8. #24-1013 - Invitation for Bids - The Knolls Subdivision Road Improvement Project

Agency:	Catawba County
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction
Posted Date:	Dec 28, 2023
Due Date:	Jan 23, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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INVITATION FOR BIDS

THE KNOLLS SUBDIVISION

ROAD IMPROVEMENT PROJECT

IFB NO: 24-1013

Date of Issue: December 28, 2023

Pre-Bid Meeting: January 10, 2024

Bid Due Date: January 23, 2024

Time: 3:00 PM ET

Issued for:

Catawba County Utilities & Engineering Department

25 Government Drive

Newton, North Carolina 28658

Issued by:

Catawba County Purchasing Manager

25 Government Drive

Newton, North Carolina 28658

(828) 465-8224

SCOPE OF WORK

Catawba County (hereinafter “County”) is requesting bids from qualified Contractor(s) to

provide road repairs to Wind Bluff Court located within The Knolls Subdivision in

Catawba County. The Knolls Subdivision Road Improvement Project Map is attached to

this Invitation for Bids as Attachment A.

Project Summary:

The Knolls is a subdivision located off of Rome Jones Road, in Newton North Carolina.

The roads in the subdivision were constructed in or about 1986 and some are privately

maintained. The subdivision residents have petitioned the County to finance road repairs

to bring the neighborhood roads up to North Carolina Department of Transportation

(NCDOT) standards with the goal that the roads will be accepted into NCDOT’s secondary

road maintenance program. The main access road into the subdivision is Knolls Drive.

Wind Bluff Court is a small loop off of Knolls Drive that is approximately 490 feet in length

and consists of 5 homes or lots.

Road Improvements:

The majority of the subdivision roads surface will require milling 1.5 inches down and

overlaying 1.5 inches of Asphalt (Design mix S9.5C). Some sections will require additional

milling and the gravel base will have to be reconditioned, which consists of grading to

establish a crown and compacting, where wheel ruts and pot holes will be filled with gravel

(type ABC) and the entire base will be compacted and must pass a proof roll before being

overlaid with 1.5 inches of asphalt (Design mix S9.5C). From station marks 0+00 to 1+88

and 2+86 to 4+90 recondition base. From 1+88 to 2+86 there is a previous patch that

may require additional milling.

Tree limbs will be trimmed as needed. When trimming tree limbs, the cut will be made at

the trunk. Tree limbs can be disposed of by cutting them into small pieces and placing

them in the wooded island in the middle of Wind Bluff Court loop.

The contractor will be responsible for providing all tools, equipment and materials to

complete the work. Proper traffic control measures and signage will be necessary to

control access. Access to all houses and active construction sites will be maintained

throughout the duration of the project. The contractor is responsible for pulling asphalt

cores every 1,000 feet of travel lane and tested per NCDOT specifications as presented in

NCDOT Quality Control Manual (NCDOT QMS Manual Section 10).

Drainage Improvements:

The drainage system associated with Wind Bluff Court will have to be modified to meet

NCDOT standards. The shoulder will need to be graded at station marks 1+50 to 1+88

to establish positive grade, away from the road surface. The shoulder will require grassing

and straw after it is graded to provide soil stabilization.

Road Improvements (Section by Section look at needed road and drainage

improvements:

Wind Bluff Court

0+00 – 1+88 Milling 1.5 inches and overlaying 1.5 inches of Asphalt (design mix S9.5C).

Recondition Base.

1+88 – 2+86 Additional milling may be required and overlay with 1.5 inches of Asphalt

(design mix S9.5C).

2+86 – 4+90 Milling 1.5 inches and overlaying 1.5 inches of Asphalt (design mix S9.5C).

Recondition Base.

Drainage Improvements

1+50 – 1+88 Grade Shoulder. Will require grassing and straw.

IFB SCHEDULE

The table below shows the intended schedule for this IFB. Catawba County will make

every effort to adhere to this schedule.

Event

Issue IFB

Pre-Bid Meeting

Submit Written Questions

Provide Responses to Questions

Submit Bid Response

Contract Award

Contract Effective Date

Responsibility

County

County/Contractor

Contractor

County

Contractor

County

Date and Time

December 28, 2023

January 10, 2024 at 10:00 AM

January 12, 2024 at 5:00 PM

January 16, 2024 at 5:00 PM

January 23, 2024 at 3:00 PM

TBA

Upon Execution

Informal bid responses shall be submitted no later than 3:00 p.m. on January 23,

2024. No submittals will be accepted after the deadline.

BID QUESTIONS AND ADDENDA

Upon review of the IFB documents, Contractors may have questions to clarify or interpret

the scope of work in order to submit the best bid response possible. To accommodate the

Bid Questions process, Contractors shall submit any such questions by the above due

date. Written questions shall be emailed to tinawright@catawbacountync.gov by the date

and time specified above. Contractor should enter “IFB #: 24-1013 – Questions” as the

subject for the email. Questions received prior to the submission deadline date, the

County’s response, and any additional terms deemed necessary by the County will be

posted in the form of an addendum to the Catawba County website,

https://www.catawbacountync.gov/county-services/purchasing/bid-notices/ and shall

become an Addendum to this IFB. No information, instruction or advice provided orally

or informally by any County personnel, whether made in response to a question or

otherwise in connection with this IFB, shall be considered authoritative or binding. Firms

shall rely only on written material contained in an Addendum to this IFB.

PRE-BID MEETING / SITE INSPECTIONS

A non-mandatory pre-bid meeting will be held on January 10, 2024 at 10:00 AM ET.

Interested Contractors should meet County at the Wind Bluff Court Cul-De-Sac within

The Knolls Subdivision. The purpose of this visit is for prospective Contractors to apprise

themselves with the conditions and requirements which will affect the performance of

work called for in this IFB.

SUBMISSION OF BIDS

The Bid Form attached hereto as Attachment C shall be used for the bid submission and

shall not be altered. A Total Bid shall be entered in the Bid Form for every item on which

a unit price has been submitted. The Total Bid for each item other than lump sum items

shall be determined by multiplying each unit price bid by the quantity for that item and

shall be written in the "Total Bid" column in the Bid Form. In case of a discrepancy

between the unit price bid for a Contract Item and the Total Bid for that item, the unit

price bid shall govern. The Total Contract Bid Amount shall be determined by adding the

Total Bid for each item.

Informal bid responses must be submitted no later than 3:00 p.m., on January 23, 2024.

Bid submissions may be hand-delivered to the address below, mailed to the address

below, faxed to (828) 548-2378 or e-mailed to Tina Wright at

tinawright@catawbacountync.gov. Bids received will remain confidential until awarded.

Mailing address for delivery of bid via

US Postal Service

IFB No: 24-1013

Catawba County Government Center

Attn: Purchasing Department

Post Office Box 389

Newton, North Carolina 28658

Office Address of delivery by any other

method (hand delivery, overnight, or

any other carrier)

IFB No: 24-1013

Catawba County Government Center

Attn: Purchasing Department

25 Government Drive

Newton, North Carolina 28658

Catawba County reserves the right to reject any and all Bid responses and to waive

informalities as may be permitted by law.

PAYMENT AND PERFORMANCE BONDS

No Payment and Performance Bonds will be required for this project.

WITHDRAWAL OR REVISION OF BIDS

A Bidder may, without prejudice to himself, withdraw a Bid after it has been delivered to

the County provided the request for such withdrawal is made in writing to Tina Wright,

Catawba County Purchasing Manager. The Bidder may then submit a revised Bid

provided it is received prior to the time set for opening of Bids. Any withdrawal of a Bid

after the opening of Bids shall be inaccordance with N.C. General Statute Section 143-

129.1. Only those persons authorized to sign Bids shall be recognized as being qualified

to withdraw a Bid.

QUALIFICATION OF BIDDERS

The County may make such investigation as it deems necessary to determine the

qualifications of the Bidder to perform the work and the Bidder shall furnish to the County

all such information and data for this purpose as the County may request. The County

reserves the right to reject any Bid if the evidence submitted by, or investigation of, such

Bidder fails to satisfy the County that such Bidder is properly qualified to carry out the

obligations of the contract, and to complete the work contemplated therein. Conditional

Bids will not be accepted.

Bidders shall comply with all applicable laws regulating the practice of General

Contracting ascontained in Chapter 87 of the General Statutes of North Carolina.

RESPONSIBILITIES OF BIDDERS

Each Bidder shall, by careful examination, satisfy himself as to the nature and location

of the work, the configuration of the ground, the character quality and quantity of the

facilities needed preliminary to and during the prosecution of the work, the general and

local conditions, and all other matters which can in any way affect the work or the cost

thereof under the Contract.

The Contractor shall make their own determination as to the nature and extent of the

utility facilities, including proposed adjustments, new facilities, or temporary work to be

performed by the utility owner or their representative; and as to whether or not any utility

work is planned by the County in conjunction with the project construction. The

Contractor shall consider in their Bid all of the permanent and temporary utility facilities

in their present or relocated positions, whether or not specifically shown on the plans or

covered in the project Special Conditions. It will be the Contractor's responsibility to

anticipate any additional costs to him resulting from such utility work to reflect these

costs in their Bid for the various items in the Contract.

The failure or omission of any Bidder to thoroughly examine and familiarize himself with

the Contract Documents or to receive or examine any form, instrument or document or

to visit the site and acquaint himself with the conditions there existing shall in no way

relieve any Bidder from any obligation in respect to their Bid.

No verbal agreement or conversation with any officer, agent or employee of the County,

either before or after the execution of the Contract, shall affect or modify any of the terms

or obligations therein.

TAXES

The Contractor shall include in his Bid the cost of all sales and use taxes and furnish to

the County at the end of each month and upon completion of his Contract, a statement

setting forth all such taxes paid. This statement shall indicate the amount paid to each

firm and be adequate for audit by the State Department of Revenue.

AWARD OF CONTRACT

The award of the Contract will be made to the lowest responsive, and responsible bidder,

who, in the opinion of the County, is qualified to perform the work required and is

responsible and reliable. These Bids are asked for in good faith, and awards will be made

as soon as practicable, provided satisfactory Bids are received.

The County may consider informal and reject any Bid not prepared and submitted in

accordance with the provisions hereof. The right is reserved to waive informalities in

bidding, to reject any or all Bids, or to accept a Bid other than the lowest submitted if

such action is deemed to be in the best interest of the County.

COMMENCEMENT OF WORK

Upon execution and delivery of the Contract, sample of which is attached hereto as

Attachment D, a project schedule, and the required insurance certificates and policies

8. #24-1013 - Invitation for Bids - The Knolls Subdivision Road Improvement Project

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