INVITATION FOR BID LMIG 2026 FOR MILLING, PATCHING AND RESURFACING

BID #LMIG 2026 1
2026 LMIG Resurfacing Project
INVITATION FOR BID #LMIG2026
FOR
MILLING, PATCHING AND RESURFACING
OF APPROXIMATELY 2.567 MILES ON
VARIOUS CITY STREETS, ETC.
SUWANEE, GEORGIA
The City of Suwanee is soliciting competitive sealed bids from qualified contractors for 2.567
MILES ON VARIOUS CITY STREETS, ETC. Sealed bids will be received by the City of
Suwanee, Public Works Department, 330 Town Center Avenue, Suwanee, Georgia 30024, until
2:00 P.M. local time on Monday, July 6th, 2026, and then publicly opened and read aloud at the
"Public Bid Opening" at 2:05 P.M. local time on Monday, July 6th, 2026, at City
Hall Meeting Room, 330 Town Center Avenue, Suwanee, Georgia 30024. Any bid received after
2:00 P.M. will not be accepted. Bid envelope must be marked on the outside with Bid Number,
Name of Bidder, date and time of opening, Contractor's License Number, and Attention Matt
Gore. A 5% bid bond is required as part of the bid submittal.
Work required under the Contract generally includes traffic control, asphalt milling, asphalt
patching, leveling, resurfacing, adjusting sewer manholes, installation of pavement markings, etc.
along approximately 2.567 miles on various City streets, etc. Suwanee, GA.
Bids in the case of Corporations not chartered in Georgia must be accompanied by proper
certification stating that said Corporation is authorized to do business in the State of Georgia.
Award will be made to the vendor submitting the lowest responsive and responsible bid. The City
of Suwanee reserves the right to reject any or all bids as deemed in its best interest.
Interested parties should contact Nicole Schnepper at NSchnepper@suwanee.com to request a
bid package, or additional information is available at the City of Suwanee Public Works
Department, 3625 Swiftwater Park Drive, Suwanee GA 30024. All correspondence shall be carried
out via email. No questions or requests submitted by any other means will receive a response.
Interested parties should contact Nicole Schnepper at NSchnepper@suwanee.com to ask
questions regarding the bids no later than Thursday, June 18th, 2026.
CITY OF SUWANEE
GWINNETT COUNTY, GA

BID #LMIG 2026 2
2026 LMIG Resurfacing Project
CONTRACT
This AGREEMENT made and entered into this day of ,
2026 by and between the City of Suwanee, Georgia (Party of the First Part, hereinafter called
the "Owner"), and, , (Party of the
Second Part, hereinafter called the "Service Provider").
NOW THEREFORE, for and in consideration of the mutual promises and obligations contained
herein and under the conditions hereinafter set forth, the parties do hereby agree as follows:
1. TERM:
This contract shall begin upon execution of contract/notice to proceed. Acquisition of
materials, coordination of utility companies, and/or construction activities will begin within 10
calendar days after being issued a Notice to Proceed on the Project and continue in an orderly
manner until completion and acceptance by Owner. The traffic control, asphalt milling, asphalt
patching, leveling, resurfacing, adjusting sewer manholes, installation of pavement markings,
etc. work along approximately 2.567 miles on various City streets, etc. shall be completed on
or before October 23rd, 2026.
Notwithstanding, Contract time can be extended by the Owner for an abnormal amount of
weather days as defined in General Conditions, Section "J" Weather Days, or delays in the
Notice to Proceed not being issued by Owner to Service Provider by July 20th, 2026, or caused
by the Owner such as not awarding the contract on July 6th, 2026.
2. ATTACHMENTS:
Copies of the Service Provider's proposal, including all drawings (if any), specifications, price
lists, Instructions to Bidders, General Conditions, Special Provisions, and Detailed
Specifications submitted to the City of Suwanee during the Proposal process (hereinafter
collectively referred to as the "Bid Proposal") are attached hereto (Exhibit A) and are
specifically incorporated herein by reference. In the event of a conflict between the Owner's
contract documents and the Bid Proposal, the Owner's contract documents shall control.
3. PERFORMANCE:
Service Provider agrees to furnish all skill and labor of every description necessary to carry out
and complete in good, firm and substantial, workmanlike manner, the work specified, in strict
conformity with the Bid Proposal. If said work is not completed within the time stated, the
Service Provider shall pay Owner liquidated damages as set forth in Section 5. "Liquidated
Damages", for each calendar day in excess of the contract time until the project is considered
substantially complete by the Owner.

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4. PRICE:
As full compensation for the performance of this Contract for the milling, patching, and
resurfacing work along approximately 2.567 miles on various City streets, etc., the Owner shall
pay the Service Provider for the actual quantity of work performed. The fees for the work to
be performed under this agreement shall be charged to the Owner in accordance with the rate
schedule referenced in the Bid (Exhibit A). The Owner agrees to pay the Service Provider
following receipt by the Owner of a detailed invoice, reflecting the actual work performed by
the Service Provider. During construction, Service Provider may request payment for ninety
percent (90%) of work completed. Upon completion of project and final acceptance by the
City the remaining 10% retainage will be released for payment to the Service Provider.
5. LIQUIDATED DAMAGES:
Service Provider shall complete the milling, patching, and resurfacing along approximately
2.567 miles on various City streets Project construction work on or before October 23rd, 2026,
contingent upon the award of contract on July 6th, 2026 with the Notice to Proceed being
issued by July 20th, 2026, absent any additional weather days or other additional delay days
being awarded by the Owner to Contract time, if any. In the event that, the Service Provider
fails to achieve substantial completion of the project on the date set forth above, the Service
Provider shall pay the Owner a sum as more fully set forth below per day for each and every
calendar day less and except Saturdays and Sundays of unexcused delay in achieving
substantial completion beyond the date set forth herein for completion of the work. Any sums
due and payable here under by the Service Provider shall be payable, not as a penalty, but as
liquidated damages representing the estimate of delay damages likely to be sustained by the
Owner, estimated at or before the time of executing this Contract. When the Owner believes
that substantial completion is inexcusably delayed, the Owner shall be entitled, but not
required, to withhold from amounts otherwise due the Service Provider an amount then
believed by the Owner to be adequate to recover liquidated damages applicable to such delays.
SCHEDULE OF LIQUIDATED DAMAGES FOR EACH
DAY OF OVERRUN IN CONTRACT TIME
ORIGINAL CONTRACT AMOUNT DAILY CHARGE
$ 0.00 - $ 49,999.00 $ 200.00
$ 50,000.00 - $ 99,999.00 $ 300.00
$100,000.00 - $499,999.00 $ 400.00
$500,000.00 - $999,999.00 $ 500.00
$1,000,000.00 - UP $ 600.00
Each day beyond said completion date, Saturdays and Sundays not to be included, calculation
of said days shall be in the sole interpretation of the Owner and/or the Owner's
Representative(s).
6. INSURANCE CERTIFICATES/NOTICE REQUIREMENTS:
Service Provider shall maintain all insurance certificates as provided in the proposal
specifications. Owner shall be named as additional insured and shall further be named as a

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"Loss Payee" on said insurance policies. Upon cancellation of said insurance policies,
Service Provider or its agent(s) shall provide written notice to Owner within 30 days upon
Owner or its agent(s)'s knowledge or receipt of any such notice of cancellation.
7. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT:
Service Provider to attest compliance with the requirements of O.C.G.A. 13-10-91 by the
execution of the contractor affidavit (copy attached), or a substantially similar contractor
affidavit, which document is attached to and made a part of this contract. The document shall
outline that the Service Provider attests as follows:
a) The Service Provider has registered with, is authorized to use and uses the federal work
authorization program commonly known as E-Verify, or any subsequent replacement
program;
b) The Service Provider will continue to use the federal work authorization program
throughout the contract period, including any renewal or extension thereof;
c) The Service Provider will notify the public employer in the event the Service Provider
ceases to utilize the federal work authorization program during the contract period,
including renewals or extensions thereof;
d) The Service Provider understands that ceasing to utilize the federal work authorization
program constitutes a material breach of Contract;
e) The Service Provider will contract for the performance of services in satisfaction of such
contract only with subcontractors who present an affidavit to the Service Provider with
the information required by O.C.G.A. 13-10-91(a), (b), and (c);
f) The Service Provider acknowledges and agrees that this Affidavit shall be incorporated
into any contract(s) subject to the provisions of O.C.G.A. 13-10- 91 for the project listed
below to which Contractor is a party after the date hereof without further action or consent
by Service Provider; and
g) Service Provider acknowledges its responsibility to submit copies of any affidavits,
drivers' licenses, and identification cards required pursuant to O.C.G.A. 13-10-91 to the
public employer within five business days of receipt.
8. INDEMNIFICATIONS AND HOLD HARMLESS:
Service Provider agrees to protect, defend, indemnify, and hold harmless the Owner, its Council
members, officers, agents and employees from and against any and all liability, damages,
claims, suits, liens, and judgments, for whatever nature, including claims for contribution
and/or indemnification, for injuries to or death of any person or persons, or damage to the
property or other rights of any person or persons to the extent arising out of and attributed to
the negligent errors, acts, or omissions of the Service Provider. Service Provider's obligation
to protect, defend, indemnify, and hold harmless, as set forth hereinabove shall include any
matter arising out of any patent, trademark, copyright, or service mark, or any actual or alleged
unfair competition disparagement of product or service, or other business tort of any type
whatsoever, or any actual or alleged violation of trade regulations.
Service Provider further agrees to protect, defend, indemnify, and hold harmless the Owner, its
Council members, officers, agents, and employees from and against any and all claims or
liability for compensation under the Worker's Compensation Act arising out of injuries
sustained by any employee of the Service Provider.

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9. TERMINATION FOR CAUSE:
Owner may terminate this agreement for cause upon ten (10) days prior written notice to the
Service Provider of the Service Provider's default in the performance of any term of this
Agreement. Such termination shall be without prejudice to any of the Owner's rights or
remedies provided by law.
10. TERMINATION FOR CONVENIENCE:
Owner may terminate this Agreement for its convenience at any time by written notice to the
Service Provider. In the event of the Owner's termination of this Agreement for convenience,
the Service Provider will be paid for those services actually performed. Partially completed
performance of the Agreement will be compensated based upon a signed statement of
completion to be submitted by the Service Provider, which shall itemize each element of
performance.
11. AGREEMENT NOT TO DISCRIMINATE:
During the performance of this Contract, the Service Provider will not discriminate against any
employee or applicant for employment because of race, creed, color, sex, national origin, age,
or disability, which does not preclude the applicant or employee from performing the essential
functions of the position. The Service Provider will also, in all solicitations or advertisements
for employees placed by qualified applicants, consider the same without regard to race, creed,
color, sex, national origin, age, or disability, which does not preclude the applicant from
performing the essential functions of the job. The Service Provider will cause the foregoing
provisions to be inserted in all subcontracts for any work covered by this Contract so that such
provision will be binding upon each subcontractor, providing that the foregoing provisions
shall not apply to contracts or subcontractors for standard commercial supplies of raw
materials.
12. ASSIGNMENT:
The Service Provider shall not sublet, assign, transfer, pledge, convey, sell or otherwise dispose
of the whole or any part of this Contract or his right, title, or interest therein to any person,
firm, or corporation without the previous consent of the Owner in writing.
13. WAIVER:
A waiver by either party of any breach of any provision, term, covenant, or condition of this
Agreement shall not be deemed a waiver of any subsequent breach of the same or any other
provision, term, covenant, or condition.
14. SEVERABILITY:
The parties agree that each of the provisions included in this Agreement is separate, distinct
and severable from the other and remaining provisions of this Agreement, and that the
invalidity of any Agreement provision shall not affect the validity of any other provision or
provisions of this Agreement.
15. GOVERNING LAW:
The parties agree that this Agreement shall be governed and construed in accordance with the
laws of the State of Georgia. This Agreement has been signed in Gwinnett County, Georgia.

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16. MERGER CLAUSE:
The parties agree that the terms of this Agreement include the entire Agreement between the
parties, and as such, shall exclusively bind the parties. No other representations, either oral or
written, may be used to contradict the terms of this agreement.
17. DISPUTE RESOLUTION:
All disputes arising out of this Agreement shall be mediated by the parties within a
reasonable time after the first request for mediation, prior to either party filing a suit in a
Court of Law, provided, however, that neither party shall be obligated to mediate prior to
requesting injunctive relief.
IN WITNESS WHEREOF, the parties hereto, acting through their duly authorized agents, have
caused this AGREEMENT to be signed, sealed and delivered.
City of Suwanee, Georgia
By: ___________________________________
James M. Burnette, Jr., Mayor
City of Suwanee, Georgia
ATTEST:
By: _______________________________
Robyn O'Donnell, City Clerk
Service Provider: ______________________
By: ___________________________________
Signature
__________________________________
Print Name and Title
ATTEST:
____________________________________
Signature
____________________________________
Print Name
Corporate Secretary
(Seal)
APPROVED AS TO FORM:
By: _________________________________
Gregory D. Jay, City Attorney

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2026 LMIG Resurfacing Project
EXHIBIT "B"
Contractor Affidavit under O.C.G.A. 13-10-91(b)(l)
The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A 13-10-91 related to any
contract to which Contractor is a party that is subject to O.C.G.A. 13-10-91 and hereby verifies its compliance with
O.C.G.A. 13-10-91, attesting as follows:
a) The Contractor has registered with, is authorized to use and uses the federal work authorization
program commonly known as E-Verify, or any subsequent replacement program;
b) The Contractor will continue to use the federal work authorization program throughout the contract
period, including any renewal or extension thereof;
c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the
federal work authorization program during the contract period, including renewals or extensions
thereof;
d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes
a material breach of Contract;
e) The Contractor will contract for the performance of services in satisfaction of such contract only
with subcontractors who present an affidavit to the Contractor with the information required by
O.C.G.A. 13-10-91(a), (b), and (c);
f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any
contract(s) subject to the provisions of O.C.G.A. 13-10- 91 for the project listed below to which
Contractor is a party after the date hereof without further action or consent by Contractor; and
g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and
identification cards required pursuant to O.C.G.A. 13-10-91 to the public employer within five
business days of receipt.
_____________________________________________ ________________________________
Federal Work Authorization User Identification Number Date of Authorization
This is your E-verify number NOT your Federal Employer ID (FEIN) number.
_____________________________________________ _________________________________
Name of Contractor/Address Name of Project
City of Suwanee
Name of Public Employer
I hereby declare under penalty of perjury that the foregoing is
true and correct.
SUBSCRIBED AND SWORN BEFORE ME ON
THIS THE _______ DAY OF _____________, 2026
Executed on _________, _____, 20_____ in _______________
(city), __________ (state).
_____________________________________________
NOTARY PUBLIC
_____________________________________________
Signature of Authorized Officer or Agent My Commission Expires:
_____________________________
_____________________________________________
Printed Name and Title of Authorized Officer or Agent

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2026 LMIG Resurfacing Project
EXHIBIT "A" RESURFACING OF APPROXIMATELY 2.567 MILES ON VARIOUS CITY
STREETS, ETC. PROJECT
BIDDERS ARE ADVISED TO THOROUGHLY UNDERSTAND THE GENERAL
CONDITIONS AND SPECIAL PROVISIONS, PRIOR TO SUBMITTING THEIR BID.
Vendor is responsible for checking with the City of Suwanee prior to submitting
qualifications and bid to verify no changes have been made or any addendums
issued that are not included in the Vendor's proposal.
I. GENERAL CONDITIONS
A. QUALIFICATIONS
1. Bids will be considered only from experienced and well-equipped Contractor engaged in
work of this type and magnitude.
2. Bidders may be required to submit evidence setting forth qualifications, which entitle him
to consideration as a responsible Contractor. A list of work of similar character
successfully completed within the last two years may be required giving the location, size
and listing equipment available for use on this work. Before accepting any bid, the City
may require evidence of the Contractor's financial ability to successfully perform the
work to be accomplished under the contract.
3. Status as a State D.O.T. certified contractor is one of the factors to be considered in
determining qualification for this bid.
B. GUARANTEE TO ACCOMPANY BID
Bids must be accompanied by a certified check or cashier's check or acceptable bid bond in
an amount not less than five percent (5%) of the amount bid per section and made payable to
the City of Suwanee. Contractors may use a standard acceptable bid bond form. Failure to
submit a bid bond will be cause for rejection.
C. SUBMITTING BIDS
Bids must be submitted in envelope with the following information clearly typed or printed
on the outside:
City of Suwanee Public Works Department
Bid Number
Date and Hour of Bid Opening
Company Name
Contractor license number
Attention Matt Gore

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D. AUTHORITY TO SIGN
The Bidder should insure that the legal and proper name of his proprietorship, firm,
partnership or corporation is printed or typed in the space provided on the Schedule of Items.
E. VENDOR REVIEW OF REQUEST FOR BID
Prospective vendors should carefully review the instructions, requirements, and
specifications as set out in this RFB and promptly notify the RFB coordinator Nicole
Schnepper at NSchnepper@suwanee.com , of any ambiguity, inconsistency, unduly
restrictive specifications, or error which they discover upon examination of this bid.
F. ADDENDUMS
Vendor is responsible for checking with the City of Suwanee prior to submitting bid to
verify no changes have been made or any addendums issued that are not included in the
Vendor's proposal.
G. RIGHTS RESERVED
1. City of Suwanee reserves the right to reject any or all Bids, to waive informalities and to
re-advertise. It is understood that all Bids are made subject to this agreement, that City
of Suwanee reserves the right to decide which Bid it deems lowest and best, and in
arriving at this decision, full consideration will be given to the reputation of the Bidder,
his financial responsibility, and work of this type successfully completed.
2. Bidders are advised to examine the Plans (if any) and Specifications carefully and to
make examinations of the Site of the proposed work as are necessary to familiarize
themselves with local conditions, which may affect the proposed work. Bidders are also
advised to inform themselves fully in regard to conditions under which the work will be
performed. City of Suwanee will not be responsible for Bidders errors or misjudgment,
nor for any information on local conditions or general laws and regulations.
3. Any unauthorized additions, conditions, limitations, or provisions attached to the Bid
shall render it informal and may be cause for rejection.
4. No Bids may be withdrawn after submission for a period of 60 days after the date set for
opening thereof.
5. City of Suwanee reserves the right to reject any and all Bids from any person, firm, or
corporation who is in arrears in any department or obligation to City of Suwanee.

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H. AWARD OF CONTRACT
1. The contract will be awarded to the lowest responsive and responsible bidder whose bid
will be most advantageous to City of Suwanee, price and other factors considered. The
City of Suwanee is to make the determination.
2. Prior to execution of a Contract, a Contract Performance Bond and a Payment Bond,
each equal to 100% of the Contract amount, must be provided by the successful Bidder
by a surety company qualified to do business in the State of Georgia and satisfactory to
City of Suwanee. Bonds given shall meet the requirements as listed in this Bid package.
Failure to execute the Contract, Contract Performance Bond and Payment Bond, or
furnish satisfactory proof of coverage of the insurance required within ten days after the
date of Notice of the Contract may be just cause for the annulment of the award and for
the forfeiture of the guaranty to City, not as a penalty, but as liquidation of damages
sustained. Failure to progress in a timely manner after beginning may also be just cause
for annulment of the award. The Contract and Contract Bonds shall be executed in
duplicate.
I. TERM
This contract shall begin upon execution of contract/notice to proceed. Acquisition of
materials, coordination of utility companies, and/or construction activities will begin within 10
calendar days after being issued a Notice to Proceed on the Project and continue in an orderly
manner until completion and acceptance by Owner. The traffic control, asphalt milling, asphalt
patching, leveling, resurfacing, installation of pavement markings, etc. work along
approximately 2.567 miles on various City streets, etc. shall be completed on or before
October 23rd, 2026.
Notwithstanding, Contract time can be extended by the Owner for an abnormal amount of
weather days as defined in General Conditions, Section "J" Weather Days, or delays in the
Notice to Proceed not being issued by Owner to Service Provider by July 20th, 2026, caused
by the Owner such as not awarding the contract on July 6th, 2026.
J. WEATHER DAYS
Normal and abnormal amount of bad weather days are defined below, along with time
extension guidelines.
Completion time will not be extended for normal bad weather. The time for completion as
stated in the Contract Documents includes due allowance for calendar days on which work
cannot be performed out-of-doors. For the purpose of this Contract, the Contractor agrees
that he may expect to lose calendar days due to weather in accordance with the following
table. *
Jan. 22 days May 4 days Sept. 4 days
Feb. 16 days June 6 days Oct. 5 days
Mar. 11 days July 8 days Nov. 9 days
April 7 days Aug. 6 days Dec. 15 days *