Invitation for Bid The Ritz Theatre HVAC Replacement

Agency:	City of Brunswick
State:	Georgia
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	Feb 6, 2024
Due Date:	Mar 5, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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CITY OF BRUNSWICK, GA

FEBRUARY 2024

THE HISTORIC RITZ THEATRE

HVAC UNIT REPLACEMENT

REQUEST FOR PROPOSAL

City of Brunswick

Purchasing Department

601 Gloucester Street, 1st Floor

Brunswick, GA 31520

Contact Number: 912-267-5538

Email: rmccray@cityofbrunswick-ga.gov

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Table of Contents

INVITATION TO SERVICE PROVIDERS: ......................................................................................4

BACKGROUND:.......................................................................................................................5

PROJECT DESCRIPTION: ..........................................................................................................5

SCOPE OF WORK: ...................................................................................................................5

ADDITIONAL SERVICES: ..........................................................................................................6

LICENSES, PERMITS & INSURANCE: .........................................................................................6

CITY’S RESPONSIBILITIES: .......................................................................................................6

ADDENDA: .............................................................................................................................6

PROPOSAL REQUIREMENTS: ...................................................................................................7

PROPOSALS SHALL ALSO INCLUDE: .........................................................................................7

PROPOSALS WILL BE EVALUATED ON: .....................................................................................7

CONFLICT OF INTEREST:..........................................................................................................7

NEGOTIATIONS AND CONTRACT AWARD:................................................................................7

PROPOSAL SUBMISSION:........................................................................................................8

EXAMINATION .......................................................................................................................8

RESPONSIVENESS ...................................................................................................................8

GEORGIA OPEN RECORDS ACT ................................................................................................8

TECHNICAL PROPOSAL REQUIREMENTS ................................................................................10

PROPOSAL EVALUATION FACTORS.........................................................................................13

ORAL PRESENTATION............................................................................................................14

NEGOTIATIONS ....................................................................................................................14

CONTRACT FORMATION .......................................................................................................14

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NOTICE OF AWARD OF CONTRACT ........................................................................................15

INSURANCE..........................................................................................................................15

INDEMNITY .......................................................................................................................... 16

BONDS................................................................................................................................. 17

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT ...................................................17

APPENDIX A.........................................................................................................................19

PROJECT AREA MAP......................................................................................................19

APPENDIX B .........................................................................................................................20

REQUIRED FORMS

-End of This Section-

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THE HISTORIC RITZ THEATRE

HVAC REPLACEMENT

Invitation to Service Providers:

The City of Brunswick, Georgia will receive proposals for General Contractor services

associated with the replacement of the HVAC unit at The Historic Ritz Theatre until Tuesday,

March 5, 2024 @ 12:00 p.m. EST. The City of Brunswick invites vendors to submit proposals in

response to the specific requirements set forth in this request for proposals (RFP).

The envelopes containing the technical and fee proposal must be sealed, and addressed to:

City of Brunswick

Purchasing Agent’s Office

Raquel Jeffreys McCray

601 Gloucester Street

Brunswick, Georgia 31520

rmccray@cityofbrunswick-ga.gov

All proposals must be marked “The Ritz Theatre HVAC RFP.” The envelope must bear on the

outside the name and address of the vendor. No proposal may be withdrawn or modified in

any way after the deadline for proposal openings, and no faxed proposals will be accepted.

Proposals received after the scheduled bid opening time and date will remain unopened and

will not be considered.

Questions regarding this request for proposals should be submitted in writing to Raquel

Jeffreys McCray at rmccray@cityofbrunswick-ga.gov prior to 12 noon on Tuesday, February 20,

2024. Response to any questions will be posted to the City of Brunswick’s website by Friday,

February 23, 2024.

Proposals may also be submitted electronically via e-mail. The subject of the email shall be

noted as “Ritz Theatre HVAC RFP.” The e-mail submittals will remain unopened until

Tuesday, March 5, 2024 @ 12:00 p.m. EST.

Proposals will be reviewed and evaluated by an evaluation committee from the City of

Brunswick Department of Engineering and Public Works, City of Brunswick Finance

Department, and the Golden Isles Arts & Humanities staff. The committee will select a

preferred vendor from the submitted proposals within ten 10 days of the proposal due date.

Proposals must be valid for sixty (60) days following the opening date.

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Background:

The City of Brunswick, Georgia is in the southeastern portion of Georgia in Glynn County,

along the Georgia coast. The Historic Ritz Theatre is located in the heart of downtown within

the “Old Town Brunswick” area on Newcastle Street. The Ritz Theatre is operated and

managed by the Golden Isles & Humanities Center Staff. A location map is provided as

Appendix A of this RFP. The Ritz Theatre is a three-story building built in 1899 and consists of

a lobby area, restrooms, offices, and an auditorium with a balcony, a backstage area and seating

for 440 patrons. The theatre features year-round live performances, films, exhibits, educational

programs and more.

Project Description:

The City of Brunswick is interested in replacing the existing HVAC unit, a Commercial 15

SEER, located in the roof of the stage in the theatre’s auditorium and installing (2) 20 Ton

Commercial heat pump condensing units and one (1) 39 Ton outdoor air handling unit. The

project shall also include (1) smart wi-fi thermostat to control the proposed HVAC unit and

sealing any ductwork modifications needed for proper installation as well. The existing system

is at least 20 years old and in need of repair prior to the spring and summer seasons.

This RFP seeks a general contractor to replace the HVAC unit and the contractor shall be

responsible for providing all materials and labor necessary to complete the project.

Payment will be made monthly per work completed. Contractor shall submit monthly invoices

for services. Invoices shall be paid by the City within 30 days of receipt of invoice. Responses

to this RFP shall include pricing of HVAC unit furnished and installed and the removal and

disposal of the existing unit.

Arrangements can be made for potential vendors to visit the facility to examine the existing

HVAC unit prior to submittal of proposals. Vendors can contact Raquel Jeffreys McCray at

(912) 267-5538 or rmccray@cityofbrunswick-ga.gov to arrange a site visit at the facility.

Scope of Work:

1. Removal of existing Commercial 15 SEER HVAC unit at the theatre.

2. Installation of (2) Ton Commercial heat pump condensing units with

460-3-60 voltage.

3. Installation of (1) 39 Ton outdoor air handling unit with double wall sealed panels,

painted exterior panels and galvanized interior panels.

4. Installation of (1) smart wi-fi thermostat.

5. Replacement HVAC unit shall be Carrier (or equivalent) and capable of providing

heating and cooling for a commercial space of approximately 3500 sq. ft.

6. HVAC unit is powered by the facility’s 460-volt, 60-amp electric power.

7. Project shall include removal, transport, and disposal of existing HVAC unit.

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Title	Closing Date	Status	Files	View
Invitation for Bid The Ritz Theatre HVAC Replacement	03/05/2024 - 12:00pm	Open - accepting bids and proposals	the_ritz_theatre_hvac_replacement.pdf	View Details

Invitation for Bid The Ritz Theatre HVAC Replacement

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