, 2024

March 27, 2024 at 10:00 AM

April 3, 2024 at 5:00 PM

April 5, 2024 at 5:00 PM

April 10, 2024 at 3:30 PM

TBA

Upon Execution

The bid response shall be submitted no later than 3:30 p.m. on April 10, 2024. No

submittals will be accepted after the deadline.

BID QUESTIONS AND ADDENDA

Upon review of the IFB documents, Contractors may have questions to clarify or interpret

the scope of work in order to submit the best bid response possible. To accommodate the

Bid Questions process, Contractors shall submit any such questions by the above due

date. Written questions shall be emailed to tinawright@catawbacountync.gov by the date

and time specified above. Contractor should enter “IFB #: 24-1020 – Questions” as the

subject for the email. Questions received prior to the submission deadline date, the

County’s response, and any additional terms deemed necessary by the County will be

posted in the form of an addendum to the Catawba County website,

https://www.catawbacountync.gov/county-services/purchasing/bid-notices/ and shall

become an Addendum to this IFB. No information, instruction or advice provided orally

or informally by any County personnel, whether made in response to a question or

otherwise in connection with this IFB, shall be considered authoritative or binding. Firms

shall rely only on written material contained in an Addendum to this IFB.

PRE-BID MEETING / SITE INSPECTIONS

A non-mandatory pre-bid meeting will be held on March 27, 2024 at 10:00 AM ET.

Interested Contractors should meet County at the Cul-De-Sac of Waterford Drive within

the Brookstone Subdivision. The purpose of this visit is for prospective Contractors to

apprise themselves with the conditions and requirements which will affect the

performance of work called for in this IFB.

SUBMISSION OF BIDS

The Bid Form attached hereto as Attachment C shall be used for the bid submission and

shall not be altered. A Total Bid shall be entered in the Bid Form for every item on which

a unit price has been submitted. The Total Bid for each item other than lump sum items

shall be determined by multiplying each unit price bid by the quantity for that item and

shall be written in the "Total Bid" column in the Bid Form. In case of a discrepancy

between the unit price bid for a Contract Item and the Total Bid for that item, the unit

price bid shall govern. The Total Contract Bid Amount shall be determined by adding the

Total Bid for each item.

Bid responses must be submitted no later than 3:30 p.m., on April 10, 2024. Bid

submissions may be hand-delivered to the address below, mailed to the address below,

faxed to (828) 548-2378 or e-mailed to Tina Wright at tinawright@catawbacountync.gov.

Bids received will remain confidential until awarded.

Mailing address for delivery of bid via

US Postal Service

IFB No: 24-1020

Catawba County Government Center

Attn: Purchasing Department

Post Office Box 389

Newton, North Carolina 28658

Office Address of delivery by any other

method (hand delivery, overnight, or

any other carrier)

IFB No: 24-1020

Catawba County Government Center

Attn: Purchasing Department

25 Government Drive

Newton, North Carolina 28658

Catawba County reserves the right to reject any and all Bid responses and to waive

informalities as may be permitted by law.

PAYMENT AND PERFORMANCE BONDS

The successful Bidder will be required to furnish: a payment bond and a performance

bond in the amount of one hundred percent (100%) of the contract amount for contracts

costing more than $50,000 that are part of a project costing more than $300,000. Those

bonds shall meet the requirements of North Carolina General Statutes § 143-129 and of

Article 3 of Chapter 44A of the North Carolina General Statutes.

WITHDRAWAL OR REVISION OF BIDS

A Bidder may, without prejudice to himself, withdraw a Bid after it has been delivered to

the County provided the request for such withdrawal is made in writing to Tina Wright,

Catawba County Purchasing Manager. The Bidder may then submit a revised Bid

provided it is received prior to the time set for opening of Bids. Any withdrawal of a Bid

after the opening of Bids shall be inaccordance with N.C. General Statute Section 143-

129.1. Only those persons authorized to sign Bids shall be recognized as being qualified

to withdraw a Bid.

QUALIFICATION OF BIDDERS

The County may make such investigation as it deems necessary to determine the

qualifications of the Bidder to perform the work and the Bidder shall furnish to the County

all such information and data for this purpose as the County may request. The County

reserves the right to reject any Bid if the evidence submitted by, or investigation of, such

Bidder fails to satisfy the County that such Bidder is properly qualified to carry out the

obligations of the contract, and to complete the work contemplated therein. Conditional

Bids will not be accepted.

All Bidders are hereby notified that they must be properly licensed under the state laws

governing their prospective trades. In addition, Bidders shall comply with all applicable

laws regulating the practice of General Contracting ascontained in Chapter 87 of the

General Statutes of North Carolina.

RESPONSIBILITIES OF BIDDERS

Each Bidder shall, by careful examination, satisfy himself as to the nature and location

of the work, the configuration of the ground, the character quality and quantity of the

facilities needed preliminary to and during the prosecution of the work, the general and

local conditions, and all other matters which can in any way affect the work or the cost

thereof under the Contract.

The Contractor shall make their own determination as to the nature and extent of the

utility facilities, including proposed adjustments, new facilities, or temporary work to be

performed by the utility owner ortheir representative; and as to whether or not any utility

work is planned by the County in conjunction with the project construction. The

Contractor shall consider in their Bid all of the permanent and temporary utility facilities

in their present or relocated positions, whether or not specifically shown on the plans or

covered in the project Special Conditions. It will be the Contractor's responsibility to

anticipate any additional coststo him resulting from such utility work to reflect these

costs in their Bid for the various items in the Contract.

The failure or omission of any Bidder to thoroughly examine and familiarize himself with

the Contract Documents or to receive or examine any form, instrument or document or

to visit the site and acquaint himself with the conditions there existing shall in no way

relieve any Bidder from any obligation in respect to their Bid.

No verbal agreement or conversation with any officer, agent or employee of the County,

either before or after the execution of the Contract, shall affect or modify any of the terms

or obligations therein.

TAXES

The Contractor shall include in his Bid the cost of all sales and use taxes and furnish to

the County at the end of each month and upon completion of his Contract, a statement

setting forth all such taxes paid. This statement shall indicate the amount paid to each

firm and be adequate for audit by the State Department of Revenue.

3. #24-1020 - Invitation for Bids - Brookstone Subdivision Road Improvement Project

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