3. #27-1003 - Invitation for Bids - Magnolia Cove Subdivision Road Improvement Project

INVITATION FOR BIDS
MAGNOLIA COVE SUBDIVISION
ROAD IMPROVEMENT PROJECT
IFB NO: 27-1003
Date of Issue: August 21, 2026
Pre-Bid Meeting: September 2, 2026
Bid Due Date: September 14, 2026
Time: 3:00 PM ET
Issued for:
Catawba County Utilities & Engineering Department
25 Government Drive
Newton, North Carolina 28658
Issued by:
Catawba County Purchasing Manager
25 Government Drive
Newton, North Carolina 28658
(828) 465-8224

SCOPE OF WORK
Catawba County (hereinafter "County") is requesting bids from qualified Contractors to
provide the final layer of asphalt to roads located within the Magnolia Cove Subdivision,
Sherrills Ford, North Carolina. In addition, Contractors will complete a 200 ft section of
sidewalk within that same subdivision. A Magnolia Cove Road Improvement Project Map
is attached to this Invitation for Bids as Attachment A.
Project Summary:
Magnolia Cove is a subdivision off North Carolina Highway 150 located in Sherrills Ford
NC, with Star Drive and Loebner Court providing access into the subdivision. The scope
of this project will consist of approximately 85 homes or lots. The roads in the subdivision
were constructed in or about 2020 and are publicly dedicated. The contractor will be
finishing the paving of the subdivision to bring the neighborhood roads up to North
Carolina Department of Transportation (NCDOT) standards with the goal that the roads
will be accepted into NCDOT's secondary road maintenance program. The roads have the
first layer of asphalt and are waiting on the final layer. The main access roads into the
subdivision are Star Drive which is approximately 900 feet long and Loebner Court, which
is approximately 440 feet long. Stellata Loop is approximately 318 feet long and connects
Star Drive and Loebner Court. Kobus Court is accessed by Star Drive and Loebner Court,
is approximately 550 feet long and ends in a Cul-De-Sac. Anise Circle is accessed by Star
Drive and is approximately 640 feet long and ends in a Cul-De-Sac. All the roads have a
50-foot Right-of-Way.
Road Improvements:
All the subdivision roads surface will require overlaying 1.5 inches of Asphalt (Design mix
S9.5C). The contractor will be responsible for providing all tools, equipment and materials
to complete the work. Proper traffic control measures and signage will be necessary to
control access during construction. Access to all houses and active construction sites will
be maintained throughout the duration of the project. The contractor is also responsible
for pulling asphalt cores every 1,000 feet of travel lane and tested per NCDOT
specifications as presented in NCDOT Quality Control Manual (NCDOT QMS Manual
Section 10).
Road Improvements (Section by Section look at needed road and right-of-way
improvements:
Road Improvements:
Star Drive
0+00 - 9+00 Overlaying 1.5 inches of Asphalt (design mix S9.5C).
Loebner Court
0+00 - 4+40 Overlaying 1.5 inches of Asphalt (design mix S9.5C).
Stellata Loop
0+00 - 3+18 Overlaying 1.5 inches of Asphalt (design mix S9.5C).
Kobus Court
0+00 - 5+50 Overlaying 1.5 inches of Asphalt (design mix S9.5C).

Cul-De-Sac Overlaying 1.5 inches of Asphalt (design mix S9.5C).
Anise Circle
0+00 - 6+40 Overlaying 1.5 inches of Asphalt (design mix S9.5C).
Cul-De-Sac Overlaying 1.5 inches of Asphalt (design mix S9.5C).
Right-of-Way Improvements:
Anise Circle
Cul-De-Sac Install 200 feet of 5 feet wide sidewalk.
Time for completion:
The successful bidder may schedule the work to begin at any time during the typical
asphalt construction period for 2026, generally February through November, or at such
other time as may be mutually agreed upon by the County and the successful bidder.
However, once work commences, it must be completed within 45 days.
INVITATION FOR BID (IFB) SCHEDULE
The table below shows the intended schedule for this IFB. Catawba County will make
every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue IFB County August 21, 2026
Pre-Bid Meeting County/Contractor September 2, 2026 at 1:15 PM
Submit Written Questions Contractor September 3, 2026 at 5:00 PM
Provide Responses to Questions County September 7, 2026 at 5:00 PM
Submit Bid Response Contractor September 14, 2026 at 3:00 PM
Contract Award County TBA
Contract Effective Date County Upon Execution
The informal bid response shall be submitted no later than 3:00 PM on September
14, 2026. No submittals will be accepted after the deadline.
BID QUESTIONS AND ADDENDA
Upon review of the IFB documents, Contractors may have questions to clarify or interpret
the scope of work in order to submit the best bid response possible. To accommodate the
Bid Questions process, Contractors shall submit any such questions by the above due
date. Written questions shall be emailed to tinawright@catawbacountync.gov by the date
and time specified above. Contractor should enter "IFB #: 27-1003 - Questions" as the
subject for the email. Questions received prior to the submission deadline date, the
County's response, and any additional terms deemed necessary by the County will be
posted in the form of an addendum to the Catawba County website,
https://www.catawbacountync.gov/county-services/purchasing/bid-notices/ and shall
become an Addendum to this IFB. No information, instruction or advice provided orally
or informally by any County personnel, whether made in response to a question or
otherwise in connection with this IFB, shall be considered authoritative or binding. Firms
shall rely only on written material contained in an Addendum to this IFB.

PRE-BID MEETING / SITE INSPECTIONS
A non-mandatory pre-bid meeting will be held on September 2, 2026 at 1:15 PM ET.
Interested Contractors should meet County at the cul-de-sac of Anise Circle within the
Magnolia Cove Subdivision. The purpose of this visit is for prospective Contractors to
apprise themselves with the conditions and requirements that will affect the performance
of work called for in this IFB.
SUBMISSION OF BIDS
The Bid Form attached hereto as Attachment C shall be used for the bid submission and
shall not be altered. A Total Bid shall be entered in the Bid Form for every item on which
a unit price has been submitted. The Total Bid for each item other than lump sum items
shall be determined by multiplying each unit price bid by the quantity for that item and
shall be written in the "Total Bid" column in the Bid Form. In case of a discrepancy
between the unit price bid for a Contract Item and the Total Bid for that item, the unit
price bid shall govern. The Total Contract Bid Amount shall be determined by adding the
Total Bid for each item.
Informal bid responses must be submitted no later than 3:00 p.m., on September 14,
2026. Bid submissions may be hand-delivered to the address below, mailed to the
address below, faxed to (828) 548-2378 or e-mailed to Tina Wright at
tinawright@catawbacountync.gov. Bids received will remain confidential until awarded.
Mailing address for delivery of bid via Office Address of delivery by any other
US Postal Service method (hand delivery, overnight, or
any other carrier)
IFB No: 27-1003 IFB No: 27-1003
Catawba County Government Center Catawba County Government Center
Attn: Purchasing Department Attn: Purchasing Department
Post Office Box 389 25 Government Drive
Newton, North Carolina 28658 Newton, North Carolina 28658
Catawba County reserves the right to reject any and all Bid responses and to waive
informalities as may be permitted by law.
PAYMENT AND PERFORMANCE BONDS
If the total bid amount is greater than $300,000, the successful Bidder will be required
to furnish: a payment bond and a performance bond in the amount of one hundred
percent (100%) of the contract amount for contracts costing more than $50,000 that are
part of a project costing more than $300,000. Those bonds shall meet the requirements
of North Carolina General Statutes 143-129 and of Article 3 of Chapter 44A of the North
Carolina General Statutes.
WITHDRAWAL OR REVISION OF BIDS
A Bidder may, without prejudice to himself, withdraw a Bid after it has been delivered to
the County provided the request for such withdrawal is made in writing to Tina Wright,
Catawba County Purchasing Manager. The Bidder may then submit a revised Bid
provided it is received prior to the time set for opening of Bids. Any withdrawal of a Bid
after the opening of Bids shall be in accordance with N.C. General Statute Section 143-
129.1. Only those persons authorized to sign Bids shall be recognized as being qualified
to withdraw a Bid.

QUALIFICATION OF BIDDERS
The County may make such investigation as it deems necessary to determine the
qualifications of the Bidder to perform the work and the Bidder shall furnish to the County
all such information and data for this purpose as the County may request. The County
reserves the right to reject any Bid if the evidence submitted by, or investigation of, such
Bidder fails to satisfy the County that such Bidder is properly qualified to carry out the
obligations of the contract, and to complete the work contemplated therein. Conditional
Bids will not be accepted.
All Bidders are hereby notified that they must be properly licensed under the state laws
governing their prospective trades. In addition, Bidders shall comply with all applicable
laws regulating the practice of General Contracting as contained in Chapter 87 of the
General Statutes of North Carolina.
RESPONSIBILITIES OF BIDDERS
Each Bidder shall, by careful examination, satisfy himself as to the nature and location
of the work, the configuration of the ground, the character quality and quantity of the
facilities needed preliminary to and during the prosecution of the work, the general and
local conditions, and all other matters which can in any way affect the work or the cost
thereof under the Contract.
The failure or omission of any Bidder to thoroughly examine and familiarize himself with
the Contract Documents or to receive or examine any form, instrument or document or
to visit the site and acquaint himself with the conditions there existing shall in no way
relieve any Bidder from any obligation in respect to their Bid.
No verbal agreement or conversation with any officer, agent or employee of the County,
either before or after the execution of the Contract, shall affect or modify any of the terms
or obligations therein.
TAXES
The Contractor shall include in his Bid the cost of all sales and use taxes and furnish to
the County at the end of each month and upon completion of his Contract, a statement
setting forth all such taxes paid. This statement shall indicate the amount paid to each
firm and be adequate for audit by the State Department of Revenue.
AWARD OF CONTRACT
The award of the Contract will be made to the lowest responsive, and responsible bidder,
who, in the opinion of the County, is qualified to perform the work required and is
responsible and reliable. These Bids are asked for in good faith, and awards will be made
as soon as practicable, provided satisfactory Bids are received.
The County may consider informal and reject any Bid not prepared and submitted in
accordance with the provisions hereof. The right is reserved to waive informalities in
bidding, to reject any or all Bids, or to accept a Bid other than the lowest submitted if
such action is deemed to be in the best interest of the County.
COMMENCEMENT OF WORK
Upon execution and delivery of the Contract, sample of which is attached hereto as
Attachment D, a project schedule, and the required insurance certificates and policies
by the Contractor to the County, the Contractor will be notified to proceed with the work

of the Contract. The work of the Contract shall be commenced when a mutually agreeable
date and time for beginning has been determined by the County and Contractor.
WARRANTY
The Contractor shall guarantee and warrant all labor and material for the project against
defect due to faulty material, workmanship and/or negligence for a period of one (1) year
from the final inspection of the project.
DAMAGES FOR FAILURE TO EXECUTE CONTRACT
If an accepted Bidder shall fail or refuse to sign and deliver this Contract and insurance
documentation within twenty (20) days after he has received Notice of Award of his Bid,
the County reserves whatever rights and remedies it may have against such defaulting
Bidder.
Execution of the Contract shall include submission of a complete original Certificate of
Insurance with proof of coverage as required and of the form required by the Contract
Documents.
EQUAL EMPLOYMENT OPPORTUNITY
Attention of Bidders is particularly called to the requirements for ensuring that employees
and applicants for employment are not discriminated against because of their race, color,
religion, sex, or national origin.
ATTACHMENTS BEGIN ON NEXT PAGE

Attachment A

ATTACHMENT B
INTENT TO PROPOSE
IFB NO: 27-1003
This form should be e-mailed to TinaWright@catawbacountync.gov to ensure you
receive all addenda issued for this IFB.
I, _______________________________________ a representative of _____________________
__________________________________________________ confirm that we intend to submit
a bid for the Magnolia Cove Subdivision Road Improvement Project.
Company Name_____________________________________________________________
Address___________________________________________________________________
Contact Name______________________________________________________________
Phone_(____)_______________________________________________________________
E-mail_____________________________________________________________________
Date______________________________________________________________________

ATTACHMENT C
BID FORM
IFB NO: 27-1003
FOR: MAGNOLIA COVE SUBDIVISION ROAD IMPROVEMENT PROJECT
In compliance with your Invitation for Bids, the undersigned hereby proposes to furnish
materials and perform the work for this project per the items listed herein in accordance
with the Invitation for Bids, Specifications, and Provisions contained in the contract
documents for the consideration of prices proposed in this Bid Form.
All prices to include North Carolina Sales and Use Taxes.
_____________________________________________________________________________
Company Name
_____________________________________________________________________________
Company Address
_____________________________________________________________________________
License Number
_(____)_______________________________________________________________________
Telephone Number
_____________________________________________________________________________
E-Mail
COST PROPOSED:
ITEM QUANTITY UNIT PRICE TOTAL BID
Mobilization 1 Lump Sum $
Traffic Control 1 Lump Sum $
1.5-inch Asphalt Overlay (Design
Mix S9.5C) 827 Tons $ $
5' Width - 200' LF Sidewalk 1000 Square Feet $ $
Cores (Cut and Test) 10* $ $
*Depends on daily
production of paving
Total Contract
Bid Amount $